Room Selection 101. How to Navigate the UHS Room Selection Process

Transcription

1 Room Selection 101 How to Navigate the UHS Room Selection Process

2 Plan Ahead Check your & Housing Portal to confirm room selection appointment date/time Review theme buildings, floorplans, & preferences Consult with roommates Communicate a plan for your appointment time Roommates do not have to have the same appointment time to select one another Appointments will be 24-hours long Students who miss their appointment will be moved to the waitlist

3 1 2 3 Log Into Housing Portal & Click on the Application/Contract Link Choose Your Building Add your room & roommate rooms to cart Select your meal plan Confirm Assignments Assign yourself & roommates to room (beds) Review Rates/Payment Schedule Optional GradGuard Insurance?? Review License Agreement & Submit Contract

4 Initial Selection You will only see buildings with available rooms If necessary, you can expand search in next screen What You Will See

5 Room List o List all available rooms in your selected buildings o You can expand your search with the room type & building list to the left (can choose more than one option) o Be sure to choose a suite with enough space to accommodate all of your roommates (i.e. If you have four (4) roommates, you need a suite with four (4) available spaces)

6 Room List o Add to Cart your room(s) o You MUST bring in ALL of your roommates o Anyone from your roommate group can assign the group o If you need to make a change you can Remove From Cart

7 Assign Beds o Assign you and your roommates to their specific rooms (bed) o Plan ahead, particularly if someone is in a double

8 How Long Do I have to Complete the Process? Students have 10 Minutes to complete the process before rooms are removed from your Cart Your rooms are not secure until you have completed the process other students may be holding your same spaces

9 You re Almost Done Confirm Assignments

10 Almost Done Next Steps Choose Your Meal Plan Review Payment Schedule Optional GradGuard Rental Insurance Review License Agreement Submit Contract Choose Your Meal Plan

11 What If I was placed in the wrong room within my suite? Or want to swap rooms with another assigned resident? Both students need to submit a Fall Room Change request through the Housing Portal Housing will do its best to accommodate requests but nothing is guaranteed Students are responsible for coordinating the swaps, UHS will not intervene or communicate on a student s behalf I missed my appointment time? Students who missed their appointment window will be moved to the end of the waitlist I did not complete my contract or pick my meal plan? Your space is not secure until you complete your contract Students who do not complete the process are at risk of losing their space for someone on the waitlist and UHS will select the student s meal plan

12 What If I never selected a room, but my Housing Portal shows that I already have a space? One of your roommates have pulled you into a space My roommate and I are not in the same appointment wave? The roommate with the first appointment time can pull everyone in their group into a space I want a double (or studio) but only singles are available Doubles are the most limited spaces in the Suites. To ensure a space at all, we advise you to select from the singles available Students can remain on a waitlist for a double in the chance that one becomes available

13 What If I did not get a space or an appointment time? Due to limited availability, students unable to select a space will be placed on a waitlist Students will be contacted as availabilities become available throughout the Spring, Summer, and even into the academic year I decide to live off campus the Village? Assigned students have the ability to cancel without financial penalty 30 days prior to Fall Move-In (July 23, 2018) You MUST cancel through the link on your Housing Portal I found alternative housing and would like to be removed from the waitlist Students on the waitlist can cancel at any time and receive a full refund