Pilgrim Missionary Baptist Church Program Request Form

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1 Pilgrim Missionary Baptist Church Program Request Form Request Auxiliary Designee: Program Designee: Auxiliary/Committee/Group/Chair: (NOTE: *Total program time must be 2 hours or less **Play and musical portion of programs must be 70 minutes or less) Purpose of Program: PLEASE DO NOT WRITE BELOW THIS LINE (FOR COMMITTEE USE ONLY) Sister Yvette Banks: Sister April Hubbard: Sister Yolana Wilson: Pastor Wadlington: Page 1 of 5

2 PBC Program Request Procedures 90 Days Before Program Procedure 90 days before program Step One 1. Request date availability from Sister Wilson. (Is the date you want open on the church calendar) 2. Submit program request to Sister Betty Polin or Sister Loraine Thompson. (Fill out this form and give it to the two selected program committee members) 3. Program OVERVIEW/Outline (Attach an outline of what you are planning to do during the program.) 4. Speaker/Guest Request - Select a minimum of two choices. Sister Wilson will send out an invitation after Pastor has approved the guest. No communication may be sent by any other person or auxiliary. First: Second: Name Church Affiliation 5. Budget: (How will your program be financed) Please check one: A.) Existing pre-approved budget B.) No existing pre-approved budget If no pre-approved budget, a written letter will need to be submitted to the Board for approval of funds. Please submit your letter to the Comptroller. C.) Not Applicable (No Funds Needed) The following individuals must sign-off on this form during step one: Sister Yolana Wilson Date and Printing Sis. Carolyn Bizzle Plays Rev. Warren Belton, III Musicals Sister Diane Davis Music/Sound Sister Allison Shields Dance Sister April Hubbard Budget/Expenses Page 2 of 5

3 PBC Program Request Procedures 60 Days Before Program Procedure 60 days before program Step Two 1. Submit a detailed formatted program with the order of service/events and participant names. 2. List committee member s names and include their individual responsibilities 3. Confirm Speaker/Guest: (Sister Wilson will inform Sister Banks when confirmation has been received from your guest, Sister Banks will contact the auxiliary in writing) The following individual must sign-off on this form during step two: Sister Etta Dycus - Decorations Page 3 of 5

4 PBC Program Request Procedures 30 Days Before Program Procedure 30 days before program Step Three 1. Program Updates (Identify changes or additions you have had to make during the past few months) 2. Submit FINAL Program to Sister Banks 3. Submit selected paper, type setting and any other details for published program. 4. Fill out the appropriate form for the event, if applicable: Check Request if you need to reserve an outside venue, to request payment of the events speaker/guest, etc. Ministry Card Request - if items need to be purchased for the program/event. The following individuals must sign-off on this form during step three: Sister Beverly Douglass - Culinary/Kitchen Usage Brother Anthony Crenshaw - Multi-Media Lab Sister April Hubbard - Budget/Expenses Page 4 of 5

5 PBC Program Request Procedures 2 weeks Before Program Procedure two weeks before program Step Four Sister Yvette Banks will meet with Sis. Wilson and the committee chairperson to finalize the program. 1. Sister Wilson will provide a copy of the program. 2. Corrections will be made if needed. Page 5 of 5

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