Young Persons at Work

Transcription

1 Young Persons at Work Who Should Read This Policy Target Audience All Inpatient Clinical Staff Version 2.0 October 2016

2 Ref. Contents Page 1.0 Introduction Purpose Objectives Process Risk Assessment Flow Chart The Risks Outcomes from Risk Assessments Restrictions Information to Parents Training and Supervision Limits on Working Hours, Rest from Work and Paid Annual Holidays Procedures connected to this Policy Links to Relevant Legislation Links to Relevant National Standards Links to Other Key Policies References Roles and Responsibilities for this Policy Training Equality Impact Assessment Data Protection and Freedom of Information Monitoring this Policy is Working in Practice 12 Appendices 1.0 Pre-Risk Assessment Checklist Pre-assessment Guidelines working within Clinical Services Pre-assessment Guidelines working within - Non Clinical Services Young Persons Risk Assessment (Example) Young Persons Work Plan Letter to Parents/ Guardians of Children (Under 16 years old) 27 Version 2.0 October

3 Explanation of terms used in this policy Young Person - A young person (16-18 years of age) is defined as any person who has not attained the age of 18 years Child - A child is anyone who is not over compulsory school age i.e. 16. He or she has not yet reached the official age, at which they may leave school, also referred to as the minimum school leaving age (MSLA) Note: The oldest pupils of compulsory school age, those born in September for example, may be as old as 16 years and 10 months, in year 11, before they leave school, on the last Friday in June.) Version 2.0 October

4 1.0 Introduction The Trust has statutory obligations under the Management of Health and Safety at Work Regulations to ensure any workplace hazards are risk assessed for young persons at work and that these risks are removed or reduced so far as is reasonably practicable. Young persons may be exposed to additional risks at work due to their lack of knowledge, experience and possible immaturity. The following arrangements will be implemented to ensure their safety: a) Risk assessments undertaken on any process or procedure, when performed by experienced adults, must be reassessed in the light of the lack of experience of the young person b) Additional training, instruction and supervision shall be provided, until the young person has demonstrated a satisfactory degree of competence c) Careful attention must be paid, by both the young person and supervisor, to any restrictions placed on the type of work, which may be undertaken The procedures described within this policy shall also be applicable to university students/ trainees and apprentices etc. 2.0 Purpose The aim of this policy is to promote a systematic approach, through effective management systems, controls and suitable resource allocation, to the identification and minimisation of workplace hazards to young persons, thus ensuring their health, safety and welfare. 3.0 Objectives The objectives this policy is clearly set out the organisational health and safety arrangements for the safety of young persons at work and to identify management and employee responsibilities for the purpose of hazard identification and risk 4.0 Process Young persons will not be employed in activities, where a significant risk to their health and safety is identified. Following assessments, young persons will be given the required level of information, instruction, training and supervision required to enable them to work safely. Version 2.0 October

5 4.1 Risk Assessment Flow Chart Step 1: The line manager / supervisor must complete the Pre assessment Checklist to identify safety/training requirements (refer to Appendix 1) Step 2: If working within clinical areas check Pre-assessment guidelines for clinical areas and note type of hazards (refer to appendix 2) Step 3: If working within nonclinical areas check Preassessment guidelines for NON - clinical areas and note type of hazards (refer to appendix 3) Step 4: Using the information obtained from Steps 1, 2 & 3 complete the risk assessment ensuring that all hazards are listed with a reasonable level of control measures put in place (refer to Appendix 3: example template of risk assessment) Step 5: Once the risk assessment has been completed you must now complete the work plan of intended work which must be communicated and agreed with the Young Person/Apprentice/Student etc (refer to Appendix 5) Step 6: Following completion of the risk assessment and workplan, complete the communication letter and send to the parent/guardian or care of the young person s under the age of 16 (refer to Appendix 6) Version 2.0 October

6 4.2 The Risks There is a requirement to: Assess risks to young people, under 18 years old, BEFORE they start work Take into account their inexperience, lack of awareness of existing or potential risks, and physical/psychological immaturity Address specific factors in the risk assessment Provide information to the Young Person of findings of the Risk Assessment Provide information to parents of school-age children about the risks and the control measures introduced Take account of the risk assessment in determining whether the young person should be prohibited from certain work activities, except where they are over Minimum School Leaving Age (MSLA) and it is necessary for their training Reduce or eliminate risks so far is reasonably practicable Provide proper supervision by a competent person (MSLA is the Minimum School Leaving Age and is just before or just after their 16th birthday.) There is also a need to take into account of: The fitting-out and layout of the workplace and the workstation Exposure to violence and aggression The nature, degree and duration of exposure to physical, biological and chemical agents The form, range and use of work equipment and the way in which it is handled The organisation of processes and activities The extent of the health and safety training provided, or to be provided, to the young people concerned Risks from agents and processes The risk assessment form can be found 4.3 Outcomes from Risk Assessments If a significant risk cannot be removed or reduced by implementing additional control measures, then the young person must not be allowed to do the work. This will be the case if the work: Cannot be adapted to meet their physical or psychological capabilities Involves exposure to violence and aggression Involves lone working Involves harmful exposure to substances which are toxic or cause cancer Involves harmful exposure to radiation Involves extreme heat, noise, vibration or working at height A young person below the minimum school leaving age (i.e. a child) must never undertake any activities involving these risks. A young person who is over the minimum school leaving age, may be employed to undertake work where these risks are present, provided: The work is necessary for their clinical training The work is properly supervised by a competent person, and The risks are reduced to the lowest level possible The findings from any risk assessment should be communicated to the school/college and provided to the young persons legal guardian (see Appendix 4) Version 2.0 October

7 4.4 Restrictions The outcome of the risk assessment and the extent of control measures introduced will determine whether significant risk to the Young Worker remains. Where these risks do remain, Young Workers MUST NOT be employed to do this work. There is to be: NO manual handling of patients without adequate and competent supervision at all times, NO lone working at anytime whilst on any Trust premises NO exposure to the risk of violence and aggression NO shift work during the night 4.5 Information to Parents There is a requirement under the Management of Health and Safety at Work Regulations 1999 to inform all workers, including young workers about the risks to their health and safety, identified by the assessment, and the measures put in place to deal with them. Under the Young Persons Regulations, the employer must also inform the parents of the young person under the MSLA of the key findings of the risk assessment and the control measures taken. Note: There is scope to involve organisations such as schools, colleges and other work experience agencies in getting information to parents/guardians of any young person seeking placement. Safety information will be passed directly from the Trust to the young person s parent/guardian, however, the employers must be confident that this would be done. (Refer to Appendix 6) 4.6 Training and Supervision Young people need training most when they start a job they need to increase their capabilities and competencies to a level where they can do the work without putting themselves and others at risk. The manager or supervisor of the young person will ensure that they receive a suitable induction on arrival and are given instruction on the following areas: Workplace hazards and potential risks of harm Control measures in place to protect their health and safety Welfare facilities, first aid arrangements and fire evacuation procedures Evidence of this induction should be recorded on the local induction checklist. It is important that the young person receives suitable supervision and that any other colleagues provide care and support in protecting this person while they are in the working environment. Prohibitions do not apply to Young People over MSLA who are doing work necessary for their training provided that they have proper competent supervision and that the risks are reduced, so far as is reasonably practicable, in line with current health and safety legislation. Prohibitions still apply to work experience. Version 2.0 October

8 4.7 Limits on Working Hours, Rest From Work and Paid Annual Holidays The Working Time Regulations, 1999 (as amended) apply to all workers, with some additional provisions available for young workers (below 18 years but above the MSLA). Young workers and those under the minimum school age on approved work experience schemes have special rights under the Working Time Regulations, which differ in the following ways: A limit of eight hours working time a day and 40 hours a week (unless there are special circumstances) Not to work either between 10pm and 6am or between 11pm and 7am (except in certain circumstances) 12 hours' rest between each working day Two days' weekly rest and a 30-minute in-work rest break, when working longer than four and a half hours If, on any day, or, as the case may be, during any week, a young worker is employed by more than one employer, his working time shall be determined by aggregating the number of hours worked by him for each employer. For these purposes, a week starts at midnight, between Sunday and Monday (NB school or college time does not count as work unless it is part of job related training). 5.0 Procedures connected to this Policy There are no Standard Operating Procedures connected to this policy. 6.0 Links to Relevant Legislation Health and Safety at Work Act 1974 The Health and Safety at Work Act 1974 is the primary piece of legislation covering occupational health and safety in Great Britain. The Health and Safety Executive, with local authorities (and other enforcing authorities) is responsible for enforcing the Act and a number of other Acts and Statutory Instruments relevant to the working environment. The Act covers: controlling risk; consulting employees; providing training and information; providing the right workplace facilities; first aid, accidents and ill health. The Act requires employers to ensure the health and safety of all employees and anyone affected by their work, so far as is reasonably practicable, which means balancing the level of risk against the measures needed to control the risk in terms of money, time or trouble. This includes taking steps to control slip and trip risks. The Management of Health and Safety at Work Regulations 1999 (Regulation 3) Builds on Health and Safety at Work Act 1974 and includes duties on employers to assess risks (including slip and trip risks) and take action where necessary. Explicit within Regulation 19 is the protection of young persons which are a consequence of their lack of experience, or absence of awareness of existing or potential risks or the fact that young persons have not yet fully matured. As a general principle, managers should ensure that health and safety standards within their department(s) permit young persons to work. Version 2.0 October

9 The Health and Safety (Young Persons) Regulations 1997 Requires employers to assess risks to young workers and to do what is reasonably practicable to control those risks. The Workplace (Health, Safety and Welfare) Regulations 1992 (Regulation 12) Require floors to be suitable, in good condition and free from obstructions. People should be able to move around safely. 6.1 Links to Relevant National Standards There are no relevant links to national standards 6.2 Links to Other Key Policies Health and safety Policy This policy aims to promote and enable an organisational and systematic approach to the development of Health and Safety procedures and protocols throughout the Trust and to set out the requirements of the Trust to demonstrate and achieve legislative compliance. Risk Management Policy The purpose of the Risk Management Policy is to provide an effective framework through which the Trust can safely and effectively manage risks. Incident Reporting Policy The purpose of this policy is to make clear the system used for reporting incidents involving patients, staff and others undertaking activities on behalf of the Trust. 6.3 References Health and Safety at Work etc Act 1974 Management of Health and Safety at Work Regulations 1999, as amended Workplace (Health, Safety and Welfare) Regulations 1992 The Health and Safety (Young Persons) Regulations 1997 Health and Safety Provisions of the Young Workers Directive (94/33/EC). The Working Time Regulations, 1999 (as amended) A Guide to the Working Time Regulations, September 1998 HS(G)165 Young People at Work A Guide for Employers Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 Version 2.0 October

10 7.0 Roles and Responsibilities for this Policy Title Role Responsibilities Young Persons (Work experience/ apprentice) Manager and supervisors Adherence Operational - Attend the Trust Induction on commencing employment - Attend relevant Health and Safety training with the object of raising and maintaining standards of Health and Safety and meeting their statutory obligations - Receive documented information, instruction, training and supervision on all aspects of safety - Fully co-operate with management in carrying out their legislative duties - Take reasonable care for the Health and Safety of themselves and of any other persons who may be affected by their acts or omissions at work - Wear or use protective safety equipment and clothing where provided - Report any accidents/incidents, near misses or hazards immediately to their respective manager or supervisor - Report to their respective manager/supervisor any ill health which could be attributable or affect their working environment in line with the Staff Sickness/Absence (Management Guidance) Policy - Read and familiarise themselves with the Health & Safety policies and all other Health and Safety information issued with assistance if identified - Do not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare - Ensure that, local arrangements, constant supervision exist for the management and safety of young workers in line with the principles laid out in this policy. - Ensure all young person s receive documented information, instruction, training and supervision on all aspects of safety during their induction week - Ensure that the young person at work risk assessment is completed (see Appendix 1 &2) - Ensure that young persons in their charge undertake Induction training (see Appendix 3) - Ensure that they communicate by letter directly to the young persons Parent/Guardian the outcomes of risk assessment (see Appendix 4) - Ensure that young person at work understand and adhere to the outcome of the risk assessment - Notify the Trust of any accidents / incidents involving young persons at work Directors Implementation - Ensure Heads of Department and Local Managers are aware of this policy and implement it in their respective local areas Health and Safety Committee Executive Director of Nursing, Allied Health Professionals and Governance Chief Executive Responsible Executive Lead Accountable - Monitor the implementation and effectiveness of this policy - Measure effectiveness and compliance with the Policy using incident data and causation incidents involving young persons at work - Responsible for the development of relevant safety policies and to ensure they comply with NHSLA standards and criteria where applicable - Ensure Trustwide implementation and compliance with all safety policies policy - Ultimately responsible for Health and Safety within the organisation, this includes; ensuring Health and Safety policies exist, and are effectively implemented in all areas within the organisation through policy Version 2.0 October

11 8.0 Training What aspect(s) of this policy will require staff training? Completion of risk assessment Which staff groups require this training? Staff responsible for young person/ students and trainees Is this training covered in the Trust s Mandatory and Risk Management Training Needs Analysis document? No, staff will receive specific training in relation to this policy where it is identified in their individual training needs analysis as part of their development for their particular role and responsibilities If no, how will the training be delivered? Delivered at Induction as part of UK Core skills framework in health and safety training Who will deliver the training? Learning and Development How often will staff require training 2 yearly after Induction training Who will ensure and monitor that staff have this training? Health and safety committee 9.0 Equality Impact Assessment Black Country Partnership NHS Foundation Trust is committed to ensuring that the way we provide services and the way we recruit and treat staff reflects individual needs, promotes equality and does not discriminate unfairly against any particular individual or group. The Equality Impact Assessment for this policy has been completed and is readily available on the Intranet. If you require this policy in a different format e.g. larger print, Braille, different languages or audio tape, please contact the Equality & Diversity Team on Ext or EqualityImpact.assessment@bcpft.nhs.uk 10.0 Data Protection and Freedom of Information This statement reflects legal requirements incorporated within the Data Protection Act and Freedom of Information Act that apply to staff who work within the public sector. All staff have a responsibility to ensure that they do not disclose information about the Trust s activities in respect of service users in its care to unauthorised individuals. This responsibility applies whether you are currently employed or after your employment ends and in certain aspects of your personal life e.g. use of social networking sites etc. The Trust seeks to ensure a high level of transparency in all its business activities but reserves the right not to disclose information where relevant legislation applies. Version 2.0 October

12 11.0 Monitoring this Policy is Working in Practice What key elements will be monitored? (measurable policy objectives) The completion of risk assessment for young persons at work Where described in policy? How will they be monitored? (method + sample size) 4.0 Process Managerial checks of completed assessments Who will undertake this monitoring? Health and Safety Team How Frequently? Annually Group/Committee that will receive and review results Health and safety committee Group/ Committee to ensure actions are completed Health and safety committee Evidence this has happened Inspection reports The completion of letters to parents and guardians on outcomes of risk assessment 4.5 Communication and Appendix 6 Review of completed letters to parents and guardians Health and Safety Team Annually Health and safety committee Health and safety committee Inspection reports Version 2.0 October

13 Appendix 1 Pre-Risk Assessment Checklist Indentifying the risks to young persons Yes No 1 Have the young person s age and date of birth been verified and recorded? 2 Is the young person of compulsory school age (under 16 years)? 3 If yes to 2 above, has his/her parent(s) or guardian been consulted and informed about health and safety arrangements? 4 Has a person/department been nominated to be the overall contact for young workers, including those on work experience Where Young Persons are on a work experience placement, has effective liaison been established with the placement organisers, including arrangements for regular monitoring and reporting of incidents/near misses/ill health Night working requirements 5 Does the young person work during the period 10pm to 6am? 6 If yes to 4 above, has a health and safety capacities assessment been carried out taking account of the physique, maturity and experience of the worker and his/her competence to undertake night work? Rest and break requirements 7 Does /will the young person work for two or more days or nights in a row? 8 If yes to 6 above, is the young person given an uninterrupted period of 12 hours rest in every 24 -hour period worked? 9 If yes to 6 above is the young person given 2 days rest in each week worked? 10 Is the young person s daily working time more than 4.5 hours? 11 If yes to 9 above, is the young person given a break of 30 minutes for every 4.5 hours worked? 12 Has the young person been assigned a supervisor/manager who is responsible for the supervision of his/her health and safety? 13 Does/will the young person work alone? 14 If yes to 12 above, is the young worker adequately trained and supervised taking particular account of any machinery he/she may be required to operate? Specific risk assessments 15 Has the young person s job/placement been assessed in order to identify any potential exposure to physical, biological and chemical agents? 16 If such exposure has been identified, have steps been taken to eliminate or reduce the exposure? 17 Has a specific risk assessment been carried out on the young persons workplace/workstation which takes particular account of: Exposure to violence and aggression Lone working Working within clinical environments Manual handling Use of medical devices and other work equipment Use of Display Screen Equipment Exposure to chemical/biological hazards Version 2.0 October

14 Indentifying the risks to young persons Yes No 18 Have any preventative and protective measures which could be employed to eliminate or reduce the hazards and risks identified been implemented, such as: modifications of the workstation? provision of equipment to enhance comfort/access at workstation, such as footrests / document holders? reorganisation of work tasks to eliminate exposure to physical, biological or chemical agents? reorganisation of work tasks to eliminate exposure to violence and aggression? reorganisation of work tasks to eliminate lone working? provision of additional training or supervision to assist in the safe handling of work equipment? provision of protective clothing or apparatus to assist with the safe handling of work equipment? reorganisation of work activities to eliminate risks from unsafe handling of work equipment? reorganisation of work activities to eliminate risks from manual handling patients/equipment? reorganisation of work activities to eliminate risks from exposure to extremes in temperature, noise and vibration? Training and communication 19 Has the young person been inducted and trained adequately taking account of his/her inexperience, lack of awareness of risks and immaturity and identified risks? 20 Does the young person require food safety food hygiene training 21 Does the young person require manual handling training 22 Does the young person require fire and fire evacuation training 23 Does the young person require first aid training 24 Have the results of the general and specific risk assessments been presented and explained to the young person adequately? 25 Have parents or guardians been informed of risks and control measures Version 2.0 October

15 Appendix 2 Pre-assessment Guidelines working within Clinical Services Instructions for use: This guideline document is designed to assist Managers when they carry out their Risk Assessments on young people and work experience, to highlight areas that they should include in their General Risk Assessments and the main risks that will be encountered. It is not comprehensive as individual areas will have slightly different risks dependant on where the student is working, however it seeks to inform Managers and Young Persons of a set of common risks throughout that can be used in completing the document shown in Appendix 2 and the actual Combined Risk Assessment and Action Plan form at Appendix 4 Young Persons Task Statement Young Persons must not set, reset or in any way interfere with any medical devices unless under the direct supervision of a Registered Nurse Young Persons must not carry out jobs that involve working at heights Young Persons must not participate in or observe any emergency resuscitation procedures Young Persons must not participate in, or assist with the moving or physical supporting of patients Young Persons should at all times work under the supervision of a trained/qualified member of staff who is competent in the task being undertaken When handling patients, universal precautions should be taken i.e. gloves and aprons to be worn Young Persons must be briefed and ensure that they know the location of emergency escape routes and fire exits Young Persons must be briefed and ensue that they know the location of fire extinguishers and break glass points Young Persons must be informed on the Main Risks Accidental start-up of machinery, injury to hands from moving machinery parts, inappropriate adjustments giving rise to malfunction and injury Falls, slips from stools and ladders etc. resulting in injury Personal distress, Trauma Physical injury to student and Patient Lack of knowledge/experience leading to unsolicited errors resulting in injury to patients and themselves Infection Control and personal protection against chemicals and other hazardous substances Increased risks to patients, visitors and staff in escaping from fire, injury, damage to property, litigation and media coverage Increased risk of fire spread and injury to patients, visitors and staff, damage to property Increased risk of fire spread and injury to Version 2.0 October

16 action to be taken on discovering a fire Young Persons if handling body fluids must take universal precautions and wear gloves and aprons Young Persons must be informed of the first aid facilities in their designated place of work Young Persons must be informed of how to report an incident in accordance with Trust policy Young Persons must attend all relevant safety related mandatory training Young Persons must attend all relevant Induction training Young Persons must be informed not to disclose confidential patient related information, gained as a result of their placement to anyone other than those within the immediate care team Young Persons must ensure that due care is taken of patients belongings and that the presence of cash and valuables is brought to the attention of a member of Trust staff Young Persons must not accept any personal gifts or rewards of any kind from patients or their visitors. Any such offers must be reported to the person in charge Young Persons must ensure that their personal possessions are secured Young Persons must ensure that they are issued with identification patients, visitors and staff, damage to property Infection control Not knowing who their First Aiders or Appointed persons are, not knowing the Location of First Aid Kits, injury Risks remain undiscovered leading to injury, Litigation Lack of knowledge leading to unsolicited errors Lack of knowledge, unsolicited errors Release of confidential medical information, Litigation, media interest Complaints, Media attention Position compromised, complaints, litigation and media attention Theft, Position Compromised, complaints, litigation and media attention Security breach Version 2.0 October

17 Appendix 3 Pre-assessment Guidelines working within - Non Clinical Services Young Persons Task Statement Young Persons must not set, reset or in any way interfere with any machinery unless under the direct supervision of a qualified member of staff Young Persons must not carry out jobs that involve working at heights (refer to working at height legislation) Young Persons must not use/clean food slicers, mixers, food processors or potato chippers Young Persons must not use any form of Waste Compactors Young Persons must not be given the task of using, cleaning or draining (deep) fat fryers Young Persons must not participate in or assist with the moving or physical supporting of heavy loads Young Persons must not be given the task of de-boning meat Young Persons should at all times work under the supervision of a trained /qualified member of staff who is competent in the task being undertaken Young Persons must be made aware of the need to wear protective equipment when handling food Young Persons must be made aware of what types of protective equipment they need to wear for the various tasks they will be engaged in Young Persons must be briefed and ensure that they know the location of emergency escape routes and fire exits Young Persons must be briefed and Main Risks Accidental start-up of machinery, injury to hands from moving machinery parts, inappropriate adjustments giving rise to malfunction and injury Falls, slips from stools and ladders etc. resulting in injury Accidental start-up of machinery, injury to hands from moving machinery parts Injury from contact with moving machinery, entrapment Fire, burns, spillages, inappropriate waste disposal Physical injury from manual handling Severe cut or stab wounds from knives Lack of knowledge/experience leading to unsolicited errors resulting in injury to patients and themselves Food contamination Infection Control and personal protection against chemicals and other hazardous substances Increased risks to patients, visitors and staff in escaping from fire, injury, damage to property, litigation and media coverage Increased risk of fire spread and injury to Version 2.0 October

18 ensure that they know the location of fire extinguishers and break glass points Young Persons must be informed on the action to be taken on discovering a fire Young Persons must be informed of the First Aid facilities in their designated place of work Young Persons must be informed of how to report an incident in accordance with Trust policy Young Persons must know if it is part of their job expectations how to use a dishwasher Young Persons must know if it is part of their job expectations how to clean the floors Young Persons must know the correct procedures for disposing of refuse and other rubbish Young Persons must know the correct procedures for the handling and use of corrosive cleaning materials, including oven cleaners if this is part of their job Young Persons who assist in preparing hot food must be aware of the handling risks involved Young Persons who assist in preparing and serving food must be made aware of the correct practice for using tools and serving food Young Persons must attend all safety related mandatory training Young Persons must ensure that due care is taken of cash handling and other valuables entrusted to their care and control and any discrepancy is brought to the attention of a member Trust staff Young Persons must not accept any personal gifts or rewards of any kind from patients or visitors. Any such offers must patients, visitors and staff, damage to property Not knowing what to do, possible injury or loss of life Not knowing who their First Aiders or Appointed persons are, not knowing the Location of First Aid Kits, use of blue plasters Risks remain undiscovered leading to injury, Litigation Manual Handling, use of cleaning materials, slips, trips and falls on crowded or wet floors Manual Handling, use of cleaning materials, slips, trips and falls from wet floors and seepages/spillages Correct types of colour-coded bags used in hospitals- wrongly disposed of waste, manual handling, cuts from broken glass Chemical burns to skin or eyes Burns, scolds, slips, trips and falls, Manual Handling, Spillages Cuts from sharp knives, slips, trips and falls, Manual Handling, Spillages Lack of knowledge leading to unsolicited errors Complaints, media attention Position compromised, complaints, litigation and media attention Version 2.0 October

19 be reported to the person in charge Young Persons must ensure that their personal possessions are secured Young Persons must ensure that they are issued with identification Theft, position compromised, complaints, litigation and media attention Security breach Version 2.0 October

20 Appendix 4 Young Persons Risk Assessment (Example) Area/Department: Site: Date: Annual Review date: Risk Assessor(s): Managers Name: Distribution: parent/guardian/school/college/university etc Introduction: The Trust has statutory obligations under the Management of Health and Safety at Work Regulations to ensure any workplace hazards are risk assessed for young persons at work and that these risks are removed or reduced so far as is reasonably practicable. Young persons may be exposed to additional risks at work due to their lack of knowledge, experience and possible immaturity. The following arrangements will be implemented to ensure their safety Hazard How Affected Controls that must be in place to mitigate the risk Explain what additional control measures are required to reduce the risk Violence and aggression Home visiting in community Lone working Exposure to chemicals / biological hazards physical assault from patients verbal abuse physical assault from patients verbal abuse physical assault from patients /service users verbal abuse chemical burns splashes to eye inhalation body fluids supervision at all times when / if working on wards no lone working within clinical/office environments work on wards maybe restricted to office environment provided with attack alarm when on wards young person will NOT undertake home visits alone home visit if necessary to role accompanied by trained members of staff young worker will not enter homes where there is risk of violence and aggression young workers not allowed to lone work provided with constant supervision to ensure safety trained in safe use of substances provided with personal protective equipment not allowed to clean body fluids where there is risk of infection from Hep B C & HIV young person provided with Conflict training ensure staff are nominated to supervise young person If staff suspect alcohol or drugs misuse young person the visit will be immediately terminated Who will implement these measures By when Date completed Version 2.0 October

21 Hazard How affected Controls that must be in place to mitigate the risk Explain what additional control measures are required to reduce the risk Slips and trips falls Slips trips and falls caused by wet floors obstructions poor housekeeping resulting in broken bones bruising sprains, cuts etc Good housekeeping work areas kept tidy, goods stored suitably etc. Staff clean up spillages (including dry spills) immediately using suitable methods and leave the floor dry. Good lighting in all areas No trailing cables or obstruction in walkways. Displaying of hazard warning during flooring operations Young person to maintain good housekeeping. Full induction training on maintaining a safe and tidy work environment. Highlight any trailing cables. Highlight any uneven walkways (e.g. steps ramps). Who will implement these additional control measures By when Date completed Contact with stationary objects bumping into stationary objects resulting in: Bruising Lay out of kitchen designed for ease of movement and safe access /egress Safe walk routes established and free from obstructions Use of Display Screen Equipment Bad posture, back problems, eye strain/ wrist pain from incorrect positioning, prolonged use and flickering from screen or light Complete DSE assessment Workstation and chair will be adapted to individual Provide additional equipment if required Take regular breaks from computer IT equipment tested for electrical safety Full induction and training to be given to young person. Constant supervision and regular breaks arranged. Report any general fatigue to supervisor. When using computer equipment ensure young person is sitting in correct position. Version 2.0 October

22 Hazard How affected Controls that must be in place to mitigate the risk Explain what additional control measures are required to reduce the risk Manual Handling Patients and objects Lower and upper body injuries such as Neck, shoulder, arm and back pain Strained muscles and tendons Manual handling will be avoided unless necessary to role If necessary young worker trained in patient manual handling operations Will be trained in use of hoists and lifting aids No lifting of heavy equipment or objects All lifting if required will be supervised at all times Appropriate lifting and handling training to be given Young person to only lift objects that are within their acceptable capabilities. Moving office furniture/patients to be dual lifts at all times Who will implement these additional control measures By when Date completed Storage Falls from height of objects, collapse of storage equipment etc may result from improper storage. Psychological Capacity New environment, lack of awareness or perception of risk etc may result in injury though lack of understanding. Storage areas to be kept tidy (i.e. stationery stores). Heavy items to be stored on the bottom shelf. Provision of stress management Young person to maintain good housekeeping in storage areas. Young person to be given full training on access equipment use (e.g. Kick-stools step-ladders). Young person should be given forewarning of situations which may: a) be stressful b) include disturbing scenes or death. Young person should be continually mentored. Version 2.0 October

23 Hazard How affected Controls that must be in place to mitigate the risk Explain what additional control measures are required to reduce the risk Office Machinery (e.g. Photocopier/do cument shredder). Use of drinks dispenser/hot liquid Child Protection Physical or emotional injury or harm of young person Entrapment of body parts, burns, cuts and bruising may result from improper use or location of office equipment. Scalds, burns, shocks from liquids and hot liquids Through direct or indirect contact, or exposure to sights and sounds that are unsuitable for young persons. Manager/supervisor to give full training on equipment. Regular visual checks. Employees aware of hazards using electrical equipment. Portable appliances to be examined & tested. All employees to be given appropriate training. Hot drinks to be served in designated areas Ensure that all staff are aware of the identity of the pupil and permitted/prohibited activities in line with risk assessment. Ensure all staff area aware of CP guidelines issued. Full induction and training given to young person. Constant supervision. Young person to be made aware of handling hazards when using machinery (i.e. paper jam clearance). Young person to be given full induction training in the use of drinks dispenser. Young person to be made aware of the hazards from hot surfaces/ liquids. Young person to be aware of the hazards of transporting hot liquids around the work environment (e.g. up or down stairs) Who will implement these additional control measures By when Date completed Version 2.0 October

24 Use this page to provide additional information of other hazards not identified Hazard Site/dept specific hazards Persons Affected & How Controls that must be in place to mitigate the risk Explain what additional control measures are required to reduce the risk Who will implement these additional control measures By when Date completed Site/dept specific hazards Site/dept specific hazards Version 2.0 October

25 Appendix 5 Young Persons Work Plan Instructions for use: This checklist is to be shared with the individual young persons by the Manager and sets out what the Manager expects from the young person, it is to be completed before the young person joins and again after a period of days/weeks after the young person joins the Trust as an employee or for work experience. It is to be signed by both Manager and young person and is to be kept on file Name of Young Person Date of Birth Place of Work (Ward/Dept/Area) Length of placement From Status (delete as applicable) Age Site From To Employee/Work Experience Name of Manager: As a Manager, you have a particular responsibility for the young people who work for you. Always remember that they are more vulnerable than experienced members of staff, in particular, early on, you need to discuss with them the following items. Date of Risk Assessment Brief Job Description Specific Restrictions Prohibition of the use of specific equipment Prohibition of specified processes etc. Activities only to be undertaken with supervision Restricted areas Done (enter date) To be completed by Manager (enter the specific issues that relate to this individual) Version 2.0 October

26 Contact Arrangements Routine Contacts In case of problems Name and Role of mentor Job Safety Hazards and Precautions Chemical substances including body fluids Hazards present in job Safety overview given to student Specific additional training required Noise Extremes of temperature (heat/cold) Electrical Moving and Handling Machinery and Equipment Display Screen Equipment Housekeeping Site Transport Exposure to potentially violent or aggressive people including patients Other (Please state) Job specific Hazards (Please specify) DSE User Checklist to be completed for the Young Person Additional Training Required Version 2.0 October

27 Appendix 6 Letter to Parents / Guardians of Children (Under 16 years old) The Black Country Partnership NHS Foundation Trust is committed to ensuring the health and safety of all staff, visitors and others who are involved in, or affected by, our working activities. We take particular care of young people who are employed by us on work experience. We have carried out a review and assessed the work, in which (Name) is to participate. With all such work, there are risks that is why we take great care to make arrangements for fire protection, to train staff on matters such as health & safety and manual handling as well as the use of equipment in the workplace. Although we do not consider that any young person working with us will be at significant risk, we shall ensure that he/she is under careful supervision. If any other work is planned it will be carefully assessed, and appropriate training and supervision provided. I trust you find these arrangements satisfactory, but if there is anything that causes you any concern please contact the undersigned on Telephone No: Yours sincerely Name Designation Version 2.0 October

28 Policy Details Title of Policy Unique Identifier for this policy Young Persons at Work Policy BCPFT-HS-POL-06 State if policy is New or Revised Previous Policy Title where applicable Policy Category Clinical, HR, H&S, Infection Control etc. Executive Director whose portfolio this policy comes under Policy Lead/Author Job titles only Committee/Group responsible for the approval of this policy Month/year consultation process completed * Revised Policy for the protection of Health and Safety of Young Persons at Work Health and Safety Executive Director of Nursing, AHPs and Governance Head of Health and Safety, Fire and Security Health and Safety Committee September 2016 Month/year policy approved October 2016 Month/year policy ratified and issued October 2016 Next review date October 2019 Implementation Plan completed * Equality Impact Assessment completed * Previous version(s) archived * Disclosure status Key Words for this policy Yes Yes N/A B can be disclosed to patients and the public Young Persons * For more information on the consultation process, implementation plan, equality impact assessment, or archiving arrangements, please contact Corporate Governance Review and Amendment History Version Date 2.0 Oct 2016 Details of Change Implementation of risk assessment and procedures for maintaining the safety of young person at work and new policy format 1.0 Jun 2013 New policy for BCPFT Version 2.0 October