Boulder Housing Partners Request for Qualifications: RFQ # Architectural Services for Canyon Pointe and Glen Willow Renovation Projects

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1 4800 N. Broadway, Boulder, CO Phone: Fax: Hearing Assistance: Boulder Housing Partners Request for Qualifications: RFQ # Architectural Services for Canyon Pointe and Glen Willow Renovation Projects Canyon Pointe Glen Willow ISSUED: November 6, 2017 DUE DATE FOR RESPONSES: December 5, 2017 at 4:00 pm By PROJECT CONTACT: Jessica Kenney, Project Manager Boulder Housing Partners ;

2 ABOUT BOULDER HOUSING PARTNERS BHP is the Housing Authority for the City of Boulder, a quasi-governmental organization created in 1966 by the City Council of the City of Boulder. It was established as a housing authority under state law to provide safe and sanitary housing to low and moderate income households in the City of Boulder. We build, own and manage 33% of the total rental inventory of affordable housing in Boulder, making a strong contribution to City Council's goal that 10% of all housing is permanently affordable. Please refer to our website for additional information: PROJECT OVERVIEW Boulder Housing Partners (BHP) is inviting qualified architecture firms to submit proposals to provide architectural services for the substantial renovation of two Boulder Housing Partners properties: Canyon Pointe and Glen Willow. Planning, entitlement and design work will occur in We anticipate closing on the financing of the projects in late 2018 or early 2019 with construction beginning immediately thereafter. Construction costs per unit will be based on the forthcoming physical conditions assessment (PCA). Canyon Pointe will be a smaller renovation since it had a green retrofit renovation completed in The Glen Willow renovation will be more comprehensive. Additionally, with this RFQ, BHP seeks to pre-qualify up to three architects or architectural firms to provide as-needed design services for the next three years, with the potential of extending the contract for two one-year terms. Pre-qualified firms would be on call for work during this time period. BHP reserves the right to match expertise between firms and projects as well as the right to seek services outside the prequalified architects if deemed necessary for the project. PROPERTY INFORMATION PROPERTY ADDRESS # OF UNITS UNIT TYPES POPULATION(S) SERVED Canyon Pointe 700 Walnut 82 1 BD Elderly/Disabled Glen Willow Pearl 34 0,1,2,3,4 BD Elderly/Disabled and Families SCOPE OF WORK Due to the complex nature of the project, we have broken down the scope of work by services required at both properties and property specific work. 2

3 Canyon Pointe and Glen Willow Combined Design - Architectural services will include visioning plans, design, preparation of as-built drawings, and preparation of construction documents for the interior, exterior and site renovation. Design documents to include SD, DD and CD, as well as Concept Plans if required by the City. Coordination The Architect will work in cooperation with the GC and any consultant firms hired by BHP to complete the project work. Entitlement Work - If projects require entitlement work, the architect will lead to entitle the projects. Community Outreach - Architect will assist BHP with outreach efforts to successfully engage the residents input for the projects. Bid Documents Architect will assist BHP as needed with the preparation of bid documents for Construction Manager/General Contractor Services. Construction Administration. Leasing Materials Coordination - Assist BHP with basic marketing materials for lease-up, including but not limited to floorplans. Glen Willow Interiors o Full surfaces renovation, finishes to be consistent with existing BHP specifications. o Create an open kitchen, laundry area, added closet space, etc., budget permitting. o Unit floor plans vary from building to building. Exteriors o Siding, roof, door and window replacements. o Addition/improvement of front and back patios. o General aesthetic improvements to modernize and assist with neighborhood integration. Site Work o Grading as necessary and parking improvements. o Trash enclosure replacement and storage unit development. o Landscaping and playground improvements. Community Center and New Units o Potential of new construction or conversion of units for community center. o Scope of work to include the assessment of FAR and ability to include additional units. Other Items to Note o This site is made up of townhouses and two buildings of stacked flats. No elevator. o Property will be occupied during construction. Residents will vacate units in a phased manner for interior construction to occur. o Asbestos is present in these units. Several units have tested high for radon. No lead based paint has been detected. Canyon Pointe Interiors o Most surfaces to be renovated; finishes to be consistent with BHP specifications. o All hallways and common areas (exception of front lobby area) to be renovated. 3

4 o Exploration of better programming of space (ie: addition of laundry rooms and storage space upstairs) o Renovation and programming of existing community center and office spaces. Exterior/Site Work o Flat roofing and some windows to be replaced. Balcony improvements. o Landscaping and parking improvements. o Parking garage improvements. Other Items to Note o Canyon Pointe is one building with 82 units with and two elevators servicing four floors. The apartments are all one bedrooms with one two-bedroom unit. o Asbestos is present in these units. o This property will be occupied during construction. PROPOSAL SUBMISSION REQUIREMENTS A. Elements to Include Include answers to the following questions in your proposal. Please number your responses in accordance with the numbered questions below to facilitate ease in our review. We kindly ask that your submissions be complete as well as succinct. Proposals should be a maximum of 10 pages. 1. Describe why you think your firm could provide BHP with a strong design and vision for these renovations; 2. Who is your team? Who will BHP s project manager work with on a regular basis? 3. Describe recent renovation work completed by your firm. Include details such as inclusion of green elements, project costs and photos. Provide a website link that displays relevant projects within your portfolio; 4. Provide your approach to cost containment and design. Additionally, please describe your approach to value engineering; 5. Address your firm s capacity to handle two site designs in the next months; 6. Describe your firm s experience working with the City of Boulder on entitlements and in the resolution of design issues; 7. How does your firm ensure accurate and biddable construction documents? 8. Describe a recent successful community and/or resident engagement process that you participated in; 9. Please include contact information for three references including at least one client reference and two general contractor references. The references should be current within the past year or currently under construction; 4

5 10. Pricing and fees: a. Please submit the hourly rates charged by your firm for the staff that would be working with BHP, and b. Please submit the percent your firm would charge to complete design work, entitlement work, all necessary construction drawings and specifications, and construction administration for a $5,000,000 (for estimation purposes only) renovation project. (For purposes of bidding please do not include cost to retain and manage consultant firms. See note below.) Please Note: The project architect may be responsible for retaining and managing the services of the following consultants: landscape architectural, civil engineering, sustainability, interior design, MEP, and structural engineering. As noted, proposals must not include identification of these services or vendors at this time and the proposed fee should not reflect inclusion of these fees. B. Evaluation Criteria Each proposal will be independently analyzed by members of an evaluation team comprised of BHP representatives. The evaluation team may choose to interview the top two or three candidates. Factors to be used in evaluating the responses include, but are not limited to, the following: CRITERIA Points Related Project Experience (Renovations, Specifically) 30 Qualifications of Staff to Be Assigned to Engagement 25 Proposed Fees and Compensation 20 Quality of References 15 Firm Capacity 10 TOTAL 100 C. Submission Information Proposals are due no later than 4:00 pm on December 5, Any proposals submitted after this time will not be accepted. Please provide one electronic copy of your proposal to kenneyj@boulderhousing.org. Do not mail or hand deliver your proposal. Please submit all questions via to kenneyj@boulderhousing.org by 4:00 pm on November 15, Any substantive clarifications requested will be shared with all known potential respondents and posted on BHP s website at by 4:00 pm on November 17, GENERAL INFORMATION 1. Submittal Rejection: Boulder Housing Partners has the right to reject any and all submittals and waive any irregularities therein if it is found to be in the best interest of Boulder Housing Partners. 5

6 2. Contract and Method of Payment: The final form of contract and scope of services will be negotiated between Boulder Housing Partners and the top ranked firm after the selection process is complete. 3. Limitation of Liability: Boulder Housing Partners assumes no liability for costs incurred by firms in responding to the Request for Qualifications or interview process. All submittals become a matter of public record upon submission. 4. Insurance Requirements: Generally, the following coverage is required: Commercial general liability--$150,000 per person and $1,000,000 per occurrence. Worker's Compensation Insurance--equal to or at least $100,000 per employee Automotive Insurance--$100,000/$300,000 for bodily injury and $50,000 for property damage. Errors and Omissions Insurance 5. The selected Architecture Firm must be registered on the System for Award Management website (sam.gov) and in good standing. 6. Federal Fair Housing Laws: Boulder Housing Partners does business in accordance with the Federal Fair Housing Law (The Fair Housing Amendments Act of 1988). It is illegal to discriminate against any person because of race, color, religion, sex, handicap, family status, national origin, or sexual orientation. 7. Minority and Women Owned Businesses are encouraged to respond. BHP RESERVATION OF RIGHTS 1. BHP reserves the right to reject any or all proposals, to waive any informality in the RFQ process, or to terminate the RFQ process at any time if deemed by BHP to be in its best interests. 2. BHP reserves the right not to award a contract pursuant to this RFQ. 3. BHP reserves the right to terminate a contract awarded pursuant to this RFQ, at any time for its convenience upon 10 days written notice to the successful bidder. 4. BHP reserves the right to inspect work at any time during the ongoing work. 5. BHP reserves the right to determine the days, hours and locations that the successful bidder shall provide the services called for in this RFQ. 6. BHP reserves the right to retain all proposals submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving proposals without the written consent of BHP Procurement Officer. 7. BHP reserves the right to negotiate the fees proposed by the bidder if applicable to bid process. 6

7 8. BHP reserves the right to reject and not consider any proposal that does not meet the requirements of this RFQ, including but not limited to incomplete proposals and/or proposals offering alternate or non-requested services. 9. BHP shall have no obligation to compensate any bidder for any costs incurred in responding to this RFQ. 10. BHP shall reserve the right to at any time during the RFQ or contract process to prohibit any further participation by a bidder or reject any proposal submitted that does not conform to any of the requirements detailed herein. 7