29th Annual Kunta Kinte Heritage Festival Arts & Crafts Vendor Application

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1 29th Annual Kunta Kinte Heritage Festival Arts & Crafts Vendor Application Saturday, September 29, 2018, 10:00am - 7:00pm Susan Campbell Park - Annapolis City Dock 1 Dock Street, Annapolis, MD Free Admission Arts & Crafts Vendor Contacts: Danielle Young - daniellekuntakinteheritagefest@gmail.com kuntakintecelebrations@gmail.com Space Fees & Deadlines: April 30, 2018 Early bird deadline: Receive $25 off the space fee! August 31, 2018 Final application deadline and payment due! - For the fee, the festival will provide a 10 X 10 space. Vendors must provide their own tent and table. Chairs can be rented for a fee of $10 for per 2 chairs. Electricity fee is an additional $50 per 2 outlets (15 amps) and is due upon notification of acceptance. Vendor Requirements: - Exhibits featuring fine arts, crafts, ethnic merchandise, clothing, accessories, and beauty/skin care will be reviewed for cultural authenticity and historical value. The festival committee reserves the right to make all final decisions regarding acceptance and placement on the festival grounds. The committee also reserves the right to remove any exhibitor who does not adhere to the rules and regulations as set forth in these guidelines. - All vendors are required to have their booths open during the Festival hours of 10:00am- 7:00pm. Vendors must have sufficient staff to prevent long lines and customer dissatisfaction. AT 7:00 PM, ALL SALES MUST CEASE AND BREAKDOWN MUST COMMENCE! Further information concerning set-up, arrival time, etc. will be mailed with notification of acceptance. - No music or other audio should be played by vendors during festival hours. - Exhibitors must have a current Maryland State tax number. Exhibitors must bring his/her own display apparatus to fit within the selected space to portray a professional exhibit (this includes tables/chairs unless purchased from the Festival). - Exhibitors must accompany their own work. Exhibitors MAY NOT lease their spaces to other sellers. - Insurance, if desired, must be obtained by the exhibitor at his/her own expense. Kunta Kinte Celebrations, Inc. 25 Silopanna Road, Annapolis, MD 21403

2 Parking: - Parking near festival grounds is limited and available first come, first serve. Free parking will be available at the Calvert Street Garage, which is located at 19 St. Johns St, Annapolis, MD A golf cart will be available to assist with transport of items to vendor space. After 9:30am, cars will not be allowed on festival grounds. Acceptance/Cancellations: - Notification of acceptance will be ed based on the information provided. Space will be allocated on a first come, first serve basis -- after FULL PAYMENT has been received. Please remember that SPACE IS LIMITED! - Cancellations must be in writing and received by the Festival chair before September 1, 2018 to qualify for a 75% refund of fees. All cancellations received after September 1, 2018 will forfeit reimbursement of fees. Application Procedure: A complete application includes a completed and signed application form and photographs or links to merchandise with full payment for space/fees. Make check/money order payable to Kunta Kinte Celebrations, Inc. All applicants must send a minimum of three (3), no more than five (5), pictures showing current examples of your work and at least one picture of your booth/exhibit display via or mail and/or send us a link to a current and updated website showing the same. If sent by mail, photos will be returned at the festival ONLY upon request. Your name and company name must be printed on the back of each photograph. Submit your application by Complete application in the body of the or as an attachment, attach necessary pictures or include a URL link to your business site, and send to daniellekuntakinteheritagefest@gmail.com, and copy kuntakintecelebrations@gmail.com. To pay electronically, please indicate such on the application and we will send you a Square invoice. Submit your application by mail: Complete application, enclose additional information, and mail to: Kunta Kinte Celebrations, Inc. c/o Danielle Young 25 Silopanna Road, Annapolis, MD MAIL CHECKS/MONEY ORDERS WITH THIS APPLICATION. PLEASE PRINT LEGIBLY. Kunta Kinte Celebrations, Inc. 25 Silopanna Road, Annapolis, MD 21403

3 29th Annual Kunta Kinte Heritage Festival Arts & Crafts Vendor Application Company/Vendor Name: Contact Person: Telephone: Address: City, State, Zip Code: Social Media: Please describe types of arts/crafts/merchandise you wish to feature: Number of people staffing the booth: Early Bird Regular 10 x 10 Space $125 $ x 10 Space $250 $300 Chairs (2) -- $10 Electricity* -- $50 TOTAL $ *Demonstration purposes only - per 2 outlets, 15 amps Pay with Credit/Debit Card (Electronically) Pay with Check/Money Order I/We the undersigned, being the authorized representative(s) of the company listed on this application, do obligate the aforementioned company to participate in the 29th Annual Kunta Kinte Heritage Festival and agree to all conditions as stated on this application. Signature: Date: Kunta Kinte Celebrations, Inc. 25 Silopanna Road, Annapolis, MD 21403

4 29th Annual Kunta Kinte Heritage Festival Education & Community Vendor Application Packet Saturday, September 29, 2018, 10:00am - 7:00pm Susan Campbell Park - Annapolis City Dock 1 Dock Street, Annapolis, MD Free Admission Vendor Contact: Enid Collison-Lee - kuntakintecelebrations@gmail.com Space Fees & Deadlines: April 30, 2018 Early bird deadline: Receive $25 off the space fee! August 31, 2018 Final application deadline and payment due! - The festival will provide a 10 X 10 space. Vendors must provide their own tent and table. Chairs can be rented for a fee of $10 for per 2 chairs. Electricity fee is an additional $50 per 2 outlets (15 amps) and is due upon notification of acceptance. Are you providing a service at the festival (i.e. voter registration, blood pressure screening, etc.)? Non-profit (Service): $0 Are you a non-profit organization that is only providing information and is not selling any items? Non-profit (Informational): $25 fee Are you a non-profit organization that will be selling items (i.e. books, memorabilia, etc.)? Non-profit (Selling): $75 fee Are you a for-profit organization that will be selling educational items (i.e. books, memorabilia, etc.)? For-profit: $125 fee Early bird discount of $25 off requires a complete application by the deadline of April 30, Nonprofit organizations must provide a copy of proof of 501(c)(3) status and/or public service status with application. Exhibitor Information: - Exhibits featuring educational, community-impacting, and health-related information will be reviewed for cultural relevance and value. The festival committee reserves the right to make all final decisions regarding acceptance and placement on the festival grounds. The committee also reserves the right to remove any exhibitor who does not adhere to the rules and regulations as set forth in these guidelines.

5 - All vendors are required to have their booths open during the Festival hours of 10:00am- 7:00pm. Vendors must have sufficient staff to prevent long lines and customer dissatisfaction. AT 7:00 PM, ALL SALES MUST CEASE AND BREAKDOWN MUST COMMENCE! Further information concerning set-up, arrival time, etc. will be mailed with notification of acceptance. - No music or other audio should be played by vendors during festival hours. - Exhibitors must bring his/her own display apparatus to fit within the selected space to portray a professional exhibit (this includes chairs unless purchased from the Festival). - Limited electricity will be available ONLY to those vendors requiring it for demonstration purposes and ONLY on approval of the Festival Committee. - Exhibitors MAY NOT lease their spaces to other sellers. Acceptance/Cancellations: - Notification of acceptance will be ed based on the information provided. Space will be allocated on a first come, first serve basis -- after FULL PAYMENT has been received. Please remember that SPACE IS LIMITED! - Cancellations must be in writing and received by the Festival chair before September 1, 2018 to qualify for a 75% refund of fees. All cancellations received after September 1, 2018 will forfeit reimbursement of fees. Application Procedure: A complete application includes a completed and signed application form and enclosed proof of 501(c)(3)/public service status (if applicable) with full payment for space/fees. Make check/money order payable to Kunta Kinte Celebrations, Inc. Submit your application by Complete application in the body of the or as an attachment, attach necessary pictures or a URL link to your business site, and send to kuntakintecelebrations@gmail.com. To pay electronically, please indicate such on the application and we will send you a Square invoice. Submit your application by mail: Complete application, enclose additional information, and mail to: Kunta Kinte Celebrations, Inc. c/o Education & Community Chair 25 Silopanna Road, Annapolis, MD MAIL CHECKS/MONEY ORDERS WITH THIS APPLICATION. PLEASE PRINT LEGIBLY.

6 29th Annual Kunta Kinte Heritage Festival Education & Community Vendor Application Company/Vendor Name: Contact Person: Telephone: Address: City, State, Zip Code: Social Media: Describe the information/merchandise you wish to feature/sell: Number of people staffing the booth: If applicable, is your 501(c)3 or other proof of non-profit status attached? Yes or No Early Bird Regular Non-profit (Service) 10 x 10 Space $0 $0 Non-profit (Informational) 10 x 10 Space $0 $25 Non-profit (Selling) 10 x 10 Space $50 $75 For-profit 10 x 10 Space $100 $125 Chairs (2) -- $10 Electricity* -- $50 TOTAL $ *Demonstration purposes only - per 2 outlets, 15 amps Pay with Credit/Debit Card (Electronically) Pay with Check/Money Order I/We the undersigned, being the authorized representative(s) of the company listed on this application, do obligate the aforementioned company to participate in the 29th Annual Kunta Kinte Heritage Festival and agree to all conditions as stated on this application. Signature: Date:

29th Annual Kunta Kinte Heritage Festival Food Vendor Application Packet Saturday, September 29, 2018, 10:00am - 7:00pm Susan Campbell Park - Annapolis City Dock 1 Dock Street, Annapolis, MD 21401

7 29th Annual Kunta Kinte Heritage Festival Food Vendor Application Packet Saturday, September 29, 2018, 10:00am - 7:00pm Susan Campbell Park - Annapolis City Dock 1 Dock Street, Annapolis, MD Free Admission Food Vendor Contacts : Chairperson: Carolyn Young - carolynkuntakintefest@gmail.com Co-Chairperson: Danielle Young - daniellekuntakinteheritagefest@gmail.com Important Dates: April 30, 2018 Early bird discount deadline: Receive $25 off the space fee! August 1, 2018 Final application deadline: Payment and proof of insurance due! August 31, 2018 Proof of health department food permit due! Anne Arundel County Health Department Space Fees: - For the fee, the festival will provide a 10 X 10 space. Vendors must provide their own tent and table. Chairs can be rented for a fee of $10 for per 2 chairs. Electricity fee is an additional $50 per 2 outlets (15 amps) and is due upon notification of acceptance. - There are two types of vendors: Entree & Snack depending upon what type of item you sell: Early Bird Entree Fee (before April 30th): $325 Early Bird Snack Fee (before April 30th): $200 Regular Entree Fee (after April 30th): $350 Regular Snack Fee (after April 30th): $225 Space Information: Water - Running water is available on the grounds at no charge. Electricity - Use of electricity may be purchased at $50 per 2 outlets (15 amps). Grease - Bins will be provided for vendors who use fryers. Vendors must dump their own grease in bins. Grey Water- Bins will be provided for dumping grey water. Vendors must dump their own grey water in bins. GREY WATER MAY NOT BE DUMPED IN DRAINS, ON GROUNDS, IN THE BAY, OR IN PORTABLE RESTROOMS! Beverages - Vendors may not sell beverages (water, juice, soda). The Festival reserves the right to sell all beverages. NO EXCEPTIONS! - All vendors are required to have their booths open during the Festival hours of 10:00am- 7:00pm. Vendors must have sufficient staff to prevent long lines and customer dissatisfaction. AT 7:00 PM, ALL SALES MUST CEASE AND BREAKDOWN MUST COMMENCE! - No music or other audio should be played by food vendors during festival hours.

8 - All cooking oils and trash must be removed from the festival grounds. Receptacles will be provided for trash and used cooking oil. Don t forget to bring tarp or other non-porous covering for your area and come prepared for inclement weather. - The Festival Committee reserves the right to make all final decisions regarding acceptance and placement on the festival grounds. The committee also reserves the right to remove any exhibitor who does not adhere to the rules and regulations as set forth in these guidelines. Parking: - Parking near festival grounds is limited and available first come, first serve. Free parking will be available at the Calvert Street Garage, which is located at 19 St. Johns St, Annapolis, MD A golf cart will be available to assist with transport of items to vendor space. After 9:30am, cars will not be allowed on festival grounds. Vendor Requirements: - Food vendors must accompany their food and have a current Maryland tax number, an Anne Arundel County Health permit, and a vendor s license, which must be visible at all times! All vendors must have a minimum of $300,000 insurance. A COPY OF THE INSURANCE DECLARATION PAGE MUST ACCOMPANY THE APPLICATION. ACCEPTANCE WILL NOT BE CONSIDERED WITHOUT PROOF OF INSURANCE. The food committee reserves the right to approve/disapprove displays, booths, or sale of items prior to or on the day of the event. If vendor is forced to close due to lack of permit or license, Kunta Kinte Celebrations, Inc will not be held liable and no refunds will be issued. Acceptance/Cancellations: - Notification of acceptance will be ed based on the information provided. Space will be allocated on a first come, first serve basis after FULL PAYMENT has been received. Remember that SPACE IS LIMITED! - Cancellations must be in writing and received by the Festival chair before September 1, 2018 to qualify for a 75% refund of fees. All cancellations received after September 1, 2018 will forfeit reimbursement of fees. Application Procedure: A complete application includes a completed and signed application form, enclosed menu description with pricing, enclosed declaration page and insurance information with full payment for space/fees. Make check/money order payable to Kunta Kinte Celebrations, Inc. Submit your application by Send completed application to: carolynkuntakintefest@gmail.com, copy kuntakintecelebrations@gmail.com. To pay electronically, please indicate such on the application and we will send you a Square invoice. Submit your application by mail: Complete application, enclose additional information, and mail to: Kunta Kinte Celebrations, Inc. c/o Carolyn Young 25 Silopanna Road, Annapolis, MD MAIL CHECKS/MONEY ORDERS WITH THIS APPLICATION. PLEASE PRINT LEGIBLY.

9 29th Annual Kunta Kinte Heritage Festival Food Vendor Application Company/Vendor Name: Contact Person: Telephone: Address: City, State, Zip Code: Social Media: Insurance Company: Policy/ Binder Number: (Declaration page must be submitted with this application!) Type of food (brief description): Items Price Apparatus Used Number of people staffing the booth: Do you have a stall/trailer? Yes No If yes, Length: ft. Depth: ft. Height: ft. Early Bird Regular 10 x 10 Entree Fee $325 $ x 10 Snack Fee $200 $225 Chairs (2) -- $10 Electricity* -- $50 TOTAL $ *Demonstration purposes only - per 2 outlets, 15 amps Pay with Credit/Debit Card (Electronically - $4 Fee) Pay with Check/Money Order I/We the undersigned, being the authorized representative(s) of the company listed on this application, do obligate the aforementioned company to participate in the 2018 Kunta Kinte Heritage Festival and agree to all conditions as stated on this application. Signature: Date:

10 This application was distributed by: Crafter s Guide Promoters we can help you find exhibitors for less than the cost of a space. Go to IWantCraftersGuide.com for all the details! And don t forget to like us on Facebook. Exhibitors find more events, sign up to get notifications on new events at IWantCraftersGuide.com Want to connect with other crafters and vendors, get the inside scoop on shows, and see even more events - join the Crafter s Guide Facebook group Contact us today! At: Crafter s Guide craftersguide@comcast.net

ArtSplash 2018 September 1-2 Saturday: 10 am 6 pm Sunday: 10 am 5 pm

2018 Concession Application ArtSplash 2018 September 1-2 Saturday: 10 am 6 pm Sunday: 10 am 5 pm How to Participate To participate as a concession vendor at Art Center s ArtSplash, please complete and