5316 JARC 5317 New Freedom 5310 AMHTA 2010 $107, $63, $67, $236,250

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1 Municipality of Anchorage & Anchorage Metropolitan Area Transportation Solutions 2011 Human Service Transportation Coordination GRANT APPLICATION PACKET Funding Availability: The Municipality of Anchorage and Anchorage Metropolitan Area Transportation Solutions (AMATS) is accepting grant applications for human services transportation projects that meet criteria for Federal Transit Administration Grant (FTA) Programs for Section 5316 Job Access and Reverse Commute (JARC), Section 5317 New Freedom, Section 5310 Elderly and People with Disabilities, as well as Alaska Mental Health Trust Authority (AMHTA). The following funds are available for distribution: 5316 JARC 5317 New Freedom 5310 AMHTA 2010 $107, $63, $67, $236,250 Eligibility: For FTA grant funds, applicants must meet eligibility criteria defined by the Federal Transit Administration which includes participation in the Human Services Transportation Planning process. To be eligible for funding, projects must be consistent with those priorities and strategies outlined in the 2009 Human Services Transportation Coordination Plan and must provide transportation service within the Municipality of Anchorage. Projects funded with AMHTA funds must meet FTA eligibility criteria and serve AMHTA targeted populations within the Municipality of Anchorage. JARC and New Freedom grant awards will not exceed $99,000. Additionally, all applicants must have completed the State of Alaska: Agency Profile & Capital Inventory which was due 2/11/11 Assistance & Deadline: A workshop for applicants with questions will be held on Wednesday, March 23, 2011 at 3600 Martin Luther King Drive, 2 nd Floor Conference Room. For questions or to request an accommodation, contact Mobility Coordinator, Jamie Acton or Customer Service Manager, Judy Tymick. Completed Applications must be submitted electronically to Jamie Acton by 5p Friday, April 22, Additionally, one (1) original signed application and (5) copies of your application packet must be delivered to the People Mover Customer Service Office (700 W 6 th Avenue, Suite 109, Anchorage). Attachments: (Include 1 original and 5 copies of each) Grant Application State of Alaska: Agency Profile & Capital Inventory Letters of Support (Optional, Limit 3) Signature Page Process: The FTA requires these grant funds be distributed through an open, transparent, competitive process. The grant process will be advertised in the Alaska Journal of Commerce, posted on the AMATS and People Mover websites and distributed to interested parties. The Municipality of Anchorage, Public Transportation Department is the recipient of FTA formula funds for FTA 5316 and FTA The State of Alaska and AMATS have a signed agreement that provides 25% of the state allocation of FTA 5310 and AMHTA to be distributed in Anchorage through this competitive process. The Anchorage Public Transportation Department is the designated coordinating agency for the Anchorage area and has the responsibility for ensuring projects are coordinated according to the Human Service Transportation Coordination Plan (HSTC). The Public Transportation Department is eligible to participate in this grant process for all grant programs in compliance with FTA guidance and the Anchorage HSTC Plan adopted by AMATS in April All projects will be ranked by an AMATS Ranking Committee using criteria included in this application. Grant Awards: The Municipality of Anchorage, Public Transportation Department will administer grant awards for FTA 5316 and FTA The State of Alaska will administer grant awards funded with FTA 5310 and AMHTA. All grant recipients will be required to sign a grant agreement, complete and submit grant reports, complete the State of Alaska agency profile and capital inventory each year and sign off on Federal Transit Administration Certifications and Assurances. Failure to comply will result in loss of the award and possible ineligibility for future grants. 1

2 HUMAN SERVICES TRANSPORTATION COORDINATION FUNDING CRITERIA Weighted scoring method - each criteria will be scored from 0 to 5 Criteria Coordination Does this project increase coordination and maximize efficiencies with existing resources? Projects using existing resources, partnering with other organizations, and having a high priority listing in the Human Services Transportation Coordination Plan will receive a higher score. Targeted Populations Does the project target at-risk populations including senior citizens, low income and people with disabilities who are eligible for ADA AnchorRIDES service? Projects that are available to the general public or impact multiple at-risk populations will score higher than projects that serve a limited clientele. Financial Plan Is the project budget reasonable? Are local funds identified as match? Is there community support? Higher scores will be given to projects with a lower cost per trip or projects that reduce maintenance and fuel costs. Higher scores will be given to projects that have identified additional resources such as local funds or non-dot grant sources. Higher scores will be given to projects that have completed a planning process that includes opportunities for public comment. Increased Access Does the project increase mobility or expand service areas or hours of operation. Does the project increase employment through job access? Higher scores will be given to projects that increase employment/employment-related transportation opportunities for low income individuals. Safety Does the project improve public safety and security for targeted populations or the general public? Higher scores will be given to projects that improve safety and security of seniors, people with disabilities, youth and other at-risk populations. Other Does the project have other benefits not considered by the criteria above? (e.g. Livability of the community, economic benefits, adaptation to northern climate, increased lifestyle options, other air quality or environmental benefit, etc.) Higher scores will be given to projects that address quality of life, environment, sustainability, livability, or aging-in-place. Weight Max Points Possible TOTAL 100 2

3 Part I: Applicant Information: Organization Name: Type of Entity: Government Tribal Non-Profit For-Profit Address: City: Name of Signature Authority Zip: Title: Contact Name: Title: Phone: Fax: Address: 1. Attach a copy of your most recent State of Alaska: Agency Profile & Capital Inventory. This step is a required prerequisite to this grant application and was due 2/11/11. If this information was not submitted, this project is ineligible. 2. If you are a transportation provider and operate one or more vehicles with capacity of less than 16 persons, please provide MOA permit number. Any vehicles/projects not meeting MOA permit requirements will not be funded. MOA Permit number (If applicable) Part II: Project Project Name: Human Service Transportation Coordination Plan (HSTC), was adopted by AMATS on April 23, The Plan lists Priorities and Strategies on pages If your project is not listed in the HSTC Plan, it is not eligible. List the specific page number and strategy that supports this project: Page: Strategy: 3

4 Project Description: 1. Provide an introduction to your agency, the services provided, the service area, hours and the number of clients and demographics you serve. 2. Describe the project for which you are seeking funding. Give specific information on whether the project is new or expanded service, what targeted populations will be served, how grant funds will be expended and how you will measure success. 3 Describe the type of project by selecting one of the following: Purchase of Services: List transportation provider and cost per trip. Provider: Cost per trip: Vehicle Purchase: New /Expansion Replacement Equipment Purchase: Mobility management: Other: Describe 4. Capital Purchases A. Complete the following table if you are applying for capital funding: Match Qty Project Total Cost >20% to be provided by Applicant Grant Request Options Gas / Diesel ADA Minivan ADA Taxi Minivan ADA Van with Conversion ADA Narrow Body Cutaway ADA Standard Body Cutaway ADA Mid Size Bus ADA Stretcher-equipped paratransit vehicle Non-ADA Standard Minivan Non-ADA Standard Passenger Van Non-ADA Narrow Body Cutaway Non-ADA Standard Body Cutaway 4

5 Non-ADA Mid-Size Bus Other Coordinated Vehicles Equipment (List): B. If this is a replacement vehicle, provide year/make mileage/odometer of vehicle being replaced. C. How will this vehicle/equipment be maintained? Attach your Preventive Maintenance Plan. D. Where will this vehicle/equipment be stored? E. If applying for a vehicle, how many annual trips will this vehicle provide? F Describe any alternative plans such as contracting service, sharing vehicles or utilizing public transportation that may have been considered and why they were found unfeasible. G If applying for Intelligent Transportation Systems (ITS), have you completed a Systems Engineering Analysis? This will be required before project award. Yes No 5. Alaska Mental Health Trust Authority Reporting: If applying for Alaska Mental Health Trust Authority funds you must complete the following table. Count each rider in only one category. If you are not applying for AMHTA you do not need to complete this table. AMHTA beneficiaries Mentally Ill Alzheimer s Disease & Related Dementia Developmentally Disabled Chronic Alcoholics with Psychosis Subtotal Non-Beneficiaries Other Cognitively Impaired Other Mobility Impaired Other Non-beneficiaries (not impaired) Non-Beneficiary Subtotal Total Riders Total Riders age 60+ Current Number of Riders Age Total 0-59 Age 60+ Riders Total Projected Riders Current # of one-way trips/month Projected # of one-way trips/month 5

6 Part III: Budget and Funding 1 Funding Request: 2 What is the amount and source of your matching funds? Matching funds must be non DOT. Fares may not be used as match. 3 Is this a request for one time or ongoing funding? If the request is for ongoing, how is it sustainable? 4 Is this project dependent on any other project submitted by your agency or another organization(s) within your region? If so, please describe and identify the agency and project. 5 Financial Report: Please include a copy of your most recent financial report or provide a link if it is online. Project budget Grant request $ $ FTA 5310 Grant Program Requested (check all that apply) FTA FTA AMHT A 6

7 5. Complete the project budget below. Do not include passenger fares or donations as revenues in local funds. EXPENSES 2010 Actual 2011 Budgeted Direct Operating Labor & Benefits Fuel & Lubricants Insurance Vehicle Maintenance Depreciation (only on assets not paid for with state or federal grants) Other: Contracted Services Total Gross Operating Expenses Less Passenger Fares & Donations Total Net Operating Expenses REVENUES Local funds (list) State funds (list) Federal funds (list) In-Kind (list) Other (list) Subtotal Operating Revenue: Requested Grant Total Operating Revenue 7

8 Part IV: Additional Information: The following questions are designed to assist in evaluating project ranking criteria. Answer all questions that are relevant to your project. 1. Coordination: A. How does this project improve transportation coordination? B. Have you attended a Coordination meeting in the last two years? If so when? C. Do you share resources with other agencies (ex. vehicles, maintenance/mechanics, staff/drivers, facilities, marketing, insurance, fuel purchases, training, bilingual programs, etc.)? If yes, describe briefly. D. Describe how this project will maximize efficiencies or reduce costs. E. List any existing coordinating agreements of which that you are a party. 2. Targeted Populations: A. Describe the population being served with this project. B. Describe how this project improves mobility for targeted populations. C. Describe how this project serves the general public or is there an eligibility process? D. How does this project increase access to jobs? E. How many unduplicated individuals are expected to be served? F. How many one-way trips will this project provide? 3. Financial Plan: A. Has this project been through a planning process that included opportunities for public comment? Explain. B. What is the cost per trip? Explain how you determined this number. C. Describe the public support for this project. Consider need as well as commitments of resources and funding. 8

9 D How does this project increase or decrease maintenance costs, fuel costs and/or administrative costs? 4. Increased Access: A. Describe how this project increases mobility for areas not currently being served? B. How does this project increase hours of operation? C. Explain how this project addresses the JARC program goal to increase employment/employment-related transportation opportunities for low income individuals. D. Describe how you will target the intended beneficiaries of this project. 5. Public Safety: A. How does this project improve public safety and security? B. Describe how this project reduces pedestrian/vehicle and/or vehicle/vehicle conflicts (vehicles may include, cars, trucks, buses, motorcycles, bicycles, etc.). 6. Other A. In what way does this project improve air quality, reduce congestion or provide other environmental benefits? B. How does this project reduce energy consumption? C. Describe how this project promotes alternative transportation such as carpools, bikes, etc.? D. How does this project improve livability in the community or improve quality of life? E. Are there other benefits or information we should consider when evaluating this application? 9

10 Signature Page for Grant Application By electronically submitting this application you attest that the information provided is true and correct. Submit one original signed document and five (5) copies. Signature must be original; a hand stamp, fax, scan, or photocopy is not acceptable. Name of Applicant: Federal I.D. No: Applicant: Signature Date Title STATE OF ALASKA ) ss: THIRD JUDICIAL DISTRICT) This is to certify that on the day of, 20, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared, known to me to be the, of, the corporation named in the foregoing instrument, acknowledged to me that he/she had, in his/her official capacity is authorized by the corporation to execute the foregoing instrument as the free act and deed of the said corporation for the uses and purposes therein stated. WITNESS my hand and official seal the date and year first above written. Notary Public in and for Alaska My commission expires: 10