U.S. DEPARTMENT OF EDUCATION OFFICE OF INDIAN EDUCATION DEMONSTRATION GRANT PROGRAM CFDA A

Transcription

1 U.S. DEPARTMENT OF EDUCATION OFFICE OF INDIAN EDUCATION DEMONSTRATION GRANT PROGRAM CFDA A Native Youth Community Projects Pre-Application Technical Assistance Webinar May 14, :00 pm 3:00 pm ET

2 AGENDA Background Information 2015 Competition for NYCP Selection Criteria Application Requirements Administrative Cost Limit Application Submission Application Review Resources Questions 2 Introduction

3 PARTICIPANT POLL 1. Who is on the line? Please indicate the type of entity you represent this afternoon. a. Eligible applicant i. Tribe, including TEA ii. LEA iii.bie-funded school iv. Indian organization v. Indian Institution, including Indian IHE vi. SEA b. Possible partner, including a national organization c. Other interested party 3 Introduction

4 OVERVIEW OF THE ADMINISTRATION S NATIVE YOUTH WORK White House Tribal Nations Conference Generation Indigenous (Gen-I) National Tribal Youth Network Cabinet Secretary Youth Listening Tour White House Tribal Youth Gathering Native Youth Community Projects (NYCP) 4 Background Information

5 THE U.S. DEPARTMENT OF EDUCATION AND TRIBAL COMMUNITIES Tribal Consultations School Listening Tour State Tribal Education Partnership (STEP) Demonstration Grants Program Native Youth Community Projects 5 Background Information

6 DEMONSTRATION GRANT PROGRAM OIE DEMONSTRATION GRANTS (ESEA SEC. 7121): IMPROVEMENT OF EDUCATIONAL OPPORTUNITIES FOR INDIAN CHILDREN Continuation awards of Demonstration and Professional Development (PD) grants In recent years focused on Early childhood readiness College readiness NFR published in Federal Register on April 22, Background Information

7 NEW PRIORITIES New regulations include 5 priorities from which OIE selects One of which allows the previous foci A new one is called Native Youth Community Projects Allows the local community to choose a project focus Based on a needs assessment or other data analysis as well as The areas the community identifies as having the biggest impact on Improving outcomes for AI/ AN youth 7 Background Information

8 OVERVIEW OF NATIVE YOUTH COMMUNITY PROJECTS (NYCP) Native Youth Community Projects: Support Tribal communities in developing a comprehensive approach to College and Career Readiness (CCR). Local assessment of preexisting efforts, barriers, and successes related to student success (achieving College and Career Readiness). Select one or more barriers as a focus. Identify strategies to address barrier(s) with clear and measurable objectives. This work includes: Technical Assistance (TA) and Capacity-Building, FY 15 Grants to implement a focused intervention aimed at improving college-and-career readiness, and a potentially more comprehensive approach in FY 2016 and beyond. 8 Background Information

9 PARTICIPANT POLL I would like additional resources and links to more information on these topics. Please indicate yes or no to each topic. Demonstration Grants Program Notice of Final Rulemaking Generation Indigenous (Gen-I) U.S. Department of Education and Native Communities 9 Background Information

10 NYCP OVERVIEW Eligible Applicants SEA, LEA, Indian tribe, Indian organization, BIEfunded school, Indian institution (including an Indian IHE) Funds Available $4,000,000 Range of Awards per Project Year $400,000 to $600,000 Project Period Estimated Number of Awards 48 months 5 to 9 Notice of Intent June 2, 2015 Application Deadline June 29, Introduction

11 ABSOLUTE PRIORITY The FY 2015 new grant competition includes one absolute priority to fund Native Youth Community Projects Competition for NYCP

12 NATIVE YOUTH COMMUNITY PROJECT New priority allowed under new regulations at NYCP is defined in Definitions Included in the NIA Included in the application package Competition for NYCP

13 A COMMUNITY AND THE GOAL Focused on a defined local geographic area Centered on the goal of ensuring that Indian students are prepared for college and careers Competition for NYCP

14 IDENTIFIED BARRIER OR OPPORTUNITY Informed by evidence, which could be either a needs assessment conducted within the last three years or other data analysis, on-- The greatest barriers, both in and out of school, to the readiness of local Indian students for college and careers; Opportunities in the local community to support Indian students; and Existing local policies, programs, practices, service providers, and funding sources Focused on one or more barriers or opportunities with a community-based strategy or strategies and measurable objectives Competition for NYCP

15 PARTNERSHIP Must include-- One or more tribes or their tribal educational agencies; and One or more BIE-funded schools, one or more LEAs, or both May include other optional entities; One of which has demonstrated capacity to improve outcomes Competition for NYCP

16 AGREEMENTS Consortium Agreement (34 CFR ) All members must be eligible applicants Details the responsibilities of each member Binds each to every statement and assurance Partnership Agreement All other groups Describes responsibilities of each partner Can be in the form of a MOU or other format Competition for NYCP

17 FOCUS ON THE COMMUNITY BUILDING RELATIONSHIPS--WORKING TOGETHER Tribes (TEA, tribal orgs, tribal IHE, etc.) Students Schools (public, private, BIE) Families, elders, cultural supports Service providers (nonprofits, other government entities, etc.) 17 Background Information

18 COMPETITIVE PREFERENCE PRIORITIES CPP Points Purpose 1 3 Rural local community 2 3 Indian entity as lead applicant 3 2 Partner from Promise Zone or with recent grant 4 1 Indian entity included in application (Not if CPP#2) 5 1 Two or more of the activities over more than one year Total 9 Maximum Competition for NYCP

19 PARTICIPANT POLL I would like you to repeat the information on... Overview (Slide #10) Absolute Priority (Slide #11) Native Youth Community Project (Slide #12) A Community and the Goal (Slide #13) Identified Barrier or Opportunity (Slide #14) Partnership (Slide #15) Agreements (Slide #16) Focus on the Community (Slide #17) Competitive Preference Priorities (Slide #18) Competition for NYCP

20 NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS? 20

21 SELECTION CRITERIA Selection Criteria Maximum Points Need for Project 15 Quality of Project Design 25 Quality of Project Personnel 10 Adequacy of Resources 10 Quality of Experience 10 Quality of Management Plan 20 Quality of Project Evaluation Selection Criteria

22 NEED FOR PROJECT Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 15 Points Scoring Anchors: Very Poor 0-3; Poor 4-6; Fair 7-9; Good 10-12; Very Good Selection Criteria

23 QUALITY OF PROJECT DESIGN Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 25 Points Scoring Anchors: Very Poor 0-5; Poor 6-10; Fair 11-15; Good 16-20; Very Good Selection Criteria

24 QUALITY OF PERSONNEL Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good Selection Criteria

25 ADEQUACY OF RESOURCES Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good Selection Criteria

26 QUALITY OF EXPERIENCE Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good Selection Criteria

27 QUALITY OF MANAGEMENT PLAN Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 20 Points Scoring Anchors: Very Poor 0-4; Poor 5-8; Fair 9-12; Good 13-16; Very Good Selection Criteria

28 QUALITY OF PROJECT EVALUATION Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good Selection Criteria

29 NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON SELECTION CRITERIA? 29

30 APPLICATION REQUIREMENTS Application for Federal Assistance (SF424) Abstract Application Narrative Budget Budget Narrative Attachments Certifications and Assurances 30 Application Requirements

31 ABSTRACT Not exceed two double spaced pages Identify the project partners One or more tribes or TEAs, LEAs or BIE-funded schools, and Other organizations Include a concise description of the project 31 Application Requirements

32 APPLICATION NARRATIVE Include Table of Contents Address the Selection Criteria 35-page suggested limit does not include Cover sheet Resumes Abstract Bibliography Consortium or partnership agreement Budget narrative Assurances and certifications Other required attachments Address regulatory and application requirements of NYCP Refer to the Application Instructions, Part 4, pp By fully responding to the Selection Criteria and Attachments, you will have addressed the requirements 32 Application Requirements

33 BUDGET Use ED Form 524 Information about the Federal funding you are requesting Remember that you must provide all requested budget information for each year of the project (up to 48 months) and the total column in order to be considered for Federal funding. Specific instructions for completing the budget forms are provided within this application package. 33 Application Requirements

34 BUDGET NARRATIVE Budget Narrative serves as Section C of ED Form 524 Be sure to complete an itemized budget breakdown and narrative for each year of the proposed project (up to 48 months) Review and edit for match between Sections A, B, and Narrative Identify the nature and amount of the proposed expenditures Sufficient detail for readers to understand 34 Application Requirements

35 REQUIRED ATTACHMENTS A signed agreement, which is either: Consortium agreement if all partners are eligible applicants; or Partnership agreement for all others Individual Resumes for Project Directors and Key Personnel Description of continuing activities 35 Application Requirements

36 ATTACHMENTS, IF APPLICABLE Documentation of Indian Organization Request for Competitive Preference Priority 3 (other grants) Indirect Cost Rate Agreement Evidence of submission to BIE Administrative Cost Limit Waiver Request 36 Application Requirements

37 OPTIONAL ATTACHMENT Other supporting documentation Reviewers are not required to consider the optional documents Carefully read the Application Submission guidelines 37 Application Requirements

38 CERTIFICATIONS AND ASSURANCES Assurances for Non-Construction Programs (SF 424B Form) Disclosure of Lobbying Activities (SF LLL Form) Certification Regarding Lobbying (ED Form) General Education Provisions Act (GEPA) Requirements Section 427 Survey on Ensuring Equal Opportunity for Applicants (Form ): Applicable to nonprofit private organizations only 38 Application Requirements

39 PARTICIPANT POLL Should we repeat a slide? Please indicate yes or no to each topic. Abstract (Slide #31) Application Narrative (Slide #32) Budget (Slide #33) Budget Narrative (Slide #34) Required Attachments (Slide #35) Attachments, if Required (Slide #36) Optional Attachments (Slide #37) Certifications and Assurances (Slide #38) 39 Application Requirements

40 NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON APPLICATION REQUIREMENTS? 40

41 ADMINISTRATIVE COSTS Administrative costs are Costs of administering and managing the grant Not costs supporting program, service delivery, and direct supervision Administrative costs will cross budget lines Also, budget lines likely include both administrative and program costs 41 Administrative Costs

42 ADMINISTRATIVE COST LIMIT Statutory limit of 5% under to 7121(e) A separate section in the Budget Narrative to describe the administrative costs Not a separate line from the ED Form Administrative Costs

43 STAY WITHIN LIMIT Unusual circumstances and limited extent Waiver authority in Section 9401 of the ESEA (20 USC 7861) Discretion of the Department Possible negative impact to the extent project scope and objectives are contingent If considering, contact David Emenheiser 43 Administrative Costs

44 SUBMISSION PROCEDURES Grants.gov has a two-step validation process. Within two days of submission, two s: First confirms receipt; and Second indicates whether your application was: successfully validated by the system or rejected due to errors. Submit early! Ineligible, if received after 4:30PM DC Time 44 Application Submission

45 ADOBE READER COMPATIBILITY READ BELOW BEFORE YOU APPLY FOR THIS GRANT! Before you can view and complete an application package, you MUST have Adobe Reader installed. Application packages are posted in Adobe Reader format. You may receive a validation error using incompatible versions of Adobe Reader. To prevent a validation error, it is now recommended you uninstall any earlier versions of Adobe Reader and install the latest compatible version of Adobe Reader. If more than one person is working on the application package, ALL applicants must be using the same software version. Click for more information on Adobe Reader Compatibility. 45 Application Submission

46 TIPS Read the NFR, NIA, Application package, FAQs, and instructions before, during, and after writing Make it easy for the reviewer to find and to understand the information Follow the order of Selection Criteria Proofread. Proofread. Proofread. 46 Application Submission

47 NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON APPLICATION SUBMISSION? 47

48 ELIGIBILITY SCREENING Applications will be screened for eligibility Notice of ineligibility will be sent by All eligible applications will be reviewed 48 Application Review

49 PEER PANEL REVIEW Independently read and scored by three peer reviewers Panel discussion Ranking order of average final scores 49 Application Review

50 SLATE APPROVAL Risk analysis Budget review Recommend funding top scorers to limit of available funds Secretary approves recommendations Grantees notified in September Application Review

51 PARTICIPANT POLL I would like you to repeat the information on... Eligibility Screening (Slide #48) Peer Panel Review (Slide #49) Slate Approval (Slide #50) Clear on everything so far 51 Application Review

52 COMPARE: STEP & NYCP STEP NYCP Eligible Applicant(s) TEAs Tribe (or TEA), SEA, LEA, Indian org, Indian IHE Purpose of Program Build TEA capacity; build relationships with LEA and SEA Project Length 4 years 4 years Amount Available in FY2015 $2 million $4 million Community-wide effort to improve student outcomes through a partnership Requirements for Collaboration Agreement with LEA & SEA Partnership must include BIE-funded school or LEA, tribe Requirements and Restrictions TEA will perform administrative functions for at least one ESEA formula grant program in eligible schools (but will not receive those ESEA grants) Direct Service to Students No Yes Project is based on results of a local needs assessment 52 Conclusion

53 FUTURE TA WEBINARS Topic Date Time NYCP: Developing community partnerships Tuesday, May 19, :00 4:00 pm EDT NYCP: Needs Assessment and Data Analysis Thursday, May 21, :00 4:00 pm EDT NYCP: Going from a Needs Assessment to a Strategy Wednesday, May 27, :00 4:00 pm EDT NYCP: Program development: measurable objectives and services Thursday, May 28, :00 4:00 pm EDT To Be Determined Wednesday, June 3, :00 4:00 pm EDT Information and Registration for OIE Webinars Go to: OIE Website Go to: OIE Website Archived Webinars 53 Conclusion

54 RESOURCES Application: Instructions: FAQs: Notice Inviting Applications: Notice of Final Regulations: System for Awards Management: Uniform Administrative and Cost Principles (2 CFR 200): FAQs on the Cost Principles: Asked-Questions.pdf Waiver request requirements in 20 USC 7861 on the U.S. General Printing Office website at: subchapix-partd-sec7861.pdf 54 Conclusion

55 NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS? 55

56 CONTACTS David Emenheiser, Ed.D Competition Manager (202) John Cheek Pre-Application Technical Assistance (202) Conclusion

57 Application Deadline: June 29, 2015 Conclusion 57

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