Acadian and Francophone Tourism Product Services Fund

Transcription

1 Acadian and Francophone Tourism Product Services Fund This fund provides financial assistance to support product development services for Acadian and Francophone tourism product on PEI and is made possible through the Canada PEI Agreement on French Language Services. Projects shall be accompanied by a detailed plan of action on the measures to be taken to develop product and evaluate product. The contribution of the applicant, other government agencies and community partners will be taken into consideration by the program management committee. Grants are disbursed in two allocations, 60% upon approval and the final 40% assistance will be granted upon receipt of the project evaluation report and submission of a statement of revenue & expenditures accompanied by marketing materials. Financial support from this program cannot exceed 60% of the total project costs. Program Description Component 1: Advertising Assistance The Department of Economic Development and Tourism will provide financial assistance to non-profit tourism groups to encourage the development of unique and innovative services to keep visitors longer in our Island communities; eg. Posters, brochures, rack cards, ads, web pages, themed tours, half-day, full day, or multi-day itineraries, etc. Component 2: Assistance for festivals and tourism product/experiences The Department of Economic Development and Tourism will provide financial assistance to non-profit tourism organizations to provide services to plan, organize, promote, and hold tourism festivals and experiences. Festivals may request assistance for services to provide products and experiences as well as advertising. Deadline All applications must be received and/or postmarked no later than March 8, Projects submitted must be completed between April 1, 2016 and March 31, Please send four copies of the completed application to: Development Divison, Department of Economic Development and Tourism Acadian and Francophone Tourism Product Services Fund PO Box 2000, Charlottetown PE C1A 7N8 Telephone: Fax: tourismapplications@gov.pe.ca

2 Project Title: Event Location: Contact Person: Mailing Address: Telephone: Fax: Web Site Address: Organization Name: Non-Profit Registration Number (if applicable): Regional Tourism Association of which organization is a member of: Name and title of officials President Vice President Secretary Treasurer Program Please check appropriate component Component 1: Advertising Assistance Component 2: Assistance for festivals and/or tourism product Amount Requested $

3 1. Date of project or activity. 2. Brief background of existing association. (10-12 lines) 3. A. Is this a new Festival/Product? Yes No B. If No, what is being done to improve this existing product to meet market expectations and to increase visitor participation? 4. Project description. (Attach: maximum 2 pages) Dates, times Out of province attendance Tourism target market Growth potential Activities/experiences 5. Project objectives. (Attach: maximum 1 page) How project will increase visitation to the area?

4 How the objectives of the project build on regional tourism strategies? How the objectives of the project fit with the five year tourism industry strategy, PEI Strategy 2015? 6. Plan of action. (Attach: maximum 1 page) Corporate sponsorship Where do you advertise Feedback from attendees (on-site survey, response cards) Community support Partnerships Revenue generation 7. How do you determine out of province attendance? 8. Methods used to evaluate your project. 9. Please provide any other relevant information. Are you a member of Festivals & Events PEI? Yes No Does your organization have financial statements? Yes No If yes, provide the most recent statement; if no, provide most recent Treasurer's Report.

5 100 REVENUE TOTAL IN-KIND CASH Entrance/Admission Fees 103 Other Earned 104 TOTAL EARNED REVENUE Sample Budget Form Please note this is a sample budget template, if you have more detailed revenues and expenses for your project, you can submit a more detailed budget that follows the format below. PROJECTS BUDGET Only complete the line numbers that are relevant to your project. Break down the revenue for your project by entering the amounts into inkind and cash. 105 Applicant's Contribution 106 Corporate Donations 107 Corporate Sponsorships 108 Individual Donations 109 Other Grants 110 Other 111 TOTAL PRIVATE SECTOR Federal Government/Public Sector 114 Provincial Government/Public Sector 115 Municipal Government/Public Sector 116 Other Projects Request 117 TOTAL PUBLIC SECTOR 118 Other Revenue 119 TOTAL REVENUE 120 EXPENSES 121 Programming 122 Administration 123 Marketing and Publicity 124 Other 125 TOTAL EXPENSES **Please note that Revenues must equal Expenses to be considered for funding**

6 REVENUE 102 Entrance/Admission Fees 103 Other Earned 104 TOTAL EARNED REVENUE 105 Applicant's Contribution 106 Corporate Donations 107 Corporate Sponsorships 108 Individual Donations 109 Other Grants 110 Other 111 TOTAL PRIVATE SECTOR Federal Government/Public Sector 114 Provincial Government/Public Sector 115 Municipal Government/Public Sector 116 Project Request 117 TOTAL PUBLIC SECTOR 118 Other Revenue 119 TOTAL REVENUE 120 EXPENSES 121 Programming 122 Administration 123 Marketing 124 Other 125 TOTAL EXPENSES Revenue from admission if the project has a ticketed or entry component. All other earned revenue including merchandise sales, concessions, memberships, etc. Sum of lines 102 and 103. Funding, both cash and in-kind, contributed by the applicant for this project. Donations, both cash and in-kind, from corporate donors. Sponsorships, both cash and in-kind, from corporate donors. Donations, both cash and in-kind, from individuals. Any other private sector revenue. Sum of lines 106, 107, 108, 109, and 110. Funding, both cash and in-kind, received from federal public sources. For example, Canadian Heritage, ACOA, and The Canada Council for the Arts. Funding, both cash and in-kind, received from provincial public sources. For example, Rural Development, Tourism PEI. Funding, both cash and in-kind, received from municipal public sources. For example, The City of Charlottetown or Summerside. Your request for funding through this program. Sum of lines 113, 114, 115, and 116. Other revenue that is not accounted for in the rows above. Sum of lines 104, 111, 117, and 118. Please submit detailed breakdown for each of these four categories. Expenses associated with creative/artistic creation, production, and presentation, including artistic fees. Expenses associated with office administration for the project coordination costs, insurance, banking, and travel. Expenses associated with marketing. Other expenses that are not accounted for in the rows above. Please provide descriptions of each by attaching a spreadsheet. Sum of lines 121, 122, 123, and 124.

7 I, Certification certify the above information to be accurate and true. Name Date Signing Authority Applicant Commitment Recipients of financial assistance under the program must submit financial statements and a project evaluation report before receiving the final 40% investment. Our management committee reserves the right to request copies of invoices and/or cancelled cheques. Applicant Freedom of Information and Protection of Privacy Act Commitment Personal information on this form is collected under authority of the PEI Freedom of Information and Protection of Privacy Act (FOIPP) for program administration purposes. Questions regarding the collection or use of this information can be referred to Melody Gay, Tourism Development Officer, Please forward applications directly to: Development Divison, Department of Economic Development and Tourism Acadian and Francophone Tourism Product Services Fund PO Box 2000, Charlottetown PE C1A 7N8 Telephone: Fax: tourismapplications@gov.pe.ca