FISCAL YEARS 2017 and 2018 REQUEST FOR PROPOSALS Community Youth Development Program

Transcription

1 FISCAL YEARS 2017 and 2018 REQUEST FOR PROPOSALS Community Youth Development Program Released: April 17, 2017 Funded by: Health and Human Service Commission Department of Family and Protective Services Prevention and Early Intervention Program Fiscal Agent: Lubbock Regional MHMR Center DBA StarCare Specialty Health Systems I. PURPOSE OF THE RFP The purpose of this Request for Proposals (RFP), let by Lubbock Regional MHMR Center DBA StarCare Specialty Health System (StarCare), is to solicit providers for the provision of Community Youth Development (CYD) programs in the Lubbock ZIP Code and a provider to coordinate a combined Youth Advisory Committee (YAC) for the and ZIP Codes. Contracts resulting from this procurement will be funded and managed by the Health and Human Services (HHSC) Department of Family and Protective Services (DFPS). StarCare serves as the Fiscal Agent for the CYD program. As such, the Fiscal Agent is fully accountable to and has legal responsibility for the overall delivery of the CYD program in the and ZIP Codes. Contracts executed as a result of this RFP will be effective June 1, 2017 and terminate August 31, Contracts with selected providers may be renewed or extended through August 31, 2021 subject to the terms and conditions mutually agreeable to all parties. II. HISTORY OF THE CYD PROGRAM The CYD program was established in 1995 with funds authorized by the 74 th Legislature for the purpose of reducing juvenile crime in areas of Texas with a high incidence of juvenile crime. The selected ZIP Codes were identified by a methodology developed by an interagency workgroup that defined guidelines for the CYD program. The methodology involved identifying Texas counties with the highest number of juvenile arrests for violent offenses and then selecting ZIP Codes with the highest number of juvenile probation referrals within each of those counties. The same methodology was used each year that the CYD program expanded. The CYD program is structured to be strongly community-based, with decision making and allocation of direct service funds managed at the local level within the guidelines of the program and this RFP. III. GEOGRAPHIC AREA TO BE SERVED The Fiscal Agent is soliciting providers for the provision of CYD services in the ZIP Code and a provider to coordinate a combined YAC for the and ZIP Codes. IV. POPULATION TO BE SERVED CYD programs that offer Mentoring, Leadership and Recreation services will serve youth who live in and/or attend school in the ZIP Code. The YAC will serve youth who live in and/or attend school in the and ZIP Codes. The target age range is years of age, and the Page 1 16

2 total percentage of children served under the age of 10 years old is limited to 30% (per program). Participation in CYD services is completely voluntary. Services must be provided at no charge to the youth, and are provided without regard to youth and family income. All services must also include a parental involvement component. CYD program providers must exercise good judgment when registering youth for the CYD program. For time limited services (for example, a 12 week life skills development workshop), if a youth will turn 18 years of age at the midpoint of the program or later, the youth may be registered and continue to participate through the end of the program. If a youth will turn 18 years of age prior to the midpoint of a time-limited service, that youth may not be registered for that CYD service. For ongoing services, youth who turn 18 years of age must discontinue participation at the point at which they turn 18. As a prevention program, CYD is intended to serve youth who have not already been involved in the juvenile justice system, but who are at-risk of becoming involved. A youth is eligible for participation even if they have been referred by juvenile justice/law enforcement (alleged to have committed a misdemeanor or felony offense but have not been adjudicated delinquent by the court or whose offense is pre-adjudicated, informally adjudicated or deferred adjudicated) Note: A youth currently involved in the juvenile justice system on probation or adjudicated is not eligible for services. The criterion for participant eligibility is determined by DFPS at the state level. At the service level, programs may focus on a subset of the eligible population; however, the overall CYD program must abide by the requirements established by DFPS. Programs must target youth exhibiting at least two of the following risk factors: a. Poor expressive language; b. Lack of self-control; c. A high degree of impulsiveness and hyperactivity; d. Aggressive temperament; e. Antisocial behavior; f. Friends who engage in problem behavior; g. Low school attendance; h. Parent/guardian(s) exhibit low school attainment and/or was a teen parent(s); i. Poor parental/guardian supervision and harsh and erratic discipline; j. Parental conflict and/or single parent families; k. Parent/guardian with mental illness; l. Family history of problem behaviors such as parental drug use, domestic violence or criminal activity; and/or m. History of maltreatment. Providers are not limited to serving only youth who are eligible for CYD services. It is necessary to note however, that only services provided to CYD eligible youth, as defined above, can be reimbursed through CYD. Providers must track and document services provided to clients eligible for CYD funded program participation and non-eligible participants to support amounts billed to CYD and to determine CYD performance measures. Page 2 16

3 V. CYD PROGRAM SERVICES Minimum Implementation Requirements The CYD program will fund prevention services that are directly linked to juvenile delinquency prevention. Intervention services, including diversion programs, are not appropriate under the CYD model. To the greatest extent possible, services should be designed to appeal to those youth most vulnerable to juvenile delinquency. CYD Program Services must include the following core services: Mentoring, Youth Advisory Committee (YAC), Youth Leadership Development (YLD) and a Parent Involvement component must be included in all proposed services. Additional CYD Program Services that are focused on the prevention of juvenile delinquency must be based on the needs identified in the Community Strengths and Needs Assessment. Any activities related to boxing cannot be funded through the CYD program. Supplanting of funds is unallowable. CYD services to be provided cannot duplicate those already provided in the community through other funding sources, but rather should fill gaps and enhance or compliment other services. CYD Program services should reflect a mix of intensive services that serve a limited number of youth (e.g. one on one mentoring) with lower intensity services that serve a higher number of youth (e.g. group recreation). Strong emphasis must be given to the core services. Services must be offered at times and places that meet the needs of the local youth. Youth may not participate solely in one-time activities. If one-time activities are planned as a service, they should be an added value for youth already participating in other CYD Program Services or for outreach and recruitment purposes and cannot be a stand-alone service. Program services must be easily accessible to youth. Contractor must address and arrange for transportation needs for any youth in order for them to participate in CYD program activities. Services must be offered at times and places that meet the needs of local youth. Program services must be focused on enhancement of at least one of the following protective factors associated with juvenile delinquency prevention, including, but not limited to: a. Involvement with positive peer group activities and norms; b. Social competencies such as decisive making skills, assertiveness; and interpersonal skills; c. Caring adults other than parents; d. Strong bond between children and parents; e. Emotional support and absence of severe criticism; f. Clear rules and expectations; g. Involvement with school/community; h. Friendship network; i. Positive high values on helping others; and j. Sense of purpose. Entertainment cost, including amusement, diversion, and social activities and any associated cost are unallowable, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the budget approved by the Fiscal Agent and DFPS. All field trips must have an educational benefit or assist with meeting the goals of the CYD Program and the field trips not expose the participants to any safety risks. Page 3 16

4 DFPS focuses on effort-based contracting and performance-based contracting. Effort-based contracting focuses on delivery of service or outputs (e.g. units of service provided and number of clients served by contractor) and performance-based contracting focuses on outcomes (e.g. changes in behavior, skills, knowledge, attitudes, values, conditions, etc.), quality of service and service delivery processes. VI. THE COMMUNITY S FUNDING PRIORITIES FOR SERVICES A Community Strength s and Needs Assessment specific to the ZIP Code was conducted in July Surveys were distributed to adults and children throughout the ZIP Code area. The programs identified to prevent juvenile crime and support positive youth development in are primarily as follows: 1. After school/weekend Activities; 2. Mentoring; 3. Leadership activities; and 4. Recreational programs/activities. VII. CYD REQUIRED SERVICES Parent Involvement (must be a component of all proposed serves): Awarded contractors must develop and implement a parent involvement component of their program. Family engagement is associated with improved program outcomes. Parental involvement increases youth participation in after-school programs, influences constructive parent involvement in the home, increases protective factors and may address risk factors that may lead to juvenile delinquency. Further, father-figure involvement is linked to decreased drug use and decreased delinquent behavior. All CYD Program services must demonstrate a commitment to the meaningful involvement of parents. There are several options available to engage parents. Which strategy works best will depend on the dynamics of the community served. These strategies may include parent training/parenting classes, parent leadership programs, counseling, service-based learning, and many other strategies. DFPS requires the Fiscal Agent to ensure the provision of the following core services in the CYD program array of services: 1. Mentoring: a. Mentoring must be conducted in individual or small group settings and must primarily focus on facilitating an ongoing positive relationship between the target youth and a caring adult role model who provides help to the younger person as he or she goes through life. The ratio of mentoring group settings should be no larger than 4 youth to one mentor. b. Only face-to-face interactions will be considered direct services to youth. There must be program guidelines for the mentoring process, recruitment/training of Page 4 16

5 mentors, and management of the mentoring relationship to ensure client safety and positive outcomes. Program guidelines must address at a minimum the following elements: i. recruitment of mentors and mentees to include application and screening; ii. training of mentors to include number of hours, mode of training used, and topics or content; iii. a definition of mentoring; iv. the role of a mentor and a mentee; v. expectations for the length of service and relationship for both the mentor and mentee; vi. description of the matching process; allowable contact between a mentor and mentee (e.g. only at school or in community); vii. parental notification and/or consent requirements; viii. transportation of mentees; ix. guidelines for any financial transactions to include gifts; x. risk assessment and guidelines including managing safety concerns for mentors and mentees; xi. characteristics of mentees to include warning signs and problem solving for certain behaviors or crises such as self-harm, suicidal ideation, aggression, etc.; supervision and support provided to mentors; and termination and closure of a mentor or mentee relationship; and xii. list of available community resources for youth and referral agencies. c. While peer-mentoring and family-mentoring programs may be acceptable services for the CYD program, neither satisfies the mentoring requirement as defined above. 2. Youth Advisory Committee (YAC): Providers interested in submitting a proposal for coordinating and maintaining the YAC should be aware that the program will be a combined program for the and ZIP Codes and the program needs to be structured in such a way that each ZIP Code has appropriate representation to serve the needs and interest of their respective ZIP Codes. a. The goal of the YAC is for a consistent group of youth to provide input, give feedback and help shape the local CYD program. b. The YAC Coordinator, a mandatory position, manages YAC formation and/or continuation. The YAC Coordinator provides leadership training; facilitates YAC involvement in community and CCC meetings; and coordinates the YAC s involvement with the Community Strengths and Needs Assessment. The YAC Coordinator is also responsible for ensuring transportation of members to meetings, identifying and arranging for meeting locations, supporting the Page 5 16

6 development of the YAC and their completion of YAC responsibilities and coordination of youth leadership development activities. c. Annually, the YAC must include 20 unduplicated youth from each of the and the ZIP Codes comprised of both middle and high-school youth ages 13 to 17. d. The combined YAC programs must meet monthly and must have 7 to 10 youth in attendance from each ZIP Code present at each meeting. Respondents should indicate the locations meetings will take place and how they will ensure the safety of youth and transportation to and from the meetings. e. Substantial participation on the CCC is a goal of DFPS. At least two YAC participants must serve as regular members of the CCC as a contractual requirement; however, more are encouraged. CCC meetings will be structured to maximize youth participation. f. The YAC provider must schedule at least one meeting and have a minimum of four hours of contact with YAC youth each month to conduct YAC business. Additional meetings should be held as appropriate and necessary to carry out activities such as community service projects and to engage in leadership opportunities, etc. It is preferable that YAC services incorporate a broad array of positive youth development practices and strategies and leadership opportunities. g. The YAC Coordinator, a mandatory position, manages YAC formation and/or continuation. The YAC Coordinator provides leadership training; facilitates YAC involvement in community and CCC meetings; and coordinates the YAC s involvement with the strengths and needs assessment. The YAC Coordinator is also responsible for ensuring transportation of members to meetings, identifying and arranging for meeting locations, supporting the development of the YAC and their completion of YAC responsibilities and coordination of youth leadership development activities. h. Participating youth must be between the ages of 13 and 17. Youth must be engaged in outreach and awareness efforts and evaluation of the CYD program: i. Outreach and Awareness - youth must be involved in the development of the community strengths and needs assessment and in promoting the CYD program services within their communities in order to engage additional youth into the CYD program. ii. Evaluation - youth must be involved in collecting feedback from local youth, including CYD participants, about CYD services, and the impact of services on juvenile delinquency prevention. Page 6 16

7 i. YAC youth must receive Youth Leadership Development (YLD) services in addition to participating on the YAC. j. Selected YAC youth must participate in the annual CYD Teen Summit. The Teen Summit is intended to strengthen local YACs and develop leadership skills, while networking with other YAC youth from across the state. Participating YAC youth are to be chosen in collaboration with the CYD Teen Summit contractor. 3. Youth Leadership Development (YLD): The YLD program must focus on building leadership skills such as conflict resolution, negotiation, communication skills, goal setting, team building, positive self-esteem and empowerment. The program should equip youth with necessary skills to foster relationships with emphasis on ethnic acceptance, appreciation of cultural diversity, empathy to the needs of others, respect for opinions and acceptance of differences. The program should promote and provide youth with information, awareness and education on relevant youth issues, activities and concerns to include: bullying prevention, sexting, alcohol and drug abuse, gangs, health and nutrition, sexual permissiveness, family and peer relationships, community service, career exploration and college readiness. a. YLD must be offered to prepare youth to meet the challenges of adolescence through a series of structured, progressive activities and experiences that help them to develop leadership skills. b. The approach must view youth as resources and build on their strengths and capabilities to develop within their own community, and may include activities such as service-learning components. c. Youth must be offered an YLD service activity at least one time per month in addition to on-going YLD services to address the areas listed above. d. The YAC group alone does not satisfy the requirement for a youth leadership development program. While all YAC participants must participate in YLD, an YLD program that is separate and distinct from the YAC must be offered with capacity to serve additional youth. VIII. ADDITIONAL CYD FUNDED SERVICES The following additional CYD Program Service identified from the results of the most recent Community Strength s and Needs Assessment must be focused on the prevention of juvenile delinquency and must also include a parent involvement component: 1. Recreational Services/Sports Education The recreational program should include sports education that provides multiple opportunities for students to participate in healthy activities and encourage positive relationships as well as develop physical skills, personal discipline, self-confidence and integrity through the participation in multiple sports activities. The program should Page 7 16

8 provide rewarding, challenging, and age-appropriate activities in a safe, structured, and positive environment, with the intent of reducing delinquency by way of a socializing effect through which youth develop positive qualities. Boxing is not allowed. IX. ELIGIBLE PROVIDERS Eligible providers for Mentoring, Youth Leadership Development and Recreation services include not-for-profit organizations, for-profit organizations, faith based and public institutions that are located and/or operate in the ZIP Code. Eligible providers for YAC services include notfor-profit organizations, for-profit organizations, faith based and public institutions that are located and/or operate in the or ZIP Codes. All eligible providers are encouraged to submit a proposal to provide Mentoring, YLD or Recreation services to youth who live in and/or attend school in the ZIP Code area or to submit a proposal to coordinate a YAC program for youth who live in and/or attend school in the and ZIP Codes or attend school at another eligible public middle or high school located outside the designated ZIP Code areas that has at least 30% enrollment from the designated ZIP Code area as determined by DFPS. X. AVAILABLE FUNDING Funding is dependent on Legislative appropriation, availability of funding and proposed use of funds. Continued funding after August 2018 is not guaranteed at any level. Anticipated funding amounts for the remainder of FY17 (June 1, 2017 August 31, 2017) and for all of FY18 (September 1, 2017 August 31, 2018) are as follows per service type listed: CYD Service Type Contract Term Funding Amount Youth Leadership June 1, 2017 to Aug. 31, 2017 $24,991 Development Sept. 1, 2017 to August 31, 2018 $75,000 Mentoring June 1, 2017 to August 31, 2017 $24,991 Sept. 1, 2017 to August 31, 2018 $75,000 Recreation/Sports Education June 1, 2017 to August 31, 2017 $24,991 Combined YAC for and Sept. 1, 2017 to August 31, 2018 $75,000 June 1, 2017 to August 31, 2017 $24,154 Sept. 1, 2017 to August 31, 2018 $50,806 XI. PERFORMANCE MEASURES CYD Service Type Contract Term Performance Measures unduplicated # of youth served Monthly / Annually Youth Leadership Development June 1, 2017 to Aug. 31, / 28 Sept. 1, 2017 to August 31, / 260 Mentoring June 1, 2017 to August 31, / 26 Sept. 1, 2017 to August 31, / 260 Recreation/Sports Education June 1, 2017 to August 31, / 26 Sept. 1, 2017 to August 31, / 260 Combined YAC for and June 1, 2017 to August 31, / 20 Sept. 1, 2017 to August 31, / 60 Page 8 16

9 XII. RIGHTS OF FISCAL AGENT Issuance of this RFP in no way constitutes a commitment by the Fiscal Agent to award a contract and Proposers will not be reimbursed cost incurred for preparation of response to this RFP. This RFP is contingent upon availability of funds, and, if funds become unavailable at any time, the RFP may be immediately withdrawn. All Proposers will be notified of the evaluation outcome on or before???????, All proposals are confidential prior to a contract being executed. In the procurement process, unsuccessful Proposers do not have the right to a formal appeal of the procurement process. The Fiscal Agent reserves the right to withdraw this RFP at any time. XIII. PROPOSAL SPECIFICATIONS Proposals MUST be typed, double-spaced on 8 ½ x 11 white paper with all pages collated and sequentially numbered. All pages must be numbered. The font used MUST be 12 point scale or larger. Pamphlets or other marketing materials describing programs may be included as attachments, but may not be submitted in lieu of the narrative information requested in this RFP. Partial and/or incomplete responses may not be reviewed. XIV. PROPOSAL CONTENT Proposals must include ALL of the following components: Cover Letter: The cover letter must include an attestation regarding the binding nature of the proposal and of the obligation to provide services as contracted through the contract term. Proposers must guarantee that offers made under this RFP will be firm and binding, at the option of the Fiscal Agent through August 31, Proposers must guarantee the delivery of services as specified in this RFP, at the cost negotiated prior to contract finalization, through August 31, In addition, the cover letter must include the Proposer s legal name, mailing address, tax identification number, governing body membership (if applicable), and name of individual with authority to execute a contract with the Fiscal Agent. Finally, the cover letter must include an attestation regarding conflict of interest and full disclosure of relationships with any Fiscal Agent Board of Trustees members or Executive Management Team. ATTACHMENT A: Plan of Operation The Plan of Operation must include a complete description of all components required in this RFP. Proposers must use the format provided in Attachment A. Appendices limited to the following: Appendix A (Required): Program and staffing plans. Include an organizational chart and a job description for every person who will be providing services in the CYD program. Appendix B Proposal Checklist: A Proposal Checklist has been included in the RFP Packet to ensure all RFP requirements are submitted. Page 9 16

10 XV. PROPOSAL CRITERIA. Proposals must address ALL of the following criteria: Meet all requirements outlined in this RFP; Address priorities and issues of at-risk youth identified in Section VI of this RFP; Be community-based and located and/or operate in the ZIP Code if proposing to provide Mentoring, YLD and Recreation services or located and/or operate in the or ZIP Code if only proposing to provide YAC coordination services. Provide information to verify the organization has a history of stability in the community and Proposal has a plan for safe passage if transportation will be provided; Be culturally competent, relevant and responsive to cultural, ethnic and linguistic preferences of the target population; Serve eligible youth directly. (No CYD funding will be used to support youth who do not meet CYD eligibility requirements.); Include programs that will be completed in their entirety within the time period of June 1, 2017 August 31, 2017 and September 1, 2017 August 31, 2018; and Promote community investment by utilizing trained and supervised volunteers. XVI. QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL Questions or comments regarding the Request for Proposal should be ed (no telephone calls) to Clarence Hatcher chatcher@starcarelubbock.org and Marcella Ford mford@starcarelubobck.org by April 24, No questions regarding this RFP will be accepted by the Fiscal Agent after April 24, Answers to questions will be posted for all on April 26, XVII. PROPOSAL SUBMISSION REQUIREMENTS Proposals MUST be received before 4 p.m. Monday, May 8, Proposals not submitted by the published deadline may not be considered. Proposals must include one (1) bound original hard copy and five (5) bound photocopies. Proposals must be delivered to: StarCare Specialty Health System Attn: Clarence Hatcher, CYD Project Coordinator 904 Ave. O, 3 rd Floor Lubbock, Texas FAXED PROPOSALS WILL NOT BE ACCEPTED. Page 10 16

11 XVIII. ADMINISTRATIVE INFORMATION Reimbursement. The CYD program operates on a cost reimbursement system. Any program that receives CYD funding will be expected to submit accurate billing statements within the agreed upon timeframe per the CYD contract. 1. Administrative Overhead Costs should follow CFR but should be capped at no more than 25% of total budget. Administrative costs include, but are not limited to, the following: procurement; payroll; personnel functions; maintenance and operation of space and property; data processing and computer services; accounting; budgeting; and auditing. 2. Cost Allocation Plan. When costs are distributed between multiple programs or cost centers, the Respondent must develop and submit a Cost Allocation Plan with its response to ensure all costs are allocated properly with particular attention to personnel, building costs, and equipment. See OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards for details regarding cost allocation plans. When line item costs are distributed between multiple programs or cost centers, the Respondent must provide a description of the allocation methodology used, including specific program areas involved, justification of the allocation methodology, formulas, and a summary of the percentages of the costs charged to all programs. 3. CYD Guidelines for Allowable Food Costs. The Texas Department of Family and Protective Services (DFPS) allows the costs of snacks and meals only when they are a necessary but subordinate part of the delivery of prevention and early intervention services. Food costs must be shown as necessary to carrying out the purpose of the award. For CYD, this means they must be a necessary cost of providing juvenile crime prevention services. After school programs are the most common example of a CYD service during which food for clients, in the form of an after school snack, may be a reasonable cost. Recognition ceremonies celebrating the successes of clients may also incur reasonable food costs. Food and meal costs for clients are unallowable when they become the central service provided or when the service might have been offered at another time. Banquets are not an allowable food cost. A trip to a restaurant could be considered an entertainment cost, which is strictly unallowable. Documentation. Contracted providers will be responsible for making sure that every person who attends CYD services has completed a registration form, Risk Factor Survey, Pre-Protective Factor Survey (before beginning program), Post-Protective Factor Survey (at completion of program) and Youth Satisfaction Survey ( at completion of program). Contracted providers will also be responsible for turning in accurate Monthly Services Provided (MSP) forms for every participant on a monthly basis to the Fiscal Agent, along with sign in sheets. Page 11 16

12 Background Checks. StarCare will have all contracted providers submit criminal and neglect history information for backgrounds checks that will be submitted electronically by StarCare through the DFPS Automated Background Check System (ABCS). An additional FBI finger print clearance will be required by persons whom have lived out of the state of Texas within the last three years. Contracted providers will disclose and release, or cause its employees, subcontractors, or volunteers with direct contact and/or access to client records to disclose and release, any allegations against that employee, subcontractor, or volunteer alleging the commission of an act of abuse, neglect, or exploitation of children, the elderly, or persons with disabilities; criminal history or any current indictment (for felonies) or information (for misdemeanors) involving an offense under the Penal Code against: the person; the family; public order or decency; public health, safety, or moral; or property; an offense under the Chapter 481 of the Texas Health and Safety Code (Texas Controlled Substances Act); or any act or offense that can reasonably be associated with potential risk of harm or loss to the Department and/or its client based on the job duties or contractual role(s) of the person in question at any time during the contract period. StarCare will inform contracted providers of the status of background checks once notification is received from DFPS. Individuals are not allowed to have contact with any CYD participant or have access to their data until clearance is received by DFPS. Contracted provider is required to maintain all documents pertaining to background checks and is required to ensure the process is renewed every two years. Documentation will be reviewed by DFPS and the fiscal agent during reviews. Page 12 16

13 XIX. SCORING PROCESS Proposals will be scored using a 100-point rating scale. Any proposal receiving a cumulative score of less than 70 points may not be considered for funding. However, funding is not guaranteed for proposals that receive a score of 70 or more points. XX. POINT DISTRIBUTION (Total Points Possible = 100) Organizational Capacity (0-20 points) Provide a brief history of the organization in terms of length of time it has been a service provider managing grant/foundation dollars or public funds. How long has the proposer been continuously operational in the proposed ZIP Code? Describe the organization s capability and history of working with at-risk youth and/or families. Describe the plan to implement programs, services and/or activities efficiently and in a costeffective manner. Program Design or Service Description (0-25 points) Proposers must provide a detailed description of the proposed programs, services and/or activities and how these activities will achieve specified goals and objectives. Goals and objectives must be SMART; Specific, Measurable, Attainable, Relevant and Timely according to the needs/priorities outlined in this RFP. The program design/service description must also include: Statement of the Problem and how it will be addressed with regard to prevention of youth atrisk behavior. Describe how parental involvement will be promoted/supported within the proposed program. (2 points) Description of how youth will be transported to and from proposed service site(s). i.e. Safe Passage (2 points) Description of specific model or strategies that will prevent or reduce the incidence of juvenile delinquency. (4 points) Page 13 16

14 Description of how youth leadership skills will be developed within the proposed program. (2 points) Description of how services, program and/or activities will be provided in a culturally competent and relevant manner. (2 points) Description of any collaboration with other agencies or organizations. (2 points) A list of specific service site(s) by address where CYD services will take place. (2 points) A list of specific service date(s) and time(s) that CYD services will be available. (2 points) Description of how participants who are referred through-out the program year will be served by the program. (2 points) Target Population (0-15 points) Describe specific cultural characteristics and needs of the target population. Describe how proposed program, service and/or activities will address the needs of the target population. Describe a comprehensive plan for recruiting youth. Staffing Plan (0-15 points) Describe what policies and procedures are in place for recruiting, screening and training staff and volunteers. Describe what policies are in place for criminal background checks for all staff and volunteers who interface with youth. Provide job position descriptions, which define all critical responsibilities and qualifications. Page 14 16

15 Budget and Budget Narrative (0-10 points) Applicant must submit a detailed, reasonable, and cost effective budget for the proposed program, services and/or activities, using the attached budget forms. Proposals must adhere to DFPS allowable costs guidelines. Applicant must complete and submit one three month budget for June 1, 2017 August 31, 2017 and one twelve month budget for Sept. 1, 2017 August 31, Applicant must also submit a budget narrative that describes and justifies the proposed program, services and/or activities cost for each line item. The budget narrative must describe each line item and provide justification for the request. Applicant must complete and submit one three month budget narrative for June 1, 2017 August 31, 2017 and one twelve month budget narrative for Sept. 1, 2017 August 31, Service Evaluation (0-15 Points) Identify observable behaviors and outcomes, linked to program goals, which CYD participants will demonstrate as a result of participation in the proposed program, service and/or activities. Provide two or more activity and/or performance measures used for self-assessment of services, in addition to the number of youth served. Describe how information will be collected from youth about the quality of services. Page 15 16

16 Thank you for your interest in providing services to the youth and families of the and ZIP Codes Page 16 16