TERMS OF REFERENCE WASH CONTEXT ANALYSIS IN LIBERIA, SIERRA LEONE AND TOGO

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1 USAID West Africa Water Supply, Sanitation, and Hygiene Program (USAID WA-WASH) TERMS OF REFERENCE WASH CONTEXT ANALYSIS IN LIBERIA, SIERRA LEONE AND TOGO Assessment of WASH Sector Strengths, Weaknesses, Opportunities, and Constraints November 2016 i

2 Table of Contents 1 INTRODUCTION OVERALL WASH CONTEXT IN TARGET COUNTRIES Liberia WASH Sector Overview Sierra Leone WASH Sector Overview Togo WASH Sector Overview OBJECTIVES OF THE STUDY EXPECTED RESULTS LANGUAGE, CONDUCT AND DURATION OF THE STUDY EXPERTS' PROFILE AND QUALIFICATIONS REQUIREMENTS BID SUBMISSION REQUIREMENTS REPORTS BID EVALUATION... 8 ii

3 1 INTRODUCTION The last two decades were marked by institutional, organizational, technical and financial efforts to promote and develop drinking water, hygiene and sanitation (WASH) services in West Africa. Despite these efforts, the sector still faces serious problems, including limited political and financial governance, inadequate coordination of stakeholders interventions, diversity of technical and financial partners policies, and weak capacity to mobilize local and national financial resources. These weaknesses are major impediments to the scaling-up of sustainable drinking water, hygiene and sanitation service provision in rural, sub-urban and urban West Africa, hence the importance of the USAID West Africa Water Supply, Sanitation and Hygiene (USAID WA-WASH) program, whose main objective is to increase sustainable access to drinking water and sanitation and to improve hygiene in West Africa. This objective can only be achieved through the introduction of innovative, low-cost and optimized approaches and technologies to enable all social segments, including the poorest and most vulnerable, to access efficient and sustainable water, hygiene and sanitation services. The main pillars of the Program are as follows: Develop practical models for sustainable delivery of WASH services; Facilitate cooperation and synergies between USAID WA-WASH and other USAID West Africa programs and priorities; Strengthen national and regional institutions' capacities to replicate these approaches and models in the region; Facilitate knowledge sharing between USAID WA-WASH intervention countries and beyond. Phase II of the Program hinges on three primary goals, including: 1. Coordinating the activities of the Secretariat, raising funds for the water and sanitation sector in West Africa and promoting knowledge-sharing in West Africa under the Coordinating Secretariat; 2. Building the capacity of regional organizations to: (1) promote the harmonization of regional and national WASH policies and texts, (2) stimulate the sharing of good practices and knowledge management in the water, sanitation and hygiene sector, (3) use global donor investment development alliances and stakeholders networks to encourage the use of innovative and effective drinking water, hygiene and sanitation actions; 3. Conducting monitoring and evaluation activities to assess the sustainability of Phase I activities ( ); advocating with local and regional authorities; and strengthening the commitments of community members. The success of Program Phase II requires a precise and concise knowledge of the social, economic, legal, institutional, technical and environmental context on the one hand and, the opportunities and constraints of the WASH sector in the targeted countries, namely Liberia, Sierra Leone and Togo, on the other hand, hence the interest of the study and the mandate outlined in these Terms of Reference. 2 OVERALL WASH CONTEXT IN TARGET COUNTRIES This study targets three countries (Liberia, Sierra Leone, and Togo) where political will is a determining factor in the significant progress observed in the drinking water, hygiene and sanitation sector over the past twenty years. 1

4 2.1 Liberia WASH Sector Overview Liberia is a West African country located between Côte d'ivoire and Sierra Leone. The country paid a huge toll to the civil war, with 300,000 deaths and more than 1 million refugees. Today, the country has fully recovered socially and economically but is still facing huge challenges. One of the priority development objectives of the Government of Liberia is to ensure sustainable water and sanitation services for rural and urban communities. Access to improved drinking water and sanitation would significantly contribute to poverty and disease reduction. In 2015, 89% of urban dwellers had access to safe drinking water against 63% in rural areas. Concerning sanitation, 28% of the population in urban areas has access to an improved sanitation system against 6% in rural areas 1. The Poverty Reduction Strategy (PRS) recognizes that inadequate access to safe drinking water and sanitation is a major cause of disease and poverty, with the greatest impact on the poor who, in most cases, do not have access to the existing grid. In the water and sanitation sector, the fundamental objective of the PRS is to reduce the high number of associated diseases. Having failed to achieve its MDGs by end of 2015, the Government of Liberia seeks to achieve the Sustainable Development Goals (MDGs) after setting its objectives in terms of access to improved water source and adequate sanitation services at 76% and 17%, respectively. 2.2 Sierra Leone WASH Sector Overview The war in Sierra Leone led to widespread destruction of the country's basic infrastructure, particularly water and sanitation facilities, resulting in a significant decrease of populations access to these services. Sustainable delivery of water and sanitation services is a key priority of the Government of Sierra Leone in its efforts to lay the foundations for poverty reduction, sustainable economic growth and achievement of the Millennium Development Goals (MDGs). Out of the 5.9 million inhabitants of Sierra Leone, 57% and 13% respectively have access to water and sanitation according to estimates by the Joint Monitoring Program 2 (JMP). Sierra Leone has failed to achieve the MDG on water and sanitation, but is one of the eight sub-saharan African countries to have exceeded over the past 15 years, the regional average in terms of access to safe drinking water. In 2015, access rate to drinking water in urban areas was 85% against 48% for rural dwellers. Sanitation coverage in urban areas is 23% compared with 7% in rural areas 3. The goal set by the government was to increase national access to 75% in 2015 and 100% by 2025, while raising access to sanitation to 39% in 2015 and 100% in Togo WASH Sector Overview In 2007, in Togo, access to drinking water and sanitation was the seventh priority in the Millennium Development Goals (MDGs): "Halve, by 2015, the percentage of the population without sustainable access to safe drinking water and basic sanitation services". There are many deficiencies confronting the water and sanitation sector management system in Togo. As a result, the country exhibits one of the lowest coverage rates and service quality in the sub-region. 1 Progress on sanitation and drinking water, JMP, Progress on sanitation and drinking water,

5 In 2007, average drinking water supply rate was estimated at 34% and remained unchanged until This is due to significant deficit in drinking water infrastructures and underinvestment in the sector. In 2015, the access rate to safe drinking water in urban areas increased to 91% against 44% in rural areas 4. The share of citizens with access to improved sanitation deteriorated during the past 20 years (31.7% in 2006 against 37% in 1990) 5. In 2015, 25% of urban dwellers had access to improved sanitation compared with 3% of rural dwellers 6. Despite the efforts made by the government and other stakeholders of the sector, Togo has not met its 2015 MDG goals which were to reach a national access rate of 74% for safe drinking water and 56% for sanitation. 3 OBJECTIVES OF THE STUDY The study under this assignment has two main objectives, namely: Conducting a clear and precise analysis of the governance context and technical supply of water, sanitation and hygiene services in West Africa in general and the three target countries in particular Making an objective analysis of the capacities of the sector's key stakeholders which have previously been identified and classified before assessing the impacts of their activities in the promotion and development of water, hygiene and sanitation services in the target countries. The specific objectives deriving from the two main objectives above, are as follows: Conduct a study of the institutional, legislative, technical, health and environmental context of the drinking water, hygiene and sanitation sector, to come up with a complete and categorybased inventory of the key stakeholders of the sector, including the strengths, weaknesses, opportunities and constraints of this sector in the target countries (Liberia, Sierra Leone, and Togo); Propose measures to leverage opportunities and mitigate identified constraints; Propose strategies to promote WASH services and advocate with Governments, Technical and Financial Partners (TFPs) and local elected representatives to secure more funding for the WASH sector in the three target countries; Identify private and public funding opportunities for WASH services, along with the related operational modalities of investment, making it possible to accelerate the implementation of efficient water and sanitation infrastructures while building the capacities of WASH stakeholders in the three targeted countries. 4 Progress on sanitation and drinking water, Water and sanitation in Togo: a priority area for the health of the population 6 Progress on sanitation and drinking water,

6 4 EXPECTED RESULTS The following outcomes are expected from the Consultant at the end of the study: 1. The mapped and categorized inventory of stakeholders intervening in the WASH sector in Liberia, Sierra Leone, and Togo; 2. The assessment of the WASH context, including the strengths, weaknesses, opportunities and threats/obstacles in drinking water, hygiene and sanitation service provision in the three target countries; 3. The relevant plan to maximize opportunities and strengths in the drinking water, hygiene and sanitation sector for each of the three countries; 4. The development strategy of the WASH services, capacity building of key WASH stakeholders in each of the three target countries; 5. The advocacy strategy with governments, technical and financial partners, associations or nongovernmental organizations and private sector stakeholders involved in WASH service delivery in Liberia, Sierra Leone and Togo; 6. A scorecard of public, private, and associative funding opportunities for the WASH sector in the target countries (Liberia, Sierra Leone, and Togo); 7. A synthesis of operational modalities and mechanisms for financing WASH services, including capacity building of sector stakeholders in the target countries. 5 LANGUAGE, CONDUCT AND DURATION OF THE STUDY The study will cover three countries including one French-speaking (Togo) and two English-speaking (Liberia, Sierra Leone) countries. In addition, the sponsor of this study (USAID WA-WASH) is bilingual and communicates in both English and French. Also, the contractual languages will be English and French: all documents produced and submitted by the Consultant shall be in both languages. Though the study targets three countries (Liberia, Sierra Leone, and Togo), all bidders are free to apply for one, two or three countries. The study in the three (03) target countries will be conducted within a maximum period of 60 calendar days, starting from the contract signing date. This deadline is purely indicative and adjustments shall be made by the Consultant depending on the number of countries chosen, the methodology adopted and the decision to work on Saturdays, as appropriate. 6 EXPERTS' PROFILE AND QUALIFICATIONS REQUIREMENTS As part of this result-oriented assignment, three experts with basic complementary skills shall be mobilized for each country, namely: Expert n 1 - a WATSAN Institutional and Legislation Expert in the three targeted countries. The incumbent is a Senior Expert, with at least 10 years of professional experience in the West African WASH sector. S/He must have at least a 5-year university degree in political, legal or institutional sciences or equivalent fields. The expert should have carried out at least two similar missions, including the implementation of sector-wide policies, institutional framework reforms, etc. ; 4

7 Expert n 2 - WATSAN Technical Expert with additional skills in training engineering and capacity building of WASH stakeholders. S/he is a senior expert with at least 10 years of professional experience in the sector and at least a 5-year university degree in water engineering, hygiene and sanitation or an equivalent field. This Expert should have conducted at least two similar missions (design, coordination and implementation of water, hygiene and sanitation programs) in West Africa; Expert n 3 - Socio-economic Expert with proven skills in financial engineering as applied to drinking water, hygiene, and sanitation services in target countries. This Expert shall have at least five years of professional experience in financial engineering pertaining to drinking water, hygiene and/or sanitation projects in the West Africa sub-region in general and particularly in the target countries. The Main Contractor shall be the Team Leader. S/He shall provide details on the workload of each confirmed member of his/her team. 7 BID SUBMISSION REQUIREMENTS The Consultant shall submit a 3-component bid including: 1. The administrative component comprised of all administrative documents demonstrating the legal existence of the firm, including letters of commitment and availability of the experts mobilized; 2. The technical component consists of the following documents: A guidance document summarizing their understanding of these terms of reference, the objectives and methodology of the study, the results and deliverables, with an emphasis on best practices, opportunities and training implementation schedule; A curriculum vitae of all the members of the contractor's team, including certified copies of their diplomas as well as certificates of satisfactory completion of similar works, mainly in Africa. 3. The financial component shall include: The costs of the proposed services: summary and details of prices or costs, including a narrative description of each budget line and a table of unit costs to be filed in based on the template in Annexes 1 and 2. The Consultant shall submit its proposal in English (with an executive summary in French), in three (3) copies (one original and two copies for each component). Each proposal shall be placed in an envelope clearly marked ADMINISTRATIVE COMPONENT for the first envelope, TECHNICAL PROPOSAL for the second envelope and FINANCIAL PROPOSAL for the third. These three envelopes shall then be placed into one outer envelope and clearly marked as follows: Selection of a Consultant for the WASH Context Analysis in Liberia, Sierra Leone, and Togo NOT TO BE OPENED UNTIL THE BID OPENING SESSION 5

8 This Proposal shall remain valid for 30 working days after the closing date of bid submission. It shall be submitted either directly at the USAID WA-WASH Headquarters, or by or regular mail (the postmark will serve as proof), no later than Friday, 29 November 2016 at a.m. GMT, with a receipt of acknowledgment to the following address: The Regional Director of USAID WA-WASH Program 89, Rue Liwaga, Secteur 54, Ouaga 2000, 01 BP 1241 Ouagadougou 01, Burkina Faso Tel. : / wash-bf@fiu.edu Note: For all Consultants out of Ouagadougou, only the electronic versions of their proposal will be considered. However, it is recommended to submit an electronic copy of the proposal if the bid is sent by post or filed in directly at the head office of the Program. A LUMP SUM CONTRACT will be signed with the LOWEST BIDDER. As a reminder, the currency of payment shall be the CFA F. The services covered by this consultation will be charged to USAID WA-WASH budget. The amount of the proposal will be tax exclusive. The terms of payment will be specified during contract signing by the Consultant and the Sponsor. The consultant should keep in mind that all information relating to this study should be kept confidential and should not be disclosed to any third party. The Consultant should be aware that all data collected and reports produced shall remain the exclusive property of USAID WA-WASH Program. No other publication, reproduction or dissemination of the reports related to this study is possible without prior written authorization of the Client. Failure to comply with this provision will result in immediate termination of the contract. confidentiality clause shall remain in force even after the end of the study. This Any incomplete bid will be rejected. 8 REPORTS As required under the Deliverable Section above, the Consultant shall submit a draft report to be validated by the Sponsor after each study and a final report constituting the deliverable, including the minutes of the missions conducted in target countries. For reference, the draft or final reports for each targeted country will be structured as follows: A cover page with the title of the study The acronyms and abbreviations The table of contents An executive summary (2 pages maximum and clearly summarizing the key findings of the study) A general introduction (2 pages maximum) The context and rationale for the study (maximum of 3 pages) 6

9 The methodology adopted (maximum of 5 pages with details on each action, how it was conducted or implemented, by whom, for what targets, possible limitations, etc.) The results and analyses (20 to 30 pages with results combining both tables and figures) Some recommendations clearly linked to results (about 2 to 5 pages) A general conclusion (a maximum of 3 pages, clearly summarizing the conclusions of the study) Annexes (ToRs, List of persons / organizations consulted or met, along with their and phone contacts, address, the bibliography, meeting minutes, detailed table of collected data, photos, maps, additional information and copy of these data). All deliverables shall be submitted in strict compliance with the branding and marking standards of the USAID WA-WASH Program, a copy of which will be provided to the selected consultant when signing the contract. The draft and final reports will be submitted to the Client in digital version, Word format (by , USB drive and CD ROM) and in print version (five (5) copies) 7

10 9 BID EVALUATION The Consultant's proposal shall be evaluated based on the following criteria: N CRITERIA SCORE 1 EVALUATION OF THE ADMINISTRATIVE COMPONENT 1.1 Existence of a responsive technical proposal Existence of responsive financial documents Detailed financial proposal 30 Narrative budget 30 TOTAL SCORE OF THE ADMINISTRATIVE COMPONENT EVALUATION OF THE TECHNICAL PROPOSAL 2.1 Consultant's References Knowledge of the WASH sector in West Africa Perfect knowledge of capacity building approaches for WASH organizations Experiences in WASH project and program analysis and monitoring-evaluation Experience on USAID s guidelines, communication procedures and rules/regulations 5 Experience in administrative management, information and communication technologies and knowledge management SUB-TOTAL FOR CONSULTANT S REFERENCES Understanding and Analysis of ToRs Level of understanding of the study Level of critical analysis of the study 5 SUB-TOTAL FOR UNDERSTANDING AND ANALYSIS OF THE STUDY Quality and relevance of the Technical proposal Quality of the technical proposal Relevance of the training and monitoring-evaluation methodology and tools Compliant activity planning Consistency between work organization, human resources involved and time schedule 5 SUB-TOTAL FOR QUALITY AND RELEVANCE Compliance of proposed team's qualifications and experience with requirements Knowledge and expertise of the consultant s team Experience of the team in relevant training fields Team's experience of the relevant country 5 SUB-TOTAL FOR COMPLIANT QUALIFICATIONS 20 TOTAL SCORE OF THE TECHNICAL PROPOSAL FINANCIAL PROPOSAL EVALUATION 3.1 Amount of the proposal / 3.2 The score of the financial proposal (the highest score of 20 is assigned to the lowest bid). The other scores are allocated on a prorata basis as follows: Score = 100 X (lowest bid) / (bid price) 100 TOTAL SCORE OF THE FINANCIAL PROPOSAL 100 OVERALL SCORE OF THE BID: 5%X Administrative + 65% X Technical + 30% X Financial 8

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