100 % of units develop and implement a quality program plan

Transcription

1 Pillar 1: Program and Leadership Excellence (emphasis on support for volunteer leaders) Goal: Enhance the program quality for youth in north-central Wisconsin by providing volunteer leaders with; strong support, coordination and training opportunities. Measured by Journey to Excellence criteria, parent and leader feedback (Voice of the Scout, surveys, etc.) Each unit submits and annual program plan prior to fall Kickoff. Timeline: Jan.2012-Dec % Complete Field Staff, Commissioners Roundtables, council calendar, district committees 100 % of units develop and implement a quality program plan Field Staff & Commissioners are working with each Cub Scout pack to complete program plans by Sept. 1, Promote and increase opportunities for volunteers to receive training. Timeline: Jan.2012-Dec.2014 % Complete VP Program Training Chair Technology Committee Scout Leader input 100 % Direct Contact Leaders trained for their position. JTE # 18 Increase the number of direct District Training Committees Conversion to most effective training methods, including online and use of BSA training programs made available. contact leaders who are trained. 1.3 Implement orientation and training program for district and council volunteers. Timeline: Jan.2012-Dec.2012 % Complete VP District Operations Roundtables, committees, commissioners, council calendar. Post written plan for training online for review by potential leaders and development of current leaders. Assign staff for regular updates. JTE # 17 Increase the number of volunteers serving on district committees. 1

2 1.4 Maximize effectiveness of systems to record completed training by volunteers at all levels. Timeline: Jan.2012-Dec.2013 % Complete VP Program Training Chair Technology Committee Management report detailing training completed by, and further training opportunities for, individual leaders. Utilize new BSA system when possible. Implement with training recognition program New BSA site My.Scouting.org allows volunteer leaders to track completed training courses for all unit volunteer. Additionally, a list of courses still needed by volunteers to complete training for their registered position is provided. JTE # 18 Increase the number of direct contact leaders who are trained. 1.5 Evaluation of all training programs for effectiveness and impact on quality of unit program. Timeline: Jan.2012-Dec.2015 % Complete VP Program Training Chair Selected volunteer leaders, particularly new leaders. Calendar of program reviews that goes through each training program in order of importance for bringing new leaders on board. Regularly conduct evaluation of training and create action plans based on results. 1.6 Stronger program support for Cub Scout Leaders, including active succession planning Timeline: Jan.2012-Dec.2013 % Complete VP Program Higher % of trained Den JTE # 18 Increase Training Chair Leaders. 37% of den leaders trained in the number of direct Higher retention of Den contact leaders who Leaders. Retention of DL s has not been are trained. All new leaders trained within tracked. 30 days of being registered. Difficult to track whether leaders receive training in first 30 days. 2

3 1.7 Volunteers involved in Cub Scouts are represented on district & council committees. Timeline: Jan.2012-Dec.2015 % Complete VP District Operations VP - Program SE, s 100 % of district and council operating committees have a representative currently connected with Cub Scouts at the unit level. Pillar 2: Board Development Goal: Samoset Council is governed by an active trained, engaged board. 2.1 Conduct new board member orientation to ensure new members are prepared to lead, and to conduct education in, the critical roles and concepts of nonprofit governance. Timeline: Ongoing Complete & Ongoing Council President Annual training conducted with an increased awareness and engagement of board members in their role on the board. New Board Member Orientation conducted in May Continued board training scheduled for annual board retreat. Training modules incorporated into each board meeting. JTE # 16 Council leadership: Have a trained and engaged executive board. 2.2 Conduct training in the annual, fiduciary duties and financial stewardship responsibilities for the board as educators and guardians of the youth we serve. Timeline: Jan.2012-Dec.2017 % Complete Council Treasurer Council Executive Board Annual Board Assessment Training conducted at 2013 JTE # 1&2 Fiscal Council President Orientation Modules 100% Board participation in annual FOS campaign. Board Retreat. Scheduled for Nov full board meeting. Management & Fundraising Determine annual % increase. 3

4 2.3 Conduct annual assessment of board knowledge of operations and comfort level with board responsibility, with activities to follow based on identified needs and interests. Timeline: Jan.2012-Dec.2017 Ongoing Nominating Committee BSA provided online board self-assessment Annual assessment / identify gaps Most recent assessment completed in May Discussion & JTE # 16 Council leadership: complete Evidence of follow-up activities follow-up scheduled for July 2014 Board Retreat. a full board selfassessment 2.4 Re-Affirm Nominating Committee that: Establishes a Board Development Plan (Expectations, Self-Assessment, Skills Bank, Etc.) Timeline: Jan.2012-Dec.2013 Complete Functions on a Continuous Year Round Basis Continually Addresses the Needs of the Board Council President BSA - Nominating Committee Active nominating committee Nominating Committee worksheet. Annual board self-assessment Current nominating committee meets at least quarterly and as needed. Board conducts annual selfassessment. JTE # 16 Council Leadership: have an active board development plan using the BSA diversity template 2.5 Provide opportunities for board member interaction and engagement Timeline: Jan.2012-Dec.2017 Ongoing Council President Evidence of regular engagement opportunities. SE reception, June Board retreat, July Pre-board meeting dinner hosted by OA. 2.6 Conduct annual Board Retreat with content and objectives derived from; strategic plan, board self-assessments and other related sources. Objective is to reconnect with BSA Mission Timeline: Ongoing Complete & Ongoing Nominating Committee BSA provided online board self-assessment Evidence of annual board retreat Board retreats have become part of the annual meeting schedule for all board members. JTE # 16 Council leadership: complete a full board selfassessment 4

5 Pillar 3: Recruitment / Retention / Membership Goal: Grow the number of youth involved in our programs by increasing membership and enhancing retention as measured by Journey to Excellence criteria. 3.1 Using the BSA Unit Performance Guide show a growth in units of 1% annually. Timeline: Jan.2012-Dec.2017 % Complete VP-Membership Unit Performance Guide Field Staff Increase in new chartered partners resulting in 1% annual growth in units % growth in units % decline in units new unit so far this year JTE # 4, 5, 6 Market Share, Membership Growth, Retention 3.2 Maintain annual growth in Boy Scout and Venturing membership. Timeline: Jan.2012-Dec.2017 % Complete VP-Membership Roundtables, council Increase membership of youth ages Field Staff calendar, district committees % growth % decline JTE # 4, 5, 6 Market Share, Membership Growth, Retention 3.3 Increase Cub Scout resident camp attendance to 65%. Timeline: Jan.2012-Dec.2017 % Complete VP-Program Camping Chair Field Staff Program Director Camping programs Cub Scout resident camp attendance to 65%. Measuring by JTE standard (which includes day camp programs): % % 2014 Need to gather data specific to resident camp. JTE # 9 Increase % of Cub Scouts attending day camp, family camp, and/or resident camp. 5

6 3.4 Bridge Pack and Troop collaboration through a formalized program of Pack - Troop associations. (Seamless transition, e.g. implement Den Chief program) Timeline: Jan.2012-Mar.2014 % Complete VP-Membership Field Staff, Commissioners Increased retention. % of Webelos to troops. Retention had been steady at just over 72% in 2012 and So far in 2014 retention is at 68.1%. JTE # 4, 5, 6 Market Share, Membership Growth, Retention 3.5 Create a comprehensive year-round marketing plan for Cub Scouting to communicate the Timeline: Jan.2012-Mar.2014 % Complete value of Scouting to families, particularly Moms. Marketing Chair Web-based materials created Market share was 11.7% in JTE # 4, 5, 6 Market with supporting print material and 11.6% in Share, Membership Consideration of each district s Growth, Retention unique demographics. 3.6 Create and implement a clear action plan for unit commissioners to ensure the quality of program delivered at the Den level. Timeline: Jan.2012-Dec.2013 % Complete Council Commissioner Field Staff Roundtables Field Staff & Commissioners are working with each Cub Scout pack to complete program plans by Sept. 1, Develop a tracking system and visitation plan for commissioners to monitor the health of den level programs. JTE # 14 Improve the rate of visitations to units by commissioners. 3.7 Develop written, comprehensive long-range plan for camp programs across four council properties. Also Cross Reference to Pillar IV Timeline: Jan.2012-Dec % Complete VP-Program VP-Properties Camping Chair Program Director Written long-term plan presented to, and approved by, Board of Directors. Engaged Becher Hoppe to conduct study at Crystal Lake Scout Reservation. JTE # 9 & 10 Cub Scout Camping, Boy Scout Camping. 6

7 Pillar 4: Financial Strength Goal: Establish comprehensive practices and competencies for Samoset Council for long term financial stability and security. 4.1 Establish a five-year financial projection for operating and long range capital needs. Timeline: Mar.2012-Dec.2013 % Complete Council President Council Treasurer Budget Committee Properties Committee Five-year budget projections reviewed with Key-4 and presented to board. JTE # 1 Fiscal Management 4.2 Conduct an Enterprise Risk Analysis to determine all threats to the financial strength of the council (including revenue sources). Timeline: Mar.2012-Jun.2013 Complete Risk Management Chair Assessment completed and presented to Board of Directors. Completed and presented to board last year. JTE # 1 Fiscal Management 4.3 Establish annual capital budget. Timeline: Mar.2012-Sep.2012 % Complete VP-Properties Camping Chair Program Director Incorporation into annual budget planning process. Capital budget for 2014 was created and approved. This will be part of budget planning process in future. JTE # 1 Fiscal Management 4.4 Recruit, train and engage a volunteer committee to guide the financial development plan for Samoset Council. Timeline: Mar.2012-Aug.2012 % Complete VP-Finance Identify & recruit committee (see #5) JTE # 1,2,3 Fiscal Management, Fundraising, Endowment/Major Gifts 7

8 4.5 Create a fund development strategy to support council operating and capital needs include focused on three areas: Philanthropy Timeline: Jan.2013-Aug.2013 % Complete Current Revenue New Revenue VP-Finance Development of comprehensive fund development strategy. Board acceptance of plan. JTE # 2 Fundraising 4.6 Develop written, comprehensive long-range plan for camp programs across four council properties. Cross reference to Pillar 3. Pillar 5: Communications / Connections Goal: Samoset Council will have robust two-way communication with our stakeholders that perpetuates a high level of engagement and commitment. 5.1 Utilizing the BSA Donor Centered Development Plan implement an annual donor contact plan with a minimum of 7 annual donor points of contact (Links also to Financial Strength). Timeline: Jan.2012-Dec.2017 % Complete VP - Finance BSA Donor Centered Development Plan JTE # 2 Fundraising 5.2 Create a Miscellaneous Matters electronic newsletter published six times per year to share updates and highlights from around the council. Timeline: Jan.2012-Dec.2017 % Complete Executive Board Doubleknot e-newsletter feature 8

9 5.3 Create a quarterly newspaper publication to communicate Scouting information community wide. Timeline: Jan.2012-Dec.2017 % Complete Marketing Chair Doubleknot e-newsletter feature Evidence of growing communitywide awareness Marketing Commitee 5.4 Adjust Staff Meeting Agendas to allow for board updates Timeline: Jan.2012-Dec.2017 % Complete Field Director Annual staff assessment to determine alignment with board. 5.5 Utilize electronic/social communications, e.g. YouTube, Facebook, etc. as a Timeline: Jan.2012-Dec.2014 % Complete communication / recruitment tool. Marketing Chair 5.6 Successful implementation and maximization of new national website and tools. Timeline: Sep.2012-Dec.2013 % Complete Technology Chair Program Director 9