e. FY 2017 Non-Profit Grant Funding Recommendation-SUPPLEMENTAL

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1 Date of Meeting: June 23, 2016 e. Non-Profit Grant Funding Recommendation-SUPPLEMENTAL STAFF CONTACTS: Erin McLellan, Management and Budget Beena Chundevalel, Management and Budget Liz Weaver, Management and Budget Megan Bourke, Management and Budget BACKGROUND: The Adopted Budget includes an allocation of defined amounts to specific Areas of Need for non-profit organization grants as identified by the Board of Supervisors. This report outlines the staff review process for the non-profit grant applications and the recommendations for funding. The overall Adopted Budget non-profit grant allocation of $1,058,915 is distributed to the five Areas of Need as established by the Board as shown below: Area of Need Adopted Percent Allocation Health and Related Services $582,403 55% Includes services related to general medical, mental health and/or disability, dental, speech and hearing as well as related supportive services. Hunger and Homelessness Mitigation $74,124 7% Provides shelter and/or food pantry supply services. Emergency Services $264,729 25% Provides responsive services to residents in emergency/ disaster and domestic violence situations with basic services such as food, shelter and clothing. Administrative Services $84,713 8% Provides administrative or clearinghouse services for other non-profit organizations. Recreation and Culture $52,946 5% Provides recreation activities or cultural events for residents. Total $1,058, % A total of 51 non-profit organizations submitted applications for funding consideration. Applications were reviewed and scored by a review committee made up of senior County staff acting as subject matter experts for each Area of Need. Applications were evaluated on the services provided, mission, demonstration of need, as well as economic impact and other financial indicators.

2 Reviewers examined each application independent of other reviewers in the group and assigned scores in each of the areas outlined above. The scores for each application were then compiled and averaged by Department of Management and Budget staff, and applications were then ranked by total score within each Area of Need. The following summarizes how award amounts are allocated within each category of need based on the organizations total score: 1. Organizations ranked in the top 33 percent within each Area of Need are recommended for a five percent increase over the FY 2016 funding amount (assuming they received funding in FY 2016). New applicants and/or those not recommended in FY 2016 that ranked in the top 33 percent are recommended for $5,000. New applicants ranked outside the top 33 percent are not recommended for funding. 2. Organizations ranked in the middle 33 percent are recommended for level funding (assuming they received funding in FY 2016). 3. Organizations ranked in the bottom 33 percent are recommended for a five percent decrease from FY 2016 funding amount (assuming they received funding in FY 2016). Based on the prescribed methodology as outlined above, the allocations of each Area of Need are represented in Table 1. The prescribed methodology results in some Areas of Need like Administrative Services, Health and Related Services, and Hunger and Homelessness having recommendations that exceed the allocated amount, while Emergency Services and Recreation and Culture Areas of Need does not fully utilize the available funding. In order to accomplish the Board s goals within this program of five percent increase/no change/five percent decrease, staff recommends slightly altering the Area of Need allocations for to utilize the available funds as effectively as possible. This recommendation is consistent with the Board s actions on the FY 2016 Non-Profit awards. Table 1. Award Allocations by Area of Need Adopted Recommended Health and Related Services $582,403 55% $596,322 56% Hunger and Homelessness Mitigation $74,124 7% $75,119 7% Emergency Services $264,729 25% $221,442 21% Administrative Services $84,713 8% $89,750 9% Recreation and Culture $52,946 5% $25,007 2% Unallocated $0 0% $51,274 5% Total $1,058,915 $1,058,915

3 The resulting individual grant recommendations are shown below: Table 2. Award Recommendations Tier Recomm. FY 2016 Award Applicant Change Administrative Services Loudoun Cares Top 33% $85,000 $81,847 $3,153 Community Foundation Bottom 33% $4,750 $5,000 $(250) Subtotal AS $89,750 $86,847 $2,903 Emergency Services Leesburg Abused Women's Shelter Top 33% $79,359 $75,580 $3,779 Loudoun Interfaith Relief Top 33% $49,599 $47,237 $2,362 OAR of Fairfax Top 33% $5,000 $0 $5,000 American Red Cross Middle 33% $20,403 $20,403 $0 Crossroads Jobs Inc Middle 33% $0 $0 $0 Legal Services of Northern Virginia Middle 33% $58,782 $58,782 $0 Mobile Hope Middle 33% $5,000 $5,000 $0 The Salvation Army Middle 33% $0 $0 $0 Women Giving Back Middle 33% $0 $0 $0 Help for Others Bottom 33% $3,299 $3,473 $(174) Virginia Lawyers for Children Bottom 33% $0 $0 $0 Windy Hill Foundation Bottom 33% $0 $0 $0 Subtotal ES $221,442 $210,475 $10,967 Hunger and Homelessness Mitigation Catholic Charities Diocese of Top 33% $5,250 $5,000 $250 Arlington The Good Shepherd Alliance Inc Middle 33% $69,869 $69,869 $0 Dulles South Food Pantry Bottom 33% $0 $0 $0 Subtotal HHM $75,119 $74,869 $250 Health and Related Services A Place to Be Top 33% $5,897 $5,616 $281 Brain Injury Services Top 33% $17,126 $16,310 $816 Capital Hospice DBA Capital $12,384 $11,794 $590 Caring Top 33% INMED Partnerships for Children Top 33% $52,012 $49,535 $2,477 Loudoun Volunteer Caregivers Top 33% $36,735 $34,986 $1,749 Northern Virginia Family Service Top 33% $8,845 $8,424 $421 Northern Virginia Dental Clinic Middle 33% $25,000 $25,000 $0 A Place to Call Home/ Friends of Middle 33% $16,046 $16,046 $0 Loudoun County MH Alzheimer's Association National Capital Area Chapter Middle 33% $5,349 $5,349 $0

4 Applicant Tier Recomm. FY 2016 Award Change HealthWorks for Northern Virginia Middle 33% $180,000 $180,000 $0 Loudoun ENDependence Middle 33% $56,162 $56,162 $0 Loudoun Free Clinic Middle 33% $88,242 $88,242 $0 Northern Virginia Resource Ctr. For Middle 33% $20,325 $20,325 $0 Deaf & Hard of Hearing Persons The Arc of Loudoun at the Paxton Middle 33% $0 $0 $0 Campus Tree of Life Ministries Inc Middle 33% $0 $0 $0 Blue Ridge Speech & Hearing Center Bottom 33% $ 72,200 76,000 $(3,800) Empowerment Programs for Bottom 33% $0 $0 $0 Inclusive Communities (EPIC) It Takes a Village Baby Bottom 33% $0 $0 $0 Loudoun Club 12 Bottom 33% $0 $0 $0 Ride-On Ranch Bottom 33% $0 $0 $0 The Step Sisters Bottom 33% $0 $0 $0 Subtotal HRS $596,322 $593,789 $2,533 Recreation and Culture All Ages Read Together Top 33% $5,000 $0 $5,000 Loudoun Literacy Council Top 33% $5,209 $4,961 $248 Loudoun Symphony Top 33% $3,158 $3,008 $150 Loudoun Youth Top 33% $3,482 $3,316 $166 Bluemont Concert Series Middle 33% $5,000 $5,000 $0 Children's Science Center Middle 33% $3,158 $3,158 $0 Journey Through Hallowed Ground Middle 33% $0 $0 $0 Liberty's Promise Middle 33% $0 $0 $0 Morven Park Middle 33% $0 $0 $0 Arts for All dba VSA of Loudoun Bottom 33% $0 $0 $0 Friends of Adaptive Recreation Bottom 33% $0 $0 $0 Geronimo Production Company Bottom 33% $0 $0 $0 Keep Loudoun Beautiful Bottom 33% $0 $0 $0 Subtotal RC $25,007 $19,443 $5,564 Unallocated $51,274 $0 $51,274 Total $1,058,915 $985,423 $51,274 The above methodology leaves $51,274 as unallocated funds. In FY 2016, the above mentioned methodology was used to make the funding recommendations, which resulted in unallocated funds totaling $4,434. In FY 2016, in addition to the proposed funding recommendations, the Board of Supervisors appropriated an additional $10,566 in order to give all new applicants ranked in the Middle 33% of which there were three $5,000 each.

5 Staff recommends that the Board approve the methodology and allocations described above and direct staff to return to the Board of Supervisors in September with recommendations on allocation of the unallocated funds of $51,274. DRAFT MOTION: 1. I move that the Board of Supervisors approve grant funding for the Non-Profit Organizations as recommended in this staff report and that staff be directed to notify selected applicants and process the payment of grant funding. AND I further move that the Board of Supervisors direct staff to return to the Board with recommendations on allocation of the remaining Non-Profit grant funding. OR 2. I move an alternative motion.