LEBANON COUNTY HOUSING AUTHORITY. Five Year Plan Fiscal Years

Transcription

1 LEBANON COUNTY HOUSING AUTHORITY Five Year Plan Fiscal Years THE HOUSING AUTHORITY OF THE COUNTY OF LEBANON P.O. Box 420 LEBANON, PENNSYLVANIA 17042

2 LIST OF PLAN ELEMENTS Plan Template Form HUD Plan Comments Capital Fund Annual Statement/Performance and Evaluation Report Capital Fund Five Year Action Plan Housing Needs of low income families in Lebanon County Eligibility, Selection and Admissions Policies Statement of Financial Resources Rent Determination Policies Operation and Management Grievance Procedures Designated Housing Community Service and Self Sufficiency Safety and Crime Prevention Civil Rights Certification Fiscal Year Audit Asset Management Strategy Violence Against Women Act Certifications

3 Plan Template Form HUD 50075

4 PHA 5-Year and Annual Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No Expires 8/30/ PHA Information PHA Name: Housing Authority of the County of Lebanon PHA Code: PA052 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 07/ Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: 405 Number of HCV units: Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia Participating PHAs PHA Consortia: (Check box if submitting a joint Plan and complete table below.) PHA Code PHA 1: PHA 2: PHA 3: Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update. Program(s) Included in the Consortia Programs Not in the Consortia No. of Units in Each Program PH HCV 5.1 Mission. State the PHA s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA s jurisdiction for the next five years: The mission of our agency is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. 5.2 Goals and Objectives. Identify the PHA s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. Goal: Leverage private or public funds to create additional housing opportunities (acquire or build units or developments) The Authority continues to explore opportunities to develop additional housing through the low income housing tax credit program Goal: Improve public housing management (PHAS) score: The Authority has achieved high performer status for the past two years. We will continue to strive to maintain our high level of performance. Goal: Designate development for particular resident groups: We have renewed the designation of Stevens Towers as an elderly development in We will continue to monitor the need for any other necessary designations. Goal: Increase the number and percentage of employed persons in assisted families: As of January 20, % of all income received by public housing families came from earned income, social security or pensions. Only 6% of income came from TANF or some other form of public welfare. The data clearly demonstrates our resident s success in obtaining employment. Goal: Participate in HUD s goal to end homelessness: The Authority has obtained 130 VASH vouchers specifically designated to assist the homeless. In addition, the Authority has obtained funding through the Continuum of Care to provide housing to seriously mentally ill homeless individuals. Goal: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion, national origin, sex, familial status and disability. The Authority ensures equal access to all of its housing programs. For example in Lebanon County 2.2% of the population is African American and 9.3% identifies as Hispanic. In the Authority s housing programs 10% of participants are African American and 49% are Hispanic. This data clearly demonstrates that the Authority has succeeded in providing access to all citizens of Lebanon County.

5 PHA Plan Update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: 6.0 Element 1: The Public Housing Admissions and Occupancy Policy is being revised to include the new Pennsylvania state mandated veterans preference. Element 2: The Public Housing Admissions an Occupancy Policy was revised effective January 1, 2015 to comply with revised HUD regulations and Fair Market Rents published in October There have been no changes to the other elements of the previous Annual Plan. (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. All supporting documents are available at the Housing Authority s main administrative office, 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs as applicable. There have been no changes to the previous annual plan for any of these items Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable. See Attached Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD , for each current and open CFP grant and CFFP financing. See Attached 8.2 Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD , and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. See Attached 8.3 Capital Fund Financing Program (CFFP). Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. HUD approval on file. 9.0 Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. See Attached 9.1 Strategy for Addressing Housing Needs. Provide a brief description of the PHA s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5-Year Plan. Leverage private or other public funds to build/acquire units or developments; Renovate or modernize public housing units; Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required.

6 Additional Information. Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA s progress in meeting the mission and goals described in the 5- Year Plan. See goal update in section (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA s definition of significant amendment and substantial deviation/modification A substantial deviation or significant amendment or modification, which requires public notice and comment, will be required if a change is made to the Plan or any component thereof, related to the following: Demolition or conversion of units; Implementation of a homeownership program; Additions of non-emergency work items with an estimated cost greater than 50% of the Authority s annual Comprehensive Grant (items not included in the current Annual Statement or 5 Year Action Plan). Development of new Public Housing or any mixed finance development activities. Changes made to the Plan, or any component thereof, which do not relate to the above mentioned issues will not be considered substantial or significant and will not require public notice and comment Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) (c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD , Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only) (i) Form HUD , Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)

7 Plan Comments

8 Resident Advisory Board Meeting Summary March 24, :00 P.M. During a meeting of the Lebanon County Housing Authority s Resident Advisory Board held on March 23, 2015 at 3:00 p.m. at Stevens Towers, the proposed Annual Agency Plan for Fiscal Year 2015 was reviewed with those in attendance, as follows: RAB Members: Rose Snyder, Gary Snyder, Juan Rivera, Pablo Hernandez, Randall Poole, Gary Lowe, Sr., Beth Bates, Kathy Flory, Madeline Amill, Henrietta Treadwell, Nancy Clay Housing Authority Staff: Bryan Hoffman, Sue Bowman, Susan Galbraith, Cindy Shumaker Guests: David Desper, Stevens Towers resident 1. As background to the Agency Plan discussions, Mr. Hoffman gave a video presentation using charts showing the Federal budget allocations for public housing and related subsidy gains or losses. He pointed out that utilities are the Housing Authority s single largest expenditure. In response to a question from a RAB member about the possible use of solar panels, Mr. Hoffman pointed out that the Housing Authority is not able to use any of its reserves to pay for capital improvements. Mr. Hoffman went on to note that, since the Authority s capital needs far outstrip the available funding, we have to choose our most urgent needs. Thus, we have been concentrating on roof replacements for the past several years, as well as for the next few years. He then went on to provide an overview of the Agency Plan, with emphasis on the proposed Capital Fund Program expenditures. It was noted that the first $200,000 of each year s CFP spending currently goes to debt reduction on the loan used to completely renovate Stevens Towers back in 2005; another $40,000 per year is allocated to administrative costs, while fees and design costs run about $25,000 per year. The 2015 funding figure for LCHA is $567,582, or about $5,000 more than the funding for Mr. Hoffman explained that HUD requires that same number to be used for estimating CFP budget figures for the upcoming four years. It was also pointed out that, under project-based management, capital improvements funding is done on a project-byproject basis, rather than on an Authority-wide basis. 2. Ms. Bowman stated that HUD s change in the way flat rents are computed has increased these figures significantly for most bedroom sizes; thus an update is needed to Chapter 11 of the Authority s Admissions and Occupancy Policy to give an added priority to any overhoused or underhoused household for which a

9 transfer to an appropriately sized unit would lessen their flat rent burden. Additionally, given HUD s emphasis on transferring overhoused families to free up those units for new and potentially higher-paying tenants, the weighting on the transfer list is now being changed so that overhoused and underhoused families are both given equal points in the rating system. 3. A Stevens Towers resident asked about the possibility of providing WiFi for residents of that building. Mr. Hoffman explained that doing so would require more bandwidth from the Authority s Internet provider at an added cost. Residents then asked whether they could pay an access fee to help defray that cost; Mr. Hoffman explained that the Authority is precluded from charging a fee for such services. 4. Mr. Hoffman noted that that Housing Authority s Section 8 waiting list has been closed since July 2010; however, the Authority is currently updating the applicants remaining on that list and foresees possibly reopening the Section 8 waiting list, at least for some period of time, later in Mr. Hoffman added that the Authority will also be updating its public housing waiting lists in order to obtain information about households Veteran s status in order to comply with a new Veteran s preference law enacted by the Pennsylvania legislature in late Mr. Hoffman encouraged RAB members to stay abreast of the Housing Authority s activities and/or to review documents like the Agency Plan and Admissions and Occupancy Policy on-line at the website 7. It was the consensus of the RAB membership that, given the current budgetary restrictions, the 2015 Agency Plan meets with their approval.

10 MINUTES OF PUBLIC HEARING Lebanon, Pennsylvania April 8, 2015 A public hearing on the annual Agency Plan for the Housing Authority of the County of Lebanon was held at 1:45 p.m. in the Community Room of Stevens Towers, 930 Willow Street, Lebanon, PA. There were present: Housing Authority members: George Kaufman Neva Luttman Amy Leonard Walter Zehring Staff: Bryan Hoffman, Sue Bowman and Karen Raugh of Lebanon County Housing Authority; Elizabeth Bowman and Daniel Lyons, Lebanon County Redevelopment Authority 1. Housing Authority Executive Director Bryan Hoffman called the public hearing to order at 1:50 p.m. There were no members of the public present. 2. Mr. Hoffman reviewed that the hearing had been properly advertised in the Lebanon Daily News, all residents of public housing had received a notice about the hearing, and the hearing notice had been posted at all Housing Authority offices, as well as on the Authority s website. He pointed out that a meeting of the Authority s Resident Advisory Board had been held on March 24, 2015 with 12 program participants in attendance; no negative comments were received at that time. 3. Mr. Hoffman noted that he had received no written comments about the annual Agency Plan from any Housing Authority stakeholder nor any member of the public. He added that both the County of Lebanon and the City of Lebanon had provided their signed statements that the Housing Authority s 2015 Agency Plan is consistent with their respective Consolidated Plans. 4. Housing Authority resident board member, Neva Luttman, indicated that she is sometimes approached about how the Housing Authority spends the money it receives. Mr. Hoffman responded that two-thirds of that money goers towards the payment of utilities and assorted maintenance contracts and without subsidy from HUD, it would be impossible to balance the Authority s budgets. Mr.

11 Zehring suggested that the Housing Authority post information indicating to residents how the money from subsidies and rents is spent. 5. There being no further questions or comments received at this time, the public hearing was adjourned at 1:57 p.m.

12 Capital Fund Annual Statement/Performance and Evaluation Report Capital Fund Five-Year Action Plan

13 Annual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Grant Type and Number Capital Fund Program Grant No: P A26P Replacement Housing Factor Grant No: Date ofcffp: Type of Grant _ Original Annual Statement _ Reserve for DisasterslEmergencies ~ Peformance and Evaluation Report for Period Ending: 12/31/2014 ESummary by Development Account I Total Esti~ated Cost Revised** u.s. Department of Offce of Housing & Urban Development Public and Indian Housing OMB No Expires 8/31/2011 FFY of Grant: 2013 ~ Revised Annual Statement (revision no: 1 ) _ Final Performance and Evaluation Report i Total Acutal Cost* Obliimted I Exnended FFY of Grant Approval: , $0000 $0000 $ $0000 $ * To be completed for the Performance and Evaluation Report ** To be completed for the Performance and Evaluation Report or a Revised Annual Statement * * * PHAs with under 250 units in management may use i 00% of CFP Grants for Operations **** RHF funds shall be included here Page 1 form HUD-S007S01 (4/2008) revised 1/26/2015

14 Annual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Grant Type and Number Capital Fund Program Grant No: PA26P Replacement Housing Factor Grant No: Date ofcffp: Type of Grant _ Original Annual Statement _ Reserve for DisasterslEmergencies X Peformance and Evaluation Report for Period Ending: 12/31/2014 u; Summary bv Develooment Account I 18a Col1ateralization or Debt Serive paid by the p~" Col1ateralization or Debt Service paid Via System of 18ba Direct Payment Contingency (may not excced 8% ofline 20) 20 Amount of Annual Grant ( sum oflines 2-19) 21 Amount of line 20 Related to LBP Activites 22 Amount of line 20 Related to Section 504 Activites 23 Amount ofline 20 Related to Secu~i~~?ft Co~~" 24 Amount ofline 20 Related to SecuritY - Hard Costs Amount of line 20 Related to Energy Conservation 25 Measures Signature of Executive Director ' ~ tu U.So Department of Offce of ~ Revised Annual Statement (revision no: 1 ) Final Performance and Evaluation Report Total Estimated Cost I Total Acutal Cost* Housing & Urban Development Public and Indian Housing OMB Noo Expires 8/31/2011 FFY of Grant: 2013 FFY of Grant Approval: ,1 $ ,1 --$ Date 01/26/2015 Signature of Public Housing Director Date $0000 * To be completed for the Performance and Evaluation Report ** To be completed for the Performance and Evaluation Report or a Revised Annual Statement *** PHAs with under 250 units in management may use 100% ofcfp Grants for Operations **** RHF funds shall be included here Page 2 o form HUD l (4/2008) revised 1/26/2015

15 Annual Statement/erfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part II: Supporting Pages PHA Name: Housing Authority of the County of Lebanon General Description of Major Work Categories Grant Type and Number Capital Fund Program Grant No: PA26P CFFP (YeslNo): No Replacement Housing Factor Grant No: Development I Quantity I Total Estimated Cost AccountNoo u.s. Deparent of Housing and Urban Development Public and Indian Housing OMB Noo Offce of Federal FFY of Grant: 2013 Total Actual Cost I Expires 8/31/2011 Status of Work TOTAL To be completed for the Pedormance and Evaluation Report or a Revised Annual Statement

16 Anual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part III: Implementation Schedule for Capital Fund Financing Program U.So Departent of Housing and Urban Development Public and Indian Housing OMB No PHA Name: Housing Authority of the County of Lebanon Federal FFY of Grant: 2013 Office of Expires 8/31/2011 Development Number All Funds Obligated All Funds Expended Reason for Revised Target Dates* Name/PHA- Wide (Quarter Ending Date) (Quarter Ending Date) Activities Original Obligation Actual Obligation End Original Expenditue Actual Expenditue End Date Date End Date End Date PHA Wide 9/8/2015 9/8/2017 AMP 1 Senior 9/8/2015 9/8/2017 AMP 2 Northside 9/8/2015 9/8/2017 AMP 3 Southside 9/8/2015 9/8/2017 * Obligation and expenditue end date can only be revised with HU approval pursuant to Sectin 9j of the U.So Housing Act of i 937 as ammended. o Page 4 form HUD (4/2011)

17 Annual Statementlerfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Type of Grant Grant Type and Number Capital Fund Program Grant No: P A26P Replacement Housing Factor Grant No: Date ofcffp: _ Original Annual Statement _ Reserve for DisasterslEmergencies X Peformance and Evaluation Report for Period Ending: 12/31/2014 E Summary by Development Account I Total Esti~ated Cost Oril!inal Revised * * U.S. Department of Offce of -- Revised Annual Statement (revision no: 1 ) Housing & Urban Development Public and Indian Housing OMB No Expires 8/31/2011 FFY of Grant: 2014 FFY of Grant Approval: 2014 _ Final Performance and Evaluation Report Obligated I Total Acutal Cost* Expended 40, * To be completed for the Performance and Evaluation Report ** To be completed for the Performance and Evaluation Report or a Revised Annual Statement *** PHAs with under 250 units in management may use 100% ofcfp Grants for Operations **** RHF funds shall be included here Page 1 form HUD (4/2008) revised 1/26/2015

18 Annual StatementlPerfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Type of Grant Grant Type and Number Capital Fund Program Grant No: PA26P Replacement Housing Factor Grant No: Date ofcffp: _ Original Annual Statement _ Reserve for DisasterslEmergencies ~ Peformance and Evaluation Report for Period Ending: 12/31/2014 E Summary by Development Account I Total Estimated Cost u.s. Department of Offce of Housing & Urban Development Public and Indian Housing OMB No Expires 8/31/2011 FFY of Grant: Revised Annual Statement (revision no: 1) FFY of Grant Approval: 2014 _ Final Performance and Evaluation Report Total Acutal Cost* 202,1 $ Date 01/26/2015 Signature of Public Housing Director Date * To be completed for the Performance and Evaluation Report ** To be completed for the Performance and Evaluation Report or a Revised Annual Statement *** PHAs with under 250 units in management may use 100% ofcfp Grants for Operations **** RH funds shall be included here Page 2 o form HUD (4/2008) revised 1/26/2015

19 Anual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part II: Supporting Pages PHA Name: Housing Authority of the County of Lebanon General Description of Major Work Categories Grant Type and Number Capital Fund Program Grant No: P A26P CFFP (YeslNo): No Replacement Housing Factor Grant No: Development I Quantity I Total Estimated Cost Account No. *Revised U.S. Deparent of Housing and Urban Development Office of Public and Indian Housing OMB No Federal FFY of Grant: 2014 Total Actual Cost I **Funds Expended Expires 8/ Status of Work PA052POOOI T 5 To be completed for the Performance and Evaluation Report or a Revised Annual Statement

20 Annual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part III: Implementation Schedule for Capital Fund Financing Program U.S. Departent of Housing and Urban Development Public and Indian Housing OMB No PHA Name: Housing Authority of the County of Lebanon Federal FFY of Grant: 2014 Office of Expires 8/31/2011 Development Number All Funds Obligated All Funds Expended Reason for Revised Target Dates* Name/PHA-Wide (Quarter Ending Date) (Quarer Ending Date) Activities Original Obligation Actual Obligation End Original Expenditue Actual Expenditue End Date Date End Date End Date PHA Wide 5/12/2016 5/12/2018 AMP 1 Senior 5/12/2016 5/12/2018 AMP 2 Nortside 5/12/2016 5/12/2018 AMP 3 Southside 5/12/2016 5/12/2018 * Obligation and expenditue end date can only be revised with HUD approval pursuant to Sectin 9j of the U.S. Housing Act of 1937 as ammended. o Page 4 form HUD-S007S.l (4/2011)

21 Annual Statementlerfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Type of Grant Grant Type and Number Capital Fund Program Grant No: PA26P Replacement Housing Factor Grant No: Date of CFFP: -- Original Annual Statement _ Reserve for DisastersJEmergencies Peformance and Evaluation Report for Period Ending: Line Summary by Development Account Total Estimated Cost * * Oril!inal Revised u.s, Departent of Offce of _ Revised Annual Statement (revision no: ) _ Final Performance and Evaluation Report, Total Acutal Cost* Obligated I Housing & Urban Development Public and Indian Housing OMB No, Expires 8/31/201 1 FFY of Grant: 2015 FFY of Grant Approval: 2015 Expended $ 320,271,00 * To be completed for the Perfonnance and Evaluation Report ** To be completed for the Perfonnance and Evaluation Report or a Revised Annual Statement *** PHAs with under 250 units in management may use 100% ofcfp Grants for Operations **** RHF funds shall be included here Page 1 form HUD-S007S.1 (4/2008) revised 1/26/2015

22 Annual Statementlerfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part I: Summary PHA Name: Housing Authority of the County of Lebanon Type of Grant Grant Type and Number Capital Fund Program Grant No: PA26P Replacement Housing Factor Grant No: Date of CFFP: -- Original Annual Statement _ Reserve for DisasterslEmergencies _ Peformance and Evaluation Report for Period Ending: ~ Summary by Development Account u.s, Department of Offce of Housing & Urban Development Public and Indian Housing OMB No, Expires 8/31/2011 FFY of Grant: 2015 _ Revised Annual Statement (revision no: ) Final Performance and Evaluation Report, Total Acutal Cost* FFY of Grant Approval: ' Amount of line 20 Related to Security - Hard Costs Amount of line 20 Related to Energy Conservation 25 Measures Signatuu.ofExecutive Director $ Date 01126/2015 Signature of Public Housing Director Date * To be completed for the Pedormance and Evaluation Report ** To be completed for the Pedormance and Evaluation Report or a Revised Annual Statement *** PHAs with under 250 units in management may use 100% ofcfp Grants for Operations **** RHF funds shall be included here Page 2 o form HUD (412008) revised 1/26/2015

23 Annual Statementlerformance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part II: Supporting Pages PHA Name: Housing Authority of the County of Lebanon General Description ofmajor Work Categories Grant Type and Number Capital Fund Program Grant No: PA26P CFFP (YeslNo): No Replacement Housing Factor Grant No: Development I Quantity r-total Estimated Cost Account No, U.S, Deparent of Housing and Urban Development Public and Indian Housing OMB No Offce of Federal FFY of Grant: 2015 Total Actual Cost I Expires 8/31/2011 Status of Work Original *Revised Funds Obligated **Funds Expended PA052P0002 PA052P0002 To be completed for the Performance and Evaluation Report or a Revised Annual Statement

24 Annual Statementlerfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program Part III: Implementation Schedule for Capital Fund Financing Program U,S, Departent of Housing and Urban Development Public and Indian Housing OMB No PHA Name: Housing Authority of the County of Lebanon Federal FFY of Grant: 2015 Offce of Expires 8/31/2011 Development Number All Funds Obligated All Funds Expended Reason for Revised Target Dates* NamelPHA- Wide (Quarer Ending Date) (Quarter Ending Date) Activities Original Obligation Actual Obligation End Original Expenditue Actual Expenditue End Date Date End Date End Date PHA Wide 511/2017 5/1/2018 AMP 1 Senior 5/1/2017 5/1/2018 AMP 2 Northside 511/2017 5/1/2018 AMP 3 Southside 5/1/ /2018 * Obligation and expenditue end date can only be revised with HUD approval pursuant to Sectin 9j of the U.S, Housing Act of 1937 as amended, o Page 4 form HUD (4/2011)

25 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part I: Summary PHA Name/Number Lebanon County Housing PA052 A. Development Number and Name Work Statement for Year 1 FFY 2015 Work Statement for Year 2 FFY 2016 Locality (City/County & State) Lebanon, PA Lebanon County Work Statement for Year 3 FFY 2017 Original 5-Year Plan Work Statement for Year 4 FFY 2018 Revision No: Work Statement for Year 5 FFY 2019 B. Physical Improvements Annual Statement $295,271 $295,673 $295,271 $305,673 Subtotal C. Management Improvements D. PHA-Wide Non-dwelling 0 0 Structures and Equipment E. Administration $40,000 $40,000 $40,000 $30,000 F. Other $25,000 $25,000 $25,000 $25,000 G. Operations H. Demolition I. Development J. Capital Fund Financing $202,195 $201,793 $202,195 $201,793 Debt Service K. Total CFP Funds L. Total Non-CFP Funds M. Grand Total $562,466 $562,466 $562,466 $562,466 Page 1 of 6 form HUD (4/2008)

26 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part I: Summary (Continuation) PHA Name/Number : Lebanon County Housing PA052 Development Number Work A. and Name Statement for Year 1 FFY 2015 Work Statement for Year 2 FFY 2016 Locality (City/county & State) Lebanon, PA Lebanon County Work Statement for Year 3 FFY 2017 Original 5-Year Plan Work Statement for Year 4 FFY 2018 Revision No: Work Statement for Year 5 FFY 2019 Agency Wide Annual Statement $267,195 $266,793 $267,195 $276,793 PA052P $ 50,153 $240,903 $212,063 PA052P0002 $295,271 $172,020 0 $ 22,000 PA052P $ 73,500 $ 54,368 $ 51,610 TOTAL $562,466 $562,466 $562,466 $562,466 Page 2 of 6 form HUD (4/2008)

27 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part II: Supporting Pages Physical Needs Work Statement(s) Work Statement for Work Statement for Year 2 FFY 2016 Work Statement for Year: 3 FFY 2017 Year 1 FFY Development Quantity Estimated Cost Development Quantity Estimated Cost 2015 Number/Name General Description of Major Work Categories Number/Name General Description of Major Work Categories See Agency Wide Debt Service N/A 202,195 Agency Wide Debt Service N/A 201,793 Annual Statement Agency Wide Administration N/A 40,000 Agency Wide Operations N/A 40,000 Agency Wide Fees and Costs N/A 25,000 Agency Wide Fees and Costs N/A 25,000 PA052P0002 Webster Replace Roofs Total Agency Wide 267,195 Total Agency Wide 266, units 295,271 PA052P0001 Washington 6 units 15,000 Replace Com Area HVAC PA052P0001 Washington 2 pumps 35,153 Install VFD Heating Pumps Total PA052P ,271 Total PA052P ,153 PA052P002 City Units Replace Windows PA052P002 Modulars Replace Storage Sheds , ,240 Total PA052P ,020 PA052P002 City Units Replace Windows ,500 Total PA052P Subtotal of Estimated Cost $562,466 Subtotal of Estimated Cost $562,466 Page 3 of 6 form HUD (4/2008)

28 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part II: Supporting Pages Physical Needs Work Statement(s) Work Statement for Work Statement for Year 4 FFY 2018 Work Statement for Year: 5 FFY 2019 Year 1 FFY Development Quantity Estimated Cost Development Quantity Estimated Cost 2015 Number/Name General Description of Major Work Categories Number/Name General Description of Major Work Categories See Agency Wide Debt Service N/A 202,195 Agency Wide Debt Service N/A 201,793 Annual Agency Wide Operations N/A 0 Agency Wide Operations N/A 0 Statement Agency Wide Administration N/A 40,000 Agency Wide N/A 30,000 Administration Agency Wide Fees and Costs N/A 25,000 Agency Wide Fees and N/A 25,000 Costs N/A Agency Wide 504 N/A 20,000 Improvements Total Agency Wide 267,195 Total Agency Wide 276,793 PA052P0001 Washington Replace Windows PA052P0001 Washington Install PTACS all apts. Total PA052P windows 60,000 PA052P0001 Washington Clean, repoint, seal ext walls 58 Units 180,903 PA052P0001 Washington Install sprinkler system Entire 4 story building 121, units 90,965 PA052P Cedar Install Remote Utility Meters Total PA052P ,903 Total PA052P ,063 PA052P0002 All Sites Replace electrical panels 25 units 22, Units 54,368 Total PA052P ,000 PA052P0003 Cedar Court Upgrade Sanitary Sewers Total PA052P ,368 PA052P0003 Various Sites Electric Distribution Upgrades PA052P0003 Gloninger Repave Parking Area Entire project 21, units 10, units 20,000 Total PA052P ,610 Subtotal of Estimated Cost $562,466 Subtotal of Estimated Cost $562,466 Page 4 of 6 form HUD (4/2008)

29 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part III: Supporting Pages Management Needs Work Statement(s) Work Statement for Work Statement for Year 2016 FFY 2016 Work Statement for Year: 2017 FFY 2017 Year 1 FFY Development Number/Name Estimated Cost Development Number/Name Estimated Cost 2015 General Description of Major Work Categories General Description of Major Work Categories See NONE NONE Annual Statement Subtotal of Estimated Cost $0 Subtotal of Estimated Cost $0 Page 5 of 6 form HUD (4/2008)

30 Capital Fund Program Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/31/20011 Part III: Supporting Pages Management Needs Work Statement(s) Work Statement for Work Statement for Year 2018 FFY 2018 Work Statement for Year: 2019 FFY 2098 Year 1 FFY Development Number/Name Estimated Cost Development Number/Name Estimated Cost 2015 General Description of Major Work Categories General Description of Major Work Categories See NONE NONE Annual Statement Subtotal of Estimated Cost $0 Subtotal of Estimated Cost $0 Page 6 of 6 form HUD (4/2008)

31 Housing Needs of low income families in Lebanon County

32 Comprehensive Housing Affordability Strategy ("CHAS") data Summary Level: County Created on: January 19, 2015 Data for: Lebanon County, Pennsylvania Year Selected: ACS Income Distribution Overview Owner Renter Total Household Income less-than or= 30% HAMFI 1,795 3,320 5,115 Household Income >30% to less-than or= 50% HAMFI 2,955 2,390 5,345 Household Income >50% to less-than or= 80% HAMFI 5,585 3,235 8,820 Household Income >80% to less-than or=100% HAMFI 4,500 1,710 6,210 Household Income >100% HAMFI 23,380 3,030 26,410 Total 38,215 13,680 51,900 Housing Problems Overview 1 Owner Renter Total Household has 1 of 4 Housing Problems 8,380 6,265 14,645 Household has none of 4 Housing Problems 29,665 7,370 37,035 Cost Burden not available Total 38,215 13,680 51,900 Severe Housing Problems Overview 2 Owner Renter Total Household has 1 of 4 Severe Housing Problems 3,085 3,495 6,580 Household has none of 4 Severe Housing Problems 34,955 10,140 45,095 Cost Burden not available Total 38,215 13,680 51,900 Housing Cost Burden Overview 3 Owner Renter Total Cost Burden less-than or= 30% 30,015 7,785 37,800 Cost Burden >30% to less-than or= 50% 5,360 3,050 8,410 Cost Burden >50% 2,655 2,800 5,455 Cost Burden not available Total 38,215 13,680 51,900 Income by Housing Problems (Owners and Renters) Household has 1 of 4 Household has none of 4 Cost Burden Total Housing Problems Housing Problems not available Household Income less-than or= 30% HAMFI 4, ,115 Household Income >30% to less-than or= 50% HAMFI 3,370 1, ,345 Household Income >50% to less-than or= 80% HAMFI 3,285 5, ,820 Household Income >80% to less-than or= 100% HAMFI 1,660 4, ,210 Household Income >100% HAMFI 2,285 24, ,410 Total 14,645 37, ,900 Income by Housing Problems (Renters only) Household has 1 of 4 Household has none of 4 Cost Burden Total Housing Problems Housing Problems not available Household Income less-than or= 30% HAMFI 2, ,320 Household Income >30% to less-than or= 50% HAMFI 1, ,390 Household Income >50% to less-than or= 80% HAMFI 1,295 1, ,235 Household Income >80% to less-than or= 100% HAMFI 250 1, ,710 Household Income >100% HAMFI 195 2, ,030 Total 6,265 7, ,680 Income by Housing Problems (Owners only) Household has 1 of 4 Household has none of 4 Cost Burden Total Housing Problems Housing Problems not available Household Income less-than or= 30% HAMFI 1, ,795 Household Income >30% to less-than or= 50% HAMFI 1,660 1, ,955 Household Income >50% to less-than or= 80% HAMFI 1,990 3, ,585 Household Income >80% to less-than or= 100% HAMFI 1,410 3, ,500 Household Income >100% HAMFI 2,090 21, ,380 Total 8,380 29, ,215 Income by Cost Burden (Owners and Renters) Cost burden > 30% Cost burden > 50% Total Household Income less-than or= 30% HAMFI 4,030 3,010 5,115 Household Income >30% to less-than or= 50% HAMFI 3,255 1,115 5,345

33 Household Income >50% to less-than or= 80% HAMFI 3, ,820 Household Income >80% to less-than or= 100% HAMFI 1, ,210 Household Income >100% HAMFI 1, ,410 Total 13,865 5,445 51,900 Income by Cost Burden (Renters only) Cost burden > 30% Cost burden > 50% Total Household Income less-than or= 30% HAMFI 2,820 2,230 3,320 Household Income >30% to less-than or= 50% HAMFI 1, ,390 Household Income >50% to less-than or= 80% HAMFI 1, ,235 Household Income >80% to less-than or= 100% HAMFI ,710 Household Income >100% HAMFI ,030 Total 5,850 2,800 13,680 Income by Cost Burden (Owners only) Cost burden > 30% Cost burden > 50% Total Household Income less-than or= 30% HAMFI 1, ,795 Household Income >30% to less-than or= 50% HAMFI 1, ,955 Household Income >50% to less-than or= 80% HAMFI 1, ,585 Household Income >80% to less-than or= 100% HAMFI 1, ,500 Household Income >100% HAMFI 1, ,380 Total 8,015 2,655 38, The four housing problems are: incomplete kitchen facilities, incomplete plumbing facilities, more than 1 person per room, and cost burden greater than 30%. 2. The four severe housing problems are: incomplete kitchen facilities, incomplete plumbing facilities, more than 1 person per room, and cost burden greater than 50%. 3. Cost burden is the ratio of housing costs to household income. For renters, housing cost is gross rent (contract rent plus utilities). For owners, housing cost is "select monthly owner costs", which includes mortgage payment, utilities, association fees, insurance, and real estate taxes.

34 Run By: BRYAN LEBANON COUNTY HOUSING AUTHORITY Racial Analysis Report PROJ PUBLIC HOUSING Black/ American Indian/ Hawaiian/Other Multi-Racial Declined to Report Minority Group White African American Alaska Native Asian Pacific Islander Other Total Hispanic Non-Hispanic Total Applicants Couple Family Single Adult Elderly Near Elderly Non Handicap Handicap/Disabled Extremely Low Income Over Income Low Income Very Low Income Female Applicants Male Applicants % 24.12% 1.05% 0.36% 2.12% 18.11% 100% 36.49% 63.51% % 5% 17.39% 25% 9.68% 7.04% 8.59% 8.36% 8.72% % 67.42% 58.7% 43.75% 58.06% 63.14% 57.22% 59.8% 55.74% % 27.57% 23.91% 31.25% 32.26% 29.81% 34.19% 31.84% 35.55% % 88.1% 84.78% 75% 81.72% 82.64% 78.09% 78.34% 77.94% % 3.12% 4.35% 18.75% 6.45% 6.16% 7.47% 8.36% 6.96% % 8.78% 10.87% 6.25% 11.83% 11.19% 14.44% 13.3% 15.1% % 90.84% 91.3% 81.25% 91.4% 92.33% 86.61% 87.52% 86.08% % 9.16% 8.7% 18.75% 8.6% 7.67% 13.39% 12.48% 13.92% % 78.28% 71.74% 93.75% 82.8% 82.64% 79.52% 82.33% 77.91% % 6.61% 4.35% 0% 2.15% 2.14% 3.17% 1.5% 4.12% % 3.97% 4.35% 6.25% 2.15% 3.65% 4.17% 4% 4.27% % 11.14% 19.57% 0% 12.9% 11.57% 13.14% 12.17% 13.7% % 87.25% 73.91% 68.75% 80.65% 77.61% 77.81% 75.91% 78.91% % 12.75% 26.09% 31.25% 19.35% 22.39% 22.19% 24.09% 21.09% Date: 1/19/2015 9:07:00 AM Page 1

35 Run By: BRYAN LEBANON COUNTY HOUSING AUTHORITY Racial Analysis Report PROJ SECTION 8 Black/ American Indian/ Hawaiian/Other Multi-Racial Declined to Report Minority Group White African American Alaska Native Asian Pacific Islander Other Total Hispanic Non-Hispanic Total Applicants Couple Family Single Adult Elderly Near Elderly Non Handicap Handicap/Disabled Extremely Low Income Over Income Low Income Very Low Income Female Applicants Male Applicants % 21.84% 0.61% 0.37% 1.72% 12.53% 100% 38.29% 61.71% % 6.4% 0% 12.5% 5.41% 7.81% 9.08% 9.12% 9.06% % 69.51% 76.92% 25% 59.46% 69.89% 62.04% 66.79% 59.09% % 24.09% 23.08% 62.5% 35.14% 22.3% 28.88% 24.09% 31.85% % 85.71% 84.62% 75% 86.49% 80.67% 74.06% 73.6% 74.34% % 6.4% 0% 12.5% 2.7% 5.95% 11.5% 11.68% 11.4% % 7.89% 15.38% 12.5% 10.81% 13.38% 14.44% 14.72% 14.26% % 93.18% 100% 87.5% 94.59% 94.42% 89.47% 88.93% 89.81% % 6.82% 0% 12.5% 5.41% 5.58% 10.53% 11.07% 10.19% % 74.2% 53.85% 62.5% 81.08% 78.81% 72.8% 74.21% 71.92% % 13.01% 7.69% 25% 5.41% 5.2% 7.96% 6.2% 9.06% % 0% 0% 0% 0% 0% 0% 0% 0% % 12.79% 38.46% 12.5% 13.51% 15.99% 19.24% 19.59% 19.02% % 89.34% 69.23% 75% 91.89% 81.04% 79.23% 79.56% 79.02% % 10.66% 30.77% 25% 8.11% 18.96% 20.77% 20.44% 20.98% Date: 1/19/2015 9:12:18 AM Page 1

36 Eligibility, Selection and Admissions Policies Eligibility, tenant selection and admissions policies are explain in detail in the Authority s Public Housing Admissions and Occupancy Policy and the Authority s Section 8 Administrative Plan. Copies of both documents are available at the Authority s Administrative Offices and are also available from the Authority s website Include in this document are summaries of proposed changes to the Public Housing Admissions & Occupancy Policies and the Section 8 Administrative Plan.

37 Statement of Financial Resources

38 Lebanon County Housing Authority 2015 Annual Plan Statement of Financial Resources Public Housing Operating Fung $1,170,930 Public Housing Dwelling Income $1,711,561 Public Housing Capital Fund $ 562,466 Section 8 HAP Account $3,164,184 Miscellaneous Income $ 39,324

39 Rent Determination Policies Rent determination policies are explain in detail in the Authority s Public Housing Admissions and Occupancy Policy and the Authority s Section 8 Administrative Plan. Copies of both documents are available at the Authority s Administrative Offices and are also available from the Authority s website

40 Public Housing Admissions and Occupancy Policy List of Modifications January 2015 Cover Updated to reflect revision 1.14 to the plan Table of Contents Updated to reflect repagination of some sections Chapter 5 Section B Local Preferences Add a new item 7 as follows: 7. Veterans Preference Applicants who are an active duty member of the United States armed forces or who have received an honorable or general discharge from such forces shall receive one point. This preference shall extend to the household of which the service member or veteran is a member. In addition, the surviving household members of a deceased service member or veteran who died of service connected causes shall receive one point, subject to the following conditions: The service members or veterans death occurred during active duty service or within five years of discharge from the service; and The death occurred not more than five years prior to the data of application for housing; and The applicant claiming the preference must be the spouse or minor child of the deceased service member or deceased veteran. Points awarded for the above listed preferences shall be cumulative. Order of applicant selection among applicants with the same number of preference points shall be based on the date and time of the application. Table 1 on the following page provides a matrix of the various cumulative values of the preferences listed above.

41 Table One Preference Matrix - Public Housing Program Veterans Preference Adapted Dwelling Preference Substandard Housing Preference Employment Preference Lebanon County Residence Preference Previous Section 8 Participant Preference Total Points , , , ,

42

43 Section 8 Administrative Plan List of Modifications January 2015 There are no proposed changes to the Section 8 Administrative Plan at this time.

44 Operation and Management The Authority s goal is to provide decent, safe and affordable housing for all of our residents and participants in the most cost effective manner possible. Detailed strategies for operation of our Public Housing Program can be found in the Asset Management section of this document.

45 Grievance Procedures The Authority s Grievance and Hearing Procedures are explained in detail in the Authority s Public Housing Admissions and Occupancy Policy, the Authority s Section 8 Administrative Plan and the Authority s Public Housing Lease. Copies of these documents are available at the Authority s Administrative Offices and are also available from the Authority s website

46 Designated Housing

47 DESIGNATION OF STEVENS TOWERS/WASHINGTON ARMS AS ELDERLY ONLY DEVELOPMENTS Approved by HUD November 9, 2005 Designation of Public Housing Housing Authority of the County of Lebanon Page 1

48 I. PLAN CONTENT The Housing Authority of the County of Lebanon (HACL) requests HUD s approval to designate its two high-rise buildings for individuals and households that are 50 years of age or older. The following is basic information on these two highrises: Stevens Towers (PA 52-1B) is a high rise constructed in It is currently undergoing a major renovation, which will take it from a total of 100 units down to 80. This will be achieved by combining 40 smaller units into 20 larger one bedroom apartments. Following its remodeling, Steven Towers will have 40 standard one bedroom apartments, 20 standard efficiency apartments, and 20 large one bedroom apartments. As a result of the remodeling, the number of accessible units will increase from two to seven. Stevens Towers is located near historic downtown Lebanon. It is located close to churches, the community library, farmer s market, banks, and the hospital. Washington Arms (PA-52-3) opened in It is a 60 unit, 4-story building that includes 5 two bedroom apartments (1 of which is handicap accessible), 25 one bedroom apartments (of which 2 are handicap accessible) and 30 efficiencies. It is located within one block of the county s only hospital and two blocks from a rehabilitation facility. It is near the central business area. The Authority s main offices are located in this building. Both buildings have electronically controlled entrances to a single building. The entrances and the common areas are fully accessible. The common areas enable the residents to participate in group activities. As discussed further in the following sections, the Authority proposes to expand the number of accessible apartments in another site and to open its Voucher waiting list to disabled persons. The Authority will also apply for additional Housing Choice Vouchers if such become available. All residents of public housing and Voucher participants have access to the Authority s social services department. One case worker specializes in senior clients only, while another caseworker handles non-elderly tenants. For younger residents with disabilities, the social services provided generally involve the provision of information and referrals to appropriate community agencies. These services will be available to those who are not able to obtain apartments in the two high rises as the result of the designation of these buildings for those 50 years of age and over. As demonstrated on the following chart, 63 of the residents of Stevens Towers are over 70 including 31 percent who are over 80. Sixty-four percent of the residents of Designation of Public Housing Housing Authority of the County of Lebanon Page 2