CLAVERHAM COMMUNITY COLLEGE

Transcription

1 CLAVERHAM COMMUNITY COLLEGE North Trade Road, School (01424) Battle, Fax (01424) East Sussex Absence Text TN33 0HT Community Education (01424) Sports Centre (01424) Day Nursery (01424) Principal: P. Swatton, B.Eng(Hons) Date: 13 th October 2015 Ref: VLS/SJB Dear Parents/Guardians, Pupil: Tutor Group: CHAMPOLUC 2016 SKI TRIP: UPDATE With the weather turning colder we are looking forward to February s Ski trip to Champoluc. Here is some important information about the trip and medical forms to return to us please. Outstanding Payments The final trip payment is due on the 3 rd November 2015 and it is important that any other outstanding amounts are paid ASAP please. Please let me know immediately if this may present you with any problems. Information Evening The all-important evening meeting for pupils taking part in this trip, and their parents, will take place at the beginning of next term on Thursday 21st January Further details are attached. Clothing and Equipment List To give you as much time as possible to acquire the required items, I have included a list of essential clothing and equipment overleaf. It may be possible to borrow some of these items and others might be considered as Christmas presents. Your child should come to see me if you need any further advice about clothing or equipment at this stage. Additional information and advice will be provided at the evening meeting in January. Ski Helmets The guidance from East Sussex County Council, the Local Authority concerning the wearing of ski helmets on school ski trips, is that all pupils are required to wear a protective helmet on ski trips organised by East Sussex Schools. Helmet hire is included in the cost of the trip and helmets will be provided and fitted in resort. If you wish to make other arrangements, suitable helmets can be purchased or hired from the suppliers detailed on the Clothing and Equipment List. Protective helmets designed for other activities, e.g. cycle helmets, cannot be used.

2 Web-site The College web-site ( contains copies of all information issued to parents about this trip and links to further information about the resort. You will find the Ski Trip 2016 page in the Parents Section of the school website under Letters and Forms. Should you have any queries or concerns before the information evening, please do not hesitate to contact me. Yours sincerely Mrs V Swatton (Party Leader). CHAMPOLUC 2016 SKI TRIP Please return this reply slip to Mrs Swatton via the PSA box in Reception. CHAMPOLUC 2016 SKI TRIP: UPDATE Name of Pupil: Tutor Group: S I have received the Champoluc Ski Trip 2016: update letter and clothing & equipment list. Signed Parent/Guardian Date...

3 Ski Equipment ski jacket and pair of salopettes 2016 Ski Trip: Clothing & Equipment List thermal underwear e.g. non-cotton thermal vest outer fleece 2 x polo neck/long sleeved t-shirt/inner fleece 2 x ski socks fleece/woollen hat that covers the ears ski gloves ski goggles sunglasses high factor (spf 25+) sun cream + Lypsyl small rucksack plastic bag for dirty clothes Other items outdoor shoes/trainers several changes of underwear casual clothes washing kit including soap, shampoo, deodorant, tooth brush, toothpaste and towel tissues comb/hair brush night clothes MP3 player, travel games, cards, pen & paper, book etc alarm clock camera foreign currency Euros Specialist Clothing Suppliers Snowear Ltd, Camden Road, Tunbridge Wells Snow Lab, Knockhatch Ski Centre, Hailsham Mountain Warehouse, Ashford Outlet Centre Tog 24, Ashford Outlet Centre Decathlon, Lakeside Dare2b TK Maxx, Eastbourne, Hastings Trespass, Terminus Road, Eastbourne In recent years non-specialist stores such as Lidl and Aldi and catalogues such as Tesco Direct and the Next Directory have also stocked very good value ski clothing, but their stock often goes very quickly so you need to order as early as possible..

4 2016 Ski Trip: Parents Meeting Thursday 21 st January 2016, 6.00p.m. School Hall Dear Parents As part of the final preparations for the 2016 Ski Trip to Champoluc in February we would like to invite you and your son/daughter to an evening information meeting at the College. At this meeting we will give you further details of the resort and provide you with information on insurance, travel arrangements and further advice on clothing requirements, if required. There will also be a chance to chat informally with staff about any questions you may have concerning any aspect of the trip. Pupils are not required to wear school uniform for this meeting. We also use this evening to collect some important information and documents. Please bring to the meeting: completed pupil details forms (attached) pupil s passport and European Health Insurance Card (if they will not be needed before our departure date)* * If your son/daughter does not hold a current passport (i.e. valid until March 2016) then it is important that an application is made without delay. The European Health Insurance Card (EHIC) is replacement for the old E111 form. This may sometimes save you the 65 excess on the insurance policy if a claim should need to be made. The EHIC may be obtained most easily by completing the on-line application form on the Department of Health web-site ( Alternatively, full details and application forms may be obtained from any Post Office. We look forward to seeing you at this important meeting. Should you not be able to attend, please provide the passport, EHIC and pupil details forms as soon as possible after 21st January. I would be grateful if you could complete the reply slip below and return it to me as soon as possible. Yours sincerely Mrs V Swatton (Party Leader) CHAMPOLUC 2016 SKI TRIP Please return this reply slip to Mrs Swatton via the PSA box in Reception. Ski Trip 2016: Parents Meeting Name of Pupil: Tutor Group: Staf I will * /will not be able to attend the Ski evening on the 21st January 2016 in the school hall at 6.00 pm. Signed Parent/Guardian Date * Please delete as applicable CLAVERHAM COMMUNITY COLLEGE

5 SKI TRIP 2016: CHAMPOLUC Pupil Details Form (1) - Contact/Medical Dates: 13 th February 20th February 2016 Pupil's Name: Home address Home telephone... Date of birth... Pupil s Mobile number (If taking on trip). ALTERNATIVE CONTACT DETAILS If different from above, please give details of contact telephone numbers (including names and times available) during this half term week (13 th February 20th February 2016). Please give the details of another person who could be contacted if necessary: Name... Address Telephone... MEDICAL/DIETARY DETAILS My child has/has not * been actively immunised against tetanus..(date) He/she * is/is not * sensitive or allergic to elastoplast, penicillin or other medicine *. My child has: - No illness, allergy or physical disability *. - The following illness, allergy or physical disability * : CLAVERHAM COMMUNITY COLLEGE

6 - Which necessitates the following medical treatment and/or * medicine: Details of any medical condition, or infectious/contagious diseases suffered in the last three months: N.B. It is essential that you also inform the travel insurance company of any pre-existing medical conditions. Failure to do so could invalidate your travel insurance. Pre-existing conditions: ESCC insurance may not cover claims for pre-existing conditions whether long term, e.g. epilepsy, or short term, e.g. a broken leg unless it can be shown that GP consent to travel has been obtained and conditions of travel have been met. Consent does not have to be written, it can be verbal. By signing parental consent forms, parents are agreeing to this condition and confirming it has been met. Any special dietary requirements: NHS/DOCTOR DETAILS EHIC personal identification number... EHIC card number... Doctor s name... Address... Telephone... Name of parent or guardian.... Signature of parent or guardian Date Please bring this completed form to the parents' information evening on 21st January 2016 * Please delete as applicable

7 CLAVERHAM COMMUNITY COLLEGE SKI TRIP 2016: CHAMPOLUC Pupil Details Form (2) - Analgesics Pupil's Name: ANALGESICS PERMISSION Dates: 13 th February 20th February 2016 We require written permission and instructions from parents with regard to the administration of all non-prescribed drugs including analgesics (painkillers such as paracetamol, aspirin and ibuprofen). Parents must also supply us with any such drugs to be administered. If you wish your child to be able to take any analgesics whilst away from home you must complete the section below and provide us with a reasonable supply of the chosen analgesic clearly labelled with your son/daughter s name. It must be emphasised that: - Teachers will not administer any analgesics without this completed form. - Any drugs that are to be administered to your child must be handed to the nominated member of staff. Pupils must not carry their own supply of analgesics. Details of analgesics provided (quantity and type) To be administered in the following circumstances and dosage: Name of parent or guardian Signature of parent or guardian Date.. Please bring this completed form and any analgesics required to the parents' information evening on 21st January 2016

8 CLAVERHAM COMMUNITY COLLEGE SKI TRIP 2016: CHAMPOLUC Pupil Details Form (3) - Consent Pupil's Name: PARENTAL CONSENT Dates: 13 th February 20th February 2016 I wish my son/daughter* to take part in the 2015 Ski Trip to Champoluc and agree to him/her* taking part in all of the activities involved. I understand that in addition to skiing these may include: cinema visit bowling shopping ice skating visit to local pizzeria Pupils will be supervised at all times whilst on the ski slopes. They will take part in ski lessons organised by the local ski school and will ski at other times with groups supervised by Claverham staff. Whilst every effort is taken to ensure the safety of pupils it must be appreciated that there are risks associated with all activities and it is therefore impossible to 'guarantee' pupil safety. Pupils will be allowed to undertake unsupervised trips to the village at certain allocated times. They must always seek staff permission before leaving the hotel/apartment building. I have ensured that my child understands that it is important for his/her* safety and the safety of the group that any rules and any instructions given by the staff in charge are obeyed. I understand that while the school staff and helpers in charge of the party will take all reasonable care of the young people, unless they are negligent, they cannot be held responsible for any loss, damage or injury suffered by my son/daughter* arising during or out of this journey. In the event of my child being taken ill or injured during the period of the trip to the extent that emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion becomes necessary, I authorise the member of staff in charge to sign on my behalf any written consent as required by the medical authorities. I understand the extent and limitations of the insurance cover provided. Name of parent or guardian. Signature of parent or guardian.. Date Please bring this completed form to the parents' information evening on 21 st January 2016 * Please delete as applicable