OSHAWA CITY COUNCIL MINUTES January 25, 2016 Page 6

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1 OSHAWA CITY COUNCIL MINUTES January 25, 2016 Page 6 Minutes of a special meeting of the Council of the City of Oshawa held in the Council Chamber on January 25, 2016 at 9:30 a.m. Mayor Henry and Councillors Aker, Carter, Chapman, Diamond, Kerr, McQuaid-England, Neal (entered at 1:30 p.m.) Pidwerbecki (left at 3:28 p.m.), Sanders and Shields were present. Mayor Henry presided. Mayor Henry advised this special meeting of Council was called to consider the 2016 Budget. Declarations of Interest Councillor Carter made a declaration of pecuniary interest concerning any item related to downtown Oshawa as he owns property in the downtown and is a member of the business improvement area; and, any item associated with advertising as he is employed by Chorus Entertainment and he did not participate in voting on related items. (Also See Page 11) Delegations 1. Lenis Trotter, Chairman, Kids Safety Village of Durham Region requesting to address City Council concerning Correspondence Request Item 1 related to funding for the Kids Safety Village. 2. Joe Ingino, Editor/Publisher, The Oshawa/Durham Central Newspaper requesting to address City Council concerning Correspondence Request Item 2 related to the City s Corporate Advertising Policy. 3. Mary Krohnert, Studio Coordinator, The Living Room Community Art Studio requesting to address City Council in opposition to Item 1 of the First Report of the Finance Committee recommending The Living Room Community Art Studio receive a 2016 Partnership Grant in the amount of $2,000, as opposed to her $5,000 request. Lennis Trotter, Chairman, Kids Safety Village of Durham Region addressed City Council advising the Kids Safety Village has been refurbished and 25% of the students that attend to learn about traffic safety are from Oshawa. He advised they are required to raise 50% of a $700,000 grant and are seeking Oshawa Council s financial support. He further advised there are plans to expand the Kids Safety Village to also teach fire safety to Durham Region children. Council members questioned Lennis Trotter. 345

2 346 City Council Minutes January 25, 2016 Joe Ingino, Editor/Publisher, The Oshawa/Durham Central Newspaper addressed City Council stating, after more than 20 years of serving the community, it is not unreasonable to request an amendment to the City s advertising budget by splitting the $150,000 advertising allocation into three $50,000 payments to each local newspaper. He stated his readers regularly inquire as to why there is no City of Oshawa advertising in his newspaper. He encouraged Council to act with initiative and to consider his newspaper s weekly $5,000 contribution to Oshawa s downtown through the Ingino Initiative. Joe Ingino requested, out of fairness to the industry and toward the common cause of informing individuals about their community, the City assist him to continue to serve Oshawa by including his newspaper in its advertising budget, adding he is willing to give one year of complimentary newspaper exposure to the City show good faith. Councillor McQuaid-England entered the meeting during Joe Ingino s delegation. Council members questioned Joe Ingino. Mary Krohnert, Executive Director and Founder of The Living Room Community Art Studio addressed City Council in opposition to Item 1 of the First Report of the Finance Committee recommending The Living Room Community Art Studio receive a 2016 Partnership Grant in the amount of $2,000 stating her original request was in the amount of $5,000 and is to provide a safe place for individuals of all ages and abilities to come and make art for free. She expressed that the City s financial contributions would indicate community support for their grassroots program that connects individuals with positive change. She advised The Living Room Community Art Studio hosted over 5,000 visits from individuals and families, and listed numerous community initiatives they participate in. She advised that over 90% of the participants have expressed a positive impact from their participation with The Living Room Community Art Studio and as a result feel more connected to the community. Mary Krohnert advised Oshawa s current constructive community action is like no other City s and has the potential to inspire the next generation. Council members questions Mary Krohnert. Delegation Requests (requires 2/3 vote) 1. Ed Goerz, Executive Director, Cornerstone Community Association Durham requesting to address City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5, Karen Hedges, Teacher, Grove School, Durham District School Board, requesting to address City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5, Diane Stephen requesting to address City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5,000. Moved by Councillor Diamond, seconded by Councillor Sanders, (7) That the Delegation Requests be heard. Carried on a 2/3 vote of members present

3 City Council Minutes January 25, 2016 Karen Hedges, Teacher, Grove School, Durham District School Board, addressed City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5,000. She advised the students she teaches are funded separately under Section 23 of the Ministry of Education Act and most live in group homes and are not part of the mainstream community. She expressed that The Living Room Community Art Studio has become an important, safe environment for her students and, as the funding structure for artist s programs has changed, The Living Room Community Art Studio is the only way these students are able to experience and express art, adding that the Studio develops an art program to enhance classroom learning as well as providing after-hour connections for students to experience on their own. Karen Hedges felt The Living Room Community Art Studio provides an invaluable, affordable experience for disenfranchised community members. Council members questions Karen Hedges. Ed Goerz, Executive Director, Cornerstone Community Association Durham addressed City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5,000 stating many programs in the City contribute to making it great and The Living Room Community Art Studio is one of those critical places. He advised that Cornerstone Community Association s quest is to find nonjudgmental support for persons in need and they are privileged to have the Studio as a neighbour. He stated he has observed deeply isolated individuals become contributing community members and stated the Studio attracts diverse community members because beyond homelessness and sustenance there is a need for meaningful engagement. Ed Goerz requested Council provide The Living Room Community Art Studio with the full $5,000 grant request as it meets the City s goals of social equity, and an active, healthy and safe community. Council members questions Ed Goerz. Diane Stephen addressed City Council in support of The Living Room Community Art Studio request for a 2016 Partnership Grant in the amount of $5,000 stating this is a registered, non-profit organization that provides citizens with opportunities to express themselves through art for free. She requested to show a video of what individuals do at The Living Room Community Art Studio. Moved by Councillor England, seconded by Councillor Sanders, That the rules of procedure be waived to allow for an eight-minute video to be shown. Lost (2/3 required) A video concerning The Living Room Community Art Studio was shown for the remainder of the delegation s allotted five minutes. 347

4 348 City Council Minutes January 25, 2016 Moved by Councillor England, seconded by Councillor Sanders, (8) That the delegation s time be extended by two minutes. Carried on the following vote Affirmative Councillors Aker, Kerr, McQuaid-England, Pidwerbecki, Sanders, Shields and Mayor Henry Negative Councillors Carter, Chapman and Diamond Absent Councillor Neal The video continued for two minutes. Council members questioned Diane Stephen. Correspondence Requests 1. Lenis Trotter, Chairman, Kids Safety Village of Durham Region requesting $15,000 toward refurbishing and expanding the Kids Safety Village to incorporate a new Fire Safety classroom and provide new, larger washrooms and community meeting facilities. Moved by Councillor Aker, seconded by Councillor Shields, (9) That Correspondence Request Item 1 from the Kids Safety Village of Durham Region requesting $15,000 for their facility, be received for information. Carried Affirmative Councillors Aker, Carter, Chapman, Diamond, Kerr, Sanders and Shields Negative Councillors McQuaid-England, Pidwerbecki and Mayor Henry Absent Councillor Neal 2. Joe Ingino, Editor/Publisher, The Oshawa/Durham Central Newspaper requesting the City s Corporate Advertising Policy be amended to include The Oshawa/Durham Central Newspaper in its advertising budget as it is Durham s largest and oldest independent 100% paid circulation newspaper with offices in Canada and the United States. Moved by Councillor Aker, seconded by Councillor Diamond, (10) That Correspondence Request Item 2 from The Oshawa/Durham Central Newspaper requesting to be included in the City s advertising budget, be received for information. Carried

5 City Council Minutes January 25, 2016 Finance Committee Reports The Finance Committee respectfully reports and recommends to City Council its First Report: Anchor and Partnership Grant Requests (FIN ) Recommendation (Carried See Page 11) That, in accordance with Report FIN , 2016 Anchor and Partnership Grant Requests, dated December 2, 2015, the following be recommended as part of the 2016 budget considerations: a) That the following 2016 Anchor Grant requests be approved as follows as they meet the Council-approved criteria: Boys and Girls Club of Durham $55,500 grant; Friends of Second Marsh $40,400 grant $4,300 in-kind services; Motor City Car Club $25,800 in-kind services; Oshawa and Durham Region Métis Council $3,900 in-kind services; Oshawa Central Business District Improvement Area $11,300 in-kind services; Oshawa Children s Community Fair $3,000 grant and $1,400 in-kind services; Oshawa Folk Arts Council $5,000 grant and $10,200 in-kind services; Oshawa Rotary Ribfest $31,800 in-kind services; Oshawa Sports Hall of Fame $20,200 grant; and, Santa s Parade of Lights $5,000 grant. b) That the following requests for additional Anchor Grant funding (above the amount provided for in part a) be approved: Santa s Parade of Lights $2,000 additional funding. c) That the following requests for additional Anchor Grant funding (above the amount provided for in part a) be denied: Motor City Car Club $3,400 additional grant funding; and, Oshawa Central Business District Improvement Area $100 in-kind services. 349

6 350 City Council Minutes January 25, 2016 d) That notwithstanding Council policy the following 2016 Partnership Grant requests be approved: Big Brothers Big Sisters Oshawa Whitby $5,000 grant; Canadian Automotive Museum Inc. $5,000 grant; CIBC Run for the Cure $14,200 in-kind services; Durham Youth Orchestra $5,000 grant; New Life Neighbourhood Services $5,000 grant; Pride Durham Inc. $5,000 in-kind services; Simcoe Hall Settlement House $5,000 grant; The Living Room Community Art Studio $2,000 grant; The Refuge Youth Outreach Centre $2,100 in-kind services; and, Their Opportunity Minor Sports Corporation $1,700 in-kind services. e) That the following 2016 Partnership Grant requests be denied as they do not meet the Council-approved criteria: Direct Your Life Organization $5,000 grant; Gracefull Aging Services $5,000 grant; and, MOLE Productions 2016 $5,000 grant. Mayor Henry made a declaration of pecuniary interest concerning the part of the First Report of the Finance Committee related to the Oshawa Rotary Ribfest 2016 Anchor Grant as he is a Rotary Club member and did not participate in discussion or voting on that part of the item. Councillor Carter made a declaration of pecuniary interest concerning the part of the First Report of the Finance Committee related to the Oshawa Children s Community Fair as his wife is employed by the event sponsor, the Oshawa Community Health Centre and did not participate in discussion or voting on that part of the item. Moved by Councillor Diamond, seconded by Councillor Carter, (11) That City Council adopt the First Report of the Finance Committee concerning 2016 Anchor and Partnership Grant Requests. Carried by later votes The motion was divided upon request to vote on each item separately. Councillor Kerr made a declaration of pecuniary interest concerning the part of the First Report of the Finance Committee related to the Oshawa Sports Hall of Fame as he is a Member of the Board of the Oshawa Sports Hall of Fame and did not participate in discussion or voting on that part of the item.

7 City Council Minutes January 25, 2016 The vote on the 2016 Anchor Grant for the Boys and Girls Club of Durham in the amount of $55,500 carried. The vote on the 2016 Anchor Grant for the Friends of Second Marsh in the amount of $40,400 and $4,300 for in-kind services carried. The vote on the 2016 Anchor Grant for the Motor City Car Club in the amount of $25,800 for in-kind services carried. The vote on the 2016 Anchor Grant for the Oshawa and Durham Region Métis Council in the amount of $3,900 for in-kind services carried. The vote on the 2016 Anchor Grant for the Oshawa Central Business District Improvement Area in the amount of $11,300 for in-kind services carried. The vote on the 2016 Anchor Grant for the Oshawa Children s Community Fair in the amount of $3,000 and $1,400 for in-kind services carried. The vote on the 2016 Anchor Grant for the Oshawa Folk Arts Council in the amount of $5,000 and $10,200 for in-kind services carried. Councillor Pidwerbecki assumed the Chair. The vote on the 2016 Anchor Grant for the Oshawa Rotary Ribfest in the amount of $31,800 for in-kind services carried. Mayor Henry resumed the Chair. The vote on the 2016 Anchor Grant for the Oshawa Sports Hall of Fame in the amount of $20,200 carried. The vote on the 2016 Anchor Grant for the Santa s Parade of Lights in the amount of $5,000 carried. The vote on the additional 2016 Anchor Grant for the Santa s Parade of Lights in the amount of $2,000 carried. The vote to deny the additional 2016 Anchor Grant for the Motor City Car Club in the amount of $3,400 carried. The vote to deny the additional 2016 Anchor Grant for the Oshawa Central Business District Improvement Area in the amount of $100 for in-kind services carried. The vote on the 2016 Partnership Grant for the Big Brothers Big Sisters Oshawa Whitby in the amount of $5,000 carried. 351

8 352 City Council Minutes January 25, 2016 The vote on the 2016 Partnership Grant for the Canadian Automotive Museum Inc. in the amount of $5,000 carried. The vote on the 2016 Partnership Grant for the CIBC Run for the Cure in the amount of $14,200 for in-kind services carried. The vote on the 2016 Partnership Grant for the Durham Youth Orchestra in the amount of $5,000 carried. The vote on the 2016 Partnership Grant for the New Life Neighbourhood Services in the amount of $5,000 carried. The vote on the 2016 Partnership Grant for Pride Durham Inc. in the amount of $5,000 for in-kind services carried. The vote on the 2016 Partnership Grant for the Simcoe Hall Settlement House in the amount of $5,000 carried. Councillor Pidwerbecki assumed the Chair. Moved by Councillor McQuaid-England, seconded by Mayor Henry, That the recommendation be amended by adding $1,500 to The Living Room Community Art Studio grant to increase their grant amount to $3,500. Lost on the following vote Affirmative Councillors McQuaid-England and Mayor Henry Negative Councillors Aker, Carter, Chapman, Diamond, Kerr, Pidwerbecki, Sanders and Shields Absent Councillor Neal Mayor Henry resumed the Chair. The vote on the 2016 Partnership Grant for the Living Room Community Art Studio in the amount of $2,000 carried. The vote on the 2016 Partnership Grant for The Refuge Youth Outreach Centre in the amount of $2,100 for in-kind services carried. The vote on the 2016 Partnership Grant for Their Opportunity Minor Sports Corporation in the amount of $1,700 for in-kind services carried. The vote to deny the 2016 Partnership Grants to Direct Your Life Organization in the amount of $5,000, Gracefull Aging Services in the amount of $5,000 and MOLE Productions 2016 in the amount of $5,000 carried.

9 City Council Minutes January 25, 2016 The Finance Committee respectfully reports and recommends to City Council its Second Report: External Agency Presentation Oshawa Senior Citizens Centres (FIN-16-08) Recommendation (Carried See Page 15) That based on FIN-16-08, the proposed 2016 budget grant request for the Oshawa Senior Citizens Centres in the amount of $1,543,268 be approved External Agency Presentation General Motors Centre (FIN-16-09) Recommendation (Carried See Page 15) 1. That based on FIN-16-09, the proposed 2016 operating budget for the General Motors Centre in the amount of $397,700 be approved; and, 2. The proposed 2016 capital budget allocation for the General Motors Centre in the amount of $100,000 be approved External Agency Presentation Oshawa Public Library (FIN-16-10) Recommendation (Carried See Page 15) That based on FIN-16-10, the proposed 2016 budget grant request for the Oshawa Public Library in the amount of $8,663,000 be approved External Agency Presentation The Robert McLaughlin Gallery (FIN-16-11) Recommendation (Carried See Page 15) That based on FIN-16-11, the proposed 2016 budget grant request for the Robert McLaughlin Gallery in the amount of $771,885 be approved External Agency Presentation The Oshawa Historical Society (FIN-16-12) Recommendation (Carried See Page 15) That based on FIN-16-12, the proposed 2016 budget grant request for the Oshawa Historical Society in the amount of $402,550 be approved. 353

10 354 City Council Minutes January 25, External Agency Presentation Parkwood Foundation (FIN-16-13) Recommendation (Carried See Page 15) 1. That as Parkwood has demonstrated success at leveraging matching grant contributions through the Canada 150 grant program, the 2015 capital grant request in the amount of $75,000 be released to Parkwood; and, 2. That based on FIN-16-13, the proposed 2016 operating budget grant request for Parkwood in the amount of $325,000 be approved; and, 3. That as Parkwood has demonstrated success at leveraging matching grant contributions through the Canada 150 grant program, the 2016 capital grant request in the amount of $75,000 be approved; and, 4. That the potential increase included in the City s 2016 operating budget document for Parkwood Greenhouse Restoration in the amount of $150,000 be reduced to zero. Moved by Councillor Diamond, seconded by Councillor Carter, (12) That City Council adopt the Second Report of the Finance Committee concerning 2016 External Agencies Grant Requests. Carried Moved by Councillor Pidwerbecki, seconded by Councillor McQuaid-England, (13) That the meeting recess. Carried The meeting recessed at 11:13 a.m. and reconvened at 11:30 a.m. All Council members were present following the recess except Councillor Neal. Items Referred to Budget Deliberations 1. Stephanie Sinnott, Executive Director, Finance Services/Treasurer submitting Report FIN General Motors Centre Capital Forecast and Funding Strategy Recommendation (Carried - See Page 15) That the funding strategy and proposed 2016 budget contribution outlined in Report FIN dated December 1, 2015 be referred to the 2016 budget deliberations. Moved by Councillor Chapman, seconded by Councillor Sanders, (14) That Council adopt the recommendation contained in Report FIN concerning the General Motors Centre Capital Forecast and Funding Strategy. Carried

11 City Council Minutes January 25, Paul Ralph, Commissioner, Development Services Department submitting Report CM concerning Oshawa Harbour Improvements Project , Proposed Deferred Capital Projects Capital Budget Recommendation (Carried - See Page 16) 1. That Report CM dated January 21, 2016, concerning the Oshawa Harbour Improvements Project in the deferred portion of the 2016 Capital Budget be received for information. 2. That pursuant to Report CM dated January 21, 2016, the funds from the following project accounts and as shown in Attachment 2 to Report CM be combined and added in the Oshawa Harbour Improvements Project account: Port Oshawa Marina Oshawa Harbour Studies Environmental Fund for Harbour Oshawa Harbour Redevelopment Harbour-Future Requirements Boat Launch Oshawa Harbour. Moved by Councillor Pidwerbecki, seconded by Councillor Shields, (15) That Council adopt the recommendation contained in Report CM concerning Oshawa Harbour Improvements Project Carried 3. Mark Robinson, Director, Facilities Management Services submitting a Motion concerning a Servicing Agreement with the Regional Municipality of Durham related to Firehall 6 Recommendation (Carried - See Page 17) Whereas Council approved construction of Firehall 6 located at 2339 Simcoe Street North in accordance with Tender C ; and, Whereas the north access drive to new Firehall 6 will be by way of Simcoe Street North, which is a Durham Region Road; and, Whereas the Durham Region requires a Service Agreement in place before construction of the new asphalt drive from Simcoe Street North to the new Firehall 6 can be constructed; and, 355

12 356 City Council Minutes January 25, 2016 Whereas the Durham Region has drafted a Servicing Agreement dated January 6, 2016 between The Corporation of the City of Oshawa (the Owner) and The Regional Municipality of Durham (the Region) for work to be completed on the Durham Region Boulevard between Simcoe Street North and new Firehall 6 in accordance with approved site servicing drawings SS-1; Therefore be it resolved that the City of Oshawa enter into a servicing agreement with the Regional Municipality of Durham to complete work on the Regional Boulevard. Moved by Councillor Chapman, seconded by Councillor Pidwerbecki, (16) That Council adopt the recommendation to enter into a servicing agreement with the Regional Municipality of Durham to complete work on the Regional Boulevard between Simcoe Street North and new Firehall 6 in accordance with approved site servicing drawings SS-1. Carried Moved by Councillor Chapman, seconded by Councillor Diamond, (17) That Council go into Committee of the Whole. Carried Moved by Councillor Diamond, (18) That the Revenue section contained in the 2016 Operating Budget binder be received for information and considered with the final budget. Carried Moved by Councillor Diamond, (19) That the rules of procedure be waived to allow for discussion on referral motions at today s meeting to allow for motions and amendments to be finalized at the January 29, 2016 Budget meeting. Carried on the following 2/3 vote of members present Affirmative Councillors Aker, Carter, Chapman, Diamond, Sanders, Shields and Mayor Henry Negative Councillors Kerr, McQuaid-England and Pidwerbecki Absent Councillor Neal Moved by Councillor Aker, (20) That Councillors Expenses, Program 003, Program and Office Supplies be amended by reducing the 2016 Proposed Budget of $15,000 by $3,500 to 2015 levels. Carried on the following vote Affirmative Councillors Aker, Carter, Chapman, Diamond, Kerr, Pidwerbecki, Sanders, Shields and Mayor Henry Negative McQuaid-England Absent Councillor Neal

13 City Council Minutes January 25, 2016 Moved by Councillor Diamond, (21) That the Executive and Legislative section contained in the 2016 Operating budget binder, as amended, be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Chapman, (22) That the meeting recess for one hour. Carried The meeting recessed at 12:30 p.m. and reconvened at 1:30 p.m. All Council members were present following the recess. Moved by Councillor Chapman, (23) That the Office of the City Manager section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Chapman, (24) That the Professional Services amount of $19,050 in Program 020 Corporate Services Administration be reduced by $10,000, an amount assigned to that program for training. Carried by later vote Moved by Councillor McQuaid-England, That this item be deferred to the end of today s meeting to understand the consequences and opportunities related to this and the identifiable individual. Lost on the following vote Affirmative Councillors Kerr, McQuaid-England and Neal Negative Councillors Aker, Carter, Chapman, Diamond, Pidwerbecki, Sanders, Shields and Mayor Henry Absent None The vote to reduce Program 020 Corporate Services Administration - Professional Services in the amount of $10,000 carried on the following vote Affirmative Councillors Aker, Carter, Chapman, Diamond, Kerr, Neal, Sanders, Shields and Mayor Henry Negative Councillors McQuaid-England and Pidwerbecki Absent None Moved by Councillor Diamond, (25) That the Corporate Services section contained in the 2016 Operating Budget binder as amended be referred to the January 29, 2016 Budget meeting. Carried Councillor Pidwerbecki left the meeting. Moved by Councillor Chapman, (26) That the Community Services section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried 357

14 358 City Council Minutes January 25, 2016 Moved by Councillor Diamond, (27) That the meeting recess. Carried The meeting recessed at 3:51 p.m. and reconvened at 4:02 p.m. All Council members were present following the recess except Councillor Pidwerbecki. Moved by Councillor Aker, (28) That the Development Services section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Chapman, (29) That the Municipal Parking section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Diamond, (30) That the Corporate Expenditures section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Chapman, (31) That the Advisory Committee Work Plans section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor McQuaid-England, (32) That the Items for Council Review section contained in the 2016 Operating Budget binder be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Diamond, (33) That the Supplemental Materials section contained in the 2016 Operating Budget binder and the Capital Budget be referred to the January 29, 2016 Budget meeting. Carried Moved by Councillor Chapman, (34) That Council rise from Committee of the Whole. Carried Moved by Councillor Chapman, seconded by Councillor Shields, (35) That Council ratify actions taken in Committee of the Whole. Carried Confirming By-law Moved by Councillor Sanders, seconded by Councillor Shields, (36) That the Confirming By-law be passed. Carried A By-law to confirm the City Council meeting of January 25, 2016.

15 City Council Minutes January 25, 2016 Adjourn Moved by Councillor Kerr, seconded by Councillor Chapman, (37) That the meeting adjourn. Carried The meeting adjourned at 4:33 p.m. 359