KIA MAIA INTERNATIONAL STUDENTS CHRISTIAN HOSTEL

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1 KIA MAIA INTERNATIONAL STUDENTS CHRISTIAN HOSTEL Prospectus for 2018 INDEX Introduction 2 Welcome 2 The Staff 2 The Hostel 2 The Accommodation 2 Food and Meals 3 Cleaning 3 Laundry 3 Phone Use 3 Internet Use 3 Parking 4 Guests 4 Mail 4 Community Responsibilities 4 Be Considerate 5 Christian Character of Kia Maia 5 Alcohol 5 Responsible Freedom 5 Damage and Losses 5 Sanctions 6 Staying Safe and Secure 6 Privacy 6 Acceptance, Arrivals, Departures, Returns 7 Fees 7 Bond 7 Contacts 7 Schedule of Fees & Payment Dates 8 Application Form 9 1

2 Kia Maia Hostel Introduction Wellington is a great city in which to live and study and Kia Maia is a great home away from home for international students. Your hosts are Graeme & Rosemary Wallis and Naomi Afoa. Making decisions about where to study and live can be very exciting and also a little puzzling at times. This handbook is designed to help you to decide whether Kia Maia is right for you. If you need more information, please ask. Welcome We are situated in Central Wellington, within easy walking distance of Victoria University Kelburn and Pipitea Campuses, Massey University, WELTEC and The Cordon Bleu Cookery School. We are very handy to the cafes, shops, libraries, galleries and outdoor recreations this picturesque city has to offer. We offer a relaxed, friendly, family-style accommodation for international students. Our residents are a mix of first year and returning students. With only residents, you will be a significant member of our community, where you can work to achieve your goals. As a member of such a small community, you will know all the other residents. Caring for one another is part of the Kia Maia way of life. The supportive environment will help you to manage issues that may arise such as homesickness, illness, lack of sleep, and stress from exams. The Staff Kia Maia is administered by an independent, non-profit trust board. Hosts Rosemary, Graeme and Naomi, have primary responsibility for the welfare of the residents and for maintaining an environment that supports successful study. They live on the premises and manage the hostel, overseeing the discipline which ensures Kia Maia meets its obligations to its residents. The Hostel Kia Maia is a large, two-storied wooden villa. On the ground floor is the hosts apartment, one twin students room, the residents TV lounge, the kitchen, dining room and the laundry. Upstairs are students rooms (4 single and 3 share twin) and the students bathroom and toilet facilities. There is a hallway phone for student use on both floors. The Accommodation Kia Maia offers single rooms and same sex share-twin rooms. Students provide their own bedding. We recommend the following: A duvet and duvet cover A warm blanket A pillow 2 pillow slips 2 sets of sheets At least 2 towels, face cloths and bath mats plus personal toiletries For short stay summer students we may be able to provide some bedding. Your room is a great place for you to work and rest. There are some basic guidelines for the way you care for your room, such as not drying your clothes in your room and taking good care of your furnishings. We ask you not to use drawing pins, stickers, or tape on the woodwork or walls. Each room has a pin board for posters and photos. As we have heat pumps, please do not bring your own heater. You are expected to keep your own room clean and tidy, free of rubbish. You are expected to vacuum clean your room at least once every week. Your hosts will, on occasion, check your room for cleanliness. 2

3 Toilets There are two single-sex toilets at Kia Maia. The women s toilet is off the main bathroom and the men s is at the end of the hallway adjacent to Room 7. There are also two toilets on the ground floor. Food and Meals We provide food for breakfast, lunch and dinner, 7 days a week. In addition, residents have access to the kitchen 24 hours a day for snacks and drinks. Residents prepare their own meals from food provided by the hostel. Each day, Saturday to Friday, residents work together in rostered teams of two to prepare an evening meal for everyone. Evening meals are served at 6.30pm. New residents are supported in how to cook with advice, cookbooks and the help of more experienced students. The cooks order the ingredients needed for the menu of their choice. It is important that residents ask for advice when unsure about procedures or how to operate equipment. After the meal residents clean and tidy the dining room and kitchen and do the dishes. Students leave Kia Maia with cooking skills they never had when they entered! Shared evening meals are central to our community life and communication at Kia Maia and, with few exceptions, residents are expected to participate. The evening meal is the one time in a busy day when all the residents of Kia Maia can be together to share news, views and any needs that residents may have. This is the time to celebrate milestones and encourage one another. In addition to this time, there are trips away (e.g. skiing, beach holidays) and occasional evenings organised for students. Cleaning Common areas of the Hostel (hallways, kitchen, dining, TV room, toilets and bathroom) are cleaned each week by professional cleaners and students maintain daily cleaning. In addition residents are responsible for cleaning their own study bedrooms. Laundry A washing machine and drier are available for student use. Buckets are available for special soaking of stained articles of clothing. Each student supplies his or her own laundry powder. Students are responsible for the cleaning of their bedding and clothing. Support is given when asked for if problems about cleaning clothes arise. The drier is for use only when the weather outside doesn t permit laundry to be pegged out on the washing line. Phone Use There is a house phone line with downstairs and upstairs extension. The phone line has a toll bar on it so students need to us a card to make overseas calls. Calling cards are available from convenience stores. The use of the phone line for internet purposes is not encouraged as the house line must be kept open at all times. Internet Use Kia Maia has students who attend a variety of learning institutions and it is not connected to use the Victoria University server. However Kia Maia has a separate internet connection which provides wireless access from all rooms. The present broadband internet plan has enough bandwidth for normal use. Our new fibre-optic cable provides a fast service and a broad bandwidth. Internet may be monitored to ensure that no illegal internet activity occurs. Parking Parking spaces at the rear of Kia Maia are rented to the public. Students who are car owners will need to get a residents parking card from the Wellington City Council. This entitles them to park on the street outside. Parking at the rear of the house may be available to the students during weekends (i.e. Saturdays and Sundays). Parking on the lawn at the rear of the house is not permitted at any time. Fire escapes These are solely for emergency use. No student or guest is permitted to use the fire escapes except in an emergency. 3

4 Guests Your guests are most welcome here. Residents are at all times responsible for their guests. Your guests may share in the evening meal provided that you have advised the cooks in advance. You are free to entertain your guests downstairs in the evenings; all guests are asked to be downstairs by pm and leave by p.m. If you have guests (of the same gender) whom you wish to be in your room please consult the hosts in advance. Guests are guests of Kia Maia. They are deemed to accept and are subject to the policies and rules of Kia Maia while in the house. Hosts decisions are final with regard to any situations which arise concerning guests. Mail This should be sent to you at: Kia Maia International Students Christian Hostel 216 The Terrace CBD Wellington 6011 NEW ZEALAND Mail is placed for collection on the table in the ground floor foyer. People who are not residents of Kia Maia should not receive mail at this address. Community responsibilities Kia Maia Hostel is a close and caring community where you are encouraged to grow as an individual and as a community member. Each person s individuality is respected and we value a variety of personalities. Kia Maia exists to support students who are far away from home and facing the challenge of learning English, studying a diverse range of subjects, and learning to live in another culture. Community life here aims to support you, both academically and socially, by providing a safe, friendly and stable environment. The rules of the hostel are few. Our focus is for all residents to take collective responsibility for the supportive and harmonious atmosphere at the hostel. We have a few basic assumptions about conduct: The first is that residents will conduct themselves in a way which brings credit to themselves, their family, university or institute and the hostel. We also expect you to show consideration towards other residents and neighbours, and their property. We desire a friendly and relaxed atmosphere at the Hostel, and expect residents to make every effort to support this. It is important that residents have the freedom to follow their own interests in such a way that they do not interfere with the rights and interests of others. Our attitude to noise and behaviour reflects our commitment to your successful study. Living in a small, family style community involves tolerance, consideration, trust, sensitivity, assertiveness, cooperation and a host of other personal skills including the desire to have fun and enjoy life. Be considerate People sleep at different times and also require quietness for study. Clean up after preparing and eating food in the kitchen and dining room - don t leave it to others to clean up after you. Leave the bathroom area clean and dry for the next person using the facilities. Be quick with the laundry so others are not stopped from using the machines. Be aware of other residents needs and help if possible. Clean your room once a week, promptly returning the vacuum cleaner to its cupboard for the next person to use. Christian Character of Kia Maia Kia Mia is a Christian house. This means that Jesus Christ and His ways are honoured. Christian students can expect to be supported in their faith. All students are welcome at any time to ask how Christianity is relevant for them. 4

5 Alcohol The Hostel is foremost a place for study and many students choose to come here because the right for a student to study and sleep in peace is held to be more important than the right to hold loud social gatherings. Kia Maia s alcohol policy prohibits students from storing, drinking or manufacturing alcohol anywhere within Kia Maia and its grounds. Students may not bring beer, spirits or wine into Kia Maia or its grounds. Responsible Freedom For the Kia Maia community to be happy, safe and academically successful our residents must care for others and their property. Specifically this requires that we: Treat others with respect. Any abusive behaviour (such as physical, sexual, racial/ethnic or psychological harassment) is not tolerated. Keep noise to a minimum, especially at night. Our quiet hours are from 11.00pm-7.30am. There should be no phone calls into the house during this time. Stereo systems/radios are welcome but should not be audible outside your room, in the hallway outside or in the room next door. Headphones are encouraged. Other issues which require your attention are: Smoking is not permitted anywhere in Kia Maia or the grounds. Students are not permitted to have pets at Kia Maia. Firearms and fireworks are not permitted. Safety equipment is not to be tampered with. Using, possessing or selling illegal drugs will not be tolerated. Pornographic and/or X-rated material in any form (including printed, video and internet sourced) is not permitted. Sexual activity in hostel rooms is not permitted. Where activities in the room (including the above list), are deemed inappropriate, the wardens will discuss this with the student(s) before taking action. Damage and losses Where Hostel property is damaged or lost, the person responsible or the occupant of the room concerned, or the host of any guest who causes it, pays for replacement/rectification. All residents share responsibility when the person responsible is not found. This means that the costs are deducted from your bond. If you suspect or observe activity that could lose you money, let the hosts know. Damage includes, but is not limited to, damage to kitchen equipment, crockery, cutlery, and to the hostel physical environment. To help limit the potential for losses, no Kia Maia property or equipment is to be removed from the Hostel. Sanctions Living together requires consideration and tolerance. Residents are encouraged to work together and communicate effectively to resolve conflict. However, there will be occasions when some individuals lack sufficient self-discipline and consideration for others. Our disciplinary procedures provide for such situations. Kia Maia s disciplinary policy provides such sanctions as: Giving a person a verbal or written warning Requiring compensation for any loss or damage caused by or arising from the misconduct Expelling a resident - a specified date of departure with no refund and no future visits allowed. 5

6 Staying Safe and Secure Your own safety and security is important to us at Kia Maia. We do encourage our residents to take care. Keys You will be given a key to your room and to the exterior doors of the Hostel. If you lose them you will be charged to have the lock replaced. Ensure doors and windows around the home are locked before you leave. Doors should be locked at night. Insure your personal belongings. Kia Maia Hostel assumes no responsibility or liability for your personal property. Insurance does not cover stolen items if the room is not locked. Absence It is very important if you intend to be away overnight, to let the Hosts know and leave a contact telephone number for emergencies. Illness If you are unwell let your friends and the hosts know so that you can have some help. Special meals and/or a trip to the medical centre can be arranged. A first aid kit is provided on-site but you are expected to bring your own personal medicines. If you have a medical condition, please tell the hosts so they are aware of symptoms, side effects and limitations of your condition. At the beginning of winter all residents should get immunized for influenza. This is usually available free from the student health office and provides immunity for winter influenza, swine flu and bird flu. Fire Prevention Rooms are fitted with smoke detectors. You are asked to make sure your smoke detector is functioning at all times. Candles, incense, oil burners, fireworks and smoking are not permitted, as they are potential fire hazards. We have regular fire drills. Privacy Contact We will give out your room number and Hostel phone number to those who enquire, unless you request in writing for that information to be withheld. Rooms You are asked not to enter another resident s room without their permission. Acceptance, arrivals, departures, returns If you are interested in applying for residence at Kia Maia, please let us know and we will send you an application form. Once this is completed and returned, we will advise you whether your application has been accepted. The application process will involve an interview, either in person at Kia Maia, or, for students applying from overseas, by telephone, at the applicant s cost. Residence at Kia Maia is for our full academic year. In 2018, this runs for 38 weeks from Monday 26 February to 19 November 2018 (You are very welcome to apply to stay longer). It is critical that applicants understand that they are entering a contract to board at Kia Maia from date of arrival until the end of academic year unless agreed otherwise. Residents must give at least six weeks' notice if they choose to leave at a time other than previously agreed. Residents may leave early but will be responsible and liable to pay for up to six weeks. Those who wish to leave before the end of the year must inform the Hosts as early as possible. Permission to leave may be given by the Hosts if a resident gives six weeks notice and where a suitable (to the Hosts) replacement can be found. The leaving resident will be responsible for any costs incurred (such as communications/advertising). Residents, who leave before the end of the academic year, in all cases forfeit their entire bond and, should a suitable replacement not be found, they will liable for the fees for the rest of the period. 6

7 Fees The fees and the dates that are due are set out in the Schedule of Fees below (page 8). All fees include applicable Goods & Services Tax. Residents are not invoiced individually and a late fee applies to late payments. All fees are paid in advance. We only accept payments as set out in the schedule, more regular payments increases the administrative overheads and costs. Please note that Kia Maia is unable to accept payment by credit card. Bond All applicants must pay a bond to secure their place at Kia Maia. Applicants are given final acceptance only when their bond and their completed acceptance form (duly signed) have been received. The bond is fully refundable, unless there are damages, losses or cleaning costs to be deducted. Contacts Hostel: Kia Maia International Students Halls of Residence 216 The Terrace Wellington New Zealand Phone: (residents). Hosts: Graeme & Rosemary Wallis Mobile (Rosemary) (Graeme) grwallis@gmail.com Telephone Naomi Afoa Mobile naomi.afoa@yahoo.co.nz 7

8 Schedule of Fees and Times for 2018 Boarding Fees Single Room $ per week Share Twin $ per person per week SUMMER ONLY Single Room $ (No food provided) per week Share Twin $ (No food provided) per person per week Payment Dates Payments are to be made into the House account by automatic payment every 4 weeks. The first 4-weekly payment is to be on Monday 26th February 2018 and will continue through the year. Instead of 4 weeks the last payment on 30th October will cover 2 weeks through to Sunday 18 th November Note: you can pay every 2 weeks, but the payments must be on the Mondays by automatic payment including the same dates as those below. Kia Maia Rent Payments for 2018 Payments Date Period 1 26/02/ weeks 2 26/03/ weeks 3 23/04/ weeks 4 21/05/ weeks 5 18/06/ weeks 6 16/07/ weeks 7 13/08/ weeks 8 10/09/ weeks 9 8/10/ weeks 10 5/11/ weeks On 19th November 2018 Summer Rent begins. Payment Terms Payments are due in advance and payable as above. Payments are made by Automatic Payment. 10% penalty for late payments will apply (even one day). Bond During the academic year, a bond of $ is payable prior to acceptance at Kia Maia See Application Form Below

9 KIA MAIA INTERNATIONAL STUDENTS CHRISTIAN HOSTEL 216 The Terrace, Wellington Phone (Students: ) APPLICATION FORM for 2018 TO BE FILLED IN BY ALL APPLICANTS Passport Name Female/Male (please circle) Preferred Name Date of Birth / / Nationality Passport Number Home Address Home Phone Number address in NZ: Please provide a scan of your passport page, or bring your passport to be scanned for use in emergency. IN CASE OF EMERGENCIES Immediate family member s name Current address Current phone number Relationship to you Do you take regular medication? If yes, please detail anything we will need to know: Place of Study Course of Study How long have you been in New Zealand? Hobbies/Interests Religion Special Food Requirements Date you require accommodation from Room Preference: single/shared (Circle your choice) Intended length of stay in Kia Maia Your contact phone number Mobile Phone DECLARATION I have read and understood the guidelines for residents of Kia Maia in the prospectus and agree to abide by them. Signature of Applicant Date / /. For Managers: The applicant has been accepted for a room, for the year 20 Signature of Manager(s) Date / / Bond Payment Received Date / / Post or this completed page, or bring it with you to the interview. 9