2016 Texas HOSA State Conference Memo

Transcription

1 2016 Texas HOSA State Conference Memo TO: Texas HOSA Advisors FROM: Marguerite Bagwell DATE: January 29, 2016 SUBJECT: 2016 State HOSA Spring Leadership Conference The Texas HOSA State Leadership Conference will be held at the Galveston Island Convention Center, Galveston Texas, April 14-16, The conference will be hosted by Alvin High School and will begin on Wednesday, April 13, 2016, with officer candidate testing at 5:30 PM. The conference will conclude on Saturday, April 16, 2016 at approximately 5:00 PM at the close of the awards ceremony in the Exhibit Hall B at Galveston Convention Center REGISTRATION All participants (students, advisors, and chaperones) must be registered. Advisors must be registered as advisors and not as chaperones. Use the online conference registration program to register your participants. Be sure to print a copy of your completed registration, to keep for your records. Remember, registration fees must be brought to the conference. Complete your registration using the following link: Fees for this conference are: Advisor $25.00 Secondary Student $50.00 Chaperone $0 Late registration $75.00 Late registration is from March 24, 2016 through March 25, 2016 Registration deadline: March 23, 2016 Registration fees due: At on Site Check In Make all registration fees checks payable to HOSA, TA. No PO s will be accepted. 1 P a g e

2 You are required to pay a registration fee for every student and advisor on your online registration. No deletions or refunds will be made after the conference registration deadline. Early Bird on Site Check In/Registration Early Bird on site check in will be from 7:00PM- 9:00PM, April 13, 2016 at the Convention Center, in the Yacht Room. Advisors will be issued their conference registration printout, nametags, programs, maps, etc. Team substitutions may be made only during onsite check-in. During Early Bird onsite check-in, the following items will be collected: Medical Art Posters Student Eligibility forms Advisor & Student Code of Conduct & completed Medical Liability forms which should be placed in a brown envelope with the school, chapter number and advisor on the outside Registration Fees Onsite Check In/Registration Onsite check-in will be from 9:00 AM to 11:30 AM on Thursday, April 14, 2016 at the Galveston Convention Center, in the prefunction area. Advisors will be issued their conference registration printout, nametags, programs, maps, etc. Team substitutions may be made only during onsite check-in. During onsite check-in, the following items will be collected: Medical Art Posters Student Eligibility forms Advisor & Student Code of Conduct & completed Medical Liability forms which should be placed in a brown envelope with the school, chapter number and advisor on the outside Research Persuasive Speaking Papers Registration Fees Bus Parking Each hotel has a surface parking lot that is free of charge. See special instructions for closing ceremony parking and pick-up. 2 P a g e The following rules of hotel etiquette will be strictly enforced: No running; No shouting; No slamming doors; and No pajamas or bare feet in the public areas (that is, hallways, lobby or restaurants). No playing on elevators. These are not amusement rides. Wait your turn for an elevator going in direction (up or down) you need to go.

3 The rule of thumb is as follows: don't make any noise outside the hotel's guest rooms that can be heard inside the guest rooms, and don't make any noise inside your room that can be heard outside (in the hallways or adjacent rooms). Shuttle Service Shuttle Service will be provided and will be continuous among all hotels, Galveston College and the Galveston Convention Center, Shuttle will start running on Thursday April 14, 2016 at 1:00 pm. Shuttle for Galveston College will start at 7:00am. on April 15, Get Connected We want to empower Texas HOSA to stay informed and get connected NAME TAGS Conference nametags must be worn at all times during all HOSA activities. ID and Guidelines Requirements All Competitors will be required to show proof of a picture ID and a copy of their event guidelines upon check in for all competitive events. Failure to show an appropriate ID and guidelines may result in being disqualified. OPENING, RECOGNITION AWARDS, AND CLOSING CEREMONIES DRESS It is the responsibility of each advisor to help ensure that each of their student delegates understands the conference dress policy prior to arriving at the conference. Please remind your student delegates that they have signed a HOSA Conduct Code that states that they will adhere to the dress code policy for all general sessions. There should be no misunderstanding that when the student delegate tries to seek admission to the general session and does not adhere to the dress policy that he/she will not be admitted. Social Activity: What s on Your HOSA to-do-list? Form a team of 2-10 members to complete the most items on the 2016 State Conference HOSA To-Do-List! Take pictures in front of Galveston hot spots which were selected by the State Officers. Post them on social media using #hosatodolist. Your team will be registered by your first posting. The top three teams who complete the most items with the best creativity will win bragging rights and awesome prizes. See the conference program for details! 3 P a g e

4 DRESS POLICY AT TEXAS HOSA STATE CONFERENCE The official dress code for the student members for all general sessions at the State Conference will be either of the following: Official HOSA Uniform (*see below) OR Black or navy blue suit with a white shirt (the white shirt can be the member s choice). Blue or black shoes (hose optional) Male members MUST wear a tie. Female members may choose to wear knee-length skirt or slacks. *Official HOSA Uniform: Tailored navy blazer with emblem affixed over the heart. Shirt/blouse for females (white tailored or short-sleeve white jewel neck shell Shirt for males white closed-neck, man-tailored dress shirt, suitable for use with a tie Accent for female members maroon HOSA scarf or tie is optional but not required Accent for male officers - navy or maroon long tie Matching navy slacks for males and matching navy slacks or skirts for females Blue or black shoes (hose optional) Student delegates not adhering to the above dress policy for all general sessions at the Texas HOSA State Leadership Conference will not be admitted. Students who manage to get in wearing inappropriate dress are not allowed on stage when their name is called. VOTING DELEGATES Each chapter may register one voting delegate for the state conference. It is best to select students that will not be competing. Voting delegates must wear their ribbon and sit in the reserved section during the business session. COMPETITIVE EVENTS Read carefully the HOSA, TA Advisor Handbook regarding competitive events. Please prepare students to have a positive attitude. They should understand that the true benefit of competition is in the preparation, participation, and networking - and not only winning. COURTESY CORPS Each advisor may, but is not required to register two students to serve as courtesy corps. These students will be given an assignment. Courtesy Corp students will receive their assignment two weeks prior to the conference date via their advisor. Courtesy Corp students should not be involved in competitive events. ADVISOR RESPONSIBILITY All advisors must participate in conference management by sharing in conference duties. 4 P a g e

5 CODE OF CONDUCT AND MEDICAL LIABILITY RELEASE FORMS Advisors are responsible for having their students and themselves complete the HOSA Code of Conduct form and Medical Liability Release form. All blanks should be filled in on the Medical Liability form. Please make sure that you check each form thoroughly. A parent or guardian s signature is required on both forms. Advisors and Chaperones should sign the Advisor s Code of Ethics form. Please have all of these forms in your possession during the conference. SPECIAL NEEDS STUDENT EVENTS Student Eligibility Forms for students participating in First Aid/Rescue Breathing, Personal Skills, Speaking Skills and Interviewing Skills must be turned in during onsite packet pickup. If special accommodations need to be made for your special needs student, please these needs to Janet Villarreal at texashosa@stx.rr.com. GOTTA HAVE IT CHART One area of heartbreak at state HOSA competitive events is a failure to bring the needed supplies/materials to an event for orientation or competition. Every year competitors work very hard, only to lose points because they were not prepared. Be prepared! The following lists what you need to bring. For some events, a watch is required, but we recommend that ALL competitors wear a watch! A watch is an important tool for event success so that you can keep track of your time. If the watch has a stopwatch function even better. Practice your event using your watch, and use it during competition. GOTTA HAVE IT CHART OFFICER PACKETS All officer application forms MUST be mailed to Kelly Cowan, Texas Officer Coordinator 201 Cullen Ct. La Porte TX, Applications MUST be post marked on or before the State Conference Registration Deadline. All officer candidates must be registered for the state conference AREA OFFICER LEADERSHIP ACADEMY At this year s State Leadership Conference (SLC), newly elected Area Officers are invited to participate in the 2016 Texas HOSA Area Officer Leadership Academy. As part of the Academy, the Area Officers will take part in exciting and engaging leadership training that will prepare them for their roles as Texas HOSA Officers. The Academy will focus on: Team Building, Public Speaking Skills, Conference Planning, and Officer Role Training. Training will be conducted by past National HOSA President and past Chairman of the National HOSA, Inc. Board of Directors, Lowell A. Doringo. Lowell currently serves as a Senior Instructor for Norwich University's Masters of Science in Leadership Graduate program and as the Manager of Talent Development at Blizzard Entertainment. 5 P a g e

6 Please note the following for participation in the Academy: Tentative Dates & Times: o Thursday, April 14: 1:00PM-5:00PM o Friday, April 15: 9:00AM-12:00PM o Friday, April 15: 1:00PM-4:00PM o See conference Schedule for exact time and room numbers Meals: Meals are not included as a part of the Leadership Academy; Officers are responsible for covering the cost of their meals. Competitive Events: Officers participating in Competitive Events will be released for their events and are asked to return to the Academy upon completion. Attire: Official HOSA Uniform or Dress Policy as stated on pages 3-4 in this memo. Materials: Officers are asked to bring a laptop computer or tablet with Internet capabilities, if available, as part of their Officer Role Training. RECOGNITION AWARDS AND SCHOLARSHIP APPLICATIONS All of the following MUST be mailed to Texas HOSA Kelly Cowan, Texas Officer Coordinator 201 Cullen Ct. La Porte TX, Applications MUST be post marked on or before the State Conference Registration Deadline. Applicants must be registered for the state conference. Blood Drive HOSA Happenings Outstanding HOSA Officer Outstanding Texas HOSA Advisor All State Scholarship Applications HOSA Activity Tracking System: Students will not submit any paperwork for Barbara James Service Award, National Service Project or MRC Volunteer recognition. Local Advisors must be sure that all hours have been credited to the students in the HOSA Activity Tracking System by March 23, 2016 the state conference registration deadline. If attending state conference students must be registered. AWARD PRESENTATION All participants should plan to attend the closing ceremony. If a competitor is unable to attend the awards ceremony to receive his/her medal, the advisor should pick up the medal at the end of the recognition awards and the closing ceremony. No medals will be mailed. CHAPERONES The required ratio for adult supervision of students is 1 adult sponsor (who is not a HOSA Board of Directors member) per 10 students for all HOSA activities. 6 P a g e

7 LOST & FOUND Any items (notebooks, purses, money, etc.) found should be taken to the Tabulation Room. Individuals having lost an item may claim said item from the Tabulation Room. Any items not claimed prior to the start of the closing ceremony will be discarded. POSTER & NOTEBOOK PICK-UP Outstanding HOSA Chapter scrapbooks, etc. must be picked up from the Tabulation Room at least one hour prior to the start of the closing ceremony. Any unclaimed posters or notebooks will be discarded. As you are aware we have used student s Medical Art Posters, Extemporaneous Health Posters and medical photography for marketing items for Texas HOSA. Some posters and medical photography may not be returned. CONTACT NUMBERS: Conference Chairs: Marguerite Bagwell mbagwell@alvinisd.net Executive Director Janet Villarreal texashosa@stx.rr.com (toll free) 7 P a g e

8 Health Occupations Students of America, Texas Association State Leadership Conference April , 2016 Galveston Island, Texas REGISTRANT: Person to whom acknowledgment will be ed / faxed RESERVATION CUT-OFF DATE: To take advantage of the special Texas HOSA rates, reservations can be made through March 23, 2016 by one of the following: ON-LINE: If you are booking (20) twenty rooms or less, you can book on-line (with exception of San Luis) at Reservations for San Luis must be made via rooming list by mail, fax or . Please note, a credit card will be required to hold reservations made on-line. FAX/ Fax forms to the Texas HOSA Housing Bureau at or to housing@ghcvb.org Please note, a credit card will be required to hold reservations made via Fax or . Please complete credit card info on this form. MAIL: Mail form and check (or completed credit card info on this form) to the Texas HOSA Housing Bureau, 4 Houston Center, 1331 Lamar Ste 700, Houston TX ACKNOWLEDGEMENTS/QUESTIONS: The Texas HOSA Housing Bureau will send an acknowledgement of your reservation via or fax depending on information provided on your housing form. Acknowledgements will be ed within 24 hours of reservation being processed directly online. Housing forms received via fax, or mail will require days for processing. If you do not receive your acknowledgement in this time frame, please contact the Texas HOSA Housing Bureau by housing@ghcvb.org or Monday-Friday 8am-5pm CST. Phone reservations will not be accepted. For questions, you can also contact Debbie Borel Ploeger with Experient at Debbie.borel-ploeger@experientselect.com GUARANTEE: All reservation requests require a valid credit card or check deposit guarantee at the time of confirming reservations. CREDIT CARD GUARANTEE: Credit cards must be valid through 03/2016 and will be billed for one night s room and tax (per reservation) unless you cancel your reservation(s) more than 72 hours prior to arrival. CHECK GUARANTEE: If you choose to mail a check for first night s room and tax deposit (per each room reservation), make it payable to Houston First Corporation and mail along with your housing form to the address provided above. Checks must be received no later than February 15, After February 15, 2016 only credit card guarantees will be accepted. CHANGES/CANCELLATIONS: Continue to make, modify or cancel reservations through March 23, 2016 either online or by contacting the Texas HOSA Housing Bureau. Reservations must be cancelled no later than 72 hours prior to arrival or hotel will charge a first night s room and tax. ACCOMMODATIONS: Select hotels from the list and enter appropriate RANK CHOICE in priority order. In the event none of your choices are available, every effort will be made to assign comparable housing based on your first choice. Bed types are not guaranteed and are assigned on a first come first serve basis. In order to manage the limited number of double/double rooms available, priority will be given to those rooms with 3-4 guests. Please Note: 15% applicable tax is not included in rate. (If a state tax exempt form is presented to the hotel upon check-in, the applicable tax rate will be 9 %.) How to calculate total room rate (per room) to include tax: (room rate x tax rate + room rate) *Roll-A-Way bed(s) are available upon request based on hotel inventory. Additional charges may apply. Name: School: Area: Total Number of Rooms: Address or P.O. Box: City: State: Zip Code: Address: Phone Number: Fax Number: ROOM TYPE #1: Specify # of rooms by each type. ONE FORM FOR EACH SCHOOL/AREA IS REQUIRED. Single (1 person) Double (2 persons) Triple (3 persons) Quad (4 persons) Handicap/Accessibility/List Special Requirement. ARRIVAL DATE: DEPARTURE DATE: GUARANTEE: Credit Card or Check/MO enclosed AMEX Visa Master Card Diners Other Card Number: Name on Card: Expiration Date: Signature: Hotel Information ENTER RANK CHOICE IN ORDER OF HOTEL PREFERENCE: San Luis Resort Spa & Conference Ctr, 5222 Seawall Bld., Galveston, TX Rate $169 (1-4 ppl) Reservations accepted by , fax or mail only via rooming list. Casa Del Mar, 6102 Seawall Blvd., Galveston, TX Rate $149 One Bedroom Condo ( 1-4 ppl) Four Points by Sheraton, 2300 Seawall Blvd., Galveston, TX Rate $125 (1-4 ppl) Hilton Galveston Island Resort Seawall Blvd., Galveston, TX Rate $159 (1-4 ppl) Holiday Inn Resort on the Beach, 5002 Seawall Blvd., Galveston, TX Rate $149 (1-4 ppl) Hotel Galvez, 2024 Seawall Blvd., Galveston, TX Rate $169 (1-4 ppl) Moody Gardens Hotel, Spa & Convention Center, 7 Hope Blvd., Galveston, TX Rate $169 (1-4 ppl)

9 COPY THIS FORM AS NEEDED FOR ADDITIONAL ROOMS. INDIVIDUAL GUEST(S) MUST BE LISTED PER ROOM. NAME OF CONTACT: SCHOOL: AREA:

10 April 15, 2016 $18.99 per person! (Regularly priced at $ % savings!)

11 HOSA Texas Conference Closing Ceremony Bus Route & Parking Strategy Buses will be staged at the San Luis Resort, Self Parking lot. Only (6) buses at a time will be permitted in front of the GICC. Each area, bus staging and GICC, will have a CVB representative communicating via two-way radio. Once a bus pulls out, the bus line will pull forward to make room for the next bus, and so on until all buses are gone. Diagram Illustrates Bus Route & Parking

12 2016 STATE CONFERENCE TENTATIVE AGENDA Wednesday, April 13, :00 pm to 11:00 pm Board Meeting Galleon Convention Center 5:30 pm to 6:30 pm Officer Testing Helm@ Convention Center 7:00 pm to 9:00 pm Early Bird Registration/ Check In Yacht@ Convention Center Thursday, April 14, :00 am to 11:00 pm Tabulations Room Yacht@ Convention Center 8:00 am to 11:00 am Officer Credentialing Leeward@ Convention Center 9:00 am to 11:30 am Registration/ Check In 11:30 am to 1:00 pm Advisor Orientation/Area Meetings 1:00pm to 5:00pm New Officer Training 1:00pm-3:00pm T-Shirt Distribution 1:30 pm to 3:00 pm Health Care Issues Exam 2:00 pm to 7:30pm Judges Hospitality WRITTEN EXAMS: Only the top 10 competitors/teams will advance to round 2. Advancing competitors/teams will be posted outside the tabulation room. 3:15 pm to 5:45 pm CERT Written Test 3:30PM to 6:00PM Creative Problem Solving Written Test Dental Science Written Test EMT Written Test Forensic Medicine Written Test Healthy Lifestyle Written Test Medical Assisting Written Test Veterinary Assisting Written Test Health Education 4:45pm-6:15pm Biomedical Debate Written Test Extemporaneous Writing HOSA Chapter Reflections Parliamentary Procedure Written Test Public Health Round 1 5:30 pm to 7:00 pm Biomedical Laboratory Science Written Test Clinical Nursing Written Test CPR/First Aid Written Test Home Health Aide Written Test

13 Medical Spelling Written Test Nursing Assisting Written Test Physical Therapy Written Test Sports Medicine Written Test HOSA Bowl Written Test 7:30 pm to 9:00 pm Opening Session 9:00PM-10:30PM Post Secondary Welcome 11:30AM Curfew Friday, April 15, 2016 The following events will be held at Galveston College. 9:00 am to 12:00 pm Biomedical Laboratory Science Clinical Nursing CPR / First Aid Dental Science Life Support Skills Nursing Assisting Personal Care 1:00 pm to 4:00 pm CERT EMT Forensic Medicine Home Health Aid Medical Assisting Physical Therapy Sports Medicine Veterinary Science Friday, April 15, :00 am to 11:00 pm Tabulation 8:00 am to 7:00 pm Judges Hospitality 8:30 am to 12:00 pm Extemporaneous Health Poster Clinical Specialty Creative Problem Solving Round 2 HOSA Bowl Round 2 Health Career Display Round 1 10:00 am to 1:30 pm Medical Innovations-Presentation Healthy Lifestyles Community Awareness Biomedical Debate Medical Photography Round 1 9:00 am to 12:00 pm New Officer Training

14 1:00pm-4:00pm New Officer Training 1:30 pm to 5:30 pm Health Career Display Round 2 Research Persuasive Speaking Public Health Round 2 Public Service Announcement Round 1 2:30-6:30PM Parliamentary Procedure Round 2 Epidemiology Prepared Speaking/Speaking Skills MRC Partnership Medical Photography Round 2 4:00 pm to 5:30 pm Business Session 6:00 pm to 7:00 pm Recognition Awards Curfew Saturday, April 16, :00 am to 10:00 am Medical Spelling Round 2 Public Service Round 2 Job Seeking Interviewing Skills Nutrition Transcultural Health Care Medical Reading 9:00 am to 11:00 am Medical Math Dental Terminology Medical Terminology Human Growth & Development Behavioral Health Pathophysiology Medical Law & Ethics Pharmacology 8:30 am to 10:00 am New State Officers & Advisors Breakfast 3:00 pm to 5:00 pm Closing Ceremony

15 HOSA CODE OF CONDUCT A good reputation enables members to take pride in their organization. HOSA members have an excellent reputation. Your conduct at any HOSA function should make a positive contribution to the reputation that has been established. HOSA Conference participants are AWARE THAT: 1. HOSA follows the UIL rules and regulations established for secondary high schools. 2. STUDENT behavior should at all times be a positive reflection of your school and Texas HOSA. 3. Student conduct is the responsibility of the student and their advisor. 4. STUDENTS will abide by the HOSA Conference Attire Policy at all business sessions, general sessions, competitive events, and other conference activities. HOSA conference name badges shall be worn at all times when participating in HOSA conference activities. 5. STUDENTS are expected to attend all general sessions and other scheduled conference activities. Please be prompt and show respect to those in the audience and on stage. 6. STUDENTS shall keep their advisors informed of their activities and whereabouts at all times. 7. STUDENTS who disregard the rules will be subject to disciplinary action and will be sent home at their own expense. Parents will be notified. 8. STUDENTS may not purchase, consume, or be under the influence of alcohol or drugs at any time. Smoking or using tobacco products at a school-related or school-sanctioned activity on or off school property is prohibited at any time. 9. STUDENTS are to report any incidents, injuries or illness to their local or state advisor immediately. 10. STUDENTS are expected to observe the designated curfew. (Curfew is defined as being quietly in your own assigned room by the designated hour.) 11. The student and his/her parents will be expected to pay for any and all damages relating to student behavior which results in loss or damage to property. 12. Students and/or parents will be responsible for any long distance phone calls, charges to the room, etc. 13. I have read the above Code of Conduct for HOSA Conferences and agree to abide by the rules. I,, hereby grant Texas HOSA permission to make photographs, videotapes, broadcasts, and/or sound recordings, separately or in combination, of me and permission to use the said photographs, videotapes, broadcasts, and/or sound recordings for educational and promotional purposes on any delivery system. Printed Name of Parent / Guardian Parent / Guardian Signature Date Printed Name of Student Student s Signature Date

16 HOSA, TA Advisor s and Chaperone s CODE OF ETHICS HOSA ADVISORS AND CHAPERONES ARE EXPECTED TO: 1. Project a positive and professional image of Texas HOSA to all those with whom they interact. 2. Promote HOSA as a positive student experience; therefore, will act as a positive role model for students in dress, voice, attitude, actions, and demeanor. 3. Be accountable to and for their students in all HOSA-related activities. 4. Understand and follow established processes within the HOSA organization that protect the rights of all members. 5. PERFORM all assigned duties. Failure of an advisor to perform their duties may result in their chapter being disqualified from conference activities by the Board of Directors. HOSA advisors are proud of the standard of excellence they maintain for themselves and their students. Attendance at any HOSA function implies acceptance and practice of these standards. I have read the above Code of Ethics for HOSA Advisors/Chaperones and agree to accept and practice these standards. Signature Chapter number Date Please check one Advisor Chaperone ******************************************************************************** Plan of Action: For failure to follow the Advisor/Chaperones Code of Ethics. Conference with the Board of Directors. Consequences to be determined by the Board of Directors, up to notification sent to the appropriate administrators. I,, hereby grant Texas HOSA permission to make photographs, videotapes, broadcasts, and/or sound recording, separately or in combination, of me and permission to use the said photographs, videotapes, broadcasts, and /or sound recordings for educational and promotional purposes on any delivery system Advisor Signature/Date

17 MEDICAL LIABILITY RELEASE FORM DIRECTIONS: Due to legal restrictions, it is necessary that all delegates, Chaperons, guest and HOSA advisors complete this form as a prerequisite for eligibility to attend any HOSA Leadership Conference. The HOSA chapter advisor should keep the original copy for Area and State Conferences. For National Conference, the original forms are sent to the State Advisor who forwards them to National HOSA. PLEASE TYPE OR PRINT ALL INFORMATION Delegate s Name: Parent/Guardian s Name: Home Address: Parent/Guardian Telephone: Home: Delegate s Physician: Physician s Address: Alternate Contact: Telephone Number: Home: Work: Phone Number: Work: Local Advisor: School Name: Student is covered by group or medical insurance? Yes No If yes, complete the following information: Name of insured: Insurance Company: Group #: Policy#: Please completely describe any medical condition which may recur or be a factor in medical treatment: a. Allegry: b. Physical Handicap: c. Convulsions: d. Medicine Reactions: e. Blackouts: f. Disease of any kind: g. Heart or Lung problems: h. Other(be specific): If currently taking medication, please provide the following information: * Name of medication: * Prescribing Physician and Phone Number: LIABILITY RELEASE: I certify that the information described above is accurate and complete to the best of my knowledge. I understand that each individual is responsible for his/her own insurance coverage during this trip. I hereby release the National HOSA Board of Directors, the National Staff, State and Local HOSA Associations, and any designated individual in charge of the HOSA group or specific activity from any legal or financial responsibility with respect to my personal or my student/child s participation in or contact with any known element associated with an activity including competitive events. PARENT/GUARDIAN: Please check one of the following and sign your name. I give my permission for immediate medical treatment as required in the judgment of the attending physician. Notify me and/or any persons listed above as soon as possible. I do not give permission for medical treatment until I have been contacted. Parent/Guardian s Signature Date (The above line must be signed by the parent or legal guardian, regardless of applicant s age with the exception of post-secondary applicants.) Delegate s Signature Date

18 State Conference Registration Check List 1. Completed the online registration process by March 25,2016 a. choose correct events for each participant b. ed any accommodations your special needs event competitor will need c. Confirmed 1 adult chaperone for every 10 students 2. Made two printouts of your online registration 3. Conference Registration Fees will be collected at State Conference On Site Check in. Texas chapter numbers should be included on the memo line of the payment check. 4. Make Hotel Reservations by: March 23, , Mail, or fax (see conference memo) Make a copy of rooming list and tax exempt form for hotel to help expedite hotel check-in. 5. Sign Advisor Code of Ethics and Medical Liability form. 6. Have students sign Code of Conduct, and Medical Liability make sure that forms are completely filled out (make sure to have a copy of these forms to turn in at registration table, Advisor must be in possession of the original forms while at the conference) Place forms in an envelope and write the name of your school and chapter number on the front. 8. Mail State Officer Applications to: Kelly Cowan, Texas Officer Coordinator 201 Cullen Ct. La Porte TX, Applications MUST be post marked on or before the State Conference Registration Deadline Make sure that applicants are registered for state conference. 9. Mail the following Recognition and Scholarship Kelly Cowan, Texas Officer Coordinator 201 Cullen Ct. La Porte TX, Applications MUST be post marked on or before the State Conference Registration Deadline Make sure that applicants are registered for state conference. Blood Drive HOSA Happenings Outstanding State Officer Outstanding Texas HOSA Advisor All State Scholarship Applications 1

19 ON-SITE CHECK IN To expedite on-site check-in, please make sure that you have the following items ready to turn in: Student Code of Conduct and Medical Liability Forms (Place copies inside an envelope with your school name and chapter number on the front of envelope) Student Eligibility forms for Special Needs students Medical Art Poster List of No Shows List of Substitutes Registration Fees 2