SEICAA NURSE CALL SYSTEM INSTALLATION 2017 REQUEST FOR PROPOSAL BIDDERS PACKAGE LATE OR INCOMPLETE PACKAGES WILL NOT BE CONSIDERED.

Transcription

1 SEICAA NURSE CALL SYSTEM INSTALLATION 2017 REQUEST FOR PROPOSAL BIDDERS PACKAGE COMPLETE BIDDER PACKAGES MUST BE RECEIVED AT SEICAA 641 N. 8 TH AVENUE NO LATER THAN THE CLOSE OF BUSINESS (5:30 P.M) ON THURSDAY, FEBRUARY 27, LATE OR INCOMPLETE PACKAGES WILL NOT BE CONSIDERED. Page 1 of 9

2 INVITATION TO BIDDERS The Southeastern Idaho Community Action Agency, Inc. (SEICAA) is accepting bids for the installation of 177 Nurse Calls in 88 units with replacement of the existing 24 volt system to a new 24 volt system. The project will take place at St Anthony Place located at 650 N 7 th Avenue, Pocatello, ID. The contract period will be negotiated with the winning bidder. A bidder s conference will not be held. All questions are to be sent to info@seicaa.org no later than February 16, 2017 at 4:30pm. All questions will be responded to via . Completed bid packages are due to SEICAA no later than close of business (5:30pm) February 27, PLEASE ADDRESS THE BID PACKET IN THE FOLLOWING MANNER: SEICAA RE: 2017 Request for Proposal Nurse Call System Installation ATTN: Debra Hemmert 641 N. 8 th Avenue Pocatello, Idaho Page 2 of 9

3 SOUTHEASTERN IDAHO COMMUNITY ACTION AGENCY REQUEST FOR SEALED BID PACKAGE General Information The Southeastern Idaho Community Action Agency (herein referred to as SEICAA) desires to subcontract with a Nurse Call System Installation service provider for the installation of 177 nurse calls in 88 units with replacement of 24 volt system in the following project: St Anthony Place- 650 N 7th Pocatello, ID All potential Nurse Call System Installation service providers must be aware of the following: The successful bidder will be designated the Nurse Call Installation service provider starting March 1, Contract period will be negotiated with the successful bidder. Negotiations will be based upon availability of funds and/or satisfactory performance levels in the preceding year(s). SEICAA, Inc. reserves the right to reject any and all bids. No exceptions will be made to the time frames established for submission of documents. This Bid package, in its entirety, will become part of any contract signed by SEICAA and the lawn care and snow removal service provider selected through this bid process. If proposals are received that do not have any competition in the bidding process, the proposal will be evaluated by SEICAA staff members to determine the adequacy of the proposal. SEICAA reserves the right to award the bid based on past performance, unit cost or business references. SEICAA does not seek to discriminate in hiring based on age, sex, race, religion, veteran status, national origin or any other protected class. Page 3 of 9

4 SUBMISSION INSTRUCTIONS The Bid package is to be submitted, in its entirety, along with any supporting documents. All sections of the RFP will become an integral part of the contract. Any attachments must be on letter size (8 ½ x 11 ) paper. Incomplete bid packages will be rejected. All sealed bid packages must be mailed or delivered to the address below. Completed bid packages must be received at the SEICAA office in Pocatello, no later than Thursday, February 27 th at 5:30 pm. Late or incomplete proposals will not be accepted. MAILING ADDRESS: SEICAA ATTN: Debra Hemmert 641 N 8 th Avenue Pocatello, ID PHYSICAL ADDRESS SEICAA 825 E. Bridger Pocatello, ID Page 4 of 9

5 SOUTHEASTERN IDAHO COMMUNITY ACTION AGENCY NURSE CALL SYSTEM INSTALLATION BID COVER SHEET Submitted by: Name of Organization Address: Telephone: Contact Person Name/Title: IRS Employer ID Number: Legal Status of Bidder ~ Check one Private Non Profit Private For Profit Public Non-Profit Other I certify to the best of my knowledge, the information contained in this proposal is accurate and that I have the legal authority to obligate this business organization to a contractual agreement. I understand that if my organization is awarded a contract resulting from the submission of this RFP, The RFP becomes an integral and binding part of the contract. I realize that funding for food service is based upon available funds and the approval of the Southeastern Idaho Community Action Agency Authorized Signature Date Page 5 of 9

6 Organizational Qualifications Please answer the following questions in a complete but concise manner. If the space provided is not adequate, additional pages may be added. Do the following documents exist in your organization and are they available for review upon request? Note: Bonded and Insured Proof and Business License must be provided with Bid Proposal YES NO Bonded and Insured Business License Liability Insurance Workers Comp Proposed Cost 1. Proposed Nurse Call System Installation cost Experience, Organization and Staff Capacity 2. Briefly describe the Nurse Call System Installation experience of your organization. Include years of operation, qualifications of staff, and any additional strengths your proposal has to offer. 3. Describe your current compliance with affirmative action and non-discrimination in employment and providing service. Explain any other working conditions such as a Drug-Free Workplace, etc. 4. How will you handle and document contract complaints? Page 6 of 9

7 ADDITIONAL FACTORS 5. What other strengths uniquely qualify your organization/business to provide Nurse Call System Installation for SEICAA. 6. Additional comments you wish to provide. Page 7 of 9

8 BUSINESS REFERENCES Please list business references below. Please list a daytime phone number for each reference. 1. Business Name: Contact Person: Business Address: Daytime Phone Number: 2. Business Name: Contact Person: Business Address: Daytime Phone Number: For further references, additional pages may be added. Page 8 of 9

9 EXHIBIT A PROPOSER S BID REQUEST FOR PROPOSAL PACKET (Enclosed behind this cover page) Page 9 of 9