EMERGENCY PROCEDURES MANUAL GEORGE MASON UNIVERSITY SPORTS MEDICINE

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1 EMERGENCY PROCEDURES MANUAL GEORGE MASON UNIVERSITY SPORTS MEDICINE

2 Table Of Contents I. Emergency Phone Numbers pg. 3 II. Emergency Action Plan pg. 5 III. Emergency Transportation Guidelines pg. 6 IV. Planned Access to a Physician pg. 7 Access to Insurance Information and Medical Alerts VI. Venue Emergency Plan and Campus Location pg. 8 A. Natatorium pg. 9 B. Baseball Stadium pg.11 C. Boat House pg. 13 D. Field House pg. 15 E. Football Field pg. 17 F. Patriot Center Gymnasium pg. 19 G. Practice Fields #1, #3, #4, #5 pg. 21 H. Recreation and Athletic Venue pg. 23 I. Soccer Practice Fields pg. 25 J. Soccer Stadium / Outdoor Track pg. 27 K. Softball Field pg. 29 L. Tennis Courts pg. 31 2

3 Emergency Phone Numbers Emergency Medical Systems 911 (campus phone connects to campus police) Cell phone (connects to EMS dispatcher) Campus Police (from cell phone) Athletic Training Rooms Field House /3280/3277 Recreation and Athletic Complex Patriot Center Building Staff Offices Certified Athletic Trainers Carla Boelte Debi Corbatto Kyle Damschroder Summer Gebhart Linda Pullen Joey Sierzega /3206 Field House RAC Patriot Center Office Aquatic Center Office (C) (C) (C) (C) (C) (C) 3

4 Michael Spriggs Ray Yamrus Team Physician Dr. Frank Pettrone Team Dentist Dr. Dale Shewmaker Team Optometrist Dr. Court Thelen (C) (C) (W) (H) (W) (pager) (W) (H) Emergency Facilities INOVA Emergency Care Fairfax Hospital Fair Oaks Hospital Virginia Hospital Center

5 EMERGENCY ACTION PLAN If an accident or medical emergency occurs, the following Emergency Plan must be enacted: Call 911 Dialing this number from a campus phone will connect you directly to campus police. Dialing this number from a cell phone will connect you directly to an EMS dispatcher. You will be asked Victim s age. Victim s sex. Is the victim conscious? Is the victim breathing? Does the victim have a head or neck injury? Is there severe bleeding? Do you suspect a fracture? Where are you located? Answer all of the questions the best that you can and do not hang up the phone until the person you called has hung up. They may have more questions or be able to provide verbal assistance. If you placed the 911 call from a campus phone or a cell phone: Call Call Call Call Field House Front Desk RAC Front Desk Patriot Center Front Office Aquatic Center Front Office Ask to speak to the Building Manager. Explain the situation and tell the manager exactly where the victim is located so they can direct EMS personnel to your location. 5

6 Emergency Transportation As a general rule these conditions may be transported to INOVA Access of Fairfax by athletic emergency plan personnel, if further medical attention is required. Individual circumstances will dictate the decision. 1. Suspected joint injuries with no apparent fracture. 2. Certain joint fractures/dislocations. 3. Non-severe bleeding. These conditions may not be transported by athletic emergency personnel: Call Suspected cervical spine injury. 2. Respiratory or cardiac arrest. 3. Severe bleeding. 4. Heat exhaustion and heat stroke. 5. Hip or knee dislocation. 6. Obvious fracture of large bone. 7. Severe allergic reaction with anaphylactic shock. 8. Diabetic shock. 9. Head injury with loss of consciousness greater than 1 minute. 10. Repeated or prolonged seizure. 11. Significant impact that may cause internal injury. EMS will transport, according to emergency situation, to the appropriate medical facility: - INOVA Emergency Care Center - Fairfax Hospital - Fair Oaks Hospital - Virginia Hospital (by request of Head Team Physician) 6

7 Planned Access to a Physician Team physicians will be available on site for all home soccer and basketball games, wrestling matches, cross country meets and all CAA Championship Events. Team physicians will also be scheduled at specific times during multiple day athletic competitions. Team physicians are available to see athletes in the field house athletic training room on Monday and Wednesday afternoons. Certified Athletic Trainers will communicate and/or coordinate emergency care with team physicians. An emergency facility is located within ½ mile of campus and provides 24 hour emergency room service. Access to Insurance Information and Medical Alerts Athletic trainers and team coaches will travel with medical emergency information for each student athlete. Pertinent medical history, insurance information and emergency contacts are listed in this report. 7

8 VENUE EMERGENCY PLANS AND CAMPUS LOCATIONS 8

9 Emergency Plan Aquatic Center Natatorium 1. Emergency Personnel: A lifeguard and a certified athletic trainer will be on site for competitions. A lifeguard and coach with water safety and first responder training will be on site for all practices. Certified athletic trainers will be accessible from the field house athletic training room Monday Friday from 10:00 to 7:00 pm. 2. Emergency Communication: Emergency call placed from the guard station adjacent to the pool. 3. Emergency Equipment: Emergency equipment (AED, Ambu-bag, collar and spine board) will be on site for all competitions and practices. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. Lifeguards will provide emergency care in the pool. Athletic trainers cover all meets and will provide emergency care pool side. B. Emergency equipment retrieval by lifeguards. C. Activation of emergency medical systems (EMS) by lifeguards call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify building manager ( ). 3. Notify campus police ( ). 9

10 D. Direction of EMS to scene will be managed by campus police and/or athletic and building staff. 1. Make roadway to emergency entrance accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Natatorium is located in the Aquatic Fitness Center on Patriot Circle. Natatorium is accessible through the side entrance located to the left of the Aquatic Fitness Center. 6. Venue Map: 10

11 Emergency Plan Baseball Stadium 1. Emergency Personnel: A certified athletic trainer will be on site for all competitions. A coach with first responder training will be on site for all practices and individual skill sessions. Certified athletic trainers may also be accessible from adjacent athletic fields or from the field house athletic training room. 2. Emergency Communication: Cell phone communication must be available at all competitions and practices. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies including pocket mask will be available at all competitions and practices. Additional emergency equipment (AED, Ambu-bag, collar, spine board, and splints) will be accessible from the field house athletic training room ( ). 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff from field house athletic training room in response to emergency call. First aid supplies and pocket mask in team medical kit on site. 11

12 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify campus police if call made from cell phone ( ). 3. Notify building staff if call made from cell phone ( /3206). D. Direction of EMS to scene will be managed by campus police and/or athletic and building staff. 1. Open appropriate gates. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: baseball stadium is located on University Drive next to the Field House Recreation Sports Complex. Entrance to the field is available through the parking lot to the right of the field house. Gates will be opened for easy access. 6. Venue Map: 12

13 Emergency Plan Boat House 1. Emergency Personnel: A certified athletic trainer or emergency medical personnel will be on site for all competitions. A coach with first responder training will be on site for all practices. 2. Emergency Communication: Emergency call placed at the boat house or via cell phone. 3. Emergency Equipment: First aid supplies including pocket mask will be on site for all competitions and practices. Additional emergency equipment provided by EMS. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff or coaching staff during competitions and practices. C. Activation of emergency medical systems (EMS) by athletic staff or event staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify Sandy Run Recreation Staff ( ). 3. Notify athletic training staff ( ). 13

14 D. Direction of EMS to scene will be managed by event staff or Parks and Recreation staff. 1. Make roadway to emergency accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Rt 123 South (Ox Road) to Fountain Head Regional Park. Turn right on Hampton Road, left on Van Thompson Road to Sandy Run Regional Park. Park officials will provide escort to George Mason University Boat House. 14

15 Emergency Plan Field House 1. Emergency Personnel: Certified athletic trainer will be on site during scheduled hours of operation of the athletic training room and for all scheduled practices and competitions. A coach with first responder training will be on site for all scheduled strength and conditioning or individual skill sessions. 2. Emergency Communication: Emergency call placed at the closest phone by dialing 911. Direct link to campus police who will call EMS and respond to the emergency. Notify athletic trainers and building managers. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies including pocket mask will be available in the weight room and at the front desk. Additional emergency equipment (AED, Ambu-bag, collar, spine board, and splints) available from athletic training room during hours of operation. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff during practices and competitions. First aid supplies and pocket mask made available by athletic personnel during other conditioning sessions. 15

16 C. Activation of emergency medical systems (EMS) by athletic staff or building staff in field house call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify campus police( ). 3. Notify building staff ( /3206). A. Direction of EMS to scene will be managed by campus police, event staff and building staff: 1. Open appropriate doors and make hallways accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Field House is located at the intersection of Chain Bridge Road (Rt. 123) and University Drive. 6. Venue Map: 16

17 Emergency Plan Football Field 1. Emergency Personnel: A certified athletic trainer will be on site for all practices and competitions. A team physician will be available at all competitions. 2. Emergency Communication: Cell phones must be available for all competitions and practices. Cell Phone Call Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies, AED, ambu-bag, collar, spine board, and splints will available at the football field. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff or coaching staff during competitions and practices. C. Activation of emergency medical systems (EMS) by the athletic trainer call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid given; specific directions; other information as requested). 2. Notify campus police ( ). 3. Notify RAC building staff( ). 17

18 D. Direction of EMS to scene will be managed by campus police, event and athletic staff. 1. Make roadway in front of building accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Football field is located to the right of the Recreation and Athletic Complex on Patriot Circle. 6. Venue Map: 18

19 Emergency Plan Patriot Center Gymnasium 1. Emergency Personnel: A certified athletic trainer will be on site for all practices and competitions. A physician will also be on site for all basketball competitions. A coach with first responder training will be on site for all conditioning and individual skill sessions. Additional athletic training staff accessible from field house Monday - Friday 10:00 to 7:00 pm. 2. Emergency Communication: Emergency call placed from closest office phone. Dialing 911 on campus phone provides direct link to campus police who will call EMS and respond to the emergency. Cell phones will connect directly to an EMS dispatcher. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: Emergency equipment (AED, Ambu-bag, collar, spine board, and splints) will be on site for all competitions and practices. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff or coaching staff during competitions and practices. 19

20 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify campus police ( ). 3. Notify building staff ( ). D. Direction of EMS to scene will be managed by campus police, event staff and athletic staff. 1. Make roadway to loading dock accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Patriot Center is located on Patriot Circle. The gymnasium is accessible through the rear loading dock doors of the Patriot Center. 6. Venue Map: 20

21 Emergency Plan Practice Fields 1, 3,4,5 1. Emergency Personnel: A certified athletic trainer will be on site for all competitions. A coach with first responder training will be on site for all practices and individual skill sessions. Certified athletic trainers may also be accessible from adjacent athletic fields or from the field house athletic training room. 2. Emergency Communication: Cell phone communication must be available at all competitions and practices. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies including pocket mask will be available at all competitions and practices. Additional emergency equipment (AED, Ambu-bag, collar, spine board, and splints) will be accessible from the field house athletic training room. ( ). 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff from field house athletic training room in response to emergency call. First aid supplies and pocket mask made available by on-site coaching staff. 21

22 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid given; specific directions; other information as requested). 2. Notify building staff ( /3206). 3. Notify campus police ( ). D. Direction of EMS to scene will be managed by campus police, event staff and building personnel: 1. Open appropriate gates. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: The Practice Fields are located off University Drive past the Field House Recreation Sports Complex. After the baseball stadium, turn left on Rapidan River Road and the practice fields begin immediately on the left with Field #1, Softball Field, Fields Venue Map: 22

23 Emergency Plan Recreation and Sports Complex Venue 1. Emergency Personnel: A certified athletic trainer will be on site for all practices. A coach with first responder training will be on site for individual skill sessions. Additional athletic trainers are accessible from the field house athletic training room Monday Friday 10:00 7:00 pm. 2. Emergency Communication: Emergency call placed at the closest phone by dialing 911. Direct link to campus police who will call EMS and respond to the emergency. Notify athletic trainers and building managers. Cell Phone Call 911 Call Athletic Trainers ( /3279) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: Emergency equipment (first aid supplies and AED) will be on site for all practices and individual sessions. Additional emergency equipment (Ambu-bag, collar, spine board, and splints) will be accessible from the athletic training room. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff or coaching staff. 23

24 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify Campus Police ( ). 3. Notify building manager ( ) D. Direction of EMS to scene will be managed by campus police and building staff: 1. Make roadway in front of building accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Recreation and Sports Complex is located in the on Patriot Circle. 6. Venue Map: 24

25 Emergency Plan Soccer Practice Fields 1. Emergency Personnel: A Certified Athletic Trainer will be on site for all traditional season practices. A coach with first responder training will be on site for all non-traditional practices and individual skill sessions. Certified athletic trainers may also be accessible from adjacent athletic fields or from the field house athletic training room. 2. Emergency Communication: Cell phone communication must be available at all practices. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies including pocket mask will be available in team medical kit on site. Additional emergency equipment (AED, Ambu-bag, collar, spine board, and splints) will be accessible from the field house athletic training room ( ). 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff from field house athletic training room in response to emergency call. First aid supplies and pocket mask in team medical kit on site. 25

26 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify campus police ( ). 3. Notify building staff ( /3206). D. Direction of EMS to scene will be managed by campus police, event staff and building personnel: 1. Open appropriate gates. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Soccer practice fields are located on University Drive behind the Field House Recreation Sports Complex. Entrance to the fields is available between the field house and the stadium field. Gates will be opened for easy access. 6. Venue Map: 26

27 Emergency Plan Stadium Field / Outdoor Track 1. Emergency Personnel: A certified athletic trainer and a physician will be on site for all soccer competitions. A certified athletic trainer will be on site for all lacrosse games and track meets. A coach with first responder training will be on site for all track practices. Certified athletic trainers may also be accessible from adjacent athletic fields or from the field house athletic training room. 2. Emergency Communication: Cell phone communication must be available at all practices and competitions. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: Emergency equipment (AED, Ambu-bag, collar, spine board, splints) will be on site for all competitions. First aid supplies and emergency equipment are accessible from the field house athletic training room for all practices. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff from emergency equipment bag on site. First aid supplies and emergency equipment made available by athletic training staff from adjacent fields or field house athletic training room for track practices. 27

28 C. Activation of emergency medical systems (EMS) by athletic training staff or event personnel call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid treatment; specific directions; other information as requested). 2. Notify campus police ( ). 3. Notify building staff ( /3206). D. Direction of EMS to scene will be managed by campus police, event staff and building personnel: 1. Open appropriate gates. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Soccer stadium is located on University Drive to the right of the Field House Recreation Sports Complex. Gates will be opened for easy access. 6. Venue Map: 28

29 Emergency Plan Softball Field 1. Emergency Personnel: A certified athletic trainer will be on site for all competitions. A coach with first responder training will be on site for all practices and skill sessions. Certified athletic trainers may also be accessible from adjacent athletic fields or from the field house athletic training room. 2. Emergency Communication: Cell phone communication must be available at all practices and competitions. Cell Phone Call 911 Call Athletic Trainers ( ) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies including pocket mask will be available at all practices. An AED will be available at all competitions. Additional emergency equipment (AED, Ambu-bag, collar, spine board and splints) will be accessible from the field house athletic training room. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff from field house athletic training room in response to emergency call. First aid supplies and pocket mask in team first aid kit on site. 29

30 C. Activation of emergency medical systems (EMS) by athletic training staff or coaching staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid given; specific directions; other information as requested). 2. Notify campus police ( ). 3. Notify building staff ( /3206). D. Direction of EMS to scene will be managed by campus police, event staff and building personnel: 1. Open appropriate gates. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Softball field is located off University Drive past the Field House Recreation Sports Complex and the Baseball Stadium. Turn left on Rapidan River Road and the softball field is the second field on the left. 6. Venue Map: 30

31 Emergency Plan Tennis Courts 1. Emergency Personnel: A certified athletic trainer will be on site for all competitions. A coach with first responder training will be on site for all practices, conditioning, and individual skill sessions. Additional athletic training staff are accessible from the RAC and/or the field house athletic training rooms from 10:00 7:00 pm. 2. Emergency Communication: Cell phones must be available for all competitions and practices. Cell Phone Call 911 Call Athletic Trainers ( /3279) 1. Call Campus Police ( ) 2. Call Building Staff ( ) 3. Emergency Equipment: First aid supplies and pocket mask will be on site for all practices. An AED is available at the front desk of the RAC. Ambu-bag, collar, spine board, and splints are available from the football storage shed or from the RAC athletic training room. 4. Role of First Responders: A. Immediate care of the injured or ill student-athlete provided by the most qualified individual on the scene. B. Emergency equipment retrieval by athletic training staff or coaching staff during competitions and practices. C. Activation of emergency medical systems (EMS) by athletic staff call (provide name; address; telephone number; number of individuals injured; condition of injured; first aid given; specific directions; other information as requested). 31

32 2. Notify campus police ( ). 3. Notify building manager ( ). D. Direction of EMS to scene will be managed by campus police, event and athletic staff. 1. Make roadway in front of building accessible. 2. Designate individual to flag down EMS and direct to scene. 3. Scene control: limit scene to first responders and move bystanders away from the scene. 5. Venue Directions: Tennis courts are located to the right of the Recreation and Athletic Complex on Patriot Circle. 6. Venue Map: 32

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