SPONSORSHIP & EXHIBITION

Transcription

1 SPONSORSHIP & EXHIBITION Please contact me for details, pricing and booking form: Klinta Stala Sponsorship & Exhibition Specialist Tel:

2 Reasons to Attend Dear Colleagues and Friends, It is our pleasure to welcome you to Singapore from June 9-13, 2018 for the 9th World Congress of the World Federation of Pediatric Intensive & Critical Care Societies (WFPICCS). Both the local organizing and the international scientific committee are delighted to have the opportunity to collaborate with WFPICCS and organise its biennial congress in Singapore - the strategic heart of Asia and the junction between China and India. Tailored to the entire WFPICCS community of clinicians, scientists, nurses and allied health professionals, this leading international pediatric intensive & critical care congress is the platform to advance professional knowledge, enhance skills, share best practices and engage with colleagues from across the globe, all striving towards a world where each child has best chance for survival and quality of life including its family. WFPICCS 2018 will deliver another high quality scientific programme covering the latest developments in paediatric intensive & critical care from basic science to patient care and global health challenges. This stimulating programme is comprised of daily plenary sessions, expanded pre-conference workshops, and opportunities to meet and discuss specific topics with experts in the field. Don't miss this unique opportunity of having the leading pediatric intensive & critical care health professionals, meeting in Singapore from all over the world, and enriching our community's discussions. Based on comments and feedback from participants of the 2016 WFPICCS congress, we have made some improvements to the 2018 programme including: 1. Allowing participants from low-resource settings to register with a Super Early Bird reduced rate, ensuring everyone has the opportunity to participate; oral abstract presentations; 3. Poster guided walks held by world experts; 4. All accepted abstracts to be published in the prestigious PCCM Journal. Singapore is a thriving melting pot. It's cultural diversity and cosmopolitanism makes the city state an exciting and compelling destination for everyone and with English as a main language, it is easy to navigate and enjoy all Singapore has to offer. So join us in Singapore for five unforgettable days of debate and discussion, to meet old friends and make new acquaintances. See you soon! 再见! Jumpa lagi! வ ர வ ல ந ங கள ப க க

3 PICC 2018 will have a positive impact on the global Pediatric Intensive and Critical Care response with the following objectives: To bring together the world s experts to catalyse and advance scientific knowledge about Pediatric Intensive and Critical Care, present the most recent research findings, and promote and enhance scientific collaborations around the world. To bring together physicians, nurses, allied health professionals, scientists, and policy leaders to promote and enhance programmatic collaborations to more effectively address regional, national and local responses to Pediatric Intensive and Critical Care around the world and overcome barriers that limit access to prevention, care and services. To engage key, new and non-traditional stakeholders throughout the world in the development of and participation throughout the PICC 2018 Program. To illustrate the enormity of the human suffering in critically ill infants and children, and the economic cost if society fails to act on the scientific opportunities now available to improve the quality of care and clinical practice. Industry Benefits of Supporting PICC 2018 Promotes cutting-edge scientific research Contributes to the advancement of Pediatric Intensive and Critical Care on an international level Offers a unique opportunity to exchange ideas with renowned professionals from across the world Provides an ideal networking forum Offers unique exposure to worldwide markets YEAR CONFERENCE VENUE PARTICIPANTS th PICC Istanbul, Turkey 1, th PICC Toronto, Canada 1,550

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5 COMMITMENT TO THE HIGHEST STANDARDS IN CME/CPD Kenes is committed to being a valuable and knowledgeable partner in the design and delivery of educationally strong, independent, transparent, and effective CME/CPD programs. Kenes is a proud member of the Good CME Practice Group (gcmep), a member organization contributing to improving health outcomes by: Championing best practice in CME Maintaining and improving standards Mentoring and educating Working in collaboration with critical stakeholders For more information, visit: CME Accreditation An application will be submitted to the European Accreditation Council for Continuing Medical Education (EACCME) to provide accreditation by the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS): Industry Supported Sessions

6 Industry Supported Sessions slots are offered to industry as non-cme commercial/promotional sessions that are not accredited. As such supporters are free to choose their topics, invite speakers and control content, the session will be indicated in the program as organized by the Supporter. Topic and program are subject to approval by the Congress Scientific Committee. Disclaimer Information contained in the scientific program must comply with the applicable CME/CPD regulations. Scientific/Educational Program shall not include any commercial elements such as company names, products names, etc. Commercial information shall be kept separate and clearly differentiated from the scientific accredited content. Non educational activities may include promotional elements and shall not be accredited. Support Categories & Benefits You will be given a support category status dependent upon the total amount of your support contribution. The total contribution will consist of items such as advertisements, sponsored sessions and exhibition space (excluding storage space). You will benefit from outstanding advantages linked to your supporter category. Benefits will be allocated to supporters based on the following table: * The Mailshot will be sent between 1 or 2 weeks prior to the congress. Design of the Mailshot should be sent by the supporter in html file (subject to receipt deadline).

7 Educational Support Opportunities Physicians, researchers, scientists and other healthcare professionals are increasingly challenged to maintain their knowledge, skills and abilities within their respective professions. Medical education therefore plays an important role in the quality of healthcare delivered across the globe. By providing an educational grant in support of the Congress, you are making a vital contribution to these efforts. All grants are managed in compliance with relevant accreditation and industry compliance criteria. Unrestricted Educational Grant in support of an Existing Official Session accepted or invited by the Scientific Committee and supported by a grant from the industry Support will be acknowledged in a designated section of the Program and Congress website. The Mobile Application enables participants to access all Congress related information and functions, such as scientific program, abstracts, e-posters, faculty information, participant s personal scheduler, membership information, industry support and exhibition information (separate section), city information, etc. Support will be recognized on the home screen with Supported by... with a company logo 2 "push notifications" are included in the sponsorship package Support will be acknowledged in the Industry Support and Exhibition section of the Program, on the event website and with signage during the event following all compliance regulations.

8 The ability to attend all congresses, or alternatively, all congress sessions, is virtually impossible for the busy medical professional. Therefore, there is a growing need to share knowledge and learning opportunities beyond the dates of the actual event and high-quality webcasting helps meet this substantial educational need. Materials are saved locally, but at the same time, can be distributed over the web to viewers around the world via a robust cloud server. Viewers can access the broadcasts using PCs, tablets or smartphones live (as streamed video) or later, on-demand as a webcast. Kenes offers two types of webcasting options*: Video includes a video screen of the speaker/presenter during the session, PowerPoint slides (in sync with the speaker), and audio Digital Imaging includes PowerPoint slides with audio Sponsorship support will be recognised on the home screen with Supported by... and a company logo only, acknowledged in the Company and Exhibition Guide of the Final Program and with signage during the event. The ability to live stream the symposium. This new tool will broaden the audience of the symposium. For more information please contact the Sponsorship and Exhibition Specialist: Klinta Stala, kstala@kenes.com

9 Support will be recognised with signage at the entrance to the Poster area with Supported by... and a company logo only Support will be acknowledged in the Industry Support and Exhibition section of the Program Book, on the event website, and with signage during the event An electronic version of the traditional final program will be available to participants to access the scientific program and other congress information easily and conveniently online and as a download on mobile phones or computer. Supporter s logo on Congress website Acknowledgement in the Industry Support and Exhibition section in the Electronic Final Program Acknowledgement on Supporters Board on-site Supporter will not have any input regarding the content Please note that it is the Exhibitor s / Supporter s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) Code of Practice on the Promotion of Medicines. Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the Support and Exhibition Sales Specialist - Klinta Stala at kstala@kenes.com to discuss your needs. Please note that all Supporters will be acknowledged in the Program, on the onsite Supporters' Acknowledgement Board and on the Congress website *All pictures are illustrations only.

10 Promotional Support Opportunities Company parallel sponsored symposium up to 90 minutes, Programme subject to the approval of the Congress Scientific Committee Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase: Official symposium of the 9th World Congress of the World Federation of Pediatric Intensive & Critical Care Societies Sponsored Symposium Programs will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline) Time Slots: allocated on a first come, first served basis Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event The supporting company, in addition to the support fee, must cover all speakers expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress Available industry slots Monday, June 11th 12:30-14:00 Tuesday, June 12th 12:30-14:00 Wednesday, June 13th 12:30-14:00

11 Company parallel sponsored symposium up to 90 minutes, Programme subject to the approval of the Congress Scientific Committee Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase: Official symposium of the 9th World Congress of the World Federation of Pediatric Intensive & Critical Care Societies Sponsored Symposium Programe will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline) Time Slots: allocated on a first come, first served basis Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event The supporting company, in addition to the support fee, must cover all speakers expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress Available industry slots Monday, June 11th 12:30-14:00 Tuesday, June 12th 12:30-14:00 Wednesday, June 13th 12:30-14:00

12 Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the congress Wi-Fi. An initial branded splash screen will bear the supporter s logo and company name. Supporter of this piece of technology will receive strong visibility during the meeting. Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event Supporter will provide funding and the Notepads & Pens for the participants. Pens will bear the PICC logo and the Supporter s company logo and will be distributed in the participants Congress bags. Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event This is an opportunity for the Supporter to be associated with a dinner for the International Scientific and Local Congress Faculty. Hospitality and any activities provided will be in compliance with all relevant industry codes. Includes: Supporter s logo printed on function invitation and menu Supporter s logo on sign at the entrance to the event Supporter will have the opportunity to distribute give-aways 10 invitations to the Faculty Dinner Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event

13 Coffee will be served during breaks on each day of Congress sessions. Sponsor will be given the opportunity to provide branded napkins. Support will be acknowledged onsite during the coffee break. Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows: Supporter s logo to be printed on the lanyards Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event. Supporter will provide funding of the Congress bags. The bag will bear the Supporter s logo and the Congress logo Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event. Supporter s logo on Congress website * The bag must be approved by the organizing committee in advance.

14 Rent a room at the Congress venue and use it to host and entertain your guests throughout the Congress. Supporters will have the option to order catering at an additional cost. Opportunity to brand the hospitality suite Acknowledgement on signage outside suite *All pictures are illustrations only. Advertising Opportunities Advertisements can be available in the following Congress publications: Supporters will be able to choose one of the following: Full Inside page advertisement Inside back advertisement Back page advertisement The Final Program will contain the timetable, information about the scientific Program and other useful information. It will be distributed to all registered participants in the Meeting bags. Support will be acknowledged on the back cover as: Supported by... and a company logo only Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event.

15 1 push notification sent to all participants** onsite through the mobile app - to be coordinated with Congress Organizer. Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event. *(only available for companies that have an industry symposium or Product Theater) **(only for those who have accepted to receive such information) Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Congress Organizer. Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred "Subject" to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. "From" field will be WFPICCS 2018 Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organiser. Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event. * In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of 250. Content received after the deadline may be processed for an additional fee of 500. *All pictures are illustrations only.

16 Exhibition (Minimum of 12SQM) That includes: Exhibitors' badges 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors' Technical Manual. ADDITIONAL BENEFITS When you exhibit your company will receive the following additional benefits: Company logo on Congress Website as an Exhibitor prior to the Meeting Listing and profile in designated industry section of the Final Programme *All pictures are illustrations only.

17 That includes: Exhibitors' badges Shell scheme frame, basic lighting Fascia panel with standard lettering 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors' Technical Manual. ADDITIONAL BENEFITS When you exhibit your company will receive the following additional benefits: Company logo on Congress Website as an Exhibitor prior to the Meeting Listing and profile in designated industry section of the Final Programme *All pictures are illustrations only.

18 Space Allocation will be made on a first come, first served basis. A completed Exhibition Booking Form and Contract must be sent/ ed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be sent. Please note that three alternative booth choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9sqm booked and one additional for each 9sqm after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60sqm 15 exhibitor registrations Booths larger than 60sqm 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor s Manual. An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Meeting. It will include the following: Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display. In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the Pre-Advise form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals. Exhibitors and Supporters are welcome to visit the Meeting venue at their convenience. Please contact the venue directly to arrange this.

19 You can submit your logo and company's profile, read important exhibitor information and complete orders for your stand on the Kenes Exhibitors' Portal. The Exhibition Manager will contact you with the link to the Exhibitors' Portal, including your personal login details. The Terms and Conditions of exhibiting are included in the Online Prospectus. Please note that signing of the BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. An exclusive handling agent will be designated to the WFPICCS 2018 Congress. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Meeting. This organizational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Meeting. All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable. Further details will be included in the Exhibition Technical Manual.

20 Booking Procedures and Payment Information Applications for Support and/or Exhibition must be made in writing with the booking form. Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items. Once a signed Booking Form is received, a confirmation of exhibition will be ed to you with an accompanying invoice. Terms and Conditions of Supporter will be included in the Supporter agreement as well. Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display. In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals. TERMS OF PAYMENT 60% upon receipt of the Supporter agreement and first invoice 40% by December 11th, 2017 All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Option 1: Payment by check (USD). Option 2: Payment by Bank Transfer (USD).

21 Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Klinta Stala The organizers shall retain: 10% of the agreed package amount if the cancellation/ modification is made before October 9th 2017, inclusive 50% of the agreed package amount if the cancellation/ modification is made between October 10th, 2017 February 9th, 2018 inclusive 100% of the agreed package amount if the cancellation/ modification is made after February 12, 2018 Please contact me for details, pricing and booking form: Klinta Stala Sponsorship & Exhibition Specialist Tel: