Encounter Data User Group
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1 Encounter Data User Group June 26, :00 PM 4:00 PM ET 1
2 Agenda Purpose Session Guidelines CMS Updates System Enhancements EDS Operational Highlights Questions Submitted to ED Inbox EDS Industry Updates Resources Closing Remarks 2
3 Purpose User Group sessions will provide Medicare Advantage Organizations (MAOs) and other entities with policy and operational guidance for the Encounter Data System (EDS). This User Group session will provide beneficial information that will assist organizations with testing and submission of encounter data. 3
4 Session Guidelines This is a one (1) hour Encounter Data User Group session. Please submit all questions to: EncounterData@cms.hhs.gov. 4
5 MAOs and Other Entities CMS requires the following types of organizations to submit encounter data: Medicare Advantage (MA) Plans Medicare Advantage-Prescription Drug (MA-PD) Plans Medicare-Medicaid Plans (MMPs) Health Maintenance Organizations (HMOs) Special Needs Plans (SNPs) Local Preferred Provider Organizations (PPOs) Regional PPOs Employer Group Health Plans Programs of All-Inclusive Care for the Elderly (PACE) Plans Cost Plans (1876 Cost HMOs/CMPs and 1833 HCPPs) Medical Savings Account (MSA) Plans Private Fee-for-Service (PFFS) Plans Religious Fraternal Benefit (RFB) Plans Provider Sponsored Organizations (PSOs) 5
6 CMS Updates 6
7 MAO-002 Reports Update The Encounter Data Processing System (EDPS) is currently processing MAO-002 Reports for data received by June 19, Please contact CSSC Operations if you have not received reports within five (5) business days of encounter(s) submission. 7
8 HPMS Updates Title HIPPS Codes Description Submission of Health Insurance Prospective Payment System (HIPPS) Codes to Encounter Data System Release Date 05/23/14 8
9 HIPPS Codes for SNF and HHA Encounters HIPPS codes edits will soon be changed from Informational to Reject for any Skilled Nursing Facility (SNF) and Home Health Agency (HHA) encounters submitted without HIPPS codes. For DOS 2014 only --beginning on or after July 1st, MAOs must submit a HIPPS code: on a SNF encounter that comes from the initial OBRArequired comprehensive assessment (Admission Assessment). on an HHA encounter that comes from the initial Outcome and Assessment Information Set (Start of Care assessment), or OASIS. 9
10 HIPPS Codes for SNF and HHA Encounters, continued If MAOs do not have information from the initial assessment, they are encouraged to submit: For SNF encounters, the HIPPS codes from other comprehensive OBRA assessments and/or PPS assessments For HHA encounters, the HIPPS codes from any completed assessment *The takeaway: MAOs should submit HIPPS codes from any assessment that generates them. 10
11 HIPPS Codes for SNF and HHA Encounters, continued HIPPS codes from SNF or HHA encounters with from dates prior to July 1, 2014 may be submitted (will not be rejected). SNF and HHA encounters with from dates July 1, 2014 or after that are submitted without a HIPPS code will be rejected. 11
12 HIPPS Codes for SNF and HHA Encounters, continued SNF and home health encounters must be submitted in the 837- Institutional format. CMS encourages MAOs and other entities to continue to work with SNF and HHA providers to meet this requirement. Please take note that MAOs and other entities submitting encounter data should not be directing their providers to 12
13 System Enhancements 13
14 Deactivation of Error Code VC 05 Not Present/Conflicts With Amt Institutional Error Code VC 05 Not Present/Conflicts With Amt was deactivated in the EDPS in April Value Code 05 Professional Component Included in Charges and Also Billed Separately to Carrier was discontinued with the implementation of the Outpatient Prospective Payment System (OPPS); therefore, it is not required for EDS submission. 14
15 Error Code Service Line DOS Not Within Header DOS To more clearly define the purpose for Error Code 20835, CMS has updated the error description from DOS Invalid and/or Not Within Header DOS to Service Line DOS Not Within Header DOS. 15
16 May and June System Releases During the months of May and June 2014, there were no major industry facing enhancements to the Encounter Data Front End System (EDFES) and EDPS. 16
17 EDS Operational Highlights 17
18 Highlight #1 ICD-10 Transition Delay On April 1, 2014, the Protecting Access to Medicare Act of 2014 (PAMA) (Pub. L. No ) was enacted, which said that the Secretary may not adopt ICD-10 prior to October 1, Accordingly, the U.S. Department of Health and Human Services expects to release an interim final rule in the near future that will include a new compliance date that would require the use of ICD-10 beginning October 1, The rule will also require HIPAA covered entities to continue to use ICD-9-CM through September 30,
19 Highlight #2 Using EDS Diagnoses for Risk Score Calculation For 2014 dates of service (DOS), CMS will use diagnoses from the EDS, in addition to diagnoses submitted to the Risk Adjustment Processing System (RAPS) to calculate risk scores for 2015 payment. Note: Due to delay in implementation of ICD-10 standard code sets, CMS will only use ICD-9 standard code sets for encounters with 2014 DOS and 2015 risk score calculations. 19
20 Highlight #3 EDS Maintenance Schedule Effective July 2014, CMS will transition from a Monthly to a Quarterly EDPS Maintenance Release schedule. CMS will schedule emergency releases as necessary. Note: The EDS Companion Guides will publish according to EDPS Maintenance Schedule. 20
21 Highlight #4 National Technical Assistance Webinar Announcement Stay tuned for more information and registration details on the Technical Assistance Resource Service Center (TARSC) website at: 21
22 Questions Submitted to the ED Inbox 22
23 Question #1 - Denied Encounters and the NTE Segment How should MAOs and other entities submit denied encounters using the Loop 2300 NTE* segment for the denial reason? 23
24 Answer #1 - Denied Encounters and the NTE Segment Per the TR3 and the EDS Companion Guides, if a claim or service line is denied in the MAO or other entity s adjudication system, the denial reason must be populated: Denied Encounters (Loop 2320) and Denied Service Lines (Loop 2430): CAS01 = Claim Adjustment Group Code CAS02 = Claim Adjustment Reason Code CAS03 = Monetary Amount 24
25 Question #2 - CY2014 Certification Guidance How do plans new to the submission of encounter data navigate the certification process? 25
26 Answer #2 - CY2014 Certification Guidance CMS has provided End-to-End Test Specifications for MAOs and other entities to use in order to achieve end-to-end certification. MAOs and other entities may reference the Encounter Data (ED) Testing link on the CSSC Operations website at: SC~CSSC%20Operations~Encounter%20Data~ED%20Testing?op en&expand=1&navmenu=encounter^data. The staff at CSSC will provide assistance to new plans through the certification process. 26
27 Question #3 Error Codes and If an MAO has submitted an Institutional inpatient encounter for a beneficiary enrolled in their plan on the from date of service whose coverage terminates prior to the through date of service, will that entire encounter be rejected? 27
28 Answer #3 - Error Codes and No, the EDS will not reject an encounter if the beneficiary s enrollment is active at the time of the service from date. Note: A benefit period cannot end while a beneficiary is an inpatient of a hospital. 28
29 Question #4 - RAPS Transitioned to EDS Can you advise MAOs and other entities when RAPS will be completely transitioned to Encounter Data System? 29
30 Answer #4 - RAPS Transitioned to EDS CMS will continue to run both the EDS and RAPS for 2015, and will inform the plan community prior to transitioning exclusively to the EDS. As discussed in the 2015 Advance Notice and Announcement (link provided at the end of this presentation) in the sections titled "International Classification of Diseases-10 (ICD-10) Code Set and Diagnosis Data Sources for 2015 Risk Scores", we will be using diagnoses with 2014 dates of service from the EDS and RAPS that are acceptable for risk adjustment to calculate 2015 risk scores. 30
31 EDS Industry Updates 31
32 EDS Industry Updates ED Materials / Information Date Encounter Data Newsletter July 2014 EDS Companion Guides July 2014 Encounter Data Webinar August
33 Resources 33
34 Resources Resource CEM/CEDI Technical Reporting Formats Centers for Medicare & Medicaid Services (CMS) Customer Support and Service Center (CSSC) Operations EDS Inbox Technical Assistance Registration Service Center (TARSC) X12 Version 5010 Standards Washington Publishing Company Resource Link mentation.asp Guidance/HIPAA-Administrative- Simplification/Versions5010andD0/index.html?redirect =/Versions5010andD0/ 34
35 Closing Remarks 35
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