Pars Oil & Gas Company HEALTH, SAFETY AND ENVIRONMENT PROCEDURE. HSE Anomaly Reporting Procedure DOCUMENT ID - PR-74-POGC-002 REVISION 0.

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1 Pars Oil & Gas Company HSE Anomaly Reporting Procedure HEALTH, SAFETY AND ENVIRONMENT PROCEDURE HSE Anomaly Reporting Procedure DOCUMENT ID - PR-74-POGC-002 REVISION 0.0

2 Pars Oil & Gas Company Pages 14 Revision 00 HSE Anomaly/Incident Reporting Procedure Document ID. PR 74 POGC 002 HSE Department HSE Anomaly/Incident Reporting Procedure Document Authorization Document Type Security Classification Document Authority/Owner Document Custodian Safety Procedure Unrestricted P.O.G.C HSE Document Author HSE-S Approved By M.Ansari HSE-S593443

3 Table of Contents 1. INTRODUCTION PURPOSE SCOPE RESPONSIBILITIES PROCEDURE TRACKING AND CURING ANOMALIES ANALYSING THE ANOMALY REPORTS DEFFINITION APPENDIX... 6 SUGGESTION FORM September Anomaly/Incident Reporting Procedure Page 1

4 1. INTRODUCTION Pars Oil and Gas Company (POGC), a subsidiary of National Iranian Oil Company (NIOC), was established in POGC is a developmental and manufacturing organization that specializes in the fields of engineering and management of development projects, production, operation and integrated management of oil and gas reservoirs. POGC s mission is to ensure sustainable and preservative production and development of Iran s oil and gas industry in the areas under its responsibility, development of oil and gas value chain as well as optimization of energy supply processes at national, regional and international levels. POGC is also in charge of development of joint and non-joint oil and gas fields of the country including South Pars, North Pars, Golshan and Ferdowsi. Aimed at creating superior value and boosting the level of satisfaction of the beneficiaries and with an approach focusing on sustainable, integrated and knowledge-oriented production and development, the company feels committed to comply with national and international requirements, regulations and standards in such areas as quality, safety, as well as occupational and environmental health. 2. PURPOSE Anomalies can be defined as any undesirable situation having the potential to contribute to an accident. This is an Incident Factor which, most of the time, requires to be combined with several other anomalies to generate an accident. By identifying and eliminating anomalies, incidents factors are reduced on work site and consequently the risk level at which personnel is exposed might be significantly improved. Tracking anomalies on a day to day basis is a good way to improve the awareness of workers, supervisors and managers in risk assessment (what might be going wrong?) Eliminating anomalies on the spot is also a significant indicator of everybody, and particularly supervisors and managers commitment in Incident prevention. Analyzing anomalies reports should allow to identify the main incident factors attached to a specific activity and consequently to focus H.S.E improvement plan on critical areas. 3. SCOPE This Procedure shall apply to all P.O.G.C Projects Work Site. 4. RESPONSIBILITIES 4.1 All persons on site are responsible for: To be obedience and be respectful to all of safety regulations, procedure and instructions. Informing their Supervisor/Superintendent of any unsafe acts and unsafe conditions by filling the anomaly report card and reporting this condition to September Anomaly/Incident Reporting Procedure Page 2

5 HSE department. 4.2 Area HSE Supervisor, Site HSE Manager The relevant HSE Supervisor(s) are responsible for monitoring the work site conditions should be aware from all of working situations. These personnel should gather all of anomaly situations reported and should analyze this kind of report regularly and should define correction actions to modify work's conditions in work site. 5. PROCEDURE 5.1 TRACKING AND CURING ANOMALIES On any site, anomalies are: numerous as there is no-one or anything perfect,normally minor most of the time; because large anomalies are readily visible and have been addressed before, sometimes appearing as insignificant but can be potentially major, very often undetected by site personnel because they are used to them. Very often, anomalies are simply not considered as such, because they have been becoming an integral part of a site, be part of their design / construction, procedural or of a human behavioral nature. Alternatively, it may even be accepted implicitly by site personnel that nothing can be changed and that they have to live with the defects and faults. Trying to detect and cure anomalies before they contribute to an incident is a powerful mean to improve operational safety. It is one of the essential routine tasks of all site personnel, supervisors and managers. The first task upon anomaly identification is to eliminate the incident factor. Proper elimination might be requiring to STOP the activity in progress and to explain to the team work the substandard act or condition. Installation of temporary barriers or warning signs might also be the first response to a hazardous environmental condition. Some anomalies can be cured immediately and definitively whereas others (usually those with a high potential severity) require either co-operation between various parties, several corrective actions, equipment order, or support from outside the site itself. For this purpose a specific section of the anomaly card should be filled, giving suggestions to H.S.E department for recommended actions aiming to avoid the reoccurrence of the identified incident factor. 5.2 ANALYSING THE ANOMALY REPORTS The detection of Anomalies is the primary factor to make an anomaly report from which remedial action can be taken. Anomalies can often be found by thoroughly checking and evaluating pertinent points as detailed below: HAZARDOUS situations September Anomaly/Incident Reporting Procedure Page 3

6 A. Tools and equipment B. Environmental HAZARDOUS practices C. Missing personal protective equipment. D. Position of workers E. Breakage of H.S.E rules F. Reckless driving Once an anomaly is detected and immediate action is taken to cure the deficiency, any personnel should report it during the routine execution of ongoing activities or at specific intervals. The simple way is to use the Anomaly Report Card shown in Appendix 1. This can either be carried by personnel on site or be located at convenient locations around the site. In addition it should be given to contractors and all workers at site inductions. In general it is expected that each supervisor/superintendent on site will be able to observe, take action and report at least one anomaly per day. One quantitative H.S.E annual objective in term of number of anomaly report cards issued is a valuable personal objective for supervisors and managers. All anomaly reports must be collected on site e.g. in a collecting box, logged and formally addressed by site management. All anomalies must be recorded and analyzed at site level for general weaknesses, trends or issues of major importance. Significant findings, actions or trends are to be reported to the Site HSE Committee. When appropriate, this information should be passed to the relevant line manager and Site H.S.E organization for dissemination throughout HSE Department. The incident factor table printed on back of the Anomaly report card should be used as first analysis tool for trends and priorities identification. The location of anomaly boxes in all of work site area depend on site HSE manager or area HSE supervisors idea and it is necessary the anomaly boxes should be available to all personnel in all of work site area. The analysis of anomaly report should be carry out in every month and the interval between two periods of collecting and analyzing the anomaly report should not be more than one month and it is one of HSE department responsibility for collection and analysis anomaly report. 6. DEFFINITION Acceptable risk risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own Anomaly situation September Anomaly/Incident Reporting Procedure Page 4

7 Any unsafe act and unsafe condition has potential for injury or damage Corrective action action to eliminate the cause of a detected nonconformity or other undesirable situation NOTE 1 There can be more than one cause for a nonconformity. NOTE 2 Corrective action is taken to prevent recurrence whereas preventive action is taken to prevent occurrence. Hazard source, situation, or act with a potential for harm in terms of human injury or ill health or a combination of these Hazard identification process of recognizing that a hazard exists and defining its characteristics Incident work-related event(s) in which an injury or ill health (regardless of severity) or fatality occurred, or could have occurred NOTE 1 An accident is an incident which has given rise to injury, ill health or fatality. NOTE 2 An incident where no injury, ill health, or fatality occurs may also be referred to as a near-miss, near-hit, close call or dangerous occurrence. NOTE 3 An emergency situation is a particular type of incident. Near miss An incident event which does not realise its potential for injury or damage or does not led to damage and injury preventive action action to eliminate the cause of a potential nonconformity or other undesirable potential situation Risk combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of injury or ill health that can be caused by the event or exposure(s) Risk assessment process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable Workplace any physical location in which work related activities are performed under the control of the organization. September Anomaly/Incident Reporting Procedure Page 5

8 7. APPENDIX APPENDIX 1. ANOMALY REPORT CARD APPENDIX 2.INCIDENT FACTORS (Anomalies analysis) APPENDIX 3. ANOMALY SUMMARY DATABASE TABLE September Anomaly/Incident Reporting Procedure Page 6

9 APPENDIX 1. ANOMALY REPORT CARD : September Anomaly/Incident Reporting Procedure Page 7

10 APPENDIX 2.INCIDENT FACTORS (Anomalies analysis) : September Anomaly/Incident Reporting Procedure Page 8

11 APPENDIX 3. ANOMALY SUMMARY DATABASE TABLE : (This table shall be filled by Contractor HSE Supervisor & archieved n HSE Departments) SOUTH PARS GAS FIELD DEVELOPMENT PHASES PROJECTS : REF. NO. DATE COMPANY DESCRIPTION SHORT TERM ACTION LONG TERM ACTION DEAD LINE CLOSED DATE CATEGORY September Anomaly/Incident Reporting Procedure Page 9

12 SUBSTANDARD CONDITIONS: Inadequate guard or barriers Inadequate or improper PPE Defective tools, equipment or materials Congestion or conflicting activities Inadequate warning system Absence of/inadequate certification Fire and explosion hazard Poor housekeeping/disorder Work environment Radiation exposure Slippery or uneven surface Inadequate ventilation Inadequate access SUBSTANDARD ACTIONS: Operating equipment without authority Failure to warn Failure to secure Operating at improper speed Using equipment improperly Failure to use PPE Improper loading Improper lifting Improper placement Improper position for task Making safety devices inoperable Horseplay Under influence of drugs Other: UNDERLYING CAUSES Inadequate capability Inadequate leadership / supervision Lack of knowledge Inadequate engineering Lack of skill Poor communication Stress Maintenance management Improper motivation Organization Inadequate work standard Reporter Name; Date; Signature; September Anomaly/Incident Reporting Procedure Page 10

13 SUGGESTIONS FOR THE POGC ANOMALY/INCIDENT REPORTING PROCEDURE MANAGER, HSE Department Pars Oil & Gas Company Tehran I.R. Iran Please consider the following suggestion(s) relative to the POGC Anomaly/incident reporting procedure: (Signature) (Date) (Address) Contact Telephone Number Contact FAX Number September Anomaly/Incident Reporting Procedure