SECTION 5 ON-BOARDING OVERVIEW
|
|
- Emma Tabitha Simmons
- 5 years ago
- Views:
Transcription
1 SECTION 5 ON-BOARDING OVERVIEW Automatic Processes when an Application is received A Prospective Volunteer that uses the Tax-Aide application: will have a Contacts Record created in the Volunteer Portal will have a Program Volunteer Record created in Under Consideration Status will have a Prospective Volunteer Volunteer Assignment created in the status of Submitted The Prospect will appear on the Prospects report in the District that is assigned for the zip code that the Prospective Volunteer used in their application. A Prospective Volunteer that comes through the General Application or mass upload of contacts made at face-to-face gatherings will not have completed the Tax-Aide application. These Prospective Volunteers: will have a Contacts Record created in the Volunteer Portal will have a Program Volunteer Record created in Prospect Status will have NO Volunteer Assignment. A Prospective Volunteer Assignment will need to be added to the Volunteer Assignments section of the Contacts Record. See Tip Sheet - Add a Prospective Volunteer assignment No matter how the Prospective Volunteer applies, they will appear on the Prospective Volunteer report of the Dashboard. Routing of New Prospective Volunteers All Prospective Volunteers will be routed directly to the District level. District Routing is based on the zip code the Prospect used in their application. Within the new Volunteer Portal a zip code table allows each zip code to be assigned to a district. It is the responsibility of the ADS to notify the National Office of district realignments and needed changes to the zip code table that could affect routing to the appropriate District. Zip codes that have no assigned district will be routed to D00 for the state. The PVS is responsible for the prospects routed to D00 and should determine where the Prospect should ultimately be routed. It is suggested that each state ADS provide the PVS / DCs / ACs a list of central zip codes for each district that can be used when manually routing Prospective Volunteers. See Tip Sheet Change the Routing of a Prospect.
2 Processing Prospective Volunteers It is the DC, or their designee, that reviews the application of the Prospective Volunteer and manages the Prospect, in the new Volunteer Portal, through the screening process. The DC, or their designee, will edit Prospective Volunteer records to reflect the appropriate status of the Prospective Volunteer s Program Volunteer and Volunteer Assignment Status as necessary. See Tip Sheet - Update a Prospective Volunteer Contact Record. NOTE: DO NOT change the program, position, or name of the Volunteer Assignment. End a Prospective Volunteer Assignment By the end of the training cycle, all Prospective Volunteers must have their Volunteer Assignment and Program Volunteer Status resolved. DEPENDENT ON STATE POLICY either the ADS or the DC, or their designee, will assure the status of the Prospective Volunteer is set to either Approved, On Hold, or No Match. See Tip Sheet - End a Prospective Volunteer Assignment Record. Convert Prospective Volunteer to Volunteer Dependent of State Policy either the ADS or the DC, or their designee, will convert the Prospective Volunteer to a Volunteer based on the DC certification report. It is a Best Practice to have the ADS complete this task, but the DC, or their designee, can perform the task with State Management s approval. NOTE: In many states this is a process that must be completed by the ADS. DC, or their designee, should NOT complete these steps unless state policy allows it. Associated Tip Sheets: Add a Prospective Volunteer assignment Change the Routing of a Prospect. Convert Prospective Volunteer to Volunteer End a Prospective Volunteer Assignment Record. Updatie a Prospective Volunteer Contact Record Prospective Volunteer Assignment and Program Volunteer Status
3 CHANGE THE ROUTING OF A PROSPECT Overview: All Prospective Volunteers will be routed directly to the District level. District Routing is based on the zip code the Prospect used in their application. Within the new Volunteer Portal a zip code table allows each zip code to be assigned to a district. Zip codes that have no assigned district will be routed to D00 for the state. The PVS is responsible for determining where the volunteers routed to D00 should ultimately be routed and will change the Route to code in the Prospects record. There are times when a Volunteer cannot work in the District to which they were routed. They may want to volunteer near their employment or there are no positions available in the original district. District Coordinators, or their designees, can change the routing of the Prospect. It is suggested that each state ADS provide the PVS / DCs / ACs a list of central zip codes for each district that can be used when manually routing Prospective Volunteers. The National Office will provide a list of one zip code per state that can be used when routing Prospects to another state. Changing the Route to Field 1. Open the Contact record for the Prospect. 2. Scroll down to the Program Volunteer Section. The Program Route To field is displayed on the far right of the Program Volunteer line 3. Click Edit on the Tax-Aide Program Volunteer record. It is located on the far left of the line 4. In the window that opens, locate Route To in the Right Column. Enter the zip code of the district or state to which the Prospect should be moved. 5. Click Save AARP Foundation Tax-Aide I Volunteer Portal Guide Page 1 of 2
4 Request Direct Deposit 6. The Program Route To is updated to the new district or state AARP Foundation Tax-Aide I Volunteer Portal Guide Page 2 of 2
5 END A PROSPECTIVE VOLUNTEER ASSIGNMENT RECORD Overview: By the end of the training cycle, all Prospective Volunteers must have their Volunteer Assignment and Program Volunteer Status resolved. DEPENDENT ON STATE POLICY either the ADS or the DC, or their designee, will assure the status of the Prospective Volunteer is set to either Approved, On Hold, or No Match. Topics Included: Locate the prospective volunteer Prospective Volunteers who did not complete training or decide not to volunteer: Prospective Volunteers unable to volunteer this season, but can be contacted in the future Locate the prospective volunteer 1. Locate the Contact record of the prospective volunteer. You can either: OR A. Go to the global search field in the upper right-hand corner of the Volunteer Portal page. B. Enter the Volunteer s name in the search field. C. Click Search. D. Find the prospective volunteer s name in the search results. E. Click on the name. A. Go to the Dashboard B. Click anywhere on the Prospective Volunteer list, the Prospective Volunteer Report will open C. Locate the prospective volunteer s name on the report D. Click on the name. AARP Foundation Tax-Aide I Volunteer Portal Guide Page 1 of 2
6 End a Prospective Volunteer Assignment Record Prospective Volunteers who did not complete training or decide not to volunteer Prospective Volunteers that do not complete training, or choose not to volunteer in the Tax-Aide program need to have all their assignment(s) ended with an appropriate Status and their Program Volunteer record ended with a descriptive Status and Reason. Should they reapply in the future, the system will automatically reset the status of the Program Volunteer Record and will add a new Prospective Volunteer assignment. 1. Scroll down to the Volunteer Assignments Section 2. Click Edit at the far left of the Prospective Volunteer Assignment line 3. Change the Status to No Match. 4. Choose an appropriate reason from the No Match Reason dropdown list 5. Click Save 6. Scroll down the Program Volunteer Section 7. Change the Status to Declined 8. Choose an appropriate reason from the Declined Reason dropdown list 9. Click Save Prospective Volunteers unable to volunteer this season, but can be contacted in the future Prospective Volunteers that are not able to volunteer this tax season, but wish to be contacted in the future need to have their access to the Portal ended, and still appear on Prospective Volunteer reports so they can be contacted in future tax years. 1. Scroll down to the Volunteer Assignments Section 2. Click Edit at the far left of the Prospective Volunteer Assignment line 3. Change the Status to On Hold. 4. Click Save 5. Scroll down the Program Volunteer Section 6. Confirm the Status is Under Consideration 7. Click Save, if changes are made Related Tip Sheets Convert Prospective Volunteer to Volunteer AARP Foundation Tax-Aide I Volunteer Portal Guide Page 2 of 2
7 Volunteer Management: Add a New Volunteer Assignment Overview AARP Foundation Tax-Aide volunteers may choose to hold more than one role within the Tax-Aide program. To reflect each of these roles, volunteers are given one Assignment for each role. Topics: Add a Volunteer Assignment Add a Volunteer Assignment 1. Navigate to the Volunteer s Contact record for which you wish to add a new volunteer assignment. 2. Scroll down to the Volunteer Assignments section, and click New Volunteer Assignment. 3. Click on the magnifying glass to the right of the Position field, and type any part of the new assignment name, including (*) into the search box. For example, TA-R02-NY2* will display all positions in NY2, while TA- R02-NY2-D04* will display all positions in District 4 in NY2. 4. Click GO!. 5. Click on the position that you wish to add to update the Position field. 6. Update the Status to Approved. 7. Enter a Start Date by clicking on today s date or using the popup calendar to choose the desired date. 8. Click Save. Note: The Is Active box will be automatically checked in the Volunteer Assignments section next to the new assignment. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 1 of 1
8 On-Boarding: Add a Program Volunteer Assignment Overview A Program Volunteer Assignment should be added by the PVS or DC - or their designee to a Prospective Volunteer s Contact record prior to adding a (Prospective) Volunteer Assignment. Volunteer leaders will receive an error message if they attempt to create or modify a Volunteer Assignment without the appropriate Program Volunteer Assignment. The error message will prompt the volunteer leader to add or update a Program Volunteer record before creating or modifying the Volunteer Assignment; therefore, the Program Volunteer status must be updated before updating the Volunteer Assignment status. Topics: How to Add a Program Volunteer Assignment How to Add a Program Volunteer Assignment 1. Navigate to the Prospective Volunteer s Contact record. 2. Scroll down to the Program Volunteer section. 3. Click New Program Volunteer. 4. In the Program box, select Tax-Aide. 5. Add a Program Start Date based on your state s procedure. 6. Change the Status to Under Consideration. 7. In the Route To box, enter the zip code that corresponds with the area in which the prospect would like to volunteer. 8. Click Save. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 1 of 1
9 On-Boarding: Add a Prospective Volunteer Assignment Overview Prospective Volunteers who apply through the Volunteer Wizard or the General Intake Form will not have a Volunteer Assignment (and will have a Prospect Program Volunteer Status). These prospective volunteers can be found on the Prospective Vol. - Prospect report, and should be given a Prospective Volunteer assignment by the PVS or DC - or their designee before further processing. Topics: Update the Program Volunteer Status Add a Prospective Volunteer Assignment Update the Program Volunteer Status 1. Navigate to the Prospective Volunteer s Contact record. 2. Scroll down to the Program Volunteer section, and click Edit next to the Tax-Aide Program Volunteer record you wish to update. 3. Update the Status to Under Consideration. 4. Add a Program Start Date based on your state s procedure. 5. Click Save. Add a Prospective Volunteer Assignment 1. Scroll down to the Volunteer Assignments section of the prospect s Contact record, and click New Volunteer Assignment. 2. Click on the magnifying glass to the right of the Position field, and type Prospective Volunteer, or Prospective* into the search box. 3. Click GO!. 4. Click on the Prospective Volunteer position from the results that populate. 5. Update the Status to Submitted. 6. Click Save. Note: Volunteer leaders will receive an error message if they attempt to create or modify a Volunteer Assignment without the appropriate Program Volunteer Assignment; therefore, the Program Volunteer status must be updated before updating the Volunteer Assignment status. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 1 of 1
10 On-Boarding: Aligning the Program Volunteer Status with the Volunteer Assignment Status Overview It is the DC, or their designee, who reviews a prospective volunteer s application and manages their (Prospective) Volunteer Assignment Status through the screening process, based on the Prospect s progress toward certification. Topics: Updating a (Prospective) Volunteer s Program Volunteer Status and Volunteer Assignment Status throughout the Screening and On-Boarding Processes Updating a (Prospective) Volunteer s Program Volunteer Status and Volunteer Assignment Status throughout the Screening and On-Boarding Processes A Program Volunteer Assignment should be added by the PVS or DC - or their designee to a Prospective Volunteer s Contact record prior to adding a (Prospective) Volunteer Assignment. Volunteer leaders will receive an error message if they attempt to create or modify a Volunteer Assignment without the appropriate Program Volunteer Assignment. The error message will prompt the volunteer leader to add or update a Program Volunteer record before creating or modifying the Volunteer Assignment; therefore, the Program Volunteer status must be updated before updating the Volunteer Assignment status. The Program Volunteer status and Volunteer Assignment status must always remain in sync. The table below describes the correct status for the Program Volunteer Record and the Volunteer Assignment throughout the life-cycle of a prospective volunteer. Program Volunteer Status Volunteer Assignment Status Update Process Notes Prospect N/A Automatically assigned when a prospective volunteer applies through the Volunteer Wizard or General Intake Form. A Volunteer Assignment is not created, and must be added prior to further processing (see On-boarding: Add a Prospective Volunteer Assignment). Under Consideration Submitted Automatically assigned when a prospective volunteer applies through the Tax-Aide Application. The prospect will appear on the Prospective Vol. Submitted and Prospective Vol. Total dashboards and reports. The Submitted Volunteer Assignment status indicates that a prospect has yet to be contacted for an initial interview. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 1 of 3
11 On-Boarding: Aligning the Program Volunteer Status with the Volunteer Assignment Status Program Volunteer Status Volunteer Assignment Status Update Process Notes Under Consideration Candidate Updated by the DC - or their designee - to indicate that the prospect is undergoing review and training to become an active volunteer. No Start Date is entered. The prospect will appear on the Prospective Vol. Candidate and Prospective Vol. Total Under Consideration Approved Updated by the DC - or their designee to indicate that the prospective volunteer is scheduled for training or has started training. A Start Date is necessary when these statuses are used to create an Active assignment. The prospect will appear on the Prospective Vol. Approved and Prospective Vol. Total. The prospect can be invited to the Portal and access OneSupport Help Center. Under Consideration On Hold Updated by the DC - or their designee to indicate a temporary stop to candidacy. No Start Date is entered; if one exists it must be removed. The prospect will appear on the Prospective Vol. On Hold and Prospective Vol. Total. The On Hold status is used track prospective volunteers who are unable to complete the certification process for the current tax year, but are good candidates for the future. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 2 of 3
12 On-Boarding: Aligning the Program Volunteer Status with the Volunteer Assignment Status Program Volunteer Status Volunteer Assignment Status Update Process Notes At this time, a report does not exist to identify prospects with a volunteer assignment of No Match. The No Match status does not prevent the prospect from applying for the same - or another - position, in the future. Declined No Match Updated by the DC - or their designee to indicate a Prospect is Not a Match for the Position. No Start Date is entered. The No Match status requires a Reason Code be selected. The Reason Codes used by Tax-Aide are: Stopped Responding or No Longer Interested Failed Background/Reference Check (only MA1) Did Not Complete/Pass Training or Certification Poor Communication Skills Displayed During Interview No Position Currently Available Skills/Experience Do Not Match Volunteer Role Duplicate Volunteer Approved Updated by the ADS or the DC - or their designee to indicate that the prospective volunteer has met the requirements to become a volunteer with Tax-Aide. An End Date is entered on the prospective volunteer assignment and a Start Date is entered on the volunteer assignment. The prospective volunteer assignment is ended and the Program Volunteer status is updated to Volunteer. A new volunteer assignment is added to reflect the position that the volunteer will hold. The volunteer will appear on the Volunteer report. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 3 of 3
13 On-Boarding: Convert a Prospective Volunteer to a Volunteer Overview Either the ADS or the DC - or their designee - will convert the prospective volunteer to a volunteer, based on the DC certification report. It is best practice to have the ADS complete this task, but the DC (or their designee) can perform the task with state management approval. Topics: Update the Program Volunteer Record End the Prospective Volunteer Assignment Add a New Volunteer Assignment Send Access Notification to the Volunteer o Volunteer Data Validation o Confirmation of Sent Invitation Update the Program Volunteer Record 1. Navigate to the prospective volunteer s Contact record. 2. Scroll down to the Program Volunteer section, and click Edit to the left of the Tax-Aide Program volunteer record you wish to update. 3. Update the Status field to Volunteer to indicate certification had been completed. 4. Enter a Program Start Date to represent volunteer s commencement of active service. 5. Click Save. End the Prospective Volunteer Assignment 1. Scroll down to the Volunteer Assignments section on the Contact record. 2. Click Edit next to the Tax-Aide Prospective Volunteer assignment. 3. Enter an End Date for the assignment by clicking on today s date or using the popup calendar. The date should reflect the date of notification that the Prospect has met their Certification requirements. 4. The Status should have previously been set to Approved and a Start Date added during the screening process. If it has not, change Status to Approved and add an appropriate Start Date. AARP Foundation Tax-Aide Volunteer Portal Guide 12/21/16 Page 1 of 3
14 On-Boarding: Convert a Prospective Volunteer to a Volunteer 5. Click Save. Add a New Volunteer Assignment 1. Scroll down to the Volunteer Assignment section, and click New Volunteer Assignment. 2. Enter the volunteer s Position by clicking the lookup icon to the right of the box and searching for the assignment provided by the DC. Typically, the position the program with the Counselor or Client Facilitator title (i.e. TA-R03-VA1-D02-S Counselor). 3. Change the Status to Approved. 4. Add a Start Date by clicking on today s date or using the popup calendar to choose the desired date. 5. Click Save. Note: The Active checkbox located in the Volunteer Assignment section - is automatically checked when the Volunteer Assignment Status is Approved and the Program Volunteer Status is Volunteer. Volunteer leaders will receive an error message if they attempt to create or modify a Volunteer Assignment without the appropriate Program Volunteer Assignment. The error message will prompt the volunteer leader to add or update a Program Volunteer record before creating or modifying the Volunteer Assignment; therefore, the Program Volunteer status must be updated before updating the Volunteer Assignment status. AARP Foundation Tax-Aide Volunteer Portal Guide 12/21/16 Page 2 of 3
15 On-Boarding: Convert a Prospective Volunteer to a Volunteer Send Access Notification to the Volunteer An access notification is an invitation with instructions on how to access the Portal for the first time. If the volunteer has already received an Invitation to Access the AARP Volunteer Portal, no further action is required. 1. Navigate to the Contact record of the volunteer needing an invitation. 2. Scroll down to the Program Volunteer section and click on their Tax-Aide Program Volunteer ID. 3. Click the Send Access Notification button to send an invitation. Volunteer Data Validation Clicking the Send Access Notification button produces a data validation window, showing the data check between the volunteer s AARP.org and Portal information. This process ensures that the volunteer will not encounter issues when attempting to login to the Portal. A message will indicate whether the invitation was successfully sent. An invitation will fail to send if the volunteer has previously accessed the Portal, their mailing address is not standardized within the Portal, an active volunteer assignment does not exist, or if a data issue exists between their AARP.org and Portal information. If an invitation fails to be sent, instructions will be provided on how to proceed. Confirmation of Sent Invitation Send access notifications are recorded in the Activity History section of a volunteer s Contact record. Volunteer leaders with read-only and edit permissions can see these entries, but only for those notifications that they sent. 1. Scroll down to the Activity History on the Contact record of the volunteer to which you sent an access notification. 2. To see the text of the personalized , click on the subject of the . AARP Foundation Tax-Aide Volunteer Portal Guide 12/21/16 Page 3 of 3
16 On-Boarding: Update a Prospective Volunteer Assignment Status Overview The DC - or their designee is responsible for editing prospective volunteer Contact records to reflect the appropriate status of the Volunteer Assignment and ensure that it is in alignment with their Program Volunteer status. Topics: Navigate to the Prospect s Contact Record Update the Volunteer Assignment Status Navigate to the Prospect s Contact Record 1. Navigate to the Dashboards tab, and click anywhere in the Prospective Vol. Submitted list to open a report of Tax- Aide prospective volunteers who have a volunteer assignment status of Submitted (and a Program Volunteer status of Under Consideration). 2. Locate and click on the name of the prospect for which you wish to update their prospective volunteer assignment status. Update the Volunteer Assignment Status 1. Scroll down to the Volunteer Assignments section of the prospect s Contact record. 2. Click Edit next to the Tax-Aide Prospective Volunteer position. 3. Change the Assignment Status as needed to Candidate, Approved, On Hold or No Match and click on Save. For details on when each status should be used, consult On-Boarding: Aligning the Program Volunteer Status with the Volunteer Assignment Status. AARP Foundation Tax-Aide Volunteer Portal Guide 12/2/16 Page 1 of 1
17 Prospective Volunteer Record Management - Flow Chart Section 5 -Portal Guide Program Volunteer Status Volunteer Assignment Status 1. Prospect applies Under Consideration (automatic) Submitted (automatic) 2. DC/AC does contact & screening Under Consideration Update to "Candidate" 3. DC/AC approves prospect for training or training started Under Consideration Update to "Approved" 4. Training completed; DC/AC sends Certification to ADS ADS updates to "Volunteer" w start & end date Approved 5. DC/AC ends "prospect" assignment Volunteer Add end date, i.e. certification date 6. DC/AC adds new assignment(s) Volunteer Add a new assignment for every position at every site worked 7. DC/AC sends Portal access notification if not yet done Volunteer Active as-- Counselor, CF,ERO, etc. If prospect doesn't complete training/drops out DC changes status to "Declined" with reason DC changes assignment to "No Match" with reason If prospect can't join current season but potential Under Consideration (no change) DC changes to "On Hold" candidate for future Existing Volunteer Record Management - Flow Chart Section 7 - Portal Guide Program Volunteer Status Volunteer Assignment DC/AC ends a current assignment Volunteer Edit assignment line with an end date DC/AC adds a new assignment Volunteer Add new assignment with a start date DC/AC Re-instates previous assignment Volunteer Add new assignment for previous position with start date DC/AC sends Access Notification to Portal if needed Volunteer Active as--counselor, CF, ERO, LC, etc. Volunteer departs or retires from program ADS updates to "Retired" ADS ends all assignments Volunteer Deceased ADS contacts National via Submit a request Volunteer transfers to another District ADS/PVS handles ADS/PVS handles Volunteer transters to another Split State ADS/PVS handles ADS/PVS handles LAK -- Nov 2016
Reimbursements: Submit a Flat Rate Reimbursement
Reimbursements: Submit a Flat Rate Reimbursement Overview Tax-Aide volunteers may elect to receive a one-time, flat-rate expense reimbursement for which volunteers receive $35 and volunteer leaders receive
More informationPost-Production, Visual Effects and Digital Animation Grant GUIDE TO APPLICATION SUBMISSION
Post-Production, Visual Effects and Digital Animation Grant GUIDE TO APPLICATION SUBMISSION Introduction This guide will assist Post-Production, Visual Effects and Digital Animation Grant (PPG) applicants
More informationVolunteer Community Centre Administrator User Guide Created: May 16, 2014
Volunteer Community Centre Administrator User Guide Created: May 16, 2014 Overview The Jumpstart Volunteer Administrator (Volunteer Administrator) manages the entire volunteer experience for an event.
More informationecrt System 4.5 Training
ecrt System 4.5 Training The Work List The Work List is displayed immediately after you log into the system. This screen lists the tasks that require attention. The Statements Awaiting Certification list
More informationHOW TO SUBMIT AN APPLICATION TO THE AMERICAN HEART ASSOCIATION. Grants Officer Dashboard
HOW TO SUBMIT AN APPLICATION TO THE AMERICAN HEART ASSOCIATION The grants officer is responsible for completing the submission of the application to the American Heart Association (AHA). It is very important
More informationPurpose: To create a record capturing key data about a submitted proposal for reference and reporting purposes.
Kuali Research User Guide: Create Institutional Proposal Version 4.0: vember 206 Purpose: To create a record capturing key data about a submitted proposal for reference and reporting purposes. Trigger
More informationPCORI Online. Training for Pre-Award Management System April 2017
PCORI Online Training for Pre-Award Management System April 2017 2 Why Change? The new PCORI Online platform will enable Applicants to easily submit a Letter of Intent (LOI) and subsequent full Application
More informationCreating A Patient Portal Link From More Patient Button
Creating A Patient Portal Link From More Patient Button Go to More Patient and click on the Export PHI tab. From this tab, click on Create Patient Portal Link. Note: Allow Internet Based Delivery Of Reminders
More informationAWCTS SYSTEM RELEASE NOTES
Release Date: June 2017 Release Number: v 2.8.12 Release Summary The 2.8.12 release of the Army Warrior Care & Transition System (AWCTS) consists of bug fixes and enhancements. If you have questions or
More informationOverview What is effort? What is effort reporting? Why is Effort Reporting necessary?... 2
Effort Certification Training Guide Contents Overview... 2 What is effort?... 2 What is effort reporting?... 2 Why is Effort Reporting necessary?... 2 Effort Certification Process: More than just Certification...
More informationEffort Coordinator Training. University of Kansas Summer 2016
Effort Coordinator Training University of Kansas Summer 2016 Agenda 1. Effort Reporting Overview 2. Effort Workflow and Basic Information 3. Effort Coordinator: Pre-Review 4. PI/Self-Certifier: Certification
More informationGrants Module Guide. Table of Contents
Table of Contents Welcome to the Grants Module... 2 Introduction... 2 Free Evaluation Trial... 2 Ordering the Grants Module... 2 Accessing the Module... 3 Getting Started... 3 Review Your Qualified Clubs
More informationOCF Grants Portal Frequently Asked Questions
OCF Grants Portal Frequently Asked Questions For step-by-step instructions on how to use the Grants Portal and apply for a grant, please visit the grant program s web page at oregoncf.org or the sidebar
More informationUser Guide. Shortlisting Advertised Job
User Guide Shortlisting Advertised Job Brief Document Description Overview This User Guide explains how to review applications and shortlist using the erecruitment system for an advertised job. About this
More informationGo! Guide: Adding Medication Administration History
Go! Guide: Adding Medication Administration History Introduction Past medication administrations are often an integral part of a patient scenario. It may be important for students to review the patient
More informationLOGIN TO INFINITE CAMPUS: A. In Chrome or Firefox, copy and paste the following URL and hit return and the IC login window will open
A staff member that has been given IC rights to review and approve the application. Usually Office Support or staff member certified in Census/Enrollment. The staff member can only approve applications
More informationEmployee Matching Gift Program Online Registration and Application Guide
TABLE OF CONTENTS Registering and Accessing the Online Matching Gift System 2 Starting and Submitting a Matching Gift Application 5 Viewing Your Matching Gift Status and History 8 Nonprofit Gift Confirmations
More informationFind & Apply. User Guide
Find & Apply User Guide Version 2.0 Prepared April 9, 2008 Grants.gov Find and Apply User Guide Table of Contents Introduction....3 Find Grant Opportunities...4 Search Grant Opportunities...5 Email Subscription...8
More informationMobile App Process Guide
Mobile App Process Guide Agency Setup and Management Copyright 2018 Homecare Software Solutions, LLC One Court Square 44th Floor Long Island City, NY 11101 Phone: (718) 407-4633 Fax: (718) 679-9273 Document
More informationUser Guide on Jobs Bank Portal (Employers)
User Guide on Jobs Bank Portal (Employers) Table of Contents 1 INTRODUCTION... 4 2 Employer Dashboard... 5 2.1 Logging In... 5 2.2 First Time Registration... 7 2.2.1 Organisation Information Registration...
More informationNavigate to the Application
PCORI Online Cheat Sheet: Application Submission Updated as of 12/1/2017 Important Reminders This Cheat Sheet provides guidance on how to: Navigate to an Application Update and Submit the Application for
More informationAPPLICANT DISPOSITION REQUIREMENTS
OHR Recruiting Job Aid Applicant Disposition Requirements 11/24/2014 APPLICANT DISPOSITION REQUIREMENTS Use this table to guide you in updating applicant dispositions during the recruiting process. Governmental
More informationFirewise Online Management Portal Training Document. Resident Leaders
Firewise Online Management Portal Training Document Resident Leaders How do I submit my annual renewal criteria? 1. Login to your account at portal.firewise.org 2. To begin the application renewal process,
More informationMPF Philanthropy Community User Guide
MPF Philanthropy Community User Guide Table of contents MPF Community Login Pages... 2 How to Register to MPF Community... 2 How to Login to MPF Community... 2 How to Reset Password on MPG Community...
More informationKansas University Medical Center ecrt Department Administrator Training. June 2008
Kansas University Medical Center ecrt Department Administrator Training June 2008 KUMC Process Timeline Effort Reporting Period 3 Week Pre-Review Period 3 Week Certification Period Post Certification Period
More informationMEDICAL SPECIALISTS OF THE PALM BEACHES, INC. Chronic Care Management (CCM) Program Training Manual
MEDICAL SPECIALISTS OF THE PALM BEACHES, INC. Chronic Care Management (CCM) Program Training Manual September 2017 Table of Contents CCM PROGRAM OVERVIEW... 4 3 STEPS TO BEGIN CCM:... 5 Identify the Patient...
More informationEducational Grant and Outcomes Database User Guide
Educational Grant and Outcomes Database User Guide June 06 Table of Contents Getting Started System Tips and Useful Hints p.3 Where to Find Us p.4 Logging in as a Registered User p.5 Registering as a First-Time
More informationWelcome to a tutorial on the abstract submission process for the 2015 AGU Fall Meeting.
Welcome to a tutorial on the abstract submission process for the 2015 AGU Fall Meeting. Please take a few moments to review this tutorial and become oriented with the 2015 process. Table of Contents Before
More informationNational Verifier Training: Eligibility. November 8, 2017
National Verifier Training: Eligibility November 8, 2017 1 Housekeeping Audio is available through your computer s speakers The audience will remain on mute Enter questions at any time using the Questions
More informationThe Embark Campus Admissions Portal
The Embark Campus Admissions Portal Introduction Dear Boren Awards Campus Representative, Welcome to the Embark Campus Admissions Portal. In this portal you can: View a list of in-progress and submitted
More informationSevocity v.12 Patient Reminders User Reference Guide
Sevocity v.12 Patient Reminders User Reference Guide 1 877 877-2298 support@sevocity.com Table of Contents Product Support Services... 2 About Sevocity v.12... 2 Icons Used... 2 About Patient Reminders...
More informationUser Guide on Jobs Bank Portal (Employers)
User Guide on Jobs Bank Portal (Employers) Table of Contents 4 Manage Job Postings... 3 4.1 Create Job Posting... 3 4.1.1 Publish Job Posting... 10 4.2 Create Job Posting As Third Party Employer... 11
More informationTMS Platform Jobs JOBS
JOBS The tab gives you the ability to: View current and previous job postings Edit or refresh postings Post new positions Remove positions that have been filled Note: This feature may only be available
More informationPoint of Care: Medication Pass with Pre-Pour
Point of Care: Medication Pass with Pre-Pour This manual covers completion of a Medication Pass with Pre-Pour in Point of Care. Click the Pre-Pour icon on the Point of Care home screen. Enter the time
More informationQuick Reference. Virtual OneStop (VOS) Individual User Logging In. My Workspace* (My Dashboard ) Settings and Themes. Quick Menu*
Virtual OneStop (VOS) Individual User Logging In If you don t have an account: Click the link Not Registered? on the Home page, near the Sign In button, (name may vary, but will include Register in the
More information2018 AANS Annual Scientific Meeting Abstract Instructions
1. Visit MyAANS and login. Enter in your user ID and password. If you forgot your user ID and/or password, please use the Login Help link. 2. Click the My Meetings icon for the dropdown box, and select
More informationDEPARTMENT OF COUNSELOR EDUCATION AND FAMILY STUDIES. LiveText Field Experience Manual Practicum & Internship
DEPARTMENT OF COUNSELOR EDUCATION AND FAMILY STUDIES LiveText Field Experience Manual Practicum & Internship 2018-2019 1 Table of Contents Introduction...3 How To Purchase LiveText...3 How To Register
More informationTo find a PO to move to an invoice, from the Main Menu:
Upon receipt of a Purchase Order (PO), submitting a Purchase Order Acknowledgement (POA) and issuing an Advance Shipment Notification /Service Completion Notification (ASN/SCN), it is time to submit an
More informationGo! Guide: Medication Administration
Go! Guide: Medication Administration Introduction Medication administration is one of the most important aspects of safe patient care. The EHR assists health care professionals with safety by providing
More informationSite Manager Guide CMTS. Care Management Tracking System. University of Washington aims.uw.edu
Site Manager Guide CMTS Care Management Tracking System University of Washington aims.uw.edu rev. 8/13/2018 Table of Contents INTRODUCTION... 1 SITE MANAGER ACCOUNT ROLE... 1 ACCESSING CMTS... 2 SITE NAVIGATION
More informationBack Office-General Quick Reference Guide. Enter a Home Health Referral
Back Office-General Quick Reference Guide Enter a Home Health Referral Table of Contents Enter a Referral... 3 Common Buttons & Icons... 3 Enter a New Referral... 4 Document Basic Info... 5 Document Demographics...
More informationCommunity Involvement Platform Employee User Guide
Community Involvement Platform Employee Table of Contents Click on the section to learn more. Set up a Profile Find a Charity Log New Hours Create Event (Recruit) Search for a Volunteer Event Participate
More informationTrigger / Timing / Frequency: When a new award is received by the University and OSP determines that the award can be accepted.
Kuali Research User Guide: Create a New Parent Award Version October 06 Purpose: To create a new parent award record in the system. Trigger / Timing / Frequency: When a new award is received by the University
More informationAdvanced Travel/Reimbursement Training
Advanced Travel/Reimbursement Training Agenda Travel Authorizations (TA) Entry issues TA Queries Expense Reports (ER) Expense Reports (ER) Linking TA s Student travel & reimb Reviewing Expense Types Identifying
More informationQuick Reference Card Basic
Process: Use this procedure to post mid-term or final grades via the myuk portal All students MUST be assigned a grade in the final grading period BEFORE the grade roster may be submitted to the Registrar
More informationOptima POC PARTICIPANT GUIDE
Optima POC Point of Care PARTICIPANT GUIDE 2017 Optima Healthcare Solutions Page 1 CONTENTS CONTENTS... 2 ABOUT THIS GUIDE... 3 LEARNING OUTCOMES... 4 1. ACCESSING POINT OF CARE... 5 2. CLOCKING IN...
More informationAbbVie Grant Management System (GMS) Requestor Training, Grant Request Training: General Program Support
AbbVie Grant Management System (GMS) Requestor Training, Grant Request Training: General Program Support After Reviewing this Module, You Will be Able to: Log Onto the GMS Setting up Your Security Password
More informationScheduling Process Guide
HHAeXchange Scheduling Process Guide Scheduling and Adjusting Visits Copyright 2017 Homecare Software Solutions, LLC One Court Square 44th Floor Long Island City, NY 11101 Phone: (718) 407-4633 Fax: (718)
More informationElectronic Visits (evisits)-providers. Corporate Office Mc Gillivray Blvd., Suite 200 Vancouver, WA 98683
Electronic Visits (evisits)-providers Corporate Office 16703 Mc Gillivray Blvd., Suite 200 Vancouver, WA 98683 Table of Contents General Information:...4 Patient evisit eligibility:...4 Fees for evisits:...4
More informationPeopleSoft Recruiting Solutions
PeopleSoft Recruiting Solutions Student Job Posting January 22, 2013 Recruiting Solutions (Rec Sol) replaced Y-Careers for all on-campus job postings effective December 10, 2012 o Y-Careers is now the
More informationEFIS. (Education Finance Information System) Training Guide and User s Guide
EFIS (Education Finance Information System) Training Guide and User s Guide January 2011 About this Guide This guide explains the basics of using the Education Finance Information System (EFIS). The intended
More informationRecruiting Solutions 9.1 User Guide
Recruiting Solutions 9.1 User Guide Updated 9/15/2015 www.hr.uconn.edu IMPORTANT: Hire Request is not submitted for approvals until both steps are completed. In order to submit the hire in SmartHR, the
More informationCreating a New Opportunity in PRM Partner View 11/4/14
C R E A T I N G A N E W O P P O R T U N I T Y J O B A I D Creating a New Opportunity in PRM Partner View 11/4/14 Avaya Proprietary. Use pursuant to Company instructions Printed copies are not controlled.
More informationUser s Guide. QualityMetric Incorporated, Lincoln, RI
User s Guide QualityMetric Incorporated, Lincoln, RI Version 6.0 September 2012 Smart Measurement System Table of Contents Page i Table of Contents Chapter 1 About the Smart Measurement System 1 Chapter
More informationMinnesota Housing LTH & DHS LTH SSF (Support Services Only) HMIS User Guide
Minnesota Housing LTH & DHS LTH SSF (Support Services Only) HMIS User Guide Purpose: To provide supplemental data entry and reporting instructions specific to Minnesota Housing LTH & DHS LTH SSF. Contents
More informationApplicant User Guide
Office of Certification and Professional Preparation Process for Renewal/Conversion/Permanent Professional Teaching, Student Support, and Administrative Certificates (Form 4) Applicant User Guide Last
More informationInstructions for Navigating Your Awarded Grant
Instructions for Navigating Your Awarded Grant proposalcentral s Post-Award allows grantees to submit progress reports, project documents, financial/budget information, communicate with the funding organization,
More informationGrant Program
Preventive Controls Alliance Training Grant Program http://afdo.org/pcgrants REPORTING AND REIMBURSEMENT INSTRUCTIONS CALENDAR YEAR 2017 Providing funds for state, local, tribal, and territorial food safety
More informationAWCTS SYSTEM RELEASE NOTES
Release Date: 18 November 2017 Release Number: v 2.8.14 AWCTS SYSTEM RELEASE NOTES Release Summary The 2.8.14 release of the Army Warrior Care & Transition System (AWCTS) consists of bug fixes and enhancements.
More informationMedical Assistance Provider Incentive Repository. User Guide. For Eligible Hospitals
Medical Assistance Provider Incentive Repository User Guide For Eligible Hospitals February 25, 2013 Contents Introduction...1 Before You Begin...2 Complete your R&A registration... 2 Identify one individual
More informationSlide 1: Creator Role Introduction: Student Notice of Awards help tutorial for My Created Awards.
Slide 1: Creator Role Introduction: Student Notice of Awards help tutorial for My Created Awards. Slide 2: Example of email received by the creator: Email Heading: You have created the following Student
More informationGuideline Complex Care Management Documentation in Valence Care Manager
Title: RN, Complex Care Management Purpose: Provide consistent and systematic documentation of all contact with Complex Care Management cases. Scope: Complex Care Management referrals, encounters, enrollments,
More informationWelcome to a tutorial on the abstract submission process for the 2014 AGU Fall Meeting.
Welcome to a tutorial on the abstract submission process for the 2014 AGU Fall Meeting. NOTE: The abstract submission site is NEW this year. Please take a few moments to review this tutorial and become
More informationTHE DRA S GUIDE TO ERA
THE DRA S GUIDE TO ERA Updated: 11/8/2017 Contents I. Getting Started 2 How do I log in to era?... 2 How do I find and open proposal records?... 2 II. Proposals 4 PT Navigation... 4 How do I find the status
More informationPATIENT PORTAL USERS GUIDE
PATIENT PORTAL USERS GUIDE V 5.0 December 2012 eclinicalworks, 2012. All rights reserved Login and Pre-Registration Patients enter a valid Username and secure Password, then click the Sign In button to
More informationTable of Contents INTRODUCTION NEW APPLICATION GETTING STARTED POST SUBMISSION. Return to Table of Contents
External User Guide Table of Contents INTRODUCTION GETTING STARTED Mission Statement Commitment to Research G Vision Investigator/Sponsor Responsibilities Visiontracker Web Portal Registration New User
More informationTable of Contents. System Web Address: widot.blackcatgrants.com
System Web Address: widot.blackcatgrants.com Table of Contents Section 1: Introduction... 3 1.1 What is the BlackCat Grant Management System?... 3 1.2 This User Guide... 3 Section 2: Getting Started...
More informationRelease Notes - Version (DRAFT) Release Date: 09/03/2011
Release Notes - Version 3.0.8 (DRAFT) Release Date: 09/03/2011 Please Sync all Off-Line Charting Prior to the Release Human Resources Tracking - Enhanced Human Resources Related Links have been added to
More informationC. The Assessment Wizard
C. The Assessment Wizard The Assessment Wizard in CAPS 2 is used to record service eligibility determination information. The Assessment Wizard information is only one part of the three components of a
More informationAWCTS SYSTEM RELEASE NOTES
Release Date: 18 February 2017 Release Number: v 2.8.11 AWCTS SYSTEM RELEASE NOTES Release Summary The 2.8.11 release of the Army Warrior Care & Transition System (AWCTS) consists of bug fixes and enhancements.
More informationReference Guide for Applicants
Grants Ontario System Reference Guide for Applicants Please inform us if you need a different format or other accommodation to access this information. Version Date: July 2017 Table of Contents Introduction...
More informationOB/GYN Office Staff: Proposing PowerPlans (Order Sets)
Labor & Delivery Power Plans Affiliate Providers OB/GYN Office Staff: Proposing PowerPlans (Order Sets) Overview of Process: 1. Instruct your OB patient at 30-32 weeks to call Intermountain Patient Account
More informationUser Guide. Online CEM Upgrade Application. June Version 1.1. International Association of Emergency Managers. 201 Park Washington Court
Online CEM Upgrade Application User Guide June 2016 Version 1.1 International Association of Emergency Managers 201 Park Washington Court Falls Church, VA 22046 www.iaem.com 2014 IAEM all rights reserved.
More informationUse the following to enter new patients into Horizon and to establish a patient for a pending admission. All referrals will be entered into Horizon.
REFFERAL AND INTAKE SUMMARY Use the following to enter new patients into Horizon and to establish a patient for a pending admission. All referrals will be entered into Horizon. ROLES Supervisor/Nurse The
More informationPsychiatric Consultant Guide CMTS. Care Management Tracking System. University of Washington aims.uw.edu
Psychiatric Consultant Guide CMTS Care Management Tracking System University of Washington aims.uw.edu rev. 8/13/2018 Table of Contents TOP TIPS & TRICKS... 1 INTRODUCTION... 2 PSYCHIATRIC CONSULTANT ACCOUNT
More informationCompleting a Medication History Inpatient Nurses
Completing a Medication History Inpatient Nurses Inpatient nurses may complete a medication history completing the following steps: Open the patient s chart Click the Ad hoc button Double click the Nursing
More informationCayuse IRB for Researchers
Cayuse IRB for Researchers 2 Table of Content What is CayuseIRB.. 3 Submission Workflow Chart. 5 Logging In.. 6 Dashboard. 8 Creating an Initial Review Request 10 Completing Forms.13 Determinations.. 29
More informationUsing PowerChart: Organizer View
Slide Agenda Caption 3 1. Finding and logging into PowerChart 2. The Millennium Message Box 3. Toolbar Basics 4. The Organizer Toolbar 5. The Actions Toolbar 4 6. The Links toolbar 7. Patient Search Options
More informationSigmaCare Care Management
This document will walk a Nurse through all SBAR tasks in SigmaCare, including: Adding a new SBAR from Resident Summary Page 1 Adding a new SBAR from an open Stop and Watch Page 2 SBAR Entry... Page 3
More informationEdith Cowan University Research Management System. Reviewing Research Proposals in ECURMS: A guide for Associate Deans (Research)
Research Management System Reviewing Research Proposals in ECURMS: A guide for Associate Deans (Research) V5 - November 2016 Contents Introduction... 2 Processes... 2 Expression of Interest... 2 Pre-submission...
More informationMedical Assistance Provider Incentive Repository. User Guide. For Eligible Hospitals
Medical Assistance Provider Incentive Repository User Guide For Eligible Hospitals February 25, 2013 Contents Introduction... 3 Before You Begin... 3 Complete your R&A registration.... 3 Identify one individual
More informationReview Student Applicants and Create Hiring Proposal
Review Student Applicants and Create Hiring Proposal **All applicant review and hiring proposals must be completed using the Student Department Manager role. 1. Upon login, user will default to the Applicant
More informationEMIRATES FOUNDATION USER MANUAL. Interns Manual
EMIRATES FOUNDATION USER MANUAL Interns Manual Table of Contents 1. Registration.2 2. Create Your CV 4 3. Dashboard.9 4. Search Internships.11 5. Email Alerts 14 Interns Manual 1. Registration In order
More informationCertification of Employee Time and Effort
Procedure: Policy: Number: Completing a Personnel Activity Report (PAR) Certification of Employee Time and Effort GP1200.3 ( ) Complete Revision Supersedes: Page: ( ) Partial Revision Page 1 of 21 ( X
More informationProvider User Guide. Intensive Case Management Enhancements via NaviNet
Provider User Guide Intensive Case Management Enhancements via NaviNet December 2017 Provider Guide: Intensive Case Management Program Table of Contents About the Intensive Case Management (ICM) Program...
More informationAIRPORT SPONSOR USER GUIDE
AIRPORT SPONSOR USER GUIDE Table of Contents Section 1: Introduction... 2 1.1 What is BlackCat Grant Management System?... 2 1.2 This User s Guide... 2 Section 2: Getting Started... 3 2.1 User Access...
More informationCREATING A JOB OPENING EXISTING OR NEW POSITION Quick Guide. Creating a Job Opening. Recruiting Solutions
The following provides instruction on how to create an online Job Opening (formerly known as Job Requisition) to fill an existing position (which may be vacant) or a new position. For Emergency Hires,
More informationCare Management User Guide for Dashboards and Alerts. December 21, 2016
Care Management User Guide for Dashboards and Alerts December 21, 2016 Table of contents User Guide Care Management Dashboard and Alerts What are Care Management Alerts and Care Management Dashboards?...
More informationTeacher Guide to the Florida Department of Education Roster Verification Tool
Teacher Guide to the 2016-17 Florida Department of Education Roster Verification Tool Table of Contents Overview... 1 Timeline... 1 Contact and Help Desk... 1 Teacher Login Instructions... 2 Teacher Review,
More informationPartner Portal Guidance: Master Data
Partner Portal Guidance: Master Data For Country Coordinating Mechanisms Grant Operating System (Disbursements Release) 1 October 2017 Geneva, Switzerland 1 Scope of Disbursements Release: Principal Recipient
More informationSOUTH CAROLINA DEPARTMENT OF TRANSPORTATION Office of Public Transit. Grants Management System (GMS) User Guide
SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION Office of Public Transit Grants Management System (GMS) User Guide Table of Contents User Accounts... 3 Create User Accounts... 3 Login Procedure... 3 Annual
More informationUser Guide on Jobs Bank Portal (Employers)
User Guide on Jobs Bank Portal (Employers) Table of Contents 7 Manage Interviews... 3 7.1 Send Interview Invite... 3 7.2 Sort Interview Invites... 6 7.3 Filter Interview Invites... 8 7.4 Confirm Applicant
More informationNew Jersey Department of Community Affairs Grant Application Instructions
New Jersey Department of Community Affairs Grant Application Instructions Before you get started, make sure that Your Agency Information is up-to-date, including your Board of Directors list, if applicable
More informationNavigating CaneLink (canelink.miami.edu)
Navigating CaneLink (canelink.miami.edu) 1) Go To Student Center This will allow you to select the area where you access financial aid, student accounts, and academic record information. 2) Share My Information:
More informationGrants Application Completion Report Instructions. Table of Contents
Grants Application Completion Report Instructions Table of Contents Overview... 1 Step 1 - Logging into Grants Application Completion Report Portal... 1 Step 2 Loading a New Budget... 2 Step 3 Processing
More informationHenry County Community Foundation How to Access the Online Scholarship Application
Henry County Community Foundation How to Access the Online Scholarship Application 1. Follow the link from the Foundation website to https://henrycountycfscholarships.communityforce.com/ You will be taken
More information2019 AANS Annual Scientific Meeting Abstract Instructions
Visit MyAANS and login. Login Enter in your user ID and password. If you forgot your user ID and/or password, please use the Login Help link. Do not create another account if you cannot remember your password.
More informationOnline Application Help
Online Application Help The Search for Grants website is noted throughout this document, however we also manage many other foundations that are not hosted on the website, but do utilize our online applications.
More informationStep 2 From the Modifications Summary in the Award Workspace click the link to the newly created Modification.
No Cost Extensions When a project requires additional time to complete the scope of work a Modification for a No Cost Extension must be requested. Depending upon the terms and conditions of the Award there
More informationMAR Training Guide for Nurses
MAR Training Guide for Nurses Medication Ordering Fields Verbal Orders Workflow And Navigating the MAR Contents HOW DO I BEGIN?... 3 Update Adverse Drug Reactions... 3 Enter Verbal Orders from Nursing
More information