Arizona Region of USA Volleyball OD Action Committee December 8, 2014

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1 Arizona Region of USA Volleyball OD Action Committee December 8, 2014 I. Call to Order: The meeting was called to order at 6:56 pm II. In Attendance: JR Salima Chair; Ron Pelham, Alyson Parry, Earl Capps, Wade Colson Brad Rinehart, Mike Smith, Jordan Ahern, Letitia Vasquez, Ernie Vasquez, Milka Steiner Absent with excuse: Jim Feickert, Ed Vasquez, Scott Sloat III. Approval of Minutes from August 11 th, Motion 1: Move to approve minutes of Aug 11, 2014 as written (Rinehart/Pelham/MC) IV. Approval of Agenda for December 8 th, 2014 Motion 2: Move to approve the agenda as provided. (Rinehart/Colson/MC) V. ODAC Reports 1. Team Leader Reports a. Jordan Ahern Metro East Requests for advancement Mitchell Toone, Brian Budd, Jet Villavicencio, Deanna Mankins. Certificates of completion of curricula are to be sent to Team Leads who forward documentation on to JR. Team Leaders retain the documentation have until Feb 15 th to complete. There have been issues with accessing CourseMill. b. Wade Colson metro South Wade has been receiving completed VRT certifications c. Mike Smith Metro West There are a lot of probationary officials in his area. Team Members are to let Leads know who is going to attend the Holiday Classic. 0-3 officials that attended the clinic and signed up will be sent to the Team Leads so they know who attended and signed up for Holiday Classic. d. Ed Vasquez South New Team Members are not contacting Ed Vasquez Team Leads should contact the new officials in their area Top 3 items for Team Leads to be on top of: Verification of completion of CourseMill training Notification of attendance at 0-3 clinic Attendance at Holiday classic.. Make sure team members are compliant. There are multiple questions about getting into Arbiter. No new officials will be added into arbiter until after Dec 26 th.

2 Arbiter maintenance will be done and non-working officials purged from the system. Earl will extend the invite into Arbiter after Dec 25 th. Once maintenance is done, the year will be wiped clean so officials need to keep track of their boys work assignments. 2. Competition Assignor Report - Earl Capps a. Arbiter will be purged following the last boys tournament and payment. Arbiter will generate 1099s. Earl will be doing maintenance on the system following Dec 25 th. 3. Recruiting Team Report Jordan Ahern Jordan Ahern will take the lead on creating a new recruitment flyer. Tabled for now A minimum of 20 AIA officials have contacted JR to become an official. JR is declining applicants that have zero experience. New officials that have experience are being allowed to work on a case by case basis. After Nov 15 th officials will be accepted on a case by case basis. 4. Junior Recognition Program Report Brad Rinehart Brad will come down to the office to see if any boys were recommended. Blurb to state we have a junior recognition program to Eric for the newsletter. There are about 15 junior officials whose certificate we created but we have not gotten the certificate to them. 5. Secretary Report No report 6. At Large Report Brad & Rick No Report 7. Junior Clinic Program Report Ernie Vasquez a. Clinics are underway o Good turnout at girls clinics o 0-3 clinic had 33 attend o Lost a site after scheduling Atkinson o Anyone willing to help give Ernie a call. o Thanks to Ron and JR for attending. Thanks to Aly and Milka for the scoring outline. JR to send to the officials o Big Day - Saturday, Dec 13 th at Barney and Valley View. o Peter Meyer scheduled a clinic in Prescott. Officials need to schedule through the Region to run clinics so that we have enough materials and projectors. o Earl will send out an to JODP officials for Saturday work. o Clinicians should talk about the JODP program at the junior clinics. Getting a response. Go to the ODAC list and contact Earl. o Jan 4 th JODP clinic looking at about 60 kids o Jan 16 th working on getting KROC center for the National Clinic Can t bring in food and water bring water only to the National Clinic. o Clinic Kits are being returned with missing items. Head clinicians should make sure all items are returned to the box before leaving the site. Return the check in sheet in the box. Items that have been lost: A set of speakers Jump drives Surge protectors

3 o Put together a list of what is required for a club to host their own clinic no other events can be happening at the same time, participants should bring a pencil and something to write on VI. Old Business 1. Recruitment Flyer - Tabled 2. OD Webpage Update 3 button autolink 3. OSDC & ODAC New Meeting Schedules OSDC meets the first and last month of a quarter ODAC meets the last month of the quarter at 6:45 following the OSDC meeting 4. VRT Curriculum and Module Update a. Issues getting into CourseMill. Troubleshoot with the following: 1. First check browser 2. Second the username and password to get into Webpoint are the same to get into VRT 3. Third the official must be register for the curricula in Webpoint and then go to CourseMill to take the modules. 5. Officials Proficiency Policy Regarding Non-Compliance a. New policy dealing with non-compliance by an official 1. Failure to go to a live clinic 2. Failure to do their online clinics as required 3. Proficiency performance 4. Not compliant not in good standing not in good standing subject to nonassignment Addendum to be added to Handbook regarding Arbiter Tips and Blocks Nationals are now required to work a minimum of 2 junior clinics to be in good standing. 6. Handbook Revisions 7. New ODAC position: Junior Clinic Scorer Specialist Milka Steiner has accepted the position. Four person training committee in Officials Division Referee Trainer, Scorer Trainer, Jr Clinic Training Specialist, Jr Clinic Scorer Specialist. 8. Verification of VRT/USAVA module clinics 9. Policy clarification of Pay Rate of Ratings and Observations - tabled 10. Policy Draft of Junior Training Clinics (JTC) Clinician Pay Ernie to send to JR 11. Policy on Requirement of 2 clinician training assignment to be in good standing.

4 VII. New Business 1. Interim Metro-North Team Leader Letitia Vasquez for Richard Tate Year Officials Clinic Mike Smith Proposed provisional officials need to be at the Holiday Classics instead of 0-3 year officials. Zero 0-3 year title does not take into account skill the title is strictly time of service. 0-3 need more attention to the training. 4+ come in and mentor the 0-3 officials at the Holiday Classic and can also work the event. This year is the first year we have had the number of club coaches register as officials. All officials have to go to an in person clinic. If they want lots of training attention they should attend the 0-3 clinic. If someone is slacking send them to the Holiday Classic. People that need remedial training should go to the Holiday Classic. Team Leads need to stay within the time guidelines for advancement. Don t give officials false impression of advancement. VIII. IX. Rating Team Update (Ed Vasquez) 1. Team Leaders need to distribute rating instructions to their team members 2. Q 3. Need to work with Regionals on their R2 skills. Most officials fail their Jr National ratings because of their R2 skills Advancement A. Regional Referee Advancement Applications 1. Advancement from Probationary to Provisional: None 2. Advancement from Provisional to Regional II: effective Jan 1 Annie Beetso Mitchell Toone Brian Budd Christina Posciask 3. Advancement from Regional II to Regional I: Amanda Rossman Gil Wartell Ken Colby Chris Wagner B. National Level Referee Advancement Applications: 1. Advancement from Regional I to Junior National: None 2. Advancement from Junior National to National: None C. Regional/National Scorer Advancement Applications 1. Advancement from provisional to Regional Scorer: None 2. Advancement to National Scorer: None

5 X. Jr. Official Development Program (Earl Capps) XI. XII. XIII. Beach Official Development Program (Ron Pelham) Next meeting Date: OSDC Jan 12, 2015, 5:30 pm ODAC March 9, 2015, 6:45 pm Adjournment Motion 3: Move to adjourn the meeting (Rinehart/Ahern/MC). The meeting adjourned at 8:43 pm. Becky Hudson recorded the minutes

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