Exhibitor & Sponsorship Brochure

Transcription

1 Florida Food and Nutrition Symposium FL FANS Exhibitor & Sponsorship Brochure July 15-16, 2018 Florida Academy of Nutrition and Dietetics Renaissance Orlando at SeaWorld 6677 Sea Harbor Drive Orlando, FL

2 To: Potential Vendors FLORIDA ACADEMY of Nutrition & Dietetics MEMORANDUM From: Florida Academy of Nutrition and Dietetics Re: 2018 Florida Food and Nutrition Symposium Date: November 10, 2017 The Florida Academy of Nutrition and Dietetics (FAND) invites you to participate in its 83rd educational symposium and exhibition, July 14-17, 2018 at the Renaissance Orlando at SeaWorld. FAND is the state s largest organization of nutrition professionals. Our three thousand+ members work in all aspects of food and nutrition services including hospitals, outpatient clinics, research laboratories, private practice, public health, long-term care facilities, pharmaceutical companies, colleges and universities, school food service, health clubs, wellness programs, business and industry and restaurants. This year s theme is Embrace the Journey, we encourage you to incorporate this theme in your booth design. Typically, five to six hundred members attend this symposium to obtain continuing education credit and visit the exhibits to learn about new products and services. Exhibit time is unopposed, so you have the undivided attention of each attendee. This year we are celebrating the opening of the exhibit hall again on Sunday at 5:00 pm and with cocktails! The hall will remain open until 7:30 pm that evening and reopen Monday from 9:30 am until 12:30 pm. This change in days will accommodate the many attendees who requested we begin our meeting on Saturday. To help market your attendance at the meeting, upon receipt of your application and payment, we will post a 50-word summary of your company or organization and logo on our website, under the meeting section, describing your products or services. All you have to do is provide the 50-word summary and your logo or picture of your product in an . This allows easy transfer of the verbiage to our webmaster. This is not a link to your company website. This information will be posted until the end of the meeting, so reserve your booth early and take advantage of this additional exposure to everyone who visits our website. FAND will, once again, hold a drawing for a complimentary booth for the 2019 meeting for any vendor participating in this year s show. Just drop off your business card at the Vendor Registration Area on Saturday or Sunday to register to win. We hope you will join us at the Renaissance Orlando at SeaWorld for what promises to be the most exciting and successful FAND annual symposium and exhibition ever! Sincerely, Michelle Stewart Michelle Stewart,, MPH, RDN, LDN, CDE, FAND President Christine Stapell Christine A. Stapell, MS, RDN, LDN Executive Director Headquarters: 2834 Remington Green Circle, Suite 102, Tallahassee, FL Phone: / Fax: / jmitchell@eatrightflorida.org Mailing Address: P.O. Box 12608, Tallahassee, FL

3 Top Reasons To Exhibit at FL FANS Florida Food and Nutrition Symposium Gain Valuable Exposure Instantly have access to a network of hundreds of food and nutrition professionals. These include registered dietitian nutritionists, dietetic technicians registered, diabetes educators, food service managers, patient counselors, nutrition consultants, fitness and culinary professionals, and dietary managers. Increase Recognition for your Company Align your company s products and services with the objectives of Florida Academy members. Attendees are ready to compare products and services before making their final purchasing decisions. The Expo allows you to have face-to-face time with your target audience, allowing you to showcase your organization s products and capabilities. Introduce New Products and Services Attendees are actively seeking new products and services that will enhance their clients well being, maximize productivity and improve patient health. Culinary demonstrations and samplings are great options when looking to showcase new or existing foods.

4 Who Attends FL FANS? Florida Food and Nutrition Symposium Number of Attendees 95% of FL FANS attendees visited the 2017 symposium to learn about new products & services Primary Area of Practice Clinical Nutrition Education/Research Community Nutrition Consultation & Private Practice Foodservice Management Business & Industry Wellness Public Health School Nutrition Primary Employment Setting Hospital/Clinic Private Practice Colleges/Universities Public Health Departments Extended Care Facility Food Manufacturer Distributor/Retail Stores Pharmaceutical Company... Membership Distribution Tampa 314 Gainesville 188 First Coast 353 Miami 381 Tallahassee 133 Palm Beach 301 W. Florida 98 Cypress 72 Manasota 102 Pinellas 166 SW Florida 128 Space Coast 75 Volusia 80 Broward 343 Orlando Years in Practice Over 25 Years 20% Years Years 30% Years 14% 36% (Based on National Attendance)

5 Sponsorship Opportunities Promotional With the number of exhibitors at the Florida Food and Nutrition Symposium growing each year, it becomes increasingly important to set your company apart from the other exhibitors. We encourage you to maximize your event exposure through a variety of opportunities that meet your specific needs. Official Lanyard Provider Investment: $1800 Sponsor provides lanyards distributed from registration desk Exclusive Sponsorship Opportunity Used by all attendees Company name and logo promoted throughout meeting encouraging brand recognition Official Hotel Room Bag Drop Investment: $1,500 - $2,000 Under door - $1,500 Inside room - $2,000 Exclusive Sponsorship Opportunity Your flyer or bag and bag inserts are distributed to all attendees hotel guest rooms This sponsorship promotes your company during the conference Culinary Demo Investment: $1,000 Exclusive or Co-Sponsorship Opportunity Includes signage at the demonstration stage and verbal recognition before each demonstration Food and resort preparation costs not included Additional recognition in the electronic compendium, Program At A Glance and Annual Symposium enewsletters Official Pens Investment: $500 Exclusive Sponsorship Opportunity Display your company name/logo on pens distributed to all attendees Official Note Pads Investment: $1,200 Exclusive Sponsorship Opportunity Display your company name/logo on full color note pads distributed to all attendees 5.5 x 8.5, white offset, glued at top Official Hotel Key Cards Investment: $2,500 - $3000 Full color - Front only - $2,500 Full color - Front and back - $3,000 Exclusive Sponsorship Opportunity Display your company name and logo on hotel keys for all attendees Nutrition Break Investment: Based upon menu selection Exclusive or Co-Sponsorship Opportunity Accessible by all conference attendees May include coffee, water & healthy snacks Feature your products Maximize visibility before conference attendees Company logo placed in electronic compendium Signage on site during break

6 Sponsorship Opportunities Educational Opening Session Investment: $5,000 - $10,000 Features a nationally recognized keynote speaker and potential book signing. This session is presided over by the Florida Academy President. It is unopposed and is attended by 350+ attendees. It is the official beginning of the symposium and takes place Saturday evening from 6:00 pm to 7:30 pm. It is followed by a member reception. Exclusive or Co-Sponsorship Opportunity Maximize visibility on opening day Speaker recommendation available Company logo placed in electronic compendium and annual symposium enewsletters; signage onsite Annual Business Meeting Breakfast Investment: $7,000 - $10,000 Features a representative from the national Academy. It is presided over by the Florida Academy president and includes national and state updates, as well as the introduction of the incoming Board of Directors. It is attended by 250+ members and occurs Monday morning from 7:30 am to 9:00 am. An opportunity for a minute presentation by the sole sponsor is available. Exclusive Sponsorship Opportunity Maximize visibility in front of association leadership and attendees Company logo placed in electronic compendium and annual symposium, enewsletters Chair Drop Option and signage onsite Lunch Session Investment: $15,000 - $20,000 Unopposed session offered Tuesday seating 300+ attendees. This session is presided over by the Florida Academy president elect in honor of the current Florida Academy president. It features a nationally recognized speaker and meal. It is held from 11:15 am to 12:30 pm. Exclusive or Co-Sponsorship Opportunity Greatest opportunity to maximize visibility by conference attendees Speaker recommendation available Company logo placed in electronic compendium and annual symposium enewsletters Chair Drop option and signage onsite Menu design opportunity Breakout Session Investment: $1,500 - $5,000 Individual concurrent sessions are available for sponsorship. Sessions vary from minutes, topics/speakers may be recommended or requested. Two to three concurrent sessions are usually featured with attendance from Opportunity to provide a speaker from your company or speakers bureau to present latest research Maximize visibility in front of conference attendees Company logo placed in electronic compendium and annual symposium enewsletters; signage onsite

7 Sponsorship Opportunities Educational (Cont.) Awards Breakfast Session Investment: $5,000 - $10,000 Available on Sunday and highlights Florida awardees. Seating limited to 300 attendees and may feature a plated or buffet breakfast. Sole sponsorship available at $10,000 or two joint sponsorships available at $5,000. Exclusive or Co-Sponsorship Opportunity Maximize visibility in front of conference attendees Speaker recommendation available Company logo placed in the electronic compendium and annual symposium enewsletters Chair Drop option and signage onsite Keynote Session Investment: $3,000 - $5,000 An unopposed session available on Sunday featuring nationally recognized speakers and cutting edge topics. Attendance is typically Exclusive or Co-Sponsorship Opportunity Opportunity to recommend a speaker and topic Maximize visibility in front of association leadership and attendees Company logo placed in electronic compendium and annual symposium, enewsletters, signage onsite Impact Session Investment: $1,000 We know that many exhibitors invest money into research, and we want to provide a valuable place to present that research to a targeted audience. Sessions will be 20 minutes in length and are best attended when session is hands on or interactive. Examples of sessions include research, consumer trends, health benefits of foods, and strategies for healthier diets. The room will have a permanent set (podium, standard AV, lavaliere microphone, and will accommodate 300 attendees) Sessions will be Sunday from 12:00 pm to 1:00 pm. There are only 2 openings. Exhibitors will need to submit a completed proposal detailing their session content for review and approval. One Impact Session will be allowed per exhibiting company. Each briefing must be 20 minutes in length with 5 minutes of Q & A. Opportunity to provide a speaker from your company or speakers bureau to present latest research Company logo placed in electronic compendium and annual symposium enewsletters, signage onsite

8 Sponsorship Opportunities Advertising Annual Symposium enewsletters The enewsletters are distributed via Constant Contact weekly starting in May and run until the beginning of the meeting in July. They are sent to the entire membership. They highlight sessions, speakers, sponsors and special activities. This is a great way to maximize your company s presence at the symposium by noting your location in the expo hall, describing products/services you ll be displaying or any special promotions you ll be offering. Half page ad Full page ad $250 per week $400 per week Electronic Compendium The Electronic Compendium is posted on the Florida Academy website approximately two weeks prior to the beginning of the symposium and remains until August following the symposium. It is a full color publication in flipping book format featuring session descriptions, faculty listing, sponsor logos, award winners, leadership directory and promotional ads. Rates Inside front cover, full page ad $600 Full page ad $500 Half page ad $300 Business card ad $ 75 Printed Program At A Glance This is a printed, condensed program which is distributed to all symposium attendees. It contains session topics and location, expo floor plan, listing and location of all exhibitors, and sponsor recognition. It is a full color publication and an exclusive sponsorship opportunity to highlight your company name and logo. Printed Program At A Glance $1,000

9 Sponsorship Opportunities Networking CONNECT WITH DECISION MAKERS REACH NEW MARKETS BUILD RELATIONSHIPS Meet with an Expert Networking Session Investment: $5,000 Exclusive or Co-Sponsorship Opportunity Engage with leaders in specialty areas of practice Opportunity to have a table top display Company logo placed in electronic compendium and annual symposium enewsletters, signage onsite Recharge Stations Investment: $ Offer a quick jump start for attendees mobile devices, laptops and tablets. Two charging stations will be provided throughout the symposium. Investment $1500 Exclusive sponsorship opportunity Maximize visibility in front of attendees Signage onsite at each charging station Company logo placed in electronic compendium and annual symposium enewsletters Can t attend the Symposium, but still want a presence? Investment $400 We will insert product (one item) and/or a promotional flyer into each attendee tote bag. Materials must be shipped to our office by June 29, 2018 or to the hotel no sooner than July 13, Please contact Christine Stapell at cstapell@eatrightflorida.org to reserve your tote bag insert.

10 Exhibit Hall Floor Plan

11 Post marked on or before January 31, Booths $850 each 3-5 Booths $775 each 6 or more Booths $715 each Nonprofit (Limit 1) $200 Post marked after January 31, Booths $950 each 3-5 Booths $865 each 6 or more Booths $800 each Nonprofit (Limit 1) $300 Exhibit Space Rates Booths are measured in 8 x 10 increments. Two or more inline booths may be combined to create an 8 x 20 configuration or larger. See below for pricing options. Exhibit Booth Includes: Flame proof drapes with 8 high backdrape and 3 high side dividers (1) 7 x 44 one line identification sign (1) 6 draped table Two chairs and wastebasket Promotional materials about each exhibitor in the electronic compendium and on the association website An exhibitor kit Service area and exhibit registration center Chance to win a complimentary booth for next year s meeting (1) complimentary meeting registration per exhibitor application* Additional equipment and services such as electricity should be ordered through Gulf Coast Expo *This registration may only be used by a current Academy member working the exhibit booth. The complimentary registration must be requested when submitting the form required to exhibit. No free registration will be given after the meeting has started. GULF COAST EXPO 8432 Sunshine Street Tampa, FL Someone from Gulf Coast will contact you for additional needs closer to the time of the symposium. For questions regarding shipments of exhibit materials, contact Chris Binion at customerservice@gulfcoastexpo.com

12 Exhibit Information Few groups have more influence over the way Floridians eat than the members of the Florida Academy of Nutrition and Dietetics. Take this opportunity to reach key decision makers when it matters. Exhibit Installation Dates Saturday, July 14 Sunday, July 15 start at 3:00 pm start at 9:00 am Exhibit Hours Sunday, July 15 Monday, July 16 5:00 pm - 7:30 pm 9:30 am - 12:30 pm Culinary Demos Sunday, July 15 Monday, July 16 6:00 pm - 6:30 pm 9:30 am - 10:00 am Exhibit Dismantle Dates Monday, July 16 1:30 pm Note: The exhibit area must be vacated no later than 1:30 pm on Monday, July 16

13 Exhibitor Application Terms FL FANS Florida Food and Nutrition Symposium. July 14-17, Orlando, FL EXHIBIT SPACE Booth requests will be held for two (2) weeks. If payment or deposit is not received within the two (2) weeks, the booth(s) will be released without notice. Booths will be assigned on a first come, first served basis. The postmark on your mailed application, the date stamp on the top of your faxed application or the date of your ed application will determine the order in which your application is processed. Upon receipt of your completed application/agreement and fee or deposit, you will be contacted to verify we received your information. Booth(s) requests may be made by phone and will be held until the deadline date. If payment is not received by then, the booth(s) will be released. Application deadline date April 2, Payment must be received on or before April 2, Call for availability after this date. In order to receive a refund of your exhibit fee, a request must be made in writing before April 30, Cancellations after this date will result in forfeiture of the entire fee. All deposits are nonrefundable. We reserve the right to refuse acceptance of any application if the products to be displayed are deemed unsuitable to the purposes of the Florida Academy. The Exhibitor agrees that in the event he fails to install his product in the assigned space or fails to comply with the provisions of the agreement, the Florida Academy shall have the right to take possession of said space and release or use said space without rebate to the Exhibitor. The Exhibitor shall not display the products of any other company, nor assign or sublet any part of the space assigned to him without permission from the Florida Academy. The Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor s activities on the Resort premises and will indemnify, defend and hold harmless the Florida Academy, the Convention Contractors and the Resort, its agents, servants and employees from any and all such losses, damages and claims.

14 EXHIBITOR APPLICATION FORM FL FANS. July 14-17, 2018, Orlando, FL EXHIBITOR INFORMATION Company Name Contact Address Phone Authorized Signature Date This will serve as authorization to reserve exhibit space in our name at Renaissance Orlando at SeaWorld, Orlando, FL July Yes No My company is requesting (1) free meeting registration for a current Academy member who will be working our booth during the symposium. If yes, Name of the Academy member Member # Yes No My company would like to donate the following door prize BOOTH AND SPONSORSHIP INFORMATION BOOTH SPACE Postmarked on or before January 31, 2018 Postmarked after January 31, at $850 each 3-5 at $ 775 each 1-2 at $950 each 3-5 at $ 865 each 6+ at $ 715 each Nonprofit $200 (limit 1) 6+ at $ 800 each Nonprofit $300 (limit 1) 8 x 10 booth(s) Booth Space Total $ Booth request (refer to floor plan). Indicate first, second and third choices Exhibit sign should read as follows (44 x 7, one line) Exhibitor name badges Principal products to be displayed List companies you do not want to be located near

15 SPONSORSHIPS Lanyards... $1,800 Hotel Key Cards... $2,500 - $3,000 Hotel Room Bag Drop... $1,500 - $2,000 Culinary Demo... $1,000 Nutrition Breaks... based upon menu selection Opening Session... $5,000 - $10,000 Annual Business Meeting Breakfast... $7,000 - $10,000 Lunch Session... $15,000 - $20,000 Break Out Session... $1,500 - $5,000 Awards Breakfast Session... $5,000 - $10,000 Keynote Session... $3,000 - $5,000 Impact Session... $1,000 Recharge Stations... $1,500 Meet with an Expert... $5,000 Tote Bag Insert...$ 400 Sponsorship total $ Hotel Information - Renaissance Orlando at SeaWorld The special FL FANS group rate for a standard single or double room is $ Make sure to mention that you are with FL FANS when making your reservation. This group rate is guaranteed until Friday, June 22, Reservations after that date shall be at the Hotel s then available rate. The cutoff date does not guarantee there will still be rooms available. Our room block does sell out, so reserve your room early. Our rate includes: Complimentary basic high-speed Internet access for Marriott members (free to join) In room basic high-speed Internet access for non Marriott members at the discounted rate of $1.00 per night Reduced parking rate of $10.00 self parking Complimentary access to 24 hour Fitness Center Make reservations online at or by phone ; Make sure to tell them you are with the Florida Academy of Nutrition and Dietetics. The $22.00 Resort Fee is optional and includes: Transportation to SeaWorld, Universal Studios and Disney Breakfast for kids under 12 (2 kids per 1 adult purchase) Local calls 2 bottled waters, refreshed daily

16 ADVERTISING enewsletter Full page ad...$400 per week Half page ad...$250 per week Electronic Compendium Inside Front cover, full page ad...$600 Full page ad...$500 Half page ad...$300 Business card ad...$75 Program-At-A-Glance Printed Program At A Glance...$1,000 Advertising Total $ PARTICIPATION DISCOUNTS In appreciation of your support of our program we are pleased to provide the following discounts based upon the level of participation. DONATION % OFF BOOTH $100 5% $200 10% $300 15% $400 20% $500 25% $600 30% $700 35% $800 40% $900 45% $1,000 50% Overall Total $ Minus Discount $ FINAL TOTAL $

17 PAYMENT INFORMATION VISA MC AMEX PO # Check # Date Card # Expires CVS # Name on Card Signature If you pay with a check or money order, all checks must have your name preprinted on them. (Returned checks are subject to a $30 service charge.) Return completed form by April 2, 2018 with payment to: Florida Academy of Nutrition and Dietetics P. O. Box Tallahassee, FL jmitchell@eatrightflorida.org Note: Please do not send credit card information via . Call to give credit card information over the phone. Phone: extension 101 Fax: Refunds must be requested in writing before April 30, 2018.