ARCHDIOCESE OF NEWARK Archdiocesan Youth Retreat Center

Transcription

1 ARCHDIOCESE OF NEWARK Archdiocesan Youth Retreat Center Office of Youth & Young Adult Ministry / CYO Sports / Catholic Scouting / Summer Camp Dear Friend in Ministry, Please find here the registration materials for the 2018 Archdiocesan Ski Weekend. This is the 13th annual Archdiocesan Ski Weekend. The dates for this years event are February 23-25th, The Ski Trip offers an opportunity for young people from your parish to experience an Archdiocesan community of their peers, to be able to share stories, witness to one another, pray, dance, learn and basically have a good time. We realize that preparing a group for the ski trip takes a great deal of effort on your part. I am available to help you organize and assist your parish or school group in attending. Please feel free to contact me and I will be able to help you with any questions you might have for this event. My goal is to make this weekend as smooth and enjoyable a time for you and your group. General trip information, registration forms, and materials are included in this packet. Transportation will be arranged for each parish. Our Policy regarding this is if a Parish does not fill a bus by themselves, they will be paired up with another parish to fill the bus. If you have any questions after reading through it please contact me. This year we have reserved close to 70 rooms again at the Queensbury Hotel just a few blocks away from West Mountain, and this should accommodate the needs of our group. Please be sure, first, to review the trip deadlines and procedures for the registration. The deadline is as late as we can make it and still fulfill our obligations. Please register your parish/ school groups early to avoid being left out! The Deadline to have all paperwork and deposits back to us is January 24th, 2018! We have also included information on the discounted prices on lift tickets, rentals, etc. Many hours go into the preparation for the Ski Weekend to make it a success. Please pray with all involved as we work toward the weekend in February. Peace, Rich + Rich Donovan Associate Director Office of Youth & Young Adult Ministry Archdiocese of Newark, NJ donovari@rcan.org Cell: Office: , ext Belgrove Drive Kearny, New Jersey Tel: Fax: website :

2 November / December Hang up the flyers for the Ski Trip in your meeting area Use the one with blank spots so you can fill in your contact info Discuss the weekend with your program to gauge interest Start colleting deposits/ forms BEFORE the Christmas break Continue to collect deposits and forms Start putting together your rooming lists January BY JANUARY 24th send us a deposit check/ rooming list/ registration form and permission slips. Realize if you DO NOT SEND THESE we might not have room for your Program to attend this year! Late January Collect any last forms Collect remainder of weekend fees REMEMBER NO CHANGES AFTER Jan 24th! February Submit final check and permission slips to Rich BY February 20th February 23-25th Sit back and relax on the weekend!! ***There can be no changes additions, deletions etc AFTER January 24th!

3 Archdiocesan Ski Weekend Information PLEASE READ CAREFULLY COST of the Trip For Teens & Adults Quad Occupancy Triple Occupancy Double Occupancy Single Occupancy $ per person $ per person $ per person $ per person If you need to place 5 in a room the cost is the Quad Rate and there is $15 charge per night for a rollaway bed. The hotel has a LIMITED amount of these. Participants can spend Saturday and Sunday Skiing, Snow Boarding or Snow Tubing. There are additional costs for this. All Skiers and Snow Boarders MUST buy a lift ticket. LIFT TICKETS, RENTALS Lift tickets will be available Friday night for purchase at a discount. Friday night. Tubing Tickets will be available on Once we get Rooming Lists and Registration Forms from each Parish we will send you information about gathering information on who might need rentals. 1 Day Lift Ticket (Saturday Only) $30 2 Day Lift Ticket (Sat/ Sun) $55 1 Day Ski / Board Rental (Sat Only) $25 2 Day Ski/ Board Rental (Sat/ Sun) $40 Helmet Rental $10 Tubing 2 hours (Sat or Sun) $15 a day Tubing 4 hours (Sat or Sun) $20 Just some advice.. - For those that DO NOT Ski a lot or are beginners. Maybe encourage them to Ski Saturday and then Tube Sunday. TRANSPORTATION We have made arrangements for motor coach transportation. If you have 40 or more a bus will pick your group up at your parish. If you have less then 40 you might be asked to take your group to another parish for a more central pick up point. Once we get registration forms in from the various parishes we can start to make up Transportation Schedules.

4 Archdiocesan Ski Weekend Information PLEASE READ CAREFULLY PAYMENTS A $100 deposit per person is due with Registration Form and rooming Lists NO LATER Than January 26th. Balance of the Trip is due by February 20th, PLEASE NOTE : there can be NO REFUNDS, Changes, etc after January 24th. If a person does not attend you are still being billed for that person! So this means if a teen drops due to sports, injury, SAT s, etc if you do not replace the teen with a one for one swap you are still FULLY RESPONISBLE for that teens cost. Please send ONE Check per parish for your deposit, and then for the final payment. Please make all checks payable to Archdiocese of Newark Rooming lists Lists should be mailed, faxed or ed to Rich NO LATER THEN January 24th Please note: NO ONE 18 or older that is not in high school can room with teens. Permission Forms A copy of the Permission Release form has been included. Please make sure a copy of it is kept for you, and the original should be sent to Rich for each person attending. Trip Meeting Once we see the make up of programs going we will decide whether to host a meeting for new programs or just do all communication of final information for the trip via . Regardless this information will cover all procedures, logistics, rules. Meals Over the weekend the following meals are part of the Trip Package Friday Evening - Assorted Pizza s, Soda, Water Saturday - Hot Buffett Breakfast - Hot Buffett Dinner Sunday - Hot Buffett Breakfast Saturday/ Sunday lunch can be bought at the mountain at the Cafeteria they have.

5 A Look at The 13th Annual Archdiocesan Ski Weekend FRIDAY 5 6:30pm Bus Pick Ups Start at Parish s (optional rest stop on way up) 9:00 pm 10:00 pm Buses Arrive - Check in with Rich in Lobby 9:30pm 10:45 pm Buy Lift Tickets/ Buy Tubing Tickets (LOBBY AREA) Get fitted for Ski s, etc ( BOARD ROOM) Pizza and Soda is served (BALLROOM) 10:45pm Start to Gather in Adirondack Room 11:00pm Archdiocesan Gathering/ Prayer (ADIRONDACK ROOM) 11:30pm Curfew (in Rooms) SATURDAY 7:30 am - 8:30 am Breakfast Buffet (BALLROOM) 8:45 am Start Loading Buses 9:00 am Buses Depart for Mountain 9:15 am Arrive at Mountain 3:00pm Start returning 1 day rentals 3:45pm Move to buses, load up 4:00pm EARLIEST TIME A BUS CAN LEAVE TO Return to the Hotel 4:30 pm Arrive at Hotels Time to Relax 5:30-6pm RAPPIN W RICH - YM/ Grp Lrdr Mtg (ALBANY ROOM) 6:30-6:45pm Depart for Mass at St. Mary s Church 7:00pm Mass ( St. Mary s Church or at Hotel, TBA) 8:00pm - 9:30pm Dinner is served (BALLROOM) 9:00 pm Dance till 10:55 pm (ADIRONDACK ROOM) Pool Open till 10:45 pm 11:00 pm Parish Meetings & Parish Night Prayer (on own) 11:30 pm Curfew (in Rooms) SUNDAY 7:30 am - 8:30 am Breakfast Buffet (BALLROOM) 8:45 am Start Loading Buses 9:00 am Busses Depart for Mountain 9:15 am Arrive at Mountain 12:30pm Start to return 2 day Rentals 1:00 pm GROUP PHOTO BY MAIN LODGE 1:15pm Board Busses to return to Hotel Pack/ Clean Rooms/ Room Inspections/ Load Busses/ Check Out 2:00-2:30pm Depart for Home (optional rest stop on way home) 5:30-6:30 pm EST Arrivals

6 Archdiocesan Ski Weekend February 23-25, 2018 Come join us this year. Our accommodations are at the Queensbury Hotel at Glens Falls only minutes from West Mountain in Glens Falls, NY. The Trip Includes Coach Bus Transportation 2 Nights at The Queensbury Hotel Pizza/ Soda for Friday night Breakfast Saturday/ Sunday Morning Use of the Pool Saturday night Dinner Saturday night Mass DJ Dance Saturday Night Hotel Security at night in the Hallways Late checkout on Sunday Rentals/ Lifts at reduced rate. Trip Cost Is $ Quad Occupancy $ Triple Occupancy $ Double Occupancy $ Single Occupancy Want to see some more? Visit the Mountains Web Site Visit the Hotels Web Site Interested in Going??? Contact :

7 General Behavior Guidelines Archdiocesan Youth Ministry Ski Weekend Parish group leaders are responsible for the actions of the members of their group. Each Parish accepts full responsibility for any damage or theft caused by members of their group while attending the weekend. ALL PARISH ADULTS are to help enforce the following guidelines and to set an example for other participants with their own behavior. Avoid activities that may cause damage to the Hotel, Busses, & Lodge Property. If any of this is in fact done then that parish will pay their rightful share for any damage caused or participate in causing. Pay attention to times for departure to and from activities for scheduled events, so that other members will not have to wait for me. Respect others right to privacy. Understand that once it is curfew time to be quiet and not keep others awake by talking, music, or actions. Be present in your assigned area at curfew and will not leave it or cause any disturbance after this time. The Hotel, Ski Lodge and Buses are smoke free areas. No mosh pits, crowd surfing etc at the dance No one should dive into the pool. Teens should not be on the shoulders of others in the pool. Sleeping room changes may only be made with the consultation of the diocesan group leader, not the hotel. If a room change is warranted, then the diocesan group leader will coordinate the change with the hotel.

8 Youth Ministry Ski Weekend Parish Registration Sheet Youth Minister Address Parish Phone Cell # Registration Fees 1. Teens/ Adults at Quad Occupancy multiply by $200 $ 2. Teens/ Adults at Triple Occupancy multiply by $225 $ 3. Teens/ Adults at Double Occupancy multiply by $250 $ 4. Teens/ Adults at Single Occupancy multiple by $325 $ TOTALS 5 $ Deposit 6 multiply by $100 $ Balance Due** 7. Subtract line 6 from line 5 from Above $ **= there can be NO CHANGES/ REFUNDS after January 24th. If anyone back out due to health, school, etc you are still responsible for their cost Signature of Group Leader Date Please return this sheet ALONG WITH - Rooming List - Permission Waiver Forms - deposit check.. ONE check per Parish/ School TURN IN No LATER Than January 24th to Rich Donovan Youth Ministry Office 499 Belgrove Drive Kearny NJ PLEASE NOTE DUE TO SPACE any group s confirmation received AFTER January 24th IS NOT GARUNTEED AND MAY NOT BE ABLE TO ATTEND!!!

9 Youth Ministry Ski Weekend Roster & Rooming List Youth Minister Address Parish Phone Cell # 1 Male Female Youth Adult 2 Male Female Youth Adult 3 Male Female Youth Adult 4 Male Female Youth Adult Special Needs : 1 Male Female Youth Adult 2 Male Female Youth Adult 3 Male Female Youth Adult 4 Male Female Youth Adult Special Needs : 1 Male Female Youth Adult 2 Male Female Youth Adult 3 Male Female Youth Adult 4 Male Female Youth Adult Special Needs : 1 Male Female Youth Adult 2 Male Female Youth Adult 3 Male Female Youth Adult 4 Male Female Youth Adult Special Needs :

10 FORM A PARISH Archdiocese of Newark Office of Youth Ministry Ski Trip PARENTAL/GUARDIAN CONSENT FORM AND LIABILITY WAIVER PARTICIPANT'S NAME: BIRTH DATE: Cell Phone # PARENT/GUARDIAN'S NAME: HOME ADDRESS: Address HOME PHONE: EMERGENCY PHONE I, (name of parent or guardian), grant permission for my child (name of child) to participate in the Archdiocese of Newark Youth Ministry Ski Weekend February 23-25th 2018 to be held at the Queensbury Hotel in Glens Falls and West Mountain in Glen Falls, NY. ( the Program ) For value received, I agree on behalf of myself, my child's other parent if known or living (name of parent) my child named herein, or our heirs, successors, and assigns, to hold harmless and defend the Archdiocese of Newark, Youth and Young Adult Ministry ("OYM"), its officers, directors, and agents, and all parishes within the archdiocese, and the officers, agents, representatives, volunteers and employees of either the archdiocese or any parish thereof, and chaperones or representatives associated with the Program with respect to any and all actions, claims or demands that may be made or brought against OYM, its officers, directors and agents, and the Archdiocese of Newark and all parishes within the archdiocese, and the officers, agents, representatives, volunteers and employees of either the archdiocese or any parish thereof, and chaperones or representatives associated with the Program, arising from or in connection therewith, and I agree to compensate OYM, its officers, directors and agents, and the Archdiocese of Newark and all parishes within the archdiocese, and the officers, agents, representatives, volunteers and employees of either the archdiocese or any parish thereof, and chaperones or representatives associated with the Program for reasonable attorney's fees and expenses arising in connection therewith. MEDICAL MATTERS: I hereby warrant that to the best of my knowledge, my child is in good health, and I assume all responsibility for the health of my child. Of the following statements pertaining to medical matters, sign only those in accordance with your wishes. Emergency Medical Treatment: In the event of an emergency, I hereby give permission to OYM, its officers, directors and agents, and the Archdiocese of Newark and all parishes within the archdiocese, and the officers, agents, representatives, volunteers and employees of either the archdiocese or any parish thereof, and chaperones or representatives associated with the Program to transport my child to a hospital for emergency medical or surgical treatment. I wish to be advised prior to any further treatment by the hospital or doctor. In the event of an emergency, if you are unable to reach me at the above numbers, contact: NAME and RELATIONSHIP: Telephone: _( ) FAMILY DOCTOR: Telephone: ( ) FAMILY HEALTH PLAN CARRIER: Policy Number: (1) Signature: Date: PLEASE TURN OVER AND COMPLETE BACK OF THIS FORM

11 Other Medical Treatment: In the event it comes to the attention of OYM, its officers, directors and agents, and the Archdiocese of Newark and all parishes within the archdiocese, and the officers, agents, representatives, volunteers and employees of either the archdiocese or any parish thereof, and chaperones or representatives associated with the Program, that my child becomes ill with symptoms such as headache, vomiting, sore throat, fever, diarrhea, I want to be called REGARDLESS of the Time, etc. Signature: Date: Medications: My child is taking medication at present. My child will bring all such medications necessary, and such medications will be well-labeled. Names of medications and concise directions for seeing that the child takes such medications, including dosage and frequency of dosage are as follows: (3) Signature: Date: No medication of any type whether prescription or non-prescription may be administered to my child unless the situation is life-threatening and emergency treatment is required. (4) Signature Date: I hereby grant permission for non-prescription medication (such as aspirin, throat lozenges, cough syrup) to be given to my child, if deemed advisable. (5) Signature: Date: Specific Medical Information: OYM, will take reasonable care to see that the following information will be held in confidence. Allergic reactions (medications, foods, plants, insects, etc.) Immunizations: Date of last tetanus/diphtheria immunization: Medications child currently takes Does child have a medically prescribed diet? Any physical limitations? Is child subject to chronic homesickness, emotional reactions to new situations, sleepwalking, bedwetting, fainting? Has child recently been exposed to contagious disease or condition, such as mumps, measles, chicken pox, etc.? If so, date and disease or condition: You should also be aware of these special medical conditions of my child I fully understand the consequences of the foregoing statements and sign this PARENTAL/GUARDIAN CONSENT FORM AND LIABILITY WAIVER knowingly, freely, and willingly. (Your signature must appear below or your child will not be permitted to attend the Program ) (6) Signature: Date: