Final Project Management Structure Report

Transcription

1 Final Management Structure Report March 15, 2013 Submitted to The World Bank - South Asia Group by: Fouad Bendimerad, Ph.D., P.E. Team Leader Jerome B. Zayas, M.A. Manager and Practice Leader for Objective 1 Puno Building, 47 Kalayaan Avenue Diliman, Quezon City, Metro Manila, Philippines 1101 T/F: ; T: fouadmail@sbcglobal.net; jeromez@emi- megacities.org Website: megacities.org

2 About this Report This report is submitted in compliance with EMI s contractual obligations to the World Bank for the Bangladesh Urban Earthquake Resilience. It contains a summary of activities and accomplishments under Objective 1: Establishing a Multi-Disciplinary Structure to Convene and Manage Elements for the period of September March About the The World Bank and the Government of Bangladesh has partnered with Earthquakes and Megacities Initiative (EMI) to undertake the Bangladesh Urban Earthquake Resilience. The project will serve as the foundation for a government owned multi-year participatory process focused on improving institutional capacity for earthquake resilience of Bangladesh. 2

3 Establishing a Multi-Disciplinary Structure to Convene and Manage Elements Six months into the project implementation period, the team members have come into full maturity in terms of the execution of project tasks and the production of initial outputs. The various teams have been engaged into regular working sessions to move progress on the different elements of the project. Figure 1 illustrates the progression of maturity of the project teams as experience is built into the project and there is a greater familiarity with the project goals, issues and constraints. At this point, the project team is over the learning curve and has focused its attention into producing the target outputs of the project. Figure 1. Learning and Maturation Process of the Teams Sep 15 - Oct Oct 15 - Nov Nov 15 - Dec Dec 15 - Jan Jan 15 - Feb Feb 15 - Mar Management Core Team Focus Groups Advisory Committee Scientific Consortium start- up meetings Initial listing of FG members Initial listing of AC members Initial listing of SC members Initial work planning orientation to FG members Invitation to AC members Invitation to SC members Set- up of weekly meetings and reporting Technical workshops of LIA, GIS- ICT, HVRA, and LUP FG members orientation to AC members orientation to SC members Detailed work planning and progress reporting FG support for data collection Regular weekly meetings and problem solving Joint FG workshop for additional data collection Initial production of project outputs and deliverables Secured buy- in of FG members to the project FIELD INVESTIGATIONS FI 1 FI 2 3

4 Management Core Team The first three months of project implementation focused on getting the technical experts on-board and making them understand the over-all context of the project with which they should carry out their respective roles and responsibilities. It also involved setting up the mechanisms to facilitate teamwork across countries and across the various project components. It required the establishment of communication protocols, data sharing protocols, and development of reporting templates to facilitate conduct of the work planning sessions and project briefings. It was the opportunity to level off expectations and understanding of project approach and tasks in order to come up with a more coherent and integrated execution strategy. The next three months witnessed the conduct of regular weekly meetings that provided the venue to push for increased performance and greater accountability to the project. 1 Each component was required to detail their respective work plans, report on weekly progress with respect to the activities identified in the work plan, identify issues and constraints that impede performance of tasks, formulate solutions with other team members, and agree on actions moving forward to implement the identified solutions. This resulted to an over-all improvement in progress against deliverables from 15% after the third month to around 40% at the end of the sixth month. 2 Table 1 below presents a summary of project progress on deliverables. 1 Management Structure Report Table 1. Summary of Progress Against Deliverables as of March 15, 2013 Deliverables Progress Against Deliverables 2 Roadmap for Disaster Data Sharing Platform Dhaka Initial EQ Risk Atlas 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 3.1 Dhaka EQ Risk Guidebook and Atlas 3.2 LIA Framework Guidebook 3.3 RSLUP Guidebook 4 IEC Action Plan 5 Training and Capacity Building Action Plan Delivery of Blended Course 1 Minutes of PMCT meetings can be found in EMI- Cloud via Bangladesh/Management// Team Meeting/Bangladesh Meeting Agenda- Minutes 12Mar2013- FB.xls 2 See 2 nd Quarter Progress Report, March 15,

5 Weekly updates on project progress were likewise provided to the World Bank South Asia Group to apprise them of key issues that require their attention and support. This facilitated the push for greater accountability in project performance and the efficient resolution of issues that can be addressed at the level of the World Bank South Asia Group. Focus Groups After being constituted in the first month of the project implementation, the focus groups have met at least four times over a six-month duration. They have been provided an orientation to the project during the field investigation to Dhaka in September 2012, conducted follow-up meetings held locally in October 2012, participated in initial technical sessions during the second field investigation in November 2013, and held a joint workshop in February 2013 to share knowledge and experiences on earthquake preparedness. 3 At present, the Focus Group members are serving as the focal points of the project for facilitating data gathering to the government agencies. They are also keys instrument for mainstreaming and for knowledge dissemination. Advisory Committee The 1 st Advisory Committee meeting was conducted on November 28, 2013 during the second Field Investigation to Dhaka. It provided the opportunity to discuss the project organization, deliverables, and activities. Also discussed are the experiences of EMI with other cities and how Dhaka compares with these cities. Emphasis was put on the participatory approach of the project and how it intends to add value and build from, not duplicate, current initiatives by other organizations in disaster risk reduction. 4 The Advisory Committee serves as a mechanism for institutional endorsement and advocacy for the project. Scientific Consortium The 1 st Scientific Consortium meeting was also conducted on November 28, The main point of discussions centered on risk analysis and how EMI s work will differ from the analysis conducted by the Comprehensive Disaster Management Programme (CDMP). Data sharing was likewise discussed so that both projects will provide greater benefit to the people of Bangladesh who are the main stakeholders of any risk reduction activity in the country. 5 The Scientific Consortium provides a forum for scientific debates and scientific endorsement of the project. Intellectual consensus is essential for achieving scientific credibility. Engagement by the Focus Group Members, Advisory Committee, and Scientific Consortium has been set in motion over the last six months and institutionalized through actual participation in project meetings and workshops. Records of these meetings are well documented showing evidence of high interest by participants to contribute to the different project elements. 6 3 Minutes of meeting are found via EMI- Cloud/Bangladesh/ Implementation Team/Focus Group Meeting References 4 Refer to EMI- Cloud/Bangladesh/Management/Field Investigations/ FI No.2/ 5 Ibid. 6 Minutes of all meetings are found via EMI- Cloud 5

6 Formalizing Structure and Sustaining Interest to In the approved technical proposal write-up of the project, the prescribed outputs under Objective 1 are the organization Structure and the Formal Agreement among Key Government Institutions. 7 However, considering the bureaucratic protocols of Bangladesh in securing formal agreements within and between government agencies in Bangladesh, it was agreed between the Management Core Team and the World Bank South Asia Group to forego this requirement and instead have these agencies nominate official representatives to the project Focus Groups and Advisory Committee. 8 It was also agreed that the World Bank Country Office would be writing officially to the different agencies to request them to designate permanent representatives to the Focus Groups. However, considering the ongoing changes in assignments of various government personnel, World Bank advised that designating permanent representatives of agencies to the project Focus Groups is not possible. 9 Instead, engagement will be achieved with regular communication and regular meetings of the Focus Groups, Scientific Consortium and Advisory Committee. The intent of putting in place formal agreements on paper in support of the project is to ensure the buy-in and support of these agencies to the project. However, this goes against bureaucratic protocols in Bangladesh. Thus, an alternative evidence of support is established in terms of actual participation to project activities by the government agencies and other stakeholders. Several focus group meetings have been conducted locally since the project started with implementation of activities, the most recent of which is the joint workshop held on February 13, 2013 wherein presentations were made by various agencies on their respective initiatives on earthquake preparedness. 10 The agenda and list of participants during the February 13 meeting are found in the Annex section of this report. 7 Refer to Round 2, Technical Proposal Bangladesh Urban Earthquake Resilience, June 27, This agreement was reached during the 1 st Field Investigation held from September 30 October 5, Refer to e- mail by Ms. Swarna Kazi, DRM Specialist and GFDRR Bangladesh Focal Point, dated February 20, Minutes of meeting are found via EMI- Cloud/Bangladesh/ Implementation Team/Focus Group Meeting References 6

7 Annex Agenda and List of Participants of the February 13, 2013 Joint Focus Group Workshop A. Joint Focus Group Workshop, February 13, 2013 a. Programme Agenda Session I - 9:30am to 12:30 pm Chair:Mr.Mohammad Abdul Wazed, DG, DDM Co-chair: Dr. Ishrat Islam, Associate Professor, URP, Buet TIME ACTIVITY 9:30 AM 10:00 AM Presentation on Disaster Management Act 2012 Mr. Munir Chowdhury, Joint Secretary, MoDM 10:00 AM 10:30 AM 10:30 AM 11:00 AM 11:00 AM 11:30 AM 11:30 AM 12:00 NN 12:00 AM 12:30 PM 12:30 AM 13:30 PM Presentation on Different Existing Relevant Laws of Bangladesh Barrister, Md. Nuruzzaman, LIA Local Expert Presentation on Initiatives of RAJUK Dr. Taufiq, Director, RAJUK Presentation on Initiatives of Dhaka City Corporation Mr. Md. Sirajul Islam, Chief Town Planner Presentation on Initiatives of Urban Development Directorate Mr. Shaheen Ahmed, Senior Planner Discussion Lunch and Prayer Break Session II : 13:30 to 16:30 Chair: Prof. Dr. Mehedi Ahmed Ansary Co-chair: Dr. Ahmadul Hassan, Director, CEGIS TIME ACTIVITY 13:30 14:00 Presentation on Building Vulnerability Assessment of CDMP 1 Prof. Raquib Ahsan,Local HVRA Expert 14:00 14:30 Presentation on Activities of DDM Mr. Dilder Ahmed, Director, (ECRRP D-1) 14:30 15:00 Presentation on Initiatives of TITAS GAS Ltd. Engr. Mir. Mashiur Rahman, Director (operations, TITAS GAS Ltd. 15:00 15:30 Presentation on Initiatives of Dhaka WASA Engr. Md. Zaki Mostafa Chowdhury, Superintending Engineer, DWASA 15:30 16:00 Presentation on Initiatives of DGM, DESCO Engr. Md. Zakir Hossain, DGM, DESCO 16:00 16:30 Discussion 7

8 b. Participant's Profile SL NO. NAME ORGANIZATION & ADDRESS 1. Dr. M A Ansary BUET 2. Dr. Ishrat Islam Dept. of URP, BUET/ EMI 3. Dr. Ahmadul Hassan CEGIS/BUEQRP 4. Dr. Raquib Ahsan BUET/EMI 5. Zikrul Hasan Fahad EIMS/ EMI 6. Md. Abul Kalam Azad Dept. of Environment DESIGNATION /FAX CELL NUMBER Professor/ Deputy Team ansary@ce.buet.ac.bd Leader Associate Professor/ Local LUP investigator Director of R&D/ Local Coordinator Professor/ HVRA local investigator Urban planner/ Local Research ishrat_urp@yahoo.com hassan.ahmadul@gmail.com raquibahsan@ce.buet.ac.bd fahadbuet06@gmail.com zfahad@emi- megacities.org Program Coordinator azad@doe_bd.org 7. Tetsuya Suzuki JICA (JOCV) Architect chop102@yahoo.co.jp Ripon Karmaker FFWC, BWDB Assistant Engineer ripon_bwdb@yahoo.com 9. Kazi Hasiba Jahan DSCC Geographer khzahan@yahoo.com Dr. Mohammed Habibur Rahman Bangladesh Forest Department 11. Md. Rezaul Islam Cantonment Board, Dhaka 12. Md. Rejaur Rahman CDMP II project, ADPC Bangladesh office Asst. Veterinary Surgeon Cantonment Executive officer kaiser_dvm@yahoo.com ceocbd@gmail.com Sr. GIS Coordinator reja.83@gmail.com Md. Moniruzzaman DNCC Sub- Assistant Engineer 14. Md Samsujjaman DNCC Sub- Assistant Engineer hmzaman67@yahoo.com samsuzzaman@gmail.com 15. Md. Abdus Salam HBRI Senior Research Engineer salambri@gmail.com Md. Nafizur Rahman HBRI Senior Research Architect nafiz@hbri.gov.bd Abdul Latif Helaly RAJUK Executive Engineer helalyrajuk@yahoo.com

9 18. Dr. Mahmudur Rahman 19. Dr. Mahbub Reza SPARRSO Senior Scientific Officer oo.com OYO International Corporation Sr. Manager S.M. Ataur Rahman FFWC, BWDB Electrical Engineer Shahriar Hussain FFWC, BWDB Assistant Engineer 22. Md. Momenul Islam Bangladesh Meteorological Dept. Meteorologist com Md. Alamgir Kabir Health Eng. Dept. Executive Engineer Md. Ahsraful Kamal GSB Deputy Director R. Ludwig Federal Institute for Geoscience and BGR Mineral Resource, Germany 26. Brig. General Ali Ahmed Khan FSCD DG Chandra Nath Basak DDM Director Engr. MD. Ataur 28. Rahman Khan DPDC Manager(Technical) Engr. Md. Zakir Hossain 30. Md. Zaki Mostafa Chowdhury 31. Sakhawat Hossain DESCO Deputy General Manager, Mirpur zone DWASA Superintending Engineer National Land Zoning Sr. Land Use Planner Md. Shahinoor Rahman 33. Mosharraf Hossain BIP/BUET Pioneer Insurance Company Limited Board member/lecturer General Manager Lt. Col. JM Emdadul Islam, AFWC. PSC AFD, Operations and Plan GSO- 1 gso1_jtops@afd.gov.bd Musa Nurur Rahman BWDB Executive Engineer mnrplanning1@gmail.com Uday Sankar Das UDD Senior Planner uday2104@yahoo.com Shaheen Ahmed UDD Senior Planner ashaheen1192@yahoo.com

10 38. Dilder Ahmed DDM Director Shamsun- Al- No or DDM MHRA & MIS- GIS specialist Afzalur Rahman Bangladesh Bar Council Deputy Director Ali Monsur Ahmed DPDC Manager Md. Nuruzzaman Capital Law Chamber Barrister at law Swarna Kazi WB GFDRR 44. Faruk Hossain WB GFDRR 45. Sirajul Islam DSCC Chief Town Planner 10