Sword and Globe of Honour 2017 Frequently asked questions

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Sword and Globe of Honour 2017 Frequently asked questions Each year, the British Safety Council invites eligible organisations to apply for a Sword and/or Globe of Honour.

1 Sword and Globe of Honour 2017 Frequently asked questions Each year, the British Safety Council invites eligible organisations to apply for a Sword and/or Globe of Honour. The award recognises commitment to exemplar levels of health, safety and environmental management. The entries are adjudicated by an independent panel of chartered health, safety and environmental professionals. The prestigious Sword and Globe of Honour Luncheon will be held at Drapers Hall in the city of London on Friday 24 November Any queries not covered by these FAQs should be sent to events@britsafe.org. Scheme details 1. How do the schemes work? 2. How are the marks from the audit outcome credited to the award score? The application process 3. When will I receive the application form, marking scheme and guidance notes? 4. In what format as the application form? 5. Can I submit additional evidence? 6. When is the deadline for applications? 7. When will I receive my results? 8. How much does it cost to apply? 9. How do I pay? 10. When do I have to pay? 11. Who marks the applications? 12. What is the pass mark? 13. Is there a quota of Sword/Globe trophies to be awarded? 14. I am unhappy with my mark/grade. What can I do? The winners Luncheon 15. When is the winners Luncheon? 16. Where will it take place? 17. What are the benefits of attending the Luncheon? 18. How much does it cost to attend the Luncheon? 19. How do I book tickets for the Luncheon? 20. Do you have any discounted accommodation rates? 21. How do you get to Drapers Hall? 22. When can we expect to receive our tickets? 23. What is the dress code for the Luncheon? 24. What should I do if I have a specific dietary requirement? 25. Will the event be wheelchair accessible? Awards and commemorative plaques 26. When should we expect to receive the winners pack? 27. When should we expect to receive our certificate? 28. When should we expect to receive our Sword and/or Globe of Honour? 29. What is a commemorative plaque? 30. How do I order a commemorative plaque? 31. What is the cost of a commemorative plaque? 32. How do I pay for my commemorative plaque? 33. When will I receive my commemorative plaque? 34. What will I receive after the Luncheon? Key dates 35. What are the key scheme deadlines and dates?

2 Scheme details How do the schemes work? The Sword of Honour and Globe of Honour schemes are open to all organisations who achieve a fivestar outcome in their site-specific Five Star audits. Up to 40% of applicants scores will be determined by their performance in their respective Five Star Audits and the remaining 60% on the basis of their written application. The written application comprises one question set in four component parts, with up to 750 words expected per component. Applicants will need to respond consistently across all sections. There are certain mandatory requirements within this criteria which are detailed in the Guidance for applicants documents and include meeting a minimum threshold of 75% for this part of the assessment. The questions are aligned with components of the Five Star Audit specification model and the focus of these questions changes each year to assess different aspects of health and safety and environmental management systems and best practice. This keeps the scheme both challenging and dynamic. All applications are site specific. How are marks from the audit outcome credited to the award score? To achieve a five-star outcome from their audit, an organisation must currently score between 92% and 100% in the audit process. Depending on percentage achieved in the audit, the applicant will be credited with up to a maximum of 40% of marks that will be carried over to the overall Sword or Globe result. The written application will contribute up to a maximum of 60% of the overall Sword or Globe score. The guidance notes for applicants detail the scoring mechanism and should be read in detail when completing the application. Application process When will I receive the application form, marking scheme and guidance notes? All eligible applicants will receive an order form, a personalised application form, marking scheme, guidance notes and last year s Chief Adjudicator s Report by from Monday 5 June In what format is the application form? It is a Microsoft Word document that expands to accept your answers. Can I submit additional evidence? No. Applicants must restrict responses to no more than 3,000 words overall (750 words per subquestion). The adjudicators will not consider appendices or additional information. When is the deadline for applications? The deadline for applications is 23:59 GMT on Friday 1 September No extensions will be granted. When will I receive my results? Results will be ed to all applicants to the address given on the application form on Friday 6 October How much does it cost to apply? 360 +VAT per site (VAT does not apply overseas). 2

3 How do I pay? You can pay by credit/debit card, bank transfer (BACS) or you can request an invoice. When paying by invoice please provide a purchase order number. When do I have to pay? Payment is required in full upon completion of the application order form. Who marks the applications? Independent adjudicators who are chartered health and safety / environmental practitioners. What is the pass mark? Award results are partly determined by the applicants performance in their associated health and safety or environmental audit. For the written component, applicants are required to score a minimum of 45 marks from the available 60 and obtain these marks through the minimum performance across all the questions as specified in the Guidance for applicants document. Is there a quota of Sword/Globe trophies to be awarded? No. If all applicants reach the pass standard, then all applicants will be awarded a Sword/Globe trophy if attending the Luncheon. Please note that there is an additional charge for the trophies. A certificate will be issued to all winners. I am unhappy with my mark/grade. What can I do? There is a formal result enquiry process whereby you can get a re-mark and/or feedback. Details are on our website. Result enquiry applications must be received with payment by 23:59 GMT on Friday 20 October 2017 to be considered. Winners Luncheon When is the winners Luncheon? Friday 24 November 2017 Where will it take place? Drapers Hall, Throgmorton Avenue, London EC2N 2DQ What are the benefits of attending the Luncheon? The opportunity to celebrate and reward staff for their hard work and dedication Networking opportunity with other health and safety and environmental management professionals Brand exposure and publicity through press coverage of the event An official presentation photograph that can be used for internal and external communications A post Luncheon press release template for you to publicise your achievement. How much does it cost to attend the Luncheon? 1,150 plus VAT per package. The Luncheon package includes: A Sword and/or Globe of Honour trophy Drinks reception Fine dining experience for two guests Post-luncheon press coverage of attendees Official trophy presentation photo Certificate of your achievement. In addition to the Luncheon package organisations may purchase individual seats at a cost of 270 plus VAT per seat. Government regulations state that Value Added Tax (VAT) at the standard rate of 20% is to be paid by overseas attendees as the event takes place within the UK. 3

4 How do I book tickets for the Luncheon? Complete and return the Sword and Globe of Honour booking form to book your place. Please note tables cannot be reserved. Winners are seated on a first come, first served basis. Completed forms must be returned to events@britsafe.org. Do you have any discounted accommodation rates? A special rate card detailing a range of hotels in close proximity to Draper's Hall has been designed by Priority. Access the card here and quote the code sgh. How do you get to Drapers Hall? Transport and travel directions will be provided on your booking confirmation , along with a map. Drapers Hall is located on Throgmorton Avenue, a few minutes walk from Bank tube station. When can we expect to receive our tickets? No tickets will be issued for this event. An confirmation will be sent to the booking contact during the week of 20 November What is the dress code for the Luncheon? Business attire What should I do if I have a specific dietary requirement? Any dietary requirements should be noted on the booking form next to the relevant guest s name. We can cater for a variety of dietary requirements, please provide clear details and we will contact you if we need further details. Will the event be wheelchair accessible? Yes, we kindly ask that guests requiring wheelchair access contact us prior to the Luncheon at events@britsafe.org. When should we expect to receive the winners pack? All winners will receive an on 6 October 2017 and this will contain: Winners logo - winning organisations may use a promotional logo on their websites, letterheads and other collateral Press release for winners to use Details on how to book your place at the Sword and Globe of Honour Luncheon After the luncheon When should we expect to receive our certificate? Those attending the Luncheon will receive their certificate during the luncheon. For those not attending, certificates will be posted to the main contact on the application week commencing 27 December When should we expect to receive our Sword and/or Globe of Honour? Those attending the luncheon will receive their Sword and/or Globe trophy during the Luncheon. For those not attending, an order form will need to be completed and ed to events@britsafe.org. The following charges apply per trophy. UK: 765 including VAT, postage and packaging International: 950 including packaging and courier charges Please note for overseas customers, any local duty payable is the responsibility of the purchaser at the point of entry. Trophies will be dispatched once full payment has been received. What is a commemorative plaque? This unique wall plaque features the Sword of Honour or Globe of Honour logo and is designed to be used indoors or outdoors. The classic design of this 14-inch plaque reflects the impressive achievement of gaining either a Sword of Honour or Globe of Honour and all organisations have the opportunity to display the name of the winning organisation on their plaque. 4

5 How do I order a commemorative plaque? The plaque order form can be downloaded from our website. Send your completed form including payment information to events@britsafe.org. What is the cost of a commemorative plaque? The cost per plaque is as follows: UK: 185 plus VAT, (includes postage and packaging) International: 295 including packaging and courier charges Please note for overseas customers, any local duty payable is the responsibility of the purchaser at the point of entry, Plaques will be dispatched once full payment has been received. Government regulations state that Value Added Tax (VAT) at the standard rate of 20% is not applicable for overseas customers as the plaque is being shipped abroad. How do I pay for my commemorative plaque? Payment can be made by BACS or credit/debit card. Details are to be completed on the booking form. Cheques should be made payable to the British Safety Council. Please note payment in full is required within 30 days. No refunds are available upon cancellation of an order. When will I receive my commemorative plaque? Plaques will be dispatched six weeks after payment is received and will be sent directly to the address stated on the booking form. You will receive by a PDF attachment of your plaque for review and confirmation before it is produced. What will I receive after the Luncheon? All winners will receive an during the week commencing 27 November 2017, containing information on how to access your photograph along with a post-event press release template. Any queries on the scheme not covered by these FAQs should be sent to qualifications@britsafe.org. Queries on the luncheon not covered by these FAQs should be sent to events@britsafe.org. Key dates What are the key dates and deadlines? Scheme opens Monday 5 June Deadline for submissions Friday 1 September Results ed to applicants Friday 6 October Results enquiry deadline Friday 20 October Winners' Luncheon Friday 24 November 5

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