Strong Family, Strong Future (SF 2 )

Transcription

1 COST PROPOSAL In response to: RFP #:17-SFY-11 Adult Services July 1, June 30, 2019 Offered by: Clark County Department of Job & Family Services (CCDJFS) 1345 Lagonda Avenue Springfield, OH Strong Family, Strong Future (SF 2 ) Requesting $550,000 in funding for this program Submitted by: (MRCMV) 616 N. Limestone St., Ste. #3 Springfield, OH

2 Table of Contents - Cost Proposal COST PROPOSAL... 3 Submittals... 3 Submittal - A Submittal - A Submittal - A Incentive Payments... 9 Narrative on Related Costs... 9 Payment Schedule Narrative describing Non-Department funding streams Budget Narrative and Justification Proposal for Adult Services RFP #:17-SFY-11 Page 2 of 12

3 COST PROPOSAL Submittals 1. Proposers must complete, sign, and submit Submittals A1, A2 and A3. Submittals A1-A3 can be found immediately after this section. Proposal for Adult Services RFP #:17-SFY-11 Page 3 of 12

4 Submittal - A1 Proposal for Adult Services RFP #:17-SFY-11 Page 4 of 12

5 Submittal - A2 Proposal for Adult Services RFP #:17-SFY-11 Page 5 of 12

6 Proposal for Adult Services RFP #:17-SFY-11 Page 6 of 12

7 Proposal for Adult Services RFP #:17-SFY-11 Page 7 of 12

8 Submittal - A3 Proposal for Adult Services RFP #:17-SFY-11 Page 8 of 12

9 Incentive Payments 1. Proposers must include a proposed allocation for incentive payments. 2. Each proposed outcome must be allocated a portion of 10% of the total contract value. 3. Incentive payments will be made on an annual basis from contract start. Follow the example below for guidance. Allocation of Incentives: Outcome 1: 3% of available non-allocated incentive funds (detail what was provided, and how it met requirements). Outcome 2: 3.5% of available non-allocated incentive funds (detail what was provided, and how it met requirements). Outcome 3: 3.5% of available non-allocated incentive funds (detail what was provided, and how it met requirements) MRCMV proposes outcome based payments as follows: Outcome and allocation of 10% incentive funds End of Year 1 End of Year 2 (1) 3% - Improvement in Relationship IQ - 75% of program $ 8,250 $ 8,250 participants in Relationship Education will report improvement in communication and/or conflict resolution skills. (2) 1% - Strengthened couple relationship. Seventy-five $ 2,750 $ 2,750 percent (75%) of couples completing Couple Mentoring will report improvement in Communication Skills and/or Conflict Resolution Skills at end of mentoring. (3) 2% - Relationship stability. Fifty percent (50%) of Family Advocacy participants that have been engaged at least 3 months, will attain relationship stability as measured on the Path to Self-Sufficiency grid $ 5,500 $ 5,500 (4) 2% - Progress toward Self-sufficiency. Seventy-five percent (75%) of Family Advocacy participants will show improvement in at least 2 of the 10 factors identified on the Path to Self-Sufficiency grid $ 5,500 $ 5,500 (5) 2% - Improvement in responsible behavior. 85% of clients will report improvement in areas of responsible behavior, mental health stability and personal safety. $ 5,500 $ 5,500 $ 27,500 $ 27,500 Narrative on Related Costs 1. Proposers must submit a detailed narrative, which demonstrates how costs are related and why they are necessary to the proposed program. Please see pages for a detailed narrative on each cost item. a. The narrative must detail the amount of money being requested from Department. The total dollar amount requested from CCDJFS for this project is $550,000. b. The narrative should also describe the reasoning behind percentages of expenses allocated to this program, and the percentage allocations to the Administrative, Direct, and Support categories for each expense. The proposer allocated budgeted costs based on anticipation of how time and other expenses will be spent throughout this project and A-122 cost allocation principles. Detailed timesheets are kept that then allow invoicing based on actual expense vs. budget. To determine percentage allocations to the Administrative, Direct, and Support categories, the job description of each position and each expense was evaluated to determine role played in the project and the allocation was made accordingly. c. If proposer is requesting to be reimbursed on a unit rate basis, the narrative should clearly articulate the desired unit rate and the methodology used in calculating the unit rate. Proposer DOES NOT request reimbursement on a unit rate basis. d. Does the money being requested from Department represent more than 50% of your total program cost? A detailed budget narrative may be found after this section. The total dollar amount requested from CCDJFS for this project is $550,000 or approximately 34.81% of total project costs. Proposal for Adult Services RFP #:17-SFY-11 Page 9 of 12

10 Payment Schedule 1. Proposer must include a proposed schedule of payments. Proposed Payment Schedule is broken out on a quarterly basis and is projected as follows: Time Period 7/1-9/30 10/1-12/31 1/1-3/31 4/1-6/30 Outcome Payments Annual Total Year 1 $ 68,750 $ 68,750 $ 68,750 $ 41,250 $27,500 $275,000 Year 2 $ 68,750 $ 68,750 $ 68,750 $ 41,250 $27,500 $275,000 Total CCJFS Project Receipts $550,000 Project costs will be invoiced monthly and be based upon actual allocated time records and costs. 2. The trigger for payment for each cost must be identified (e.g. timing, deliverable). Invoices for actual project expenses with appropriate documentation will be submitted on a monthly basis. MRCMV understands that 10% of the total award will be reserved upon meeting targeted outcomes on an annual basis. Narrative describing Non-Department funding streams 1. Proposers shall submit a detailed narrative describing all non-department funding received from any source that funds any part of the proposed project. Non-Department funding is provided by the following sources: Turner, Nehemiah and Springfield Foundation - local foundations that require annual applications United Way - federated campaign that accepts annual applications Fellowship Church - local church that contracts with MRCMV to provide couple mentoring Attorney General's office - provides funds for victim counseling and advocacy Fee for Service - collected for marriage education and counseling for those able to afford the cost of services. Unrestricted contributions- donations from businesses, churches and individuals that can be used for program costs. The breakdown of this support is included in the next section. 2. Proposer must include the percentage of the total project cost of each funding source. Included in the chart are funders that fund any component of the continuum of services submitted in this proposal. Totals are based on annual dollars. MRCMV CitiLookout Total % Total Program Purpose Costs Included in this Proposal $ 203,000 $ 72,000 $ 275, % A continuum of services to include: Intakes, Marriage Education, Advocacy, Mentoring, Counseling Turner Foundation $ 5,000 $ 5,000 $ 10, % Mentoring, Rent for Counseling Nehemiah Foundation $ 5,000 $ 5,000 $ 10, % Mentoring, Counseling admin Springfield Foundation $ 2,000 $ 2, % Relationship Education/ Within My Reach Program United Way $ 2,500 $ 2, % Relationship Education/ Within My Reach Program Fellowship Church $ 4,000 $ 4, % Mentoring Victim's of Crime-Attorney Counseling victims including DV General's office $ 110,000 $ 110, % victims Trauma Recovery Center- Attorney General's office $ 70,000 $ 205,000 $ 275, % Counseling and Advocacy Marriage education and counseling fees Fee for Service $ 20,000 $ 50,000 $ 70, % for those ineligible for other programs Unrestricted Contributions $ 16,500 $ 15,000 $ 31, % Unrestricted contributions from businesses, churches and individuals $ 328,000 $ 462,000 $ 790, % Proposal for Adult Services RFP #:17-SFY-11 Page 10 of 12

11 Budget Narrative and Justification Total Project Budget for: Strong Family, Strong Future (SF 2 ) program A. Personnel: Annual Total 2 year contract Budget Narrative/Justification 1 Executive Director/CEO $ 57, $114, Authorizing Agent; Oversight of Mentor Services, IT, Outreach Coordinator; Partner Relations; Program Manager for RINGS program for couples; RINGS facilitator; Marriage Mentor; Produces and maintains presentation materials for program delivery. 2 CoDirector/Project Director $ 34, $ 68, Project Director/Evaluator Authorizing Agent; Oversight of Project Director, Community Advocacy; RINGS facilitator; Marriage Mentor 3 Family Advocate Coordinator $ 24, $ 49, Family Advocate; Within My Reach Facilitator; Provides coordination and admin services for family advocacy program. 4 Outreach Coordinator $ 13, $ 27, Promotions and participant recruitment; Triage for phone inquiries; Communicates via , phone, facebook and text to engage and send reminders to participants 5 Administrative Assistant $ 22, $ 45, Functions as a program and administrative assistant; Assists with couple mentoring admin; Assembles materials for program delivery; arranges hospitality for program participants Total Personnel Costs $ 152, $304, B. Direct Service Costs Annual Total 2 year contract Budget Narrative/Justification 1 CitiLookout SubContract $72,000 $144,000 CitiLookout will provide clinical counseling and family advocacy under this proposal. Working together with CitiLookout will create a better continuum of services and experience for clients and families we serve 2 Trainers and Coaches $1,500 $3,000 MRCMV uses a combination of staff and contract educators to deliver programs contained within this project. This allows us to utilize a wider variety of facilitators from various racial, culturally, experientially and socio-economic backgrounds. 3 Workbooks & other program supplies $1,500 $3,000 Needed to purchase curriculum for Within My Reach, RINGS, and Prepare/Enrich codes 4 Participant Support-Meals, Transportation, Childcare Total Direct Service Costs $78,000 $156,000 $3,000 $6,000 Meals and refreshments provided when programs coincide with meal times. This aids in participant recruitment and retention. Many participants have a number of barriers that prevent them from moving to a path of self-sufficiency; gas cards, bus passes, childcare assistance used to reduce these barriers for participants that are engaged in and making progress in moving toward self-sufficiency. Proposal for Adult Services RFP #:17-SFY-11 Page 11 of 12

12 Total Project Budget for: Cost Description C. Other Operating Costs Strong Family, Strong Future (SF 2 ) program Annual Total 2 year contract Budget Narrative/Justification 1 Telephone $1,840 $ 3,680 This cost is incurred for an internet and phone system service that is combined in one bill. 2 Office Supplies $ 600 $ 1,200 Incidental office supplies to include paper, pens, and minor furnishings and equipment such as chairs, filing cabinets, etc. needed to fulfill program requirements 3 Postage $ 120 $ 240 A limited amount of postage is needed for client communication in addition to fulfilling program requirements. 4 Internet Access/IT Costs $ 690 $ 1,380 Includes software and maintenance on network server and backup 5 Insurance - Liability and Rental $ 1,930 $ 3,860 To meet program requirements Total Other Operating Costs $ 5,180 $10,360 D. Occupancy Costs 1 Rent $4,800 $9,600 Allocated rent expense for space used for client programs, client meetings and program support staff. Total Occupancy Costs $4,800 $9,600 E. Equipment: 1 Copier Lease $ 3,670 $ 7,340 Necessary for lease and maintenance agreement of copier that prints program materials and other supporting items. Total Equipment Costs $ 3,670 $ 7,340 F. Transportation: 1 Mileage Reimbursement $ 500 $ 1,000 Mileage reimbursement for program facilitators and program support staff. Total Transportation Costs $ 500 $ 1,000 G. Housekeeping and Maintenance: Our office lease is an all inclusive rate so no additional costs to maintain. Total Housekeeping and Maintenance Costs H. Miscellaneous 1 Professional Services-Accounting and Audit Fees $18,660 $37,320 Includes costs of outsourced accounting and payroll services plus annual audit. Costs allocated to respective funding sources based on A-122 principles 2 Participant Recruitment $ 8,100 $16,200 Needed to attract and retain program participants. Includes costs of brochures, plus 1 billboard for 12 months, and social media. 3 Mentor Couple Training and $210 $420 To provide ongoing training and support for mentor couples. Support 4 Staff Development $3,600 $7,200 Includes costs to provide continuing education to program staff. Includes Trade association dues and attendance at 1 national meeting by 2 persons each year. Total Miscellaneous $ 30,570 $ 61,140 Total Project Costs $275,000 $550,000 Proposal for Adult Services RFP #:17-SFY-11 Page 12 of 12