2007 MLK Day of Service

Transcription

1 2007 MLK Day of Service Justice Sunday National Continuum Request for Proposals

2 2007 Justice Sunday National Continuum At A Glance The (NAFJ) invites you to launch a year of service on or within the week of the King federal holiday to make a difference during NAFJ is pleased to announce a Call To Service in honor of the late Dr. Martin Luther King, Jr.and in memory of other civil rights icons, to include the late Mrs. Rosa Parks and Mrs. Coretta Scott King. Please visit our website to see 2006 activites: Through the generosity of the Corporation for National and Community Service (CNCS) and their support of the Martin Luther King, Jr. Day of Service, NAFJ will award grants which will carry out the following specific areas of volunteer service on an on-going basis: 1. Strengthen marriages and families 2. Mentor youth most at-risk 3. Stimulate service-learning and reduce adverse contact with law enforcement using the PEN OR PENCIL Curriculum* 4. Promote crime prevention and intervention 5. Address poverty 6. Increase awareness and action about missing and exploited children 7. Address beautification or provide on-going improvements along a M.L. King Street, Blvd., Drive, Avenue, or in cooperation with a school named in honor of Dr. King The courage and sacrifices made by Dr. King and others less known during the civil rights movement were inspired in part by their endearment to faith. Their service was on-going and performed often at a tremendous sacrifice. Because of this, we have selected Sunday and the entire year (a continuum beyond the holiday) to honor this tradition in their lives. While the causes for which they stood have achieved tremendous gains, in today s society, high incarceration rates and issues of crime and violence erode equality in new ways. Service which emphasizes quality education and which reduces violence and the number of youth and adults who enter prison is compatible with our mission and Dr. King s dream of a Beloved Community. Each year, our traditonal theme is symbolic, A Charge to Keep We Have: Service Before (make your pledge on the Sunday prior to the holiday) and Beyond (begin on the holiday to serve for an entire year). The theme, taken in part from the title of a wellknown traditional hymn by Charles Wesley, suggests that it is our responsibility (charge) to serve mankind like Dr. King Why use these approaches? Through our on-the-ground efforts, we have learned that many more persons would become involved in service around justice issues if the need were fully understood. Justice Sunday has become an annual benchmark to reemphasize volunteerism, civic participation, and public education while honoring Dr. King as an icon for social change. Volunteerism is critically needed to offset the overwhelming crisis we have in this country with crime, its causes, and its consequences. Justice Sunday allows us to reach new stakeholders each year and to encourage people to think beyond the box in identifying how to combat these challenges. Make a commitment to perform service. Volunteer!!

3 MLK Day of Service/Justice Sunday Subgrantee Application Page 3 PROGRAM OBJECTIVES As one of six intermediaries selected, the (NAFJ), through the generosity of the Corporation for National and Community Service (CNCS), is pleased to offer 2007 MLK Day of Service/Justice Sunday Continuum Grants around the MLK Day of Service to organizations within our partnership network and to other (non-network - organizations with whom we do not have current collaboration) eligible applicants. Through subgrants awarded, we make strides in improving public safety and join the Corporation in making a difference in the lives of many youth who, without assistance, might find themselves at tremendous risk of entering the criminal justice system. Through this, we ask Americans to remember Dr. King and others who sacrificed by serving others making the holiday "A Day ON! Not a Day Off, through a pledge of service. The MLK Day of Service/Justice Sunday 2007 National Continuum is designed to organize people around justice through service and to improve the life skills and quality of life of oppressed people, particularly the lives of youth. This cause honors Dr. King while creating a common agenda to which volunteers may be inspired to give their time for a minimum of nine months. For 2007, the common causes to which grants will be awarded must center around either or a combination of any of the seven issues referenced in the overview of the Justice Sunday Continuum (previous page) and restated under PRIORITY AREAS OF CONSIDERATION. Our goal will be to engage no less than 35,000 persons in volunteer service nationwide. NAFJ will award funds in increments of $1,500 - $10,000 on a one-time, non-renewable basis for a budget period not to exceed nine months, beginning no sooner than December 1, 2006, and ending no later than July 30, APPLICANT ELIGIBILITY Any entity otherwise eligible for assistance under the national service laws is eligible to receive a grant from the NAFJ. This means all interested faith-based and secular community organizations, volunteer centers, Indian tribal organizations or similar categories of organizations to these may apply as a subgrantee without official 501(c)(3) status. All applicants must provide a NON-FEDERAL MATCH of the total cost of the project (The total project cost x.30 = $2,500, a sample Justice Sunday grant award. For example, NAFJ awards an applicant $2500; Applicant must have a non-federal match of at least $5,833 in cash and/or in-kind contributions). Please note for the purpose of in-kind contributions of time, the average national hourly value of volunteer service is calculated at $18.04/hour. The non-federal match may include cash and in-kind contributions which includes but is not limited to: Supplies, staff-time, trainers-contractors, food, transportation, facilities, equipment, and volunteer time for project or team leaders, volunteers staffing the event, etc.) necessary to plan and carry out the service opportunity. It does NOT include time for volunteers whose only role is as an attendant or observer of the project. The match can come from funds or resources provided by state and local government resources.

4 MLK Day of Service/Justice Sunday Subgrantee Application Page 4 PROHIBITED EXPENSES Under no circumstances may grant funds be used or appear to be used for any of the following activities: Religious instruction, worship, or proselytization Voter Registration Honoraria or fees for speakers Celebration banquets, food expenses, parades, or recognition ceremonies SUPPORTING THE BELOVED COMMUNITY Use of Dr. King s image, text/quotes from speeches and sermons used in conjunction with the 2007 Justice Sunday Continuum is authorized through a Grant of Rights from the King Center for Nonviolent Social Change, Inc. As such, the Center through NAFJ s activities around Justice Sunday support activities in honor of Dr. King s birth through the Beloved Community. The Beloved Community is defined as a network of partners, organizations, and entities that promote the King Holiday or work of Dr. King by disseminating his philosophy, providing direct service, nonviolence training, education or programs ensuring the continuance of Dr. King s work. FUNDING SPECIFICATIONS The following points should be used by potential applicants in applying for MLK subgrantee resources: Grant requests must be centered around direct service activities which are pledged on or by Justice Sunday; The work must begin, at least in some part, on the federal holiday, or at greatest latitude, occur between Jan , 2007.; Work must continue through July 30, 2007, at minimum, with preference given to plans which demonstrate self-sustainability and not single events. Examples of what will not be funded: Single day events (dances, paneldiscussions, conferences, etc.) Honoraria for speakers Financial deficits Worship services or religious experiences Political and lobbying events Food events (banquets, breakfast events) APPLICATION REQUIREMENTS All grant proposals must be accompanied by three (3) documents: a. Application Cover Sheet b. An itemized budget c. A proposal, not to exceed two single-spaced, typed pages. These documents must reach us NO LATER THAN October 19, Proposals and budgets may be forwarded by fax, (703) , or mail as follows:

5 MLK Day of Service/Justice Sunday Subgrantee Application Page 5 MLK Justice Sunday Grant Proposal Awardees will be notified of their selection by NAFJ by October 27, PRIORITY AREAS OF CONSIDERATION In keeping with the philosophy of the 2007 Justice Sunday National Continuum and the MLK holiday, subgrant applicants must clearly describe how they will mobilize volunteers to accomplish the following specific areas of service: Strengthen marriages and families Mentor youth most at risk Stimulate service-learning and reduce adverse contact with law-enforcement using the Pen or Pencil Curriculum* Promote crime prevention and intervention Address poverty Increase awareness and action around missing and exploited children Conduct beautification or promote on-going improvement along an M.L. King Street, Blvd., Drive, Avenue, or in cooperation with a school named in honor of Dr. King *2007 SPECIAL EFFORT - PEN OR PENCIL SERIES Entering the criminal justice system often begins an endless journey to self-destruction. Pursuant to this, PEN OR PENCIL offers a service learning activity to stimulate civic responsibility and knowledge of history. Students build self-discipline and teamwork skills by replicating the principles of the Montgomery bus boycott to stage a campaign to refrain from adverse behavior which might lead to the bus (building of unbalanced systems of jails and prisons). NAFJ will be place emphasis on subgrantee applicants for this grant who are interested in mobilizing secondary and higher education student volunteers through this program. Potential applicants may request implementation details by ing office@nafj.org. Visit our website for program overview, APPLICATION PROCEDURES In addition to the application cover sheets, all applicants are required to complete a narrative explanation of their project, not to exceed two (2) single-spaced, typed pages. The narrative should include the following: 1. Name of Project 2. Pressing community need for this project within the scope of issues offered through Justice Sunday 3. Identify the measurable results you expect to achieve 4. Are there local statistics which support your desire to conduct this project? 5. How many volunteers do you expect to mobilize by this project? 6. Prior experience in coordinating community activities REPORTING REQUIREMENTS Projects will be required, upon completion, without exception, to report on data such as: # of volunteers recruited Number of hours served Number of agencies receiving service Number of recipients impacted by volunteers

6 MLK Day of Service/Justice Sunday Subgrantee Application Page 6 APPLICATION SELECTION CRITERIA Funds will be provided to organizations for the coordination of MLK Day service activities in their communities which support the priority areas of consideration and intent of the 2007 Justice Sunday National Continuum. These funds may be used for staff time, materials and other needs identified by the organization. Using either or a combination of the seven priority areas of consideration, NAFJ will select a portfolio of sub-grantees which reflect the following: 1. Volunteer activities around the theme of justice as outlined by the overview and as evidenced through the proposal objectives; 2. Reflect the life and teaching of Dr. Martin Luther King, Jr. 3. Promote the President s call to service 4. Begin or occur in significant part on or during the week of the federal legal holiday 5. Experience in planning and implementing successful Justice Sunday or other types of community activities; 6. Assessment of how this service will engage new adult and higher education volunteers to impact the lives of youth or engage youth as volunteers; 7. Ability to engage partners in the development of and participation in the activities; 8. Geographic and demographic diversity. A successful proposal will clearly articulate how the applicant s coordinated efforts have and/or will ensure the following: 1. If you are applying for: $1,500, your application must describe strategies which ensure recruitment of at least 150 volunteers $2,500, your application must describe strategies which ensure recruitment of at least 500 volunteers $5,000, your application must describe strategies which ensure recruitment of at least 2,500 volunteers $10,000, your application must describe strategie which ensure recruitment of at least 5,000 volunteers 2. A well-organized and clearly defined volunteer service activity(s) that achieves one or more of the priority areas of consideration while honoring Dr. King; 3. Completed initial report by February 15, Template and instructions will be provided at the time of the award.

7 MLK Day of Service/Justice Sunday Subgrantee Application Page 7 BUDGET PROCEDURES Each application must be accompanied by a budget which is explicit in describing how the resources awarded by this grant will be used. Your budget should include the following line items: 1. Travel 2. Equipment 3. Supplies 4. Contractual and Consultant Services 5. Other operating costs, if any 6. Administrative costs, if any 7. In-kind contributions MATCHING REQUIREMENT All applicants must provide a NON-FEDERAL MATCH of the total cost of the project (The total project cost x.30 = $2,500, a sample Justice Sunday grant award. For example, NAFJ awards an applicant $2500; Applicant must have a non-federal match of at least $5,833 in cash and/or in-kind contributions). Please note for the purpose of in-kind contributions of time, the average national hourly value of volunteer service is calculated at $18.04/hour. Failure to certify how matching funds will be met at the time of application will result in denial of your application. AWARD PROCEDURES AND REPORTING Awardees will be notified no later than October 27, Awardees will receive the first installment of the subgrant (no greater less than 50%) prior to the MLK week event, and will receive the final installment upon receipt of the initial report which must include copies of media coverage, and photo documentation. A checklist will be provided which will list documentation which must be received by February 10, Final funds (the second portion) will be released to subgrantee upon satisfaction of this requirement. A final report will be due no later than June 15, Templates for the preliminary and final report will be provided.

8 MLK Day of Service/Justice Sunday Subgrantee Application Page 8 APPENDIX A: JUSTICE SUNDAY Subgrantee Proposal Cover Sheet Name of Applicant Organization Name of Chief Executive Officer/President Mailing Address (Street, City, State, Zip Code) Telephone Number (Please include area code) Fax Number Address Name of Project Chair or Point of Contact Name of Chief Financial Officer or Treasurer Mailing Address Phone/Fax Name of Project; Dates; Time Amount Requested Date Service Activities Will Begin Date Service Activities Will End Number of volunteers that are expected to be engaged in this project Alternative Contact Person and Telephone Number Geographic coverage area (cities, counties, state) Names of other partnership organizations: Signature of Authorized Official: Date of Signature: For NAFJ Use Only: Approving Official: Approving Official: Approving Official: Date Application Received: Amount Approved: Date Check Mialed: Reason for Denial:

9 Justice Sunday MLK Volunteers Name (PLEASE PRINT) Mailing Address (street, city, state, zip) Address Service to be performed

10 POINTS OF CONTACT From time to time, there may be questions regarding your activities which are related to this grant. Please direct your inquiries as follows: Financial Concerns Addie Richburg Vice President of Strategic Planning and Training Adm. (703) General Information Service Activities Rev. Warren H. Dolphus Project Administrator (703) "Everybody can be great... because anybody can serve. You don't have to have a college degree to serve. You don't have to make your subject and verb agree to serve. You only need a heart full of grace. A soul generated by love." - Dr. Martin Luther King Jr.

11 2007 MLK Day of Service Justice Sunday Continuum Grant Request FINANCIAL INFORMATION Please complete the following budget form and narrative. The financial information should detail this grant request only not the entire budget of your organization. BUDGET FORM Cost Category Salaries and Benefits of staff *Committed Match In Kind Cash MLK Day Grant Request Total Project Budget Volunteer Staff Time Contractual and Consultant Services Travel and Meetings Postage/Shipping Phone and Conf. Calls Printing Materials/Supplies Other (specify): TOTALS * The committed match (in-kind + cash) should equal at least 70% of the entire project budget for this grant request. See RFP for more information on match requirement. Page 1

12 2007 MLK Day of Service Justice Sunday Continuum Grant Request BUDGET NARRATIVE The narrative should detail the type of expenses outlined in each category and how the figures were calculated. In addition, the narrative should indicate where the match is coming from (your church, agency, organization, other funders, partners, donations, your volunteers in-kind service, etc) and confirm that it is secured. The following are examples: Salaries and Benefits: If a salaried staff member is working with this program, you may use their salary and their benefits as a match for this sub-grant Volunteer Staff: # of volunteers at recruitment/registration x X hrs x $18.04 (current value of volunteer hour) = $ ($ in-kind match); Contractual and Consultant Services Travel and Meetings: Other meetings or trainings planned Materials/Supplies: Space for your volunteer program = (Example only if applicable) Other items as deemed necessary Page 2