THE NEXT WAVE BUSINESS PARTNER PACKET SERVING CALIFORNIA STATE UNIVERSITIES

Transcription

1 THE NET WAVE BUSINESS PARTNER PACKET SERVING CALIFORNIA STATE UNIVERSITIES

2 TABLE OF CONTENTS Planning Committee Welcome Business Partner Participation Levels & Benefits at a Glance How to be an AOA Business Partner Hotel Information Table Assignment Raffle Gifts 5 6 Shipping Information On Site Conference Check In Business Partner Orientation Important Conference Dates AOA BUSINESS PARTNERS CONTACT INFORMATION If you have questions or require clarification about the conference or how to participate, please contact any AOA Business Partner Conference Committee Member: Fred Neely p# ex# 4003 f# fneely@csulb.edu Frank Mumford p# f# fmumford@fullerton.edu Karen Finley p# f# kfinley@csuchico.edu See you at the Hyatt Regency, Newport Beach in January 2011!

3 WELCOME We are pleased to invite you to participate in the Auxiliary Organizations Association Annual Conference, January 9-11, For the first time this year we will be joined by members of the CSU Financial Officers Association (FOA). We hope you will become a business partner and join us in beautiful Newport Beach. AOA 2011 CONFERENCE PLANNING COMMITTEE Jerri Carmo, Chair Melinda Coil Dustin DeBrum Rebecca Dietzler Jeanne Dittman Karen Finley Richard Jackson Frank Mumford Fred Neely Carol Sager Doug Wade AOA is the professional association of the 90+ auxiliary enterprises that provide services to each of the 23 California State University campuses. Providing support to the mission of each of the CSU campuses, auxiliary enterprises include foundations that handle contracts and grants and/or gifts to the university, enterprise corporations that run bookstores and food services, associated student organizations, student unions, and sometimes athletic or housing corporations. Through your partnership with AOA, you can impact the programs and services offered to nearly 433,000 students, faculty and staff throughout the CSU! As issues of increased efficiency and revenue generation continue to impact our campuses, AOA continues to seek partnerships that will help build a better future for higher education. The Annual Conference held every January is an opportunity for the leaders of these organizations to learn and collaborate on topics and issues that are crucial to both auxiliary operations and the CSU system. We know that your organization is committed to serving higher education, and we are convinced that your participation and collaboration with the AOA is crucial to the continuing success of our auxiliaries. Business Partners have the opportunity to develop contacts with the key auxiliary and campus administrators who make and influence decisions on their respective campuses. The 300+ conference attendees include Campus Presidents, Vice Presidents, Financial Officers and Auxiliary management. Dr. Charles Reed, the Chancellor of the CSU system, provides a keynote address at the Sunday evening banquet. In this packet you will find information on the available partnership opportunities designed to enhance your presence at the conference and increase awareness of your company among AOA members. We would be glad to discuss this material with you directly if you have any questions. We are excited about our program and encourage you to register early. Our previous Business Partners have found their AOA & FOA Partnerships to be extremely valuable, and we hope that you will too! Sincerely, Business Partner Coordinators Frank Mumford, Director Finance & Administration/CFO CSU Fullerton Auxiliary Services Corporation California State University, Fullerton fmumford@fullerton.edu Auxiliary Organizations Serving California State Universities CSU Chico Research Foundation, Building 25 CSUC, Chico, CA (530) Fred Neely, Director, Bookstore Services Forty-Niner Shops, Inc., CSU Long Beach California State University, Long Beach ex# 4003 fneely@csulb.edu 1

4 BUSINESS PARTNERS AT A GLANCE BUSINESS PARTNER SPONSORSHIP BENEFITS Premier $15,000 Diamond $10,000 Platinum $7,500 Gold $5,000 Silver $2,500 Bronze $1,500 & Above & Above 9,999 7,499 4,999 2,499 Spotlighted Partner at the Monday Night Event Corporate Logo on conference gift, gift bag, or attachment (must commit and provide logo by October 1, 2010) Choice of exhibit table location One Corporate promotional item in gift bag provided by Business Partner Web link to your corporate website from AOA Business Partner Spotlight web page Business Profile prominently featured in conference program Access to ECEL or Word version of preliminary attendee list provided as of December 10, 2010 Access to PDF version of preliminary attendee list as of early bird cut-off date Seating at VIP tables at the Sunday evening dinner event 2 seats 2 seats 1 seat Verbal recognition at all General Sessions Corporate logo displayed on all conference communications for 1 year Invitation to President s private reception Sunday evening Featured table at Business Partner Luncheon with opportunity for round table discussion Raffle gift provided on behalf of Business Partner in the following amount: $250 $200 $150 $100 $50 Exhibit space provided in Business Partner area-one 6 table, two chairs and electrical access Complimentary conference registrations Signage at major conference activities thanking Business Partners Recognition in conference materials (Requires December 1, 2010 commitment) Receives final AOA conference attendee list at conference Wireless Internet access in Business Partner display area Business Partner logo displayed on AOA website after commitment to conference 1 YEAR 1 YEAR 3 MO. 3 MO. 3 MO. 3 MO. 2

5 2011 AOA BUSINESS PARTNER GENERAL INFORMATION YES! I want to be an AOA Business Partner the steps to take Confirm Your Company s Participation To confirm your participation as a Business Partner at the 2011 AOA Annual Conference, please Fred Neely at fneely@csulb.edu Register Your Company On-line Your next step is to register your company online as a business partner at We will notify you by when Business Partner registration is open. Select the Business Partner link on left side of the page and follow the prompts. Note: Some partner benefits are date sensitive please see page 2 of this packet for important dates. Register Your Attendees Once your company is registered, you may register your complimentary attendees at any time but no later than December 1st. Follow the online instructions and use your company s contact to re-enter the site. You are able to send additional attendees above your complimentary registrations, each additional registration will be billed at the $ early bird registration rate. Additional attendees should also be registered through the Business Partner online registration. Please be prepared with the following information to register: - Name, Title, Mailing Address, and Days they plan to attend the conference (Sun, Mon, Tues) 5. Provide Your Company s Logo One of the benefits of being an AOA Business Partner is that your logo will be displayed prominently on the AOA website Business Partner page and in printed materials. Please submit your logo file no later than October 1st, to ensure your logo is included in the conference materials. Send logo file in the following format to Dustin DeBrum at ddebrum@calpoly.edu Vector Graphic* 300dpi resolution All fonts outlined EPS (Encapsulated Post Script) or AI (Adobe Illustrator) Color and/or BW *No other format type will be accepted (i.e., jpg, tiff, etc.) If you are a returning Business Partner, please confirm that your logo is already on file in the correct format. If your logo has changed in the past year, you will need to submit a new logo. Please contact Dustin DeBrum at to confirm whether your logo is on file. Payment All payments must be received by AOA in full no later than December 19, Payments by check may be mailed to: AOA Annual Conference Attn: Richard Jackson CSU Chico Research Foundation Building 25 CSU Chico Chico, CA Meal preferences for the days they plan to attend: - Sunday Night Dinner (Beef, Fish, or Vegetarian) - Other Meals (Vegetarian or Non-vegetarian) 3

6 6. Make your Hotel and Transportation Arrangements Reservations should be made directly with the Hyatt Regency, Newport Beach Hyatt Regency, Newport Beach 1107 Jamboree Road Newport Beach, CA Reservations: or Group Name: AOA 2011 Conference - Reservations can be made on line by going to: - Rate is $ per night + applicable taxes (room costs at your own expense) - Request the Auxiliary Organizations Association (AOA) 2011 Conference Rate - Reservations should be made in advance to ensure availability ON-SITE CONFERENCE CHECK-IN Please visit the Conference Registration & Communications Center located in the Patio Room to check-in. You will be provided with specific Business Partner information, your name badge and a special conference gift bag. Additional Business Partner Information: Table Assignments Tables for Premier, Diamond, Platinum, Gold and Silver Partners will be placed in the Business Partner exhibit area. Table placement is based on partnership level and table requirements. Premier and Diamond Partners will be contacted for preferred table selection. Bronze Partners will not be provided table space. Each display area will include: - One 6 table, two chairs - Electrical access - Wireless Internet Service will be provided in the Business Partner area. If you require a dedicated internet connection, you must make those arrangements through the hotel directly. Please contact Jennifer Allis, Convention Services Manager at Set-up/Tear-Down Information: - Exhibit set-up can begin as early as 9:00 am on Sunday, January 09, The Conference adjourns at 4:15p.m. Tuesday, January 11, 2011, To maximize your exposure Business Partners are encouraged to remain through the conclusion of the conference. Raffle Gifts Business Partners that participate in level Silver and above receive a gift purchased on their behalf that is raffled off at the Business Partner Luncheon on Tuesday. All partners (including Bronze) are also welcome to provide additional gifts from their companies to be included in the raffle. 4

7 A. B. C. D. HOTEL SHIPPING INFORMATION The Hyatt Regency Newport Beach has a limited receiving and packaging department. Therefore it is necessary that all exhibit material and displays arrive no earlier than January 6, The hotel will not accept any freight prior to January 6, It should be sent drayage or Freight Company when applicable. The hotel does not employ a forklift. If one is needed, the exhibitor must make special arrangements to manage logistics with drayage or Freight Company. Exhibits must be moved in and out by exhibitor - this is not the responsibility of the hotel. If pallets are sent, freight trucks must have a lift. Pallets must be dismantled by exhibitor. There will be a charge assessed if the hotel breaks down pallets at a minimum of $ ALL MATERIALS/DISPLAYS SHOULD BE SENT TO: Hyatt Regency Newport Beach C/O: Your Company Your On Site Contact Person 1107 Jamboree Road Newport Beach, CA Hotel Contact: Jennifer Alliss, Convention Services Manager Phone: Fax: E. F. G. H. I. Tear Down If boxes need to be shipped out after tear-down, please have all boxes sealed, labeled and ready to ship. There will be a maximum of 5 boxes per booth. After that, a charge of $3.00 per box will be assessed (in addition to shipping charges). Shipping charges are the responsibility of the exhibitor. Boxes must be handled by hotel receiving and shipping. All freight arrangements must be made by exhibitor. Convention Services must be notified in advance of your arrangements. The hotel is not responsible for loss or damage of materials/ equipment/displays or exhibits left unattended at meeting rooms. Standard electrical needs will be provided per booth by AOA. Any power over and above must be cleared through the Hyatt Regency s Chief Engineer in advance. Charges will be assessed based on amount of power required and labor. Charges may be posted to exhibitor s room folio or via credit card. Please contact Jennifer Alliss for all phone requests, additional power needs and audio visual requests. Posters, banners and signs may be displayed at your booth on an easel or by hanging in front of your table. The hotel does not allow any of these items to be hung from the ballroom walls. Business Partner Orientation Sunday, January 09, 2011 at 1:00 p.m. Please make arrangements to send one representative from your organization to this orientation. The orientation will provide information on the following topics: General Information about AOA Table Space & Protocol Tuesday s Business Partner Luncheon Increased Networking Opportunities Maximize YOUR Exposure. 5

8 IMPORTANT CONFERENCE DATES & NETWORKING OPPORTUNITIES SUNDAY, JANUARY 09, 2011 Business Partner Table Set-up Conference Registration & Communications Center Open Business Partner Orientation Break with Business Partners Reception & Opening Banquet 9:00 am - Start Time 11:00 am - 6:00 pm 1:00 pm - 2:00 pm 3:45 pm - 4:00 pm 6:00 pm - 8:30 pm MONDAY, JANUARY 10, 2011 Conference Registration & Communications Center Open Break with Business Partners President s Luncheon Business Partner Spotlight Break Monday Night Event - On Site - Hyatt Regency Newport Beach 7:30 am - 4:30 pm 10:15 am - 10:45 am 12:00 pm - 1:30 pm 3:00 pm - 3:30 pm 6:00 pm - 11:00 pm TUESDAY, JANUARY 11, 2011 Conference Registration & Communications Center Open Break with Business Partners Roundtable Luncheon with Business Partners (Featured table and Business Partners Raffle) 7:30 am - 11:00 am 10:15 am - 10:45 am 12:00 pm - 2:00 pm 6

9 A SPECIAL THANK YOU TO OUR PAST BUSINESS PARTNERS! PLATINUM PARTNERS GOLD PARTNERS SILVER PARTNERS PREMIER PARTNERS BRONZE PARTNERS