OFFICE OF THE CITY ADMINISTRATIVE

Transcription

1 \ REPORT FROM OFFICE OF THE CITY ADMINISTRATIVE OFFICER Date: June 16, 2014 CAO File No. To: The Mayor The Council Council File No. Council District: S2 From: Miguel A. Santana, City Administrative officem'\k'" Reference: Transmittal from the Mayor dated June 6, 2014; Received by the City Administrative Officer on June 9, 2014; Additional Information Provided through June 13, 2014 Subject: APPROVAL OF FISCAL YEAR GANG REDUCTION AND YOUTH DEVELOPMENT (GRYD) PROGRAM: 1) CONTRACTS OR AMENDED CONTRACTS WITH PREVENTION AND INTERVENTION SERVICE PROVIDERS, RESEARCH AND EVALUATION PARTNERS, TRAINING PROVIDER; 2) ADDITIONAL ACTIONS FOR CONTINUED IMPLEMENTATION OF THE 2014 SUMMER NIGHT LIGHTS PROGRAM, AND 3) NOTIFICATION AND RETROACTIVE ACCEPTANCE OF THE FISCAL YEAR 2013 SECOND CHANCE ACT JUVENILE REENTRY PROGRAM SUMMARY The Mayor's Office of Gang Reduction and Youth Development (Mayor's GRYD Office) is requesting authority to take various actions to implement the Fiscal Year Gang Reduction and Youth Development (GRYD) Program. These actions include recommendations to negotiate and execute new contracts or contract amendments for continuing prevention and intervention services in selected GRYD Zones and Secondary Areas, training, and research and evaluation services. Additionally, the Mayor's GRYD Office is requesting approval to allocate Housing Authority Payment in Lieu of Taxes (PILOT) funds; authority to issue several Request for Proposals (RFPs) for the selection of a fiscal administrator of the Summer Night Lights Program, selection of prevention and intervention services providers, reentry providers and evaluation services; related actions to facilitate the 2014 Summer Night Lights Program and retroactive acceptance of a $750,000 award for the 2013 Second Chance Act Juvenile Reentry Program Grant from the u.s. Department of Justice, Office of Juvenile Justice and Delinquency Prevention. Total funds in the amount of $25,531,307 is available to support these activities through the Mayor's Adopted Budget, Federal and State grants and other sources. This Office, with modifications as needed, is in agreement with the majority of recommended actions requested by the Mayor's GRYD Office. BACKGROUND The GRYD Comprehensive Strategy (GRYD Strategy) encompasses a collaborative and community-wide approach to reducing gang violence in the City through the provision of core prevention, intervention, re-entry and suppression services. Under this Strategy data on Part 1 crime statistics and other demographic factors was utilized to identify and focus efforts on the City's 12

2 2 highest need areas or GRYD Zones and four targeted regions outside designated GRYD Zones or Secondary Areas. In 2009, the City established the Los Angeles Violence Intervention Training Academy (LAVITA), a leaming institute geared at training Community/Crisis Intervention Workers (CIWs) involved in the City's GRYD Program. LAVITA also offers a certification process for the professional development of CIWs. Another GRYD activity is the Gun Buyback Program, an initiative that reduces violence through the anonymous surrender of firearms to local law enforcement. The Summer Night Lights (SNL) Program provides recreational, cultural and sports programming and seasonal job opportunities for at-risk youth and community members during the summer months of mid-june through early September at 32 sites that include 28 targeted Recreation and Parks facilities and four public housing developments. Research, data collection and continuous evaluation is another key component of the GRYD Program to ensure quality programming that is effective, consistent and maintained at the highest level possible. Prevention and Intervention Services - Contract Amendments Currently, the Mayor's GRYD Office administers 24 contracts with 21 agencies to provide prevention and intervention services to youth and family members impacted by violence. Pursuant to several competitive bid processes, contracts were executed with service providers for a performance period of one year, with the option to renew for two additional one-year terms (C.F ). For some of the GRYD Zones or Secondary Areas, the RFP process was delayed due to varying circumstances, resulting in interim services by existing providers until pro-rated contracts were executed with new providers. All contracts are subject to the availability of funds, compliance with City contracting requirements and the review and approval of the City Attorney as to form and legality. Four service providers (Alma Family Services, EI Nido Family Centers, Communities in Schools and Soledad Enrichment Action Inc.) will receive additional grant funds through the California Gang Reduction, Intervention and Prevention ( CaIGRIP) Grant and is addressed in a separate transmittal. The Mayor's Office is requesting authority to extend contracts with existing prevention and intervention service providers, amending 24 contracts for an additional one-year term, effective July 1, 2014 through June 30,2015. Funding is available in the Mayor's Adopted Budget to finance these contracts. The Mayor's Transmittal includes scope of work descriptions for prevention and intervention services. Prevention and intervention services are shown in the following two charts and outline the allocation of funds according to contractor, GRYD Zone and Council District.. Jul; ';~';;;~'A.hon~ 3o.2015 Council Contractor GRYD Zone/Secondarv Area District Amount Fundina Source Alma Family Services" Boyle Heiqhts GRYD Zone 14 $621,554 General Fund Asian American Drug Abuse Proaram 77th II GRYD Zone 8 800,000 General Fund Barrio Action Youth and North Hollenbeck GRYD Zone Family Center 1, ,000 General Fund Brotherhood Crusade Southwest II GRYD Zone 8,9 800,000 General Fund Child and Family Guidance Center Vallev Secondal)' Area 3,12 337,500 General Fund

3 3 Children's Hospital Los West Secondary Area Angeles (Hollywood) ,500 General Fund Children's Hospital Los Cypress Park/Northeast GRYD Anqeles Zone 1,13 800,000 General Fund Community Build, Inc. Baldwin Village GRYD Zone ,000 Florence-Graham GRYD General Fund Zone/77th 8,9 800,000 EI Centro del Pueblo Rampart GRYD Zone 1,13 400,000 General Fund Pacoima/Foothill GRYD Zone General Fund EI Nido Family Centers* 7 636,554 New Directions for Youth Panorama City GRYD Zone 6 800,000 General Fund People Coordinated Services Newton GRYD Zone 9 700,000 General Fund P.F. Bresee Foundation Rampart GRYD Zone 1,13 400,000 General Fund Watts Labor Community Watts GRYD Zone 750,000 Action Committee South Secondarv Area 8,15 337,500 General Fund Youth Policy Institute Central Secondary Area 1, General Fund TOTAL: $1Q 443 ina "The following contractors will receive additional funds through the CalGRIP Grant: Alma Family Services ($163,4461and EI Nido Familv Centers ($163,446). iii> id'i!)/:)!~~/iw~gi~~l,f; '... i~2~~5>!x';i~ll~m~~i1i - i i)i );;',,"'8r;...:/.,/...,!~6)i : ;"1':",\ Council Contractor GRYD Zone/Secondarv Area District Amount Fundinn Source Pacoima/Foothill GRYD Zone Communities in Schools* 7 $342,054 Panorama City GRYD Zone 6 555,000 General Fund Valley Secondary Area (Sun Valley) 2,6 257,500 Community Build, Inc. Baldwin Villaae GRYD Zone ,000 General Fund Florence-Graham/77'" GRYD Chapter II Zone 8,9 555,000 General Fund Cypress Park/Northeast GRYD Public Health Foundation Zone 1,13 555,000 General Fund Enterprises/Aztecs Rising Rampart GRYD Zone 555,000 Central Secondary Area 1,13 257,500 General Fund Soledad Enrichment Action, 77'" II GRYD Zone 8 555,000 Inc! North Hollenbeck GRYD Zone 1,14 555,000 General Fund Newton GRYD Zone 9 555,000 Boyle Heights GRYD Zone ,054 Toberman Neighborhood Center South Secondary Area ,000 General Fund Venice 2000/HELPER Southwest II GRYD Zone 8,9 555,000 Foundation West Secondary Area General Fund (Venice/Mar Vista) ,500 TOTAL: $6,911,608 "The following contractors will receive additional funds through the CalGRIP Grant: Communities in Schools ($212,946) and Soledad Enrichment Action, Inc. ($212,946).

4 4 Watts Regional Strategy - New Contract In 2011, the City established a Watts Regional Strategy (WRS) in response to community and civic leaders to address the increased violence in the Watts community (C.F ). The WRS is a comprehensive regional violence reduction strategy comprised of intensive services designed around the public housing developments of Jordan Downs, Imperial Courts, Nickerson Gardens and Gonzaque Village. The Los Angeles Conservation Corps (LACC) was selected to implement the WRS, which was largely financed by Housing Authority of the City of Los Angeles (HAC LA) Payment in Lieu of Taxes (PILOT) funds. The initial LACC contract (C#12024) was effective for a one-year period from November 1,2011 through October 31,2012 for a total compensation of $1,063,400 and subsequently amended for three additional terms for a revised end date of June 30, 2014 and a cumulative total compensation of $3,085,918. The LACC has elected not to continue as the contractor for the WRS in FY and notified the Mayor's Office of this decision in April. After discussions with elected officials, public housing staff and community stakeholders, the Mayor's GRYD Office identified Community Partners as a suitable replacement contractor to implement the WRS. Established in 1992, Community Partners is an seasoned fiscal administrator with expertise in fiscal sponsorships, grantmaker partnerships and providing innovative strategies to foster creative solutions to community challenges. See the Attachment to this Report for sole source justification. The proposed scope of work is provided in the Mayor's Transmittal. $1.1 million in HACLA PILOT funds is available to finance the implementation of the WRS (C.F ). The Mayor's GRYD Office is requesting authority to negotiate and execute a sole source contract with Community Partners to serve as the fiscal agent for the implementation of the WRS, for a total compensation not to exceed $1.1 million, effective for a one-year term from July 1, 2014 through June 30, 2015, with options to renew for up to two additional one-year terms, subject to the availability of funds, City contracting requirements and the review and approval of the City Attorney. Training Los Angeles Violence Intervention Training Academy (LAVITA) In 2009, the Advancement Project was selected to develop and implement the Los Angeles Violence Intervention Training Academy (LAVITA) and tasked with creating a leaming institute for training Community/Crisis Intervention Workers (CIWs) in core competencies, designing a curriculum and certification process to enhance CIW professional development and reinforce key components of the City's GRYD Strategy (C.F ). The initial contract (C#116646) was for a one-year term effective January 1, 2010 through December 31, 2010 in an amount not to exceed $200,000. The contract was then amended for three subsequent one-year terms: January 1, 2011-December 31,2011, January 1, 2012-December 31,2012, January 1, 2013-December 31, 2013, for a cumulative total compensation amount of $800,000. In July 2013, the Mayor's Office was authorized to issue an RFP process to identify a provider to implement LAVITA for a one-year term, in an amount not to exceed $200,000. The Mayor's Office was also requested to report back once the RFP process was complete. However, the RFP process is still in process and is expected to be completed by the beginning of July. This Office recommends that the Mayor's Office report back to Council on the results of the RFP process including the identification of the selected provider and proposed scope of work before any further actions are taken.

5 " Family Systems Training In 2012, to ensure consistent and effective implementation of the GRYD Comprehensive Strategy, and utilization of the Gang Prevention and Intervention Models of Practice, the Mayor's Office contracted with the Chicago Center for Family Health (CCFH) to develop professional training sessions and materials for the GRYD staff, prevention and intervention providers (C ), The following year, the Mayor's Office contracted directly with Dr. Andrae Brown, a consultant with CCFH, to provide family systems training designed to reinforce the GRYD Strategy, Models of Practice, family strategies and problem solving techniques (C ). The contract, in an amount not to exceed $125,000, was effective for a one-year term from July 1, 2013 through June 30, The Mayor's Office requests authority to execute the First Amendment to this contract in an amount not to exceed $145,000, for an additional one-year term effective from July 1, 2014 through June 30, 2015, The proposed scope of work for family systems training is included in the Mayor's Transmittal. Research, Data Collection, Evaluation - Sole Source Contract Amendments The Mayor's Office utilizes continuous research, data collection and evaluation to ensure the effectiveness of the GRYD Strategy. Sole source contracts were executed with a variety of experts that specialize in analyzing the citywide performance of gang prevention and intervention services, development of database collection systems and reporting technologies, and the creation and implementation of the GRYD Youth Services Eligibility Tool (YSET) and Social Embeddedness Tool (SET), The Mayor's Office is requesting authority to negotiate and execute four contract amendments with Califomia State University-Los Angeles, University of Southem Califomia, Harder+Company, and Urban Institute and one new contract with Social Solutions Global, Inc" for one-year terms of performance effective July 1,2014 through June 30, 2015 in the amounts and funding sources specified below, Califomia State University-Los Angeles (CSULA) Califomia.State University-Los Angeles (CSULA) provides research consulting, coordination and management of all research, data collection and evaluation activities relative to the GRYD service delivery model and evaluation methodologies, A three person team comprised of Denise Herz, PhD,; Director of GRYD Research, Molly Kraus, MA; Project Manager of GRYD Research and Evaluation, and Kristine Chan, M.S.W. provides the oversight and supervision of all research and evaluation partners, In 2012, the Mayor's GRYD Office executed a sole source contract with CSULA (C ) in an amount not to exceed $65,000 for a one-year term effective July 1, 2012 through June 30, 2013, The CSULA contract was renewed for an additional one-year term (July 1, 2013-June 30, 2014) in an amount not to exceed $170,000 and a cumulative total compensation of $235,000. The Mayor's GRYD Office is exercising the second option to renew for an additional one-year term effective July 1, 2014 through June 30, 2015, in an amount not to exceed $204,000 ($150,000-General Fund, $54,000-Second Chance Act Juvenile Reentry Grant) for a revised total compensation of $439,000, The 2013 Second Chance Act Juvenile Reentry Grant is described later in this Report, Further details are provided in the scope of work attached to the Mayor's Transmittal. University of Southem Califomia (USC) Since 2010, the University of Southem Califomia (USC) has been a critical research and evaluation

6 CAO Fife No. 6 partner in the City's efforts to reduce youth gang violence. USC developed the Youth Services Eligibility Tool (YSET), an instrument utilized by all GRYD prevention service providers to identify youth at greatest risk for joining gangs and subsequent determination of eligibility for services. Through an initial contract (C ) and three additional one-year terms (October 1, 2010-June 30, 2014), USC has overseen enhancements to the YSET including scoring and feedback reports to providers (Initial YSET-1, Retest YSET-R), user training, data collection, analysis and maintenance of the YSET database as well as the development and expansion of the Social Embeddedness Tool (SET), an instrument to assess changes in the level of gang entrenchment for intervention clients. The Mayor's Office requests authority to execute a Fourth Amendment to the contract with USC to provide new assessment and scoring metrics for intervention providers and user training for an additional one-year term effective July 1, 2014 through June 30, 2015, in an amount not to exceed $184,000 for a revised total compensation of $1,253,747. Funds are available in the Mayor's Adopted Budget. Further details are provided in the scope of work attached to the Mayor's Transmittal. Harder+Company (Harder) Harder+Company (Harder) is another research, data collection and systems technology partner for the GRYD Strategy. In , Harder was contracted to design and maintain an online ACCESS database to track client level data for prevention and intervention service providers (C ). The Mayor's Office exercised the first option to renew the contract with Harder for an additional one-year term (July 1,2013- June 30, 2014) to assist with transitioning service providers from the ACCESS system to a web/cloud-based system that allowed for great data capacity and functionality for case management and outcomes reporting. Additionally, Harder provided technical assistance and site administration, coordinating with Social Solutions Global, Inc. (sub-contractor) on the design and development of the new ETO Database system to facilitate data migration, systems testing and user trainings. A Second Amendment was executed to revise Harder's scope of work and compensation to include the management of all YSET activities: screening, testing and retesting of all gang prevention participants. The Mayor's Office requests authority to execute a Third Amendment with Harder to continue management of all YSET activities and provide assistance with the implementation of the ETO database system, in an amount not to exceed $73,000, for an additional one-year term effective July 1, 2014 through June 30,2015. Funds are available in the Mayor's Adopted Budget. Further details are provided in the scope of work attached to the Mayor's Transmittal. The Urban Institute (UI) The Urban Institute (UI) has been a long-time evaluation partner for the GRYD Program. Pursuant to a competitive bid process, UI was contracted to provide a comprehensive evaluation and analysis of the GRYD Strategy (C-22357), in an amount not to exceed $940,000, effective for a one-year period from April 1,2013 through March 31,2014 (C.F S1). Shortly thereafter UI requested additional time to complete the Year Four Evaluation Report. Since that timeframe was consistent with prior year report releases the Mayor's Office executed a First Amendment to the contract for a no-cost extension and revised end date of June 30, The Mayor's Office has indicated that the UI needs additional time to complete several evaluation activities initiated in including a gang crime analysis, prevention and intervention client survey analysis, incident-based survey analysis and participant-family interviews. Additionally, UI will revise the Year Four Evaluation Report to incorporate feedback from the Mayor's GRYD Office and the results and findings from the analysis of all these activities. The Mayor's Office requests authority to execute a Second Amendment for a no-cost extension, effective for an additional

7 7 one-year period from July 1, 2014 through June 30, Additional details are provided in the scope of work attached to the Mayor's Transmittal. Social Solutions Global, Inc. (SSG) In , Social Solutions Global, Inc. (SSG) served as a subcontractor to Harder to provide systems support for the ACCESS database during the transition to a cloud-based system (ETO Database) for case management and outcomes reporting. SSG also developed and implemented the ETO Database, working with Harder to migrate data, perform systems testing and provide technical assistance. To continue implementation of the ETO Database, the Mayor's Office requests authority to negotiate and execute a sole source contract with SSG to provide continued licensing for ETO database software and GRYD end user access, as well as provide technical support in an amount not to exceed $100,000 ($84, Adopted Budget, $16,000-Second Chance Act Juvenile Reentry Grant). Further details are provided in the scope of work attached to the Mayor's Transmittal Summer Night Lights Program The 2014 Summer Night Lights (SNL) Program will operate over an 11 week period from June 25 through September 5, During the first seven weeks, SNL will be offered four days a week on Wednesdays through Saturdays, from 7:00 p.m. to 11:00 p.m. and then on Fridays and Saturdays during the same time period for the remaining four weeks to accommodate the school calendar. Since 2008, the City has partnered with numerous governmental agencies; including inter-departmental and City-County collaboration, community and non-profit organizations, business and local philanthropies to provide an effective array of programming to reduce gang violence. Recreational, educational, athletic, cultural and artistic activities designed to engage at-risk youth and their families are provided at 32 locations (28 parks and four housing developments) throughout the City. Several actions to facilitate implementation of the 2014 SNL Program were approved in earlier reports (C.F , , S3) that included authority to: 1) Amend the contract (C-19163) with LACC to support pre-summer programming, seasonal staffing and administrative expenses for SNL; 2) Appropriate and transfer $1,415,568 ($1,000,000 - Prior Year Encumbrances, $415, Unappropriated Balance) to finance the Fourth Amendment to the contract with LACC; and 3) Accept $1,662,272 in Capital Improvement Expenditure Program (CIEP) funds to support the balance of SNL programming and seasonal staffing expenses. The Mayor's GRYD Office works closely with the Departments of Cultural Affairs (DCA) and Recreation and Parks (RAP) to provide quality programming at SNL sites. $288,000 is available in the Mayor's Adopted Budget for LACC to coordinate the arts programming component. $863,109 is available in the Mayor's Adopted Budget to reimburse RAP for the use of 28 RAP facilities and staffing support for the 2014 SNL Program. At this time the Mayor's Office is requesting authority to allocate $2,813,383 from Adopted Budget funds ($1,151,109) and CIEP funds ($1,662,272) as follows: 1) $863,109 to supplement SNL programming at RAP facilities and provide additional staffing coverage, 2) $1,576,449 to amend a contract with LACC to continue implementation of program activities, seasonal staffing and the arts programming component, and 3) $373,823 for the 2015 SNL pre-summer programming, staffing and administrative costs.

8 8 Retroactive Acceptance of the 2013 Second Chance Act Juvenile Reentry Program Grant The Mayor's GRYD Office is requesting retroactive authority to accept a the Fiscal Year 2013 Second Chance Act Juvenile Reentry Program (2013 Juvenile Reentry) Grant award in the amount of $750,000 from the U.S. Department of Justice (DOJ), Office of Juvenile Office of Juvenile Justice and Delinquency Prevention (OJJDP) and to approve related actions to implement the grant in accordance with the budget. The 2013 Juvenile Reentry Grant is effective for a 12-month period from October 1, 2013 through September 30, The Mayor's Office plans to request an additional 12-month, no-cost extension from the grantor to allow for completion of all program activities. Grant funds will be utilized for intervention family case management services to at least 80 gang-involved youth ages that are re-entering three designated communities (Cypress Park/Northwest GRYD Zone, Watts Region, and 77th Street GRYD Zone) from secure confinement facilities. Reentry service providers will provide juvenile reentry assessments, comprehensive client and family case management and intensive preparation services to increase successful integration into the community. Three reentry providers; Homeboy Industries, PV Jobs/United Job Creation Council and Soledad Enrichment Action, Inc., were selected to implement program activities in the identified GRYD Zones. A 50 percent non-federal match of the total project costs ($1,500,000) is required. The non-federal match must be comprised of 25 percent cash and 25 percent in-kind. The purpose of the Juvenile Reentry Program is to support the development and implementation of comprehensive strategies to improve the juvenile offender reentry process and reduce recidivism. Grant funds can be used to deliver a variety of program services in both pre-release and post-release settings to encourage the safe and successful reintegration of the offender into the community. The Notice of Availability for the 2013 Juvenile Reentry Grant was released in May 2013; the City submitted its proposal by the application deadline of June 17, On September 30,2013, the City received notification of an award in the amount of $750,000. The grant provides for personnel, contractual services, supplies, travel and other expenses as shown in the following chart along with the required cash ($375,000) and in-kind match ($375,000): 2013 Juvenile Reentry Grant Budget Cateoorv Grant Award Cash Match In-Kind Match Total Proiect Costs Salaries-Mayor's GRYD Office $147, $163, $ -- $ 311, Related Costs 66, , Supplies 8, , Travel 7, , Contractual Services 514, , , ,100, Other 5, , TOTAL: $750, Si375, Si 375,000.OQ s 1,500,000.OQ The majority of Juvenile Reentry funds will be utilized for contracts for intervention family case management services in three GRYD Zones ($514,303), salaries and fringe benefits ($214,071), Supplies ($8,640), Travel ($7,380) and other ($5,607). A total of $214,071 to finance portions of the following five positions in the Mayor's GRYD Office: one GRYD Regional Manager ($35,410-50%), one Reentry Coordinator ($30,923-50%), one Reentry Coordinator ($61, %), one Accountant ($9,794-15%) and one Administrative Services Manager ($9,794-15%). The remaining balance of salary and fringe benefit costs ($323,200) not paid by the grant are provided in the Mayor's Adopted Budget and the 2013 CalGRIP Grant, so no additional appropriation is required.

9 9 Four of the positions are existing positions, and the one Reentry Coordinator fully funded by the grant is a new position that will be filled in the near future. It is recommended that the Mayor's GRYD Office use one of their vacant regular authorities for this new hire. The 25 percent cash match requirement is satisfied by $163,500 in the Mayor's Adopted Budget represents salary costs of various management and administrative service positions in support of the Juvenile Reentry Grant including accounting supervision, communications, grants management, intervention program management and administrative overhead costs. The remainder of the cash match is satisfied by $211,500 in the Mayor's Adopted Budget. These funds will be allocated ($26,438/GRYD Zone) to intervention providers from the following eight GRYD Zones: Baldwin Village, Boyle Heights, Florence-Graham, Newton, North Hollenbeck, Rampart, Southwest and rr: II. Half of the case managers and intervention workers from each of these GRYD Zones will participate in activities to provide reentry services to reentry clients. This will provide comparison data for the evaluation component of the grant. The 25 percent in-kind match requirement is met through the collective services ($375,000) provided by collaborative partners to the participating reentry clients and families including transition and aftercare counseling, school enrollment assistance, parental guidance and support, SNL program activities, and trainings and interaction with probation and law enforcement. Collaborative partners include the Los Angeles County Office of Education, Los Angeles County Probation Department, as well as City departments (Attorney and Police), and Parent Corps. The Mayor's Office requests authority to retroactively accept the 2013 Juvenile Reentry Grant in the amount of $750,000. This grant, plus the cash match of $375,000 from City General Funds and of in-kind services valued at $375,000 will be utilized to achieve the total program budget of $1,500, Request for Proposals In preparation for the GRYD Program, the Mayor's GRYD Office proposes to facilitate competitive bid processes for up to five Request for Proposals (RFPs) for the solicitation of prevention and intervention strategies for all areas, including the 12 GRYD Zones and four Secondary Areas. There is also the need to issue RFPs to solicit for reentry strategies and evaluation services. Additionally, a solicitation to identify a new SNL fiscal administrator since LACC notified the Mayor's GRYD Office of its decision discontinue in this role after Therefore, the Mayor's Office requests authority to issue a competitive bid process to solicit providers for prevention and intervention services, reentry strategies, evaluation services and an SNL fiscal administrator. The Mayor's GRYD Office will work with Council to ensure that the RFPs will meet the City's goals for reduction gang criminal behavior and violence in Los Angeles. Additionally, the Mayor's GRYD Office plans to report back to Council on the results of each RFP process and the recommended selection of proposed contractors. RECOMMENDATIONS The City Council: 1. Authorize the Mayor, or designee, to negotiate and execute contract amendments or new contracts with the organizations listed below for a total amount not to exceed $10,433,108, to provide gang

10 10 prevention services in GRYD Zones or Secondary Areas that are substantially similar to the specifications detailed in the Prevention Scope of Work attached to the Mayor's Transmittal (Attachment 1), effective for a one-year term from July 1, 2014 through June 30, 2015, for the amounts and funding sources listed below, subject to the availability of funds, compliance with City contracting requirements and the approval of the City Attorney as to form and legality; I '...J :j;ilfymv- uij1:~;;;.;'::. lii;;~ jk;()15! ii >i@/}p'. GRYDZonel Contract No. Funding Contractor Secondarv Area Ame.nd.truillt Amount 5Qur:ce C Alma Farnilv Services' Boyle Heiqhts GRYD Zone Second Amendment $621,554 General Fund Asian American Drug C Abuse Procrarn rr: II GRYD Zone Second Amendment 800,000 General Fund Barrio Action Youth and North Hollenbeck GRYD C Familv Center Zone Third Amendment 775,000 General Fund C Brotherhood Crusade Southwest II GRYD Zone Second Amendment 800,000 General Fund Child and Family Guidance C Center Vallev Secondarv Area Second Amendment 337,500 General Fund Children's Hospital Los West Secondary Area C Anaeles (Hollvwood) Second Amendment 337,500 General Fund Children's Hospital Los Cypress Park/Northeast C Anqeles GRYDZone Second Amendment 800,000 General Fund Baldwin Village GRYD Community Build, Inc. Zone C ,000 General Fund Florence-Graham GRYD Second Amendment Zone/77th 800,000 Rampart GRYD Zone C EI Centro del Pueblo Second Amendment 400,000 General Fund Pacoima/Foothill GRYD C EI Nido Familv Centers' Zone Second Amendment 636,554 General Fund Panorama City GRYD C New Directions for Youth Zone Second Amendment 800,000 General Fund People Coordinated C Services Newton GRYD Zone Third Amendment 700,000 General Fund C P.F. Bresee Foundation Rampart GRYD Zone Third Amendment 400,000 General Fund Watts Labor Community Watts GRYD Zone C ,000 Action Committee South Secondary Area First Amendment 337,500 General Fund Central Secondary Area C General Fund Youth Policv Institute Second Amendment 337,500 TOTAL: IA~.tnR 'The following contractors will receive additional funds through the CalGRIP Grant: Alma Family Services ($163,446) and EI Nido Family Centers ($163,446). 2. Authorize the Mayor, or designee, to negotiate and execute contract amendments or new contracts with the organizations listed below for a total amount not to exceed $6,911,608, to provide gang intervention services in GRYD Zones or Secondary Areas that are substantially similar to the specifications detailed in the Intervention Scope of Work attached to the Mayor's Transmittal (Attachment 2), effective for a one-year term from July 1, 2014 through June 30, 2015, for the

11 GAO File No. 11 amounts and funding sources listed below, subject to the availability of funds, compliance with City contracting requirements and the approval of the City Attorney as to form and legality;»j ~,J'1T~"01'4 2"jmr~~il:i6~~i;\;:J~~r~.; BI.. ; '.;... ;... ig ';;';".': < e.g GRYD Zone! Contract No. I, Funding Contractor Secondarv Area Amendment Amount Source Pacoima/Foothill GRYD Zone $342,054 Communities in Schools* Panorama City GRYD C General Fund Zone First Amendment 555,000 Valley Secondary Area (Sun Valley) 257,500 Baldwin Village GRYD C Community Build, Inc. Zone Second Amendment 555,000 General Fund Florence-Graharn/Z?" C Chaoter II GRYDZone Third Amendment 555,000 General Fund Cypress Park/Northeast C Public Health Foundation GRYDZone Second Amendment 555,000 General Fund Enterprises/Aztecs Rising Rampart GRYD Zone C ,000 Central Secondarv Area First Amendment 257,500 General Fund 77''' II GRYD Zone 555,000 North Hollenbeck GRYD C Soledad Enrichment Zone First Amendment 555,000 General Fund Action, Inc.* Newton GRYD Zone 555,000 Boyle Heights GRYD Zone C Second Amendment 342,054 Toberman Neighborhood C Center South Secondarv Area Second Amendment 460,000 General Fund Venice 2000/HELPER Southwest II GRYD Zone C ,000 Foundation West Secondary Area Second Amendment General Fund (Venice/Mar Vista) TOTAL: li69116.lll1 *The following contractors will receive additional funds through the CalGRIP Grant: Communities in Schools ($212,946) and Soledad Enrichment Action, Inc. ($212,946). 3. Authorize the Mayor, or designee, to accept and expend $1,100,000 in Housing Authority of the City of Los Angeles (HACLA) Payment in Lieu of Taxes (PILOT) Funds in accordance with the Memorandum of Understanding (MOU) with HACLA for the implementation of the Watts Regional Strategy for the period of July 1, 2014 through June 30,2015; 4. Request that the Controller, upon receipt of HACLA PILOT Funds identified in the above Recommendation No.3, appropriate and transfer the funds to the Mayor Fund 100/46, Account Contractual Services; 5. Authorize the Mayor, or designee, to negotiate and execute a sole source contract with Community Partners to administer the Watts Regional Strategy in substantial conformance to the Watts Regional Strategy Scope Of Work attached to the Mayor's Transmittal (Attachment 3), in an amount not to exceed $1,100,000 (HACLA PILOT Funds), effective for a one-year term from July 1, 2014 through June 30, 2015, with options to renew for up to two additional one-year terms, subject to the availability

12 CAD File No. 12 of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 6. Authorize the Mayor, or designee, to negotiate and execute a First Amendment to the contract with Dr. Andrae Brown (C ) to conduct professional family systems trainings for Gang Reduction and Youth Development (GRYD) staff, prevention and intervention providers in conformance to the Family Systems Scope of Work attached to the Mayor's Transmittal (Attachment 8), in an amount not to exceed $145,000, for a cumulative total compensation up to $270,000, effective for a one-year term from July 1, 2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 7. Authorize the Mayor, or designee, to negotiate and execute a Second Amendment to the contract with California State University Los Angeles (CSULA) (C ) to provide oversight and coordination of the research, data collection and evaluation components of the GRYD Program in conformance to the Research and Evaluation Scopes of Work attached to the Mayor's Transmittal (Attachment 4), in an amount not to exceed $204,000 ($150,000-General Fund, $54,000-Juvenile Reentry Grant), for a total cumulative compensation of $439,000, effective for a one-year term from July 1, 2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 8. Authorize the Mayor, or designee, to negotiate and execute a Fourth Amendment to the contract with the University of Southem Califomia (USC) (C ) to develop new assessment and scoring metrics for intervention providers and to support Social Embeddedness Tool (SET) assessments in conformance to the Research and Evaluation Scopes of Work attached to the Mayor's Transmittal (Attachment 4), in an amount not to exceed $184,000, for a total cumulative compensation of $1,253,747, effective for a one-year term from July 1, 2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 9. Authorize the Mayor, or designee, to negotiate and execute a Third Amendment to the contract with Harder+Company (Harder) (C ) to provide management of all Youth Services Eligibility Tool (YSET) activities and assist with the implementation of the ETO database system in conformance to the Research and Evaluation Scopes of Work attached to the Mayor's Transmittal (Attachment 4), in an amount not to exceed $73,000, for a total cumulative compensation of $512,520, effective for a one-year term from July 1,2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 10. Authorize the Mayor, or designee, to negotiate and execute a Third Amendment no-cost extension to the contract with The Urban Institute (UI) (C ) to various analyses on gang crime data, client and incident-based surveys as well as revisions to the Year Four Evaluation Report in conformance to the Research and Evaluation Scopes of Work attached to the Mayor's Transmittal (Attachment 4), effective for a one-year term from July 1, 2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality;

13 GAO Fife No. 1'l 11. Authorize the Mayor, or designee, to negotiate and execute a sole source contract with Social Solutions Global, Inc. (SSG) to provide ETO database support and technical assistance on case management and outcomes reporting, in an amount not to exceed $100,000 ($84,000 - General Fund, $16,000 - Juvenile Reentry Grant), in conformance to the Research and Evaluation Scopes of Work attached to the Mayor's Transmittal (Attachment 4), effective for a one-year term from July 1, 2014 through June 30, 2015, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attorney as to form and legality; 12. Request that the Controller, upon receipt of CIEP funds in the amount of $1,662,272, appropriate and transfer the funds to the Mayor Fund 100/46, Account Contractual Services;.13. Authorize the Mayor, or designee, to negotiate and execute a Fifth Amendment to the contract with the Los Angeles Conservation Corps (LACC) (C ) to continue administrative management of the 2014 Summer Night Lights (SNL) Program including arts and other programming, seasonal staffing and oversight, in an amount not to exceed $1,576,449 ($1,288, Capital Improvement Expenditure Program (CIEP) Funds, $288,000 - General Fund), for a total cumulative compensation of $10,007,336, in conformance to the Summer Night Lights Scope of Work attached to the Mayor's Transmittal (Attachment 7), effective for an additional three-month period from July 1, 2014 through September 30, 2014, subject to the availability of funds, compliance with City contracting requirements and approval of the City Attomey as to form and legality; 14. Instruct the Los Angeles Police Department to provide gang-related crime statistics to the Mayor's GRYD Office in areas where expanded gang intervention services were provided between June 25, 2014 and August 10, 2014 and compare this information to the same period and in the same areas when a Summer Night Lights program was not made available in the area where services will be provided in 2014; 15. Authorize the Mayor, or designee, to retroactively accept the Fiscal Year 2013 Second Chance Act Juvenile Reentry Program (2013 Juvenile Reentry) Grant in the amount of $750,000 from the U.S. Department of Justice (DOJ), Office of Juvenile Justice and Delinquency Prevention (OJJDP), to support intervention family case management services to gang-involved youth ages exiting secure confinement facilities and re-entering three designated communities (Cypress Park/Northwest GRYD Zone, Watts Region, and rr: Street GRYD Zone), for a one-year performance period effective from October 1, 2013 through September 30, 2014, negotiate and execute the grant award agreement and submit any other necessary agreements and documents relative to the implementation of the grant award, subject to the City Attorney as to form and legality; 16. Authorize the Mayor, or designee, to negotiate and execute contracts or contract amendments with the three organizations listed below for a total amount not to exceed $444,302.50, available from 2013 Juvenile Reentry Grant funds, to provide juvenile reentry assessment, comprehensive client and family case management services and intensive preparation services in the GRYD Zones or Region listed below, in conformance with the Reentry Scope of Work, effective for a one-year term from July 1, 2014 through June 30, 2015, for the amounts listed below, subject to the availability of funds, compliance with City contracting requirements and the approval of the City Attomey as to form and legality;

14 14 A enc GRYD Zone/ Re ion Amount Homebo Industries Cress/Northeast GRYD Zone $119, PV Jobs/United Job Creation Council Watts Re ion 119, Soledad Enrichment Action, Inc. rr Street GRYD Zone TOTAL: Contract Amendment New Contract New Contract C Second Amendment 17. Instruct the City Clerk to place on the Council Calendar for July 1, 2014 or immediately thereafter, the following actions relative to the 2013 Second Chance Act Juvenile Reentry Grant: Authorize the Controller to: a) Establish a new fund entitled 2013 Second Chance Act Juvenile Reentry Grant Fund No. XXX and a receivable in the amount of $750,000, disburse the grant funds upon presentation of documentation or proper demand from the Mayor's Office, and create new appropriation accounts within the new Fund XXXf46 as follows: Appropriation Account Account Name Amount 46L146 Salaries ': Mavor's GRYD Office - $147, L299 Related Costs 66, L304 Contractual Services 444, L601 Sunolies 8, L213 Travel 7, L306 Consultants 70, LXXX Other 5, TOTAL: srso n"nron b) Upon submission of proper documentation and approval by the Mayor's Office, transfer up to $214, from the 2013 Second Chance Act Juvenile Reentry Grant Fund XXX/46 as follows: FROM' Fund/Dent. Account Account Name Amount XXXl46 46L 146 Salaries - Mavor's GRYD Office $147, XXXl46 46L299 Related Costs 66, TOTAL:!f?1<l n7n,77

15 15 TO' Fund/Del2t. Account Account Name Amount Salaries Grant Reimbursed $147, / Related Costs Reimbursement from 66, TOTAL: $ Instruct the City Clerk to place on the Council Calendar for July 1,2014 or immediately thereafter, the following actions relative to the 2014 Summer Night Lights Program: Authorize the Controller to appropriate and transfer funds in an amount not to exceed $863, 109 from the Mayor Fund 100/46, Account Contractual Services to the Department of Recreation and Parks for reimbursement of costs associated with the implementation of the 2014 SNL Program activities as follows: FROM' Fund/Deot. Account Account Name Amount I Contractual Services $& TO' Fund/Deot. Account Account Name Amount Salaries General $192, / Salaries As Needed 303, / Salaries Overtime 244, / Maintenance, Materials & Supplies 41, / Hirino Hall 53, / Contractual Services 27, TOTAL: $& '4, 19. Authorize the Mayor, or designee, to issue up to five separate Request for Proposals (RFPs) for and implemented in for the following: 1) Gang Prevention Services in GRYD Zones and Secondary Areas, 2) Gang Intervention Services all GRYD Zones and Secondary Areas, 3) Reentry Services in High Need GRYD Zones and Secondary Areas, 4) Evaluation Services for the GRYD Comprehensive Strategy and all related components of gang reduction activities, and 5) Selection of a fiscal administrator to oversee all Summer Night Lights Program activities, in funding amounts to be determined, and designate a performance period effective from the date of execution through the end of the fiscal year, with options to renew for two additional one-year terms, subject to the availability of funds, compliance with City contracting requirements, and approval of the City Attorney as to form and legality; 20. Authorize the Mayor, or designee, to prepare Controller's instructions andlor make any technical adjustments that rnay be required to implement the actions approved by the Mayor and Council on these rnatters, subject to the approval of the City Administrative Officer, and authorize the Controller to implement these instructions.

16 16 FISCAL IMPACT STATEMENT There is no additional impact on the General Fund. Funding for the proposed contracts, contract amendments, 2014 Summer Night Lights Program activities, and acceptance of the 2013 Second Chance Act Juvenile Reentry Program Grant is available in a total amount of $25,531,307 from the Fiscal Year Adopted Budget ($20,603,467), Federal and State grants ($1,750,000) and other sources ($3,177,840). The recommendation in this report comply with City Financial Policies in that the proposed funding is balanced against established revenue approved by Council actions and from Federal and State grants. All funding is subject to the availability of grant funds and funding determinations by Mayor and Council. MAS:ACA:CLF: c Attachment

17 Attachment Sole Source Justification Community Partners The Watts Regional Strategy was established in direct response to requests from community members and civic leaders to respond to increasing violence in the community of Watts. Funding was urgently needed for intervention services and other proactive peacekeeping activities in Watts and surrounding communities. Members of the Council introduced a motion (C.F ) to accept funding in to support creation of the Watts Regional Strategy to support hiring of community intervention workers, case managers, peace ambassadors, safe passage workers, implementation of father's groups, training, and community events. The Council also authorized the Mayor to negotiate and execute a contract with the Los Angeles Conservation Corps. ("LACC") For the period of November 1, 2011 to October 31, 2012 to support these services, finding that the services to be performed by LACC were for the performance of professional, scientific, expert, technical, or other special services of a temporary and occasional character for which competitive bidding is not practicable or advantageous and that the work can be performed more economically or feasibly by independent contractors than by City employees. LACC's contract with the City was extended to June 30,2013 (C.F ) and again to June 30,2014 (C.F ). In spring 2014, LACC informed the City that it no longer wished to continue its contract and serve as the fiscal and administrative agent for the Watts Regional Strategy. The GRYD Office sought to avoid an interruption of services to youth and families currently receiving gang intervention services and continued crisis response to gang-related incidents in the region. Since LACC's contract ends on June 30, 2014, it was not possible to conduct a formal procurement and select a new contractor to begin by July 1, To ensure the continuity of service, the GRYD Office sought to immediately identify agencies that had the ability to administer the multiple components of the Watts Regional Strategy, expertise in the Watts community, and willingness to undertake the administration of the program on short notice. GRYD Office personnel with specialized knowledge of the gang dynamics in the key Watts communities (Nickerson Gardens, Jordan Downs, Imperial Courts, Gonzaque Village, Watts One Ways, and certain surrounding areas determined that, based on their extensive experience and communications with leaders and community stakeholders, they needed to select an agency that was either neutral or had an established presence in Watts. After discussion and much consideration, Community Partners was determined to be the organization that best fit the criteria. Community Partners, had no particular ties or affiliation with anyone community and had specialized expertise in providing structure, finance and administrative services, and expert counsel on behalf of foundations and government agencies. The GRYD Office has determined that the work to be performed by Community Partners is of a specialized nature for which competitive bidding is not practicable or advantageous, particularly in light of the City's desire to ensure continuity of services to the Watts region.