GOLDEN EMPIRE COUNCIL BOY SCOUTS OF AMERICA RECHARTERING

Transcription

1 GOLDEN EMPIRE COUNCIL BOY SCOUTS OF AMERICA RECHARTERING 1

2 IMPORTANT THINGS TO REMEMBER YOUTH PROTECTION TRAINING MUST BE TAKEN BY ALL ADULTS. (Applications can not be processed without Youth Protection) Please be sure to keep your addressed updated with the Council. For issues with MyScouting website please contact National. NATIONAL OFFICE HELP NUMBER

3 Table of Contents Rechartering Getting Started Checklist for Rechartering District Commissioners Listing Important things to Remember LDS & Traditional Charter Renewal Wooksheet Frequent Mistakes in Rechartering District Executives Listing 3

4 Getting Started The Online Rechartering process is great because you ll be in complete control of your information - which ensures that it ll be correct and you can do it from your home or office anytime that it s convenient for you. It s a secure and easy-to-use application. 4

5 As the Online Recharter Processor, you must attend the Online Recharter Training session at your October Roundtable. During this training session, you will receive more information and help on how to log on and process your charter. Beginning October 1st, the Online Recharter access will open. The recharter must be submitted, signed and delivered to the Council office with payment by December 1 st. Please contact your District Commissioner for your Districts turn in night and location. 5

6 District Commissioners Commissioner District Amador Chas Murphy Buttes Area Ronald Ryan Capital City Chas Murphy El Dorado Todd Jones Gold Country Dick Fowler Discovery Brent Lamkin Northern Rivers William East Pioneer Express James Hobbs Ranchero West Robert Floyd II Soaring Eagle Marc Grimm Trailblazer Debbie Gordon Yolo Kevin Anderson 6

7 Here is what you ll need to get started: Your Recharter Access Code: (This code changes every year) A Unit Roster (can be obtained from your Unit Advancement Processor, Unit Leader, Committee Chair and Charter Representative) Applications (for new members only) Once you have logged onto the Online Rechartering web site. Select First-time user and enter the unit access code. (Found on the front of the Guide Book in your Recharter envelope) Select the unit type and enter the unit four-digit number. (ex:70 will be 0070) Create a password as instructed. Complete the information requested on each screen. Note: You can stop at anytime, log off the system, and begin again where you left off by reentering your access code and password. 7

8 Important Things to Remember before Rechartering Help us; help you. Communication is vital to Scouting s success. Please check, add and/or edit working home and addresses for all members. Thank you! Recharters are due December 1 st let us know how we can help. Error free Recharters speed the process. Use ONLY legal names on applications. NO NICK NAMES PLEASE! 8

9 Recharters are due at your December Roundtable. Please do your best to complete your Recharter on time. Once you have submitted your information, you can no longer log into the Online Recharter System. 9

10 Make sure all NEW Adult applications are complete: Signature of the Committee Chair Signature of the Charter Representative Social Security number A position Question #6 must be answered. A Disclosure Form Copy of Youth Protection Certificate 10

11 Adult Application Please make sure all highlighted areas are completed. All Adults Applications must have a Social Security number or it cannot be processed Please make sure these questions are answered. Please enter a Position here. Please make sure the Committee Chair & Charter Rep sign here. 11

12 The Disclosure Form This form must be attached to the new adult application 12

13 Youth Protection Certificate 13

14 LDS & Traditional Charter Renewal Worksheet UNIT # Pack 208 INSTRUCTIONS: 1. List names in each unit. 2. * = Required positions. 3. For names listed more than once, circle the extra position codes for that name, and write the unit number the person paid registration with. 4. Calculate fees for only the number of adults in each unit who are not circled. Each member needs only to pay once in the BSA. 5. Regardless of multiple registration, a person must be listed in the unit on the recharter printout. CUB SCOUT PACK Unit BOY SCOUT TROOP Unit VENTURE CREW Unit As you can see Mary Doe is registered in all units but her primary registration is in the Pack *IH Joe Doe *IH *IH *CR Mary Doe *CR Tim Call *CR *CC Tim Call *CC *CC Tim Call *MC Ann Call *MC *MC *MC Mark Jones *MC *MC MC MC MC MC MC MC MC MC MC *CM Sally Call *SM Mark Jones Troop 6 *VC CA SA VA CA SA VA *TL Kim Jones *DL DL DL DA DA DA *WL WL WA WA As you can see Mark Jones is registered in the Pack as a MC, but his primary is in Troop 6 as the SM Return this list with Charter Renewal Packets. These forms will help you determine a person primary position Pack 16 14

15 FREQUENT MISTAKES IN RECHARTERING 15

16 Printing the Draft Copy DRAFT VERSION: This is a draft report only and cannot be used for charter renewal. You must Submit this unit to obtain the final version of the Charter Renewal Application Please complete the posting process by submitting to Council and printing the finally copy. 16

17 Person Changing Never put someone else s information into an existing person s registration, please add them as NEW! Original Name Bryan Daniel New Name Bob Kurtz Note: Do not change the record of an existing person by inserting another person s information. Remember everyone has a unique member number. 17

18 Transfers at Recharter During the Recharter period everyone is considered new. There are no transfers. However, continuing members do not need to complete an application during rechartering. Only new adults and youth are required to complete an application. This should not be on your Recharter 18

19 Name Changing Please do not remove middle names! If a name is misspelled or incorrect, please make corrections on the final printout in RED INK. Note: Removing middle names is a waste of time, this does not effect our records. This is used only for changing the last name of someone newly married, adopted or legally changing their name. 19

20 No signatures or incorrect signatures on adult applications and Recharter. Adult applications must have the Committee Chair and Charter Reps signature. Recharter must have Executive Officer (IH) and the Unit Leader signature. No fee or wrong amount attached. Remember NO ONE is a transfer at Recharter time. Applications missing. Make sure there are applications for everyone listed on the front of the Recharter. Incomplete Applications. a. Adults missing Social Security number, and not answering Question #6. b. Youth applications missing parent information (important especially for Tiger cubs), Also, missing youth and adult birthdates on youth applications. 20

21 Adding New Members The application form(s) for new adult/youth member(s) must be submitted with the Charter Renewal Package. 21

22 Signatures and Fees Signature of the Executive Office goes here. Check to make sure the fees are correct. Make check payable to: Golden Empire Council or GEC 22

23 Signature of Unit Leader goes here. Please make sure the Contact information is completed. 23

24 Please be sure to check your Recharter for this section. This shows all adults that need to have a copy of their Youth Protection Certificate attached to the Recharter. This is very important. It can hold up your Recharter process John Doe 24

25 If you have questions please contact your District Executive District Executive Phone# Amador Nicholas Rogness Buttes Area Dan Garvin Capital City Justin Hernandez El Dorado Nicholas Rogness Gold Country Donovan Burnham Discovery Chris Platz Northern Rivers Vacant Pioneer Express Stephen Croff Ranchero West Joshua Ramsey Soaring Eagle Abigail McCullough Trailblazer Tyler Bonino Yolo Tyler Bonino

26 Forms you will find online Recharter Check List Membership Inventory Unit Renewal Instructions Applications (Youth & Adult) Annual Charter Agreement LDS & Traditional Charter Renewal Worksheet Member Information Update Form New Unit Application Internet Advancement Processor Request Form Unregistered Unit Report 26

27 If you are planning not to Recharter or know of a Unit that will not be Rechartering please let them know about the form. Thank you. 27

28 Golden Empire Council Boy Scouts of America 251 Commerce Circle Sacramento, CA Mailing Address PO Box Sacramento, CA