SAFC Annual Allocation Process

Transcription

1 Date Submitted:2/21/2014 2:08 PM SAFC Annual Allocation Process SAFC Annual Allocation Budget Request The Services and Activities Fee Committee (SAFC) formally invites entities to submit requests for annual allocation funding. According to SAFC Guidelines, The annual budget process will be the primary process for recommending the distribution of S&A Fees for the ensuing fiscal year. Program and budget proposals considered during the annual budget process will be to fund general annual operating costs necessary to run an organization, department, or service. Annual budgets will not include capital expenditures or planned expenditures for specific events or activities, with the exception of the SAB. For specific criteria and timelines, please refer to the SAFC Policies and procedures available online at: Your presence may be requested for a brief presentation and for possible questions by the committee. The SAFC Chair will contact those submitting proposals to notify them of meeting date(s) and time(s). Department Name Recreation and Fitness Contact Name Zachary Druce Address zfdruce@uw.edu Phone Number Requested amount 232, Do you have approval from your department supervisor to submit this proposal? Yes Provide a general statement of the services provided by the department/organization and what this request will fund in (Limit 500 words) The Recreation and Fitness program is dedicated to ensuring that all students, staff and faculty members have the services they need to stay healthy, active and fit while attending the University of Washington Tacoma. The Recreation and Fitness staff is responsible for overseeing the Dawg House Lounge and the Campus Fitness Center, as well as creating outdoors events, coordinating intramural sports and maintaining community partnerships. The new University Y building will also be under the operation of the Recreation and Fitness staff along with YMCA staff. If funded the requested amount, you will ensure that all the services provided by Recreation and Fitness will continue benefiting UW Tacoma students, staff and faculty into the school year.recreation and Fitness Student Assistants who oversee the Dawg House Lounge are also responsible for checking in and out videogames and providing services for events held in the space. In the Campus Fitness Center staff members ensure that all exercise equipment is being used properly and that everyone utilizing the gym is either a UW Tacoma student, staff or faculty member. In both facilities maintained by Recreation and Fitness the primary duty of the staff is to ensure that all students are using the space in a way that is not damaging to the space, equipment or students. Recreation and Fitness ouwtdoors program focuses on giving students the opportunity to experience the natural beauty of the Pacific Northwest while participating in a fun and challenging outdoor activity. Through the ouwtdoors program UW Tacoma students have gone hiking in the Dungeness Wildlife Reserve, kayaking in Gig Harbor, snowshoeing and cross country skiing in Rainier National Park. The Intramural Sports program is run by the Recreation and Fitness Intramural Coordinator and Student Assistants. Intramurals Coordinator provides a fun and competitive atmosphere in which students can play sports such as basketball, volleyball, flag football and soccer. Local facilities are

2 rented out in and around the community and the Coordinator along with Students Assistant serve as referees and scorekeepers during games. Through partnerships with local businesses Recreation and Fitness also provides free or discounted rates for fitness classes. Rec and Fitness current partners include Barre253, Expand Yoga, The Handlebar Cycling Studio, Edgeworks Climbing Gym and Tacoma Strength Crossfit Gym. All businesses are easily accessible to students by car or public transit and many are even walking distance from campus. Due to the building of the University Y Recreation Center which is estimated to complete construction January 2015 we will need funding for Recreation and Fitness staff members to help run the facility. We are expected to rapidly increase in size so the demand for staff members is our program s top priority. With the funded amount you will ensure that the Recreation and Fitness program will continue to serve our growing campus and student population. Describe your departmental/organizational goals for the current program year ( ), and any outcomes data you have on those goals thus far. (Limit 500 words) To provide student, staff, and faculty the ability to achieve their fitness goals through various fitness programs. This includes partnering with Metro Parks Tacoma to plan outdoor events that utilize the unique environment that surrounds the UW. Events such as kayaking in the Puget Sound, Hiking the Dungeness Spit, and Snowshoeing on Mount Rainier are just a few of the events we have organized. Another example is the use of student feedback to improve the Dawg House and Campus Fitness Center, such as buying new video games, updating weight lifting equipment, and providing access to a personal trainer. These improvements were made by sending all recommendations to the Student Facilities Specialist so they can be evaluated and acted upon if they are feasible. How many students utilize your services, and how does that compare with the prior two years? (Limit 200 words) Over the past two years, we have had a steady increase in the number of students using our services. In , The Campus Fitness Center was utilized by 2,644 students, and during the we estimated around 4,063 students.this year we are currently at 2,350 students, and that number is still growing. Since August 2013, there has been over 450 student visits to the yoga and vinyasa classes offered at Expand Yoga. The Dawg House Student Lounge has had 9,018 students that were utilizing the Recreation and Fitness services in the Dawg House. Since September, the video games and video game equipment that we have made accessible for students in the Dawg House has been checked over 400 times. Our Edgeworks Gold member passes that are available for students in the Campus Fitness Center are greatly demanded. In fact, students have been taking passes per week. Nearly 400 students have participated in our intramural sports program, and we are finding an even greater demand for intramural volleyball which has just started this quarter. Crossfit is now being offered to the students for free, and we have received nearly 40 participating students in just three months. What mechanisms do you have in place to collect feedback on your services and how have you used this assessment data to improve services? (Limit 500 words) We have many areas in which we can collect feedback on our services. For any activities that we put on, we create a survey that asks for feedback for the services that we provided. For example, all of our outdoor trips have a short 4-5 question survey asking about how they liked the trip, what they would change or add to the trip to make it better, suggestions they have, etc. Our recent Edgeworks Climb night trip also had a survey for students to take. We then take the feedback we receive and analyze what we could do to improve the experience for the students. For example, the most consistent feedback that we received from the Edgeworks Climb night was that they would have liked more advertisement for that event and that if there was another one in the future that they would attend. For our climbing event next quarter, we will provide even more notice and advertisement for the students. Also, we have all of the students who attended the first climb night s information so that we can contact them for the next climb night. We do the best that we can within budget and accessibility to address the needs of our students through Recreation and Fitness. We are also in constant contact with the community partners and take feedback and make adjustments that need to be made to ensure that the needs for our students and our community partners are being met. With all the positive changes that our occurring in the Recreation and Fitness department, we are flexible and receptive to the students feedback and suggestions.in the Fitness Center on campus, we encourage students to approach our student staff members with any questions or suggestions that they may have for the fitness center. At the end of the night, the staff members send a report of anything that may need to be fixed or addressed as well as daily duties that they completed. This same system is set up in the Dawg House for student staff members. For example, students had been requesting that we provide intramural volleyball for the students. The staff members then sent this request to the intramurals coordinator and we now have volleyball on Wednesday nights. This has proven to be very popular, with nearly 40 students attending and participating each night. This system has proven to work well and helps us to collect feedback and enhance our services for all the students and faculty at UW-Tacoma. How do proposed services match the core values/mission of your department and the university? (Limit 250 words) Recreation and Fitness is dedicated to developing and maintaining a healthy and social oriented environment, which promotes and enhances the daily lives of its users and complements the University and the University Students and Enrollment Services. Every service provided by Recreation and Fitness centers upon health and fitness as well as provides an environment in which students can interact with their peers. We provide a wide array of services and programs, from crossfit to hot yoga, to reflect and appeal to

3 the diverse learners that attend this institution. Recreation and Fitness has continuously striven to create lasting partnerships that not only benefit the students but the businesses within the South Puget Sound community. Our commitment to providing services that physically, mentally and socially benefit our diverse student population is a direct reflection of not only the mission of our program but of the University of Washington as a whole. What are the most meaningful benefits of your services to students? (Limit 250 words) We offer the following for students, staff, and faculty: Yoga, rock climbing, CrossFit, Barre253, Handlebar Cycling, intramural sports, club sports, expanded hours of operation in the Campus Fitness Center, monthly outdoor events, access to a personal trainer and the use of the Dawg House recreation center. These are all important because it allows students to maintain their physical and mental health during stressful college years. Our goal is to promote a healthy lifestyle and offer various programs to reach the interests of our diverse student body. Required: Please use the followingexcel Spreadsheet ( template to complete your Annual Allocation Budget. The template includes an example of what a budget could look like, but enter only the pertinent information for your program. If you do not have a request in one of the given categories, simply enter "not-applicable" in the narrative column and "$0" in the amount column. If you are unable to open the above spreadsheet, please use the following link: Uploaded File: _Budget_Proposal.xls If the program/service was previously funded by the SAFC, please use the SAFC Budget Summary Template ( and attach a budget summary of current expenditures, encumbrances, and revenue. If you are unable to open the above spreadsheet, please use the following link: Uploaded File: _Budget_Summary_(1).xlsx

4 Next Steps The SAFC will review all submitted proposals and may request a presentation from applicants to further detail proposals and answer questions. Allocations to fund operating budgets are valid and available for expenditure during the ensuing fiscal year only. All unspent and unencumbered funds, at the end of each fiscal year, shall revert to the Contingency fund and shall be carried forward to future allocations. The Committee will release a preliminary program and budget allocation recommendation by late spring quarter. An appeal of the committee's decision on any specific budget request may be made. An appeal must allege a violation of the State Constitution, applicable state laws, applicable university regulations or a misrepresentation of the facts that may invalidate the allocation.the Committee will respond to all allocation appeals in a timely manner. The Committee Chair shall transmit the final annual budget recommendations of the committee with supporting documentation to the Chancellor by mid-may. Any change in the intent of an approved allocation that alters its objectives as originally described and appropriated must have the approval of the Committee before any change occurs. The Committee may place stipulations on the use of funds and/or recommend guidelines in the operations of a program as long as they are in compliance with univerisity policy, state, and federal law. By checking this box, you are confirming that you have read the above and agreed to the SAFC guidelines as well as any terms and conditions implied in this proposal including those imposed by the University of Washington Tacoma. As this document is an offical proposal for funding, you understand that you must follow all of the guidlines as listed above. By submitting this proposal for funds, you also understand that by not following the guidelines, policies, and procedures of this request, your proposal may not be funded in full or part. Any questions regarding this proposal can be directed to Dean Kelly, compliance officer for SAFC, atkellyd@uw.edu (mailto:kellyd@uw.edu). Selected ** Your proposal is not complete until you click next below and press submit ** To view your submissions and their status, please visit "My Involvement" and then "Submissions". Proposals will not be "approved" until all arrangements are made. Press the NEXT button below to submit your proposal. -->

5 SAFC Budget Template * The SAFC committee has the authority to make recommendations or stipulations to your budget request. * See the Legend below for brief descriptions of what belongs in each budget category Category Narrative Personnel Rec and Fitness Student Coordinator SQ and AQ: (17 hours per week x 25 weeks x $11.50 per hour = $4,887.50) Intramural Sports Coordinator SQ and AQ: (17 hours per week x 25 weeks x $11.50 per hour = $4,887.50) Marketing and Promotions Coord SQ and AQ: ( 17 hours per week x 25 week x $11.50 per hour = $4,887.50) Rec and Fitness Student Assist SQ: ( 88 hours per week x 8 weeks x $10.50 per hour = $7,392.00) Rec and Fitness Student Assist AQ: ( 100 hours per week x 12 weeks x $10.50 per hour = $12,600.00) Building Lead/ Managers: ( hours per week x 26 weeks x $11.50 per hour = $30,348.50) Student Assistants (2 positions on during day): ( 178 hours per week x 26 weeks x $10.50 per hour = $48,594.00) Building Lead/ Manager Events: ( 10 hours per week x 26 weeks x $11.50 per hour = $2,990.00) Student Assistant Events: ( 10 hours per week x 26 weeks x $10.50 per hour = $2,730.00) Dawg House Student Lounge WQ and SQ: ( 34 hours per week x 24 weeks x $10.50 per hour = $8,568.00) Amount Requested $127,885 Fringe Benefits x 16.5% = $ $28,974 Travel and Rec and Fitness Student Assist Training SQ: ( 68 hours x 10 assistants x $10.50 per hour = $7,140.00) $47,715 Training Rec and Fitness Student Assist Training AQ: ( 15 hours x 10 assistants x $10.50 per hour = $1,575.00) Building Lead/Manager Training: ( 20 hours per week x 10 positions x 6 weeks x $11.50 per hour = $13,800.00) Student Assistant Training: ( 20 hours per week x 20 positions x 6 weeks x $10.50 per hour = $25,200.00) Supplies Office Supplies: $100 per month x 12 months $1,200 Equipment Video Game consoles, Video games, IM equipment, game supplies $6,500 Events/ IM facility rentals, Outdoor Rec, Community Partnerships, Tickets $18,000 Activities Other Marketing and promotions, Phone lines $2,400 Total $232,674 Personnel (Staffing) Fringe Benefits (Medical, dental, etc ) Professional 34%, Classified 37.7%, Student hourly 16.5% Travel and Training (Conferences, mileage, training, etc...) Supplies (General consumable office supplies) Equipment (Includes durable non-technology office equipment, i.e... Furniture, cabinets, etc ) Events/ Activities (Org activities including set up, take down, event fees, etc) Other (Other misc costs such as copying, phone, fax, membership, outreach, etc )

6 SAFC Budget Summary Template * The SAFC committee has the authority to make recommendations or stipulations to your budget request. * See the Legend below for brief descriptions of what belongs in each budget category Category Award Amount Expensed Encumbered Balance Personnel $69, $32, $36, $0.00 Fringe Benefits $11, $6, $4, Travel and $10, $7, $2, Training 0 Supplies $1, $ $ Equipment $8, $4, $3, Events/ $33, $18, $14, Activities 0 Other $7, $5, $1, Total $140, $76, $64, $0 Personnel (Staffing) Fringe Benefits (Medical, dental, etc ) Professional 34%, Classified 37.7%, Student hourly 16.5% Travel and Training (Conferences, mileage, training, etc...) Supplies (General consumable office supplies) Equipment (Includes durable non-technology office equipment, i.e... Furniture, cabinets, etc ) Events/ Activities (Org activities including set up, take down, event fees, etc) Other (Other misc costs such as copying, phone, fax, membership, outreach, etc )