GUIDEBOOK FOR MEETING The GuideBook App for the Governing Board created by members of ITCom and CommCom is now live and available for download.

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1 GENERAL COMMENTS GUIDEBOOK FOR MEETING The GuideBook App for the Governing Board created by members of ITCom and CommCom is now live and available for download. 6 MTH TRIAL MEMBERS Tracing the trial members that have joined since the program started provides the following information: Joined (June 2010 to January 2016) Non Renewals after: 1 st Billing nd Billing rd Billing th Billing th Billing th Billing 31 Still Member 1772 The January date is used as that is the last date that we have had the first renewal period. We have not yet reached the first renewal period for real 18 month members although some of the squadrons used to manually charge the 18 for 12 month option using the 6 month trial system.

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3 PAID MEMBER INTERNET MEMBERSHIP TRACKING: Paid Members Sept Non-Renewal % Current Internet Member % (47%) Current Other Squadron % (53%) We are currently reworking the graphical analysis normally presented in this report to more accurately reflect the true position of the paid internet members as opposed to those who were given a 6 month trial membership by virtue of purchasing the ABC3 online course. This practice ceased in January.

4 COMMITTEE REPORTS COMMUNICATIONS COMMITTEE R/C Kathleen G. Lambert, AP Stf/C Cheryl Jarrell AP: Stf/C Barbara M. Pearson, AP Websites: o Advisers are now using the new forms for evaluating the websites. o We are still in need of 2-3 more advisers. Publications: o Advisers are now using the new forms for evaluating the newsletters. Reviewed to date: 907 Contacts to editors: 609 Continuing Initiative: o We are sending the monthly News from National to all newsletter editors. HERITAGE AND PROTOCOL COMMITTEE R/C Kenneth T. Perigo, SN Stf/C Howard Sklar, AP: Stf/C Kent Simpson, AP Stf/C Kent Simpson has put the final touches on the Seminar scheduled for the Governing Board. He continues to field questions regarding filing historian reports on the web site. Stf/C Howard Sklar hasn t received any requests for Anniversary Borders this summer. The committee has responded to several question related proper display of various flags. MEMBERSHIP SERVICES COMMITTEE R/C Connie Beckman, SN Premise for 2016: This year will be spent establishing this committee, setting objectives, and accomplishing those objectives. Accomplishments since last report: o Assigned districts to the three Staff Commanders. o Sent an to all D/Cs that don t have MSLs. The results were very slim. I will emphasis how easy it is to the DCs at the Governing Board. P/D/C Ann Peltier is timing how long it will take a MSL to review Unknown Address and P/R/C Roberta Doughterty will review all unfound members via Ancestry.com to see they are on the SSN Morality List. o Operated the DB2000 help desk and the USPS help desk as before. Stf/C Anna Morris testing of a ticket tracking system has shown that there is not a need for this detailed a system. o Designed a postcard to send to members who renew for the squadrons, and/or districts to send out.

5 Work in Process: o Revising the MSR Committee Policy and Procedures Manual to simplify how things are to be done. This Manual will be completed after the Governing Board after input is received from D/Cs and the whole committee. o Working with Lena Padro to establish procedures to sync information showing do not contact and not found with the HQ database codes. o Establishing procedures for squadrons to communicate with members who are late in paying dues using and phone calls. o Establish procedures for squadrons/district to communicate with members who have renewed. o Preparing talks or both the Administrative Meeting and District Commanders/Exec Meeting. o Establish a method/schedule for committee members to report their progress, frustrations and problems to the Rear Commander. Also, a roll-out plan for all areas of responsibility is being prepared for presentation to the committee at the Governing Board. o Publishing procedures of what needs to be done in order for a squadron to dissolve. Also, method of insuring that all members are transferred to another squadron. Immediate Plans: o Establish a method/schedule for committee members to report their progress, frustrations and problems to the Rear Commander. Also, a roll-out plan for all areas of responsibility will be prepared for presentation to the committee at the Governing Board. o Prepare talks or both the Administrative Meeting and District Commanders/Exec Meeting. o Prepare for the DB2000 Seminar with Anna Morris. Problems To Be Brought to the BOD. o At this time, there are still questions that need answers but they are organizational in nature and need to be decided by the committee before being brought to the BOD. OPERATIONS MANUAL COMMITTEE R/C Micky McNelis, P Stf/C Anna Morris, JN All updates have been completed at this time. Simplification discussion underway

6 INFORMATION TECHNOLOGY COMMITTEE R/C Donald Osmond, N Stf/C Carl Filios, SN ITCom Summary o Continues to support USPS website o 30+ squadrons using/testing SSS o 2 districts using/testing SDS o Continues to support ebook project R/C Donald P. Osmond, N o Continues support for data center at HQ. o Continues support for new development server at SC location. o Continues working with cooperative charting on behalf of ITCom to convert DepthWiz (VB6) to DepthWiz (C#) so future needs can be supported. o Continues support for ebook project. Stf/C Carl E. Filios, SN-IN o ITCom lead for new USPS web site which is a major ITCom role. o Assisting putting up new pages for some committees and departments. o Actively working with districts and squadrons using SDS and SSS for new site. o Worked on team for ABC RFP. o Working with Educational Outreach on ebooks. o Documenting existing databases o Preparing for Pittsburgh meeting o Participating Area Monitor meeting as John Bradley s replacement. D/Lt Ken Guscott, JN o Made 16 new web pages to support DB2000 these replaced and augmented the old outdated ones. o Updated several old pdf tutorials to reflect current situation many of these dated back over 10 years. A lot of changes since then. o Edited the old page folders in DB2000/ deleting 650 MB of redundant files. (I backed them up on CD just in case) o Updated DB2000 to version primarily to eliminate updates to HQ. We were no longer able to process them. Stf/C Paul D. Mermelstein, SN-IN o Worked on a new template (with Joe Gibson) for squadrons to use for their own webpages. o Ensured that new Branding Standards were implemented. o Materially participated in most of the weekly ITCom conference calls regarding website design and functionality. o Continued to provide marketing perspective on new pages being developed

7 Lt/C Harold W. Hoadley, AP o Generated documents for the ABC Spanish Translation project o Request to participate o Request for Proposal Documents o Review ABC Spanish Translation proposals received. o Generated ebooks Requirements Documents. o Generating ebooks Preliminary Design Review Documents. o Generating basic Software for ebooks, test shells. o Preparing Script for next Video (production date after October 7th) o Participated in weekly ITCom meetings, o Participated in Educational Department meetings regarding ebooks o Participated in ABC3 meetings regarding documents above. P/V/C Dave Hinders, SN o Americas Boating Course Activities o Online Exams o Designed and implemented scripts: o Transfer exam completions to HQ800 system o Notify ABC District Contacts of exam completions o Spanish ABC RFP Support o Provided tools to assist in analyzing what would be required to convert from Flash to HTML5. o Assembled the files required for the DVD sent with the RFP o Retrieved files from ABC Server o Transferred to ShareFile o Created DVD o USPS Electronic Dues Notification o Added Past Member notification o USPS Electronic Merit Marks o Provided capability for members to retrieve and print their latest merit mark o Maintenance & problem chasing as needed Lt/C Dan Bartell, SN-CN o Monitor batch processes every day and fix anything I see wrong. o Did what was needed to support the new front end. o Working to speed up broadcast by several orders of magnitude. When I get the working will produce a generic broadcast for R/Cs. o Supports web development with regards to databases. P/R/C Miguel Long, JN o Managing servers and network configuration at HQ. o Building installation package for DB2000

8 D/Lt H. Jay Stevens, SN o Set up & converted pages to Joomla! Format o Trained webmasters for o Treasurer s pages o Government Partner Relations page o Rules Committee page o Assisted in Joomla! Problems o Currently working to convert the Leadership Development pages to Joomla! format before training the webmaster P/R/C James A. Williams, JN o Assisting team members on the national bridge pages. Brittany P. Osmond o Working with cooperative charting on behalf of ITCom to convert DepthWiz (VB6) to DepthWiz (C#) so future needs can be supported. o Project is at 90% with 96% of the forms converted. SHIP S STORE COMMITTEE R/C Bill Gillette, AP Stf/C Linda R. Mangelsdorf, JN, Stf/C Claire MacDonald, SN Sales 12/1/15 to 07/31/ Cost of Sales % Gross Profit % We have reduced our 100 th anniversary inventory and are now looking towards new items to promote the organization.