Coordination of Events on Roads

Transcription

1 Coordination of Events on Roads Chris Glanfield RIMS 27 th March 2014 Christchurch 2 Agenda 1. Background- Auckland Transport & Coordination 2. Current Practice 3. Vision for the future 4. Summary 5. Questions 1

2 3 Auckland Transport- Who Are We? Auckland Transport Road Controlling Authority Owned by Auckland Council, same area. Area 117km x 32km Population 1.5 M 4 What is Coordination? In a nut shell - Dig Once. All planned works are visible to all Utility Providers. Conversations take place. The feasibility of working together is explored. Discussions are well documented. Coordination not always possible. Record reasons Time lines and budgets adjusted for Dig Once. CARs are approved. No evidence of coordination may = No CAR Approval 2

3 5 cost, size Coordinate what? Advance large water pipe Widen Road Re-seal Defer road rebuild Defer gas pipe replacement 1 week 1 year Time 10+ years 6 Why Coordinate? Less disruption to residents, business, traffic Save costs of multiply reinstatements Avoid damaging other services causing outages Avoid political embarrassment? 3

4 You re always digging up my road. Why can t you get your act together. 7 Give us a break! 8 Why Coordinate Because we are legally required to. Utilities Access Act 2012 Section 6 Obligation to comply with Code (1) Utility operators and corridor managers must (a) co-ordinate work done in transport corridors by complying with the processes and rules set out in the Code; and 4

5 9 Why Coordinate? The Code NATIONAL CODE OF PRACTICE for UTILITY OPERATORS ACCESS to TRANSPORT CORRIDORS 10 Auckland Transport - Road Corridor 3 Departments Road Maintenance Traffic Operations Corridor Access 50 Staff 12 CAR approvers/coordinators 32 CAR field auditors 1 Coordination of forward works 5 Clerical & Management 5

6 11 Volume of Work on the Road 15,000 CARs pa approved Above ground 30% Projects 20% Minor and Major 50% Total 100% 5,000+ sites pa No CAR required, Berm < 3m 2 etc. Processed within 5 days 86% Processed within 15 days 98% 12 Coordination- AT Model The 3 legged Stool Culture Process Tools 6

7 13 Can end in tears, if one leg is broken or loose. Culture Process Tools Coordination 14 Culture Hearts and minds. I believe in it, I want to do it. I m converted I can see the benefits. I can save money I will tell all my colleagues and my friends. How do we build this Culture? Quarterly coordination meetings, 6 monthly project data updates Regular phone contact. Individual help to work through problems 7

8 15 Process It s simple, just ring someone up. Sounds easy but is it? Who are you going to call? What s their phone number? 16 Process Major Utility Service providers Vector electricity and gas, Chorus telecommunications Vodafone telecommunications Water Care, water supply and waste-water Auckland Transport road and footpaths Auckland Council storm water NZTA motorways and state highways Lots of smaller suppliers and players 8

9 Process -The Major Utility Providers

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11 Process Champions within Orgs Process Consequence for not following the process? Moratoriums. Lock-outs. Example, You have been planning a pipeline project for 5 years. It involves a trench along the centre of a road. The road was rebuilt to a high standard last year. Your pipeline project was not on the GIS map You have not engaged in coordination activities. No CAR approval. Come back in 10 years! 11

12 23 Process - Responsibilities Engage in forward planning in own company. Supply information on planned projects. Concept planning is OK. Don t wait till the plan is adopted and signed off by the Board. It could be too late by then. Keep your project data up to date. Regularly check the map for conflicts. Start conversations. That is the first step. Road providers, future proof under road services. 24 Tool Currently use Auckland Council GIS map layer. Visual representation of proposed future projects. Worksites shown as shapes on the map. Worms. Private data layer, not public. Available over the internet and internally to AC/AT Updates loaded by AC staff Projects have drop down attribute lists. 12

13 Tool Auckland Council GIS 25 Tool - GIS 26 13

14 Tool - GIS Tool - GIS Constraints and problems Reliant on AC staff to load and edit projects Limited filter views. No reporting No auto clash detection and alerts. No record of conversations and agreements, Not integrated into CAR processing. The final check. Sporting events on roads, not included at present. 14

15 Vision for the future? 29 Culture, More interaction with project planners and project owners deep inside organisations to build and strengthen the culture Process, More documentation, consultation, policy development in the process area. The code sets high level objectives. We have to develop the detail. Tool, A better coordination tool, easy to use, has all the bells and whistles. integrated with other systems (CAR Manager/Approval) 30 Vision for the future The Improved 3 Leg Stool Better Culture Better Process Better Tools Everyone loves it! Comfortable Easy to use 15

16 31 Summary 32 Summary 1. About Auckland Transport and why we coordinate 16

17 33 Summary 1. About Auckland Transport and why we coordinate 34 Summary 1. About Auckland Transport and why we coordinate 2. What we currently do 17

18 35 Summary 1. About Auckland Transport and why we coordinate 2. What we currently do 36 Summary 1. About Auckland Transport and why we coordinate 2. What we currently do 3. Our vision for the future 18

19 37 Summary 1. About Auckland Transport and why we coordinate 2. What we currently do 3. Our vision for the future Better Culture, Process, and Tools 38 The End Questions? 19