COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

Transcription

1 CONTRA COSTA COUNTY (Urban County) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SUBRECIPIENT MANUAL June 5, 2006 Updated June 14, 2010

2 TABLE OF CONTENTS Page Glossary of Terms.....i Chapter 1: Introduction... 1 Chapter 2: Chapter 3: National Objectives and Eligible Activities...2 Benefit to low and moderate income persons...2 -Area Benefit...2 -Limited Clientele...3 -Housing Activities...4 -Job Creation/Retention...5 Slum/Blight...6 -Area Basis...6 -Spot Basis...7 Urgent Need...7 Eligible and Ineligible Activities...8 Application and Funding Process...9 CDBG (Non-Housing) Funding Proposals...9 Evaluation Process...10 Evaluation Criteria...11 Chapter 4: Federal Requirements...13 Environment Laws & Regulations...13 Procurement...14 Federal Labor Standards (Construction Projects)...16 Relocation...17 Single Audit...17 Chapter 5: CDBG Contracts...18 Contract Procedures...18 Contract Provisions...18 Chapter 6: CDBG Reporting...24 Reporting Overview 24 Reporting Requirements for Public Services and Economic Development...24 Reporting Requirements for Infrastructure/Public Facilities..25 Reporting Requirements for Housing.25 Chapter 7: Finance/Reimbursement...26 Demand Procedures...26 Chapter 8: Monitoring...29 Economic Development, Housing Rehabilitation, Public Service Programs...29 Infrastructure/Public Facilities Projects...29 Housing Development Projects...30 APPENDICES Appendix A: County and Cities Contact Information Appendix B: HUD Qualifications for a CBDO Appendix C List of CDBG Eligible Activities Appendix D: Sample CDBG application Appendix E: Bid Notification List Appendix F: Bid and Contract Language Form Appendix G: HUD 2516 Form Appendix H: Sample General Information Notice Appendix I: Sample Relocation Report Appendix J: Sample CDBG Contract Appendix K: Public Service and Economic Development Report Forms Appendix L: Infrastructure/Public Facilities Report Forms Appendix M: Reimbursement Forms Appendix N: CDBG Monitoring Report Form

3 Glossary of Terms 1. CDBG: Community Development Block Grant 2. LMI: Low-Moderate Income 3. CBDO: Community Based Development Organization 4. HUD: U.S. Department of Housing and Urban Development 5. OMB: U.S. Office of Management and Budget 6. NEPA: National Environmental Policy Act 7. FEMA: Federal Emergency Management Agency 8. Entitlement Jurisdiction: Unit of local government that receives CDBG entitlement funds through a HUD grant formula. 9. Subrecipient: They can be governmental agencies, private or public non-profit organizations, including institutions of higher education, and private for-profit entities, designated by the entitlement jurisdiction to undertake selected CDBG activities. 10. Contra Costa County Consortium: Contra Costa County participates in a Consortium with 4 other CDBG entitlement jurisdictions (Cities of Antioch, Concord, Pittsburg, Richmond, and Walnut Creek) to form the Contra Costa County Consortium. 11. Consolidated Plan: A 3 or 5 year comprehensive plan that identifies local needs, resources, priorities, and proposed activities to be undertaken by an entitlement jurisdiction(s). The Contra Costa County Consortium prepares and submits a joint 5 year Consolidated Plan. 12. Action Plan: An entitlement jurisdiction s annual plan that outlines the intended use of all HUD funded resources, including CDBG program funds, within a respective fiscal year. Each entitlement jurisdiction must prepare and submit its own individual Action Plan to HUD. i

4 Chapter 1 : Introduction Purpose The purpose of the subrecipient manual is to assist current, new, and prospective agencies maneuver through Contra Costa County s Community Development Block Grant (CDBG) process. This manual contains important information regarding project eligibility, project application, federal regulations and requirements, and project reporting and monitoring. It answers frequently asked questions and contains essential forms (blank and/or sample) that can be utilized throughout the CDBG program year. Community Development Block Grant Program Overview The Community Development Block Grant Program (CDBG) began in 1974 and is administered at the federal level by the U.S. Department of Housing and Urban Development (HUD). The primary objective of the CDBG program is to enhance and maintain viable urban communities by providing decent housing, suitable living environments, and expand economic opportunities primarily for low- and moderate-income persons. HUD annually allocates funds to CDBG entitlement communities to implement programs and projects that meet one of three national objectives: Benefit to low and moderate income persons Aid in the prevention of slum and blight Urgent Need Chapter 2 outlines each of these national objectives in more detail and provides examples of eligible projects. Contra Costa County participates in the CDBG program as an Entitlement Urban County. The County uses these federal funds to assist eligible programs and projects to meet local community development needs. The agencies that receive subgrants of the County s CDBG funds are defined by HUD as subrecipients. Most of the activities are undertaken by local non-profit agencies or by City/County Departments under contracts with the County. The Community Development Department for the County administers the CDBG program on behalf of the Program. See Appendix A for County contact information. Under CDBG regulations, assisted projects must serve or be located in the Urban County. The Contra Costa County s Urban County consists of all of Contra Costa County with the exception of the cities of Antioch, Concord, Pittsburg, Richmond, and Walnut Creek. These cities receive their own CDBG entitlement grants and conduct CDBG programs within their corporate boundaries. Please contact these cities if you need further information about their CDBG programs See Appendix A for Cities contact information. 1

5 Chapter 2: National Objectives and Eligible Activities I. National Objectives: All CDBG assisted activities must meet one of the three following National Objectives: 1. Benefit low and moderate income (LMI) persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet a need having particular urgency (commonly referred to as urgent need ). National Objective #1: Benefit to low and moderate income (LMI) persons This National Objective is met if the activity meets one of four subcategories: 1. Area Benefit Activities: 1. Area benefit activities; 2. Limited clientele activities; 3. Housing activities; or 4. Job creation or retention. The benefits of the activity are available to all the residents in a service area where at least 51 percent of the residents are low-and moderate-income persons. Contra Costa County is considered an exception grantee, which means that area benefit activities in the Contra Costa Urban County are those that benefit a service area where at least 42.6% of the residents are low-and moderate-income persons. ***Note: This percentage is subject to change*** The service area of the activity will determine whether or not an activity would qualify under the area benefit National Objective. The service area must be primarily residential in character and the activity must meet locally identified needs. CDBG staff uses the latest census data to determine if an activity is within a service area that qualifies as an area benefit activity. 2. Limited Clientele Activities: These activities are designed to benefit a specific group of persons, and those benefiting are either documented as low-income or presumed to be income eligible. This objective is met if the clientele to be served is presumed statistically to be principally composed of persons who have low and moderate-incomes. This includes: Abused children Battered spouses 2

6 Elderly persons (person at least 62 years of age) Homeless persons Illiterate adults Persons living with AIDS Migrant farm workers, and Severely disabled adults as defined by the Bureau of Census Note: In 1995 HUD replaced the language of handicapped persons to severely disabled adults because there was no evidence to support the presumption that families with a child with disabilities was necessarily LMI. Census Definition of Severely Disabled Persons are classified as having a severe disability if they: a. Used a wheel chair or another special aid for six months or longer; b. Are unable to perform one or more functional activities or need assistance with activities of daily life such as getting around the home, bathing, cooking, eating, and toileting. It includes seeing, hearing, having one s speech understood, lifting and carrying, walking up a flight of stairs, and walking. c. Are prevented from working at a job or doing housework; or d. Have a selected condition including autism, cerebral palsy, Alzheimer s disease, senility or dementia, or mental retardation. Adults under 65 years of age and who are covered by Medicare or receive SSI are considered to meet the definition of severely disabled. Limited Clientele Activities: Nature and Location Circumstances The Limited Clientele objective can also be met if the nature and location of the activity can support a claim of benefit to a limited clientele composed of LMI persons (e.g. a daycare center for residents of a subsidized housing project). Limited Clientele Activities: Documentation Circumstances If the clientele to be served is not included in one of the above presumed LMI categories and the activity is not of such a nature and location that can support a claim of benefit to a limited to LMI persons, verification and documentation of household size and income will be required to support that at least 51% of the population to be served is income eligible or limit the eligibility to persons who meet the criteria. Contra Costa County CDBG provides the subrecipient with a Self- 3

7 Certification form that the subrecipient s clients can complete to document clients household income. For a copy of the County s Self-Certification form please visit the County s CDBG website at 3. LMI Housing Activities: * Note: Only permanent housing is eligible under this subcategory for LMI benefit. * Note: The new construction of housing for owners or renters may only be CDBG assisted when the developer is a Community Based Development Organization (CBDO) and the project is of sufficient size and scope to have an impact on the decline of a geographic location within the jurisdiction. A CBDO is a designated non-profit or for-profit organization that must meet special qualifications. A designated CBDO may undertake activities such as special economic development activities and new construction of housing. See Appendix B for HUD s qualifications for eligible CBDOs. CDBG eligible housing activities are: -Acquisition of land or existing buildings -Rehabilitation of owner-occupied or rental units -Conversion of non-residential structures to housing units -Newly constructed housing developed by a CBDO -Purchase assistance for LMI homebuyers Occupancy Requirements for LMI Housing - For non new construction housing activities (owner occupied and rental units): Income of all adults living in the household must be combined and compared to the income limit for the number of persons living in the household (i.e. If the HUD income limit for a 4-person household is $66,250, the total household income for a 4-person household must be equal or less than $66,250 to occupy the housing unit). In duplexes, at least one of the units must be occupied by a LMI household. Condominiums may be assisted with CDBG funds when the funds are used in a particular unit occupied by a LMI resident. Common areas cannot be CDBG assisted. When CDBG assistance is provided to buildings with more than two units, at least 51% of the units must occupied by LMI households. - For new construction of rental housing for non-elderly households the occupancy rules are different: At a minimum, 20% of the units must be occupied by LMI households. 4

8 4. LMI Job Creation or Retention Activities ( Special Economic Development Activities ) CDBG activities that could be expected to create or retain jobs include: Construction of a building or a business incubator that provides space and services to new, small businesses to help them survive and perhaps expand. Loans or grants to a business to assist in the expansion of a plant or factory. Assistance to keep a business open that is very likely to close or cut jobs because of machinery and equipment needs to be updated. Improvement of public infrastructure as needed by a company to comply with current environment standards or close down. Technical assistance or consultant services to businesses About the Jobs Jobs must be permanent. At least 51% of them must be either held by or available to LMI persons. The numbers of jobs created or retained are calculated on a full-time equivalent basis. Seasonal jobs count only if the season is long enough for the employee to consider it their principle occupation. All permanent jobs, including those funded from other sources, must be included in making LMI benefit determinations. Jobs indirectly created or retained ( spin off jobs) do not count. 5

9 National Objective #2: Activities to Prevent or Eliminate Slum and Blight This category of National Objective is met if the activity meets one of following subcategories: 1. It addresses slums/blight on an area basis; 2. It addresses slums/blight on a spot basis 1. Addressing Slums/Blight on an Area Basis An activity must meet ALL the following to qualify under this subcategory: 1. The County must officially designate the area as blighted, deteriorated, or deteriorating under State or local law. 2. There must be evidence of at least one of the following signs of blight or decay: - The number of substandard buildings in the area must meet State law criteria; - Where State law is not prescribed, at leased ¼ of the buildings in the area must be deteriorated or deteriorating; or - Public improvements throughout the area must be in a general state of deterioration. (This requirement encompasses public improvements as a whole, not just one or two); and 3. CDBG activities must be limited to those that address one or more of the conditions contributing to the deterioration. Where the activity is housing rehabilitation, two additional criteria must be met: 4. Each housing unit to be rehabilitated must be substandard under a local definition (at least as strict as the Section 8 Housing Quality Standards). 5. All deficiencies that made the building substandard must be addressed before less critical work may be done. (i.e. if electrical or plumbing deficiencies caused the home to fail local housing standards or code, these items must be corrected before replacing kitchen cabinet or installing new flooring.) 6

10 2.) Addressing Slums/Blight on a Spot Basis To qualify under this subcategory the activity must: Prevent the spread of blight to adjacent properties or areas; and A condition that threatens the public health and safety must be detrimental to the public in general, not just to some of the occupants. The activity must be designed to eliminate or prevent specific conditions of blight or deterioration. AND It must be limited to one of the following: -Acquisition; -Clearance; -Relocation; -Historic Preservation; or -Rehabilitation of buildings, but limited to the items that eliminate specific conditions detrimental to public health and safety. **Note** The only public improvements that can only be done under this subcategory are: - Historic preservation of blighted public property - Rehabilitation of blighted public buildings that are not used for general conduct of government National Objective #3: Activities to Meet Urgent Need This category is rarely used and is only appropriate for activities that address the results of a major catastrophe such as floods, tornadoes or earthquakes, and when other sources of funds (such as FEMA funds) are exhausted or unavailable. 7

11 II. Eligible Activities and Ineligible Activities Federal regulations require that the following three requirements are met in order for a project to be eligible for CDBG funding: 1) A project must be included within the list of eligible activities in the CDBG regulations. In general, the eligible activity categories include: Acquisition or rehabilitation of real property for an eligible use Acquisition, construction, and/or rehabilitation of public facilities Public Services for low- and moderate-income households Removal of barriers that restrict the mobility of handicapped persons Rehabilitation of housing for low- moderate-income households Demolition and clearance of deteriorated buildings *NOTE: See Appendix C for an expansive list of CDBG eligible activities. 2) A CDBG project must meet at least one of the three national objectives 3) The project must be consistent with the community development objectives and strategies outlined in the jurisdiction s Consolidated Plan The Federal regulations also list activities that are explicitly ineligible to receive CDBG assistance: Religious facilities or activities New construction of housing projects (an exception may exist for eligible CBDO s) Maintenance Operation expenses and equipment purchases (except as part of an eligible public service) Construction or rehabilitation of buildings used for the general conduct of government. 8

12 Chapter 3: Application and Funding Process I. CDBG Funding Proposals (Non-Housing Proposals) Agencies requesting funding consideration under Contra Costa County s CDBG program must submit a completed Program Proposal application for each project. The Contra Costa County application is completed electronically and submitted via the internet through the City Data Services website ( Please contact a City s or County s CDBG staff contact to get instructions on how to access the City Data Services website. Contra Costa County Consortium jurisdictions (Contra Costa County and the Cities of Antioch, Concord, Pittsburg, Richmond, and Walnut Creek) utilize a two-year application process for inviting project proposals for CDBG funding. The application is organized in sections covering: - Applicant Program/Project Information - Agency and Program/Project Description - Performance Measures - Program/Project Budget Information - Financial Information - Required Attachments As noted above, the County s CDBG application is completed and submitted electronically via the City Data Services website, however, Appendix D provides a sample hard copy of the application. County staff will provide technical assistance upon request to groups or individual representatives that wish to submit a CDBG application. ** CDBG applications must be completed and submitted within the City Data Services System on or before the published deadline. ** 9

13 II. Evaluation Process Funding Process Time Line: From Application to Program Year October Early December December through Early-February Mid-February through Mid-March Late March Late March or Early April Early May Mid-May Mid-May through June July Contra Costa County issues a request for project proposals through countywide advertisements and notifications. Applications are due for submittal to County CDBG staff. County CDBG staff reviews applications for completeness and evaluates applications according to established criteria (see Section III below). Interviews/site visits are scheduled and held with applicants. County CDBG staff prepares staff reports for all eligible CDBG proposals. County CDBG staff submits all staff reports with staff funding recommendations to applicants and appropriate Board of Supervisors committees. Board committee meetings are held to approve or revise staff recommendations to CDBG proposals. The committees recommendations are forwarded to the full Board of Supervisors. Board of Supervisors public hearing held to receive public comments and approve the allocation of CDBG funds and the County s Action Plan Action Plan is submitted to HUD All CDBG funded agencies submit a revised budget and revised scope of activities reflecting approved CDBG funds. Program Agreements drafted and executed. If NEPA environmental review (see Chapter 4) is completed, funding becomes available for contracting with subrecipient agencies.* 10

14 * Monies expended prior to the effective date of County contract cannot be reimbursed with CDBG funds. Please ensure that no funds are expended prior to contract approval. III. Evaluation Criteria Once an application is received by County CDBG staff, it is reviewed for completeness and project eligibility. CDBG funded projects must meet the CDBG program objectives, based on two main eligibility criteria: 1) Activity Eligibility Is the activity within the HUD guidelines? and, 2) National Objective Does the project primarily serve low- and moderateincome persons? Does the project aid in the prevention or elimination of slum and blight? Does the project meet a need having particular urgency (a.k.a.: urgent need ) CDBG staff then reviews all applications under the criteria listed below: Intended purpose and performance outcomes - The quantitative and qualitative goals of the project are achievable, measurable and result in a desirable outcome. Consistency with Priorities Established in the Consolidated Plan and County Policy The project meets goals and strategies of the Consolidated Plan. Secondarily, the project meets goals of other plans such as Redevelopment Agency Plans, Capital Improvement Plans, community planning documents, etc. Eligibility in Respect to Federal Regulation The proposed use of CDBG funds is consistent with federal regulations and is determined to be an eligible activity. The project meets one of the following three national objectives; benefit to very-low and low-income persons, preventing blight, or emergency need. Target Population and Demonstrated Need The project fulfills a well-defined need and has supporting documentation that the need exists. The proposed project is responsive to the community and the target population, and shows a relationship between the need and the action to be taken. The target population or area is clearly defined, the project is accessible and outreach is effective. Financial Analysis - Total project costs are reasonable, and are adequate to carry out the project through the specified time period. The budget is well thought out with reasonable assumptions for completing the project with federal funding. A 11

15 reasonable relationship exists between the cost of the project and the expected outcome. Sponsor has the capacity to secure all funds necessary to carry out the project within normal standards. Volunteer or in-kind services are attainable and realistic. The project cost is within normal range of similar projects. Projects are required to supply matching funds in order to maximize the use of CDBG funds. Audits or other financial statements demonstrate success in securing funds through grant proposals or other fund raising efforts. Experience and Capacity to Carry out the Project Components of the project are fully described and goals and objectives are attainable. The project sponsor has demonstrated the ability to successfully carry out the proposed project including providing a project manager, construction manager and/or qualified licensed contractor. The applicant demonstrates that capacity exists to complete the project and meet all the federal requirements of the CDBG program. Project Readiness and Timeliness All components of the project are in place or can be in place within a specified period of time. Project can be implemented and completed in a timely manner. Particular attention is given to these criteria due to specific HUD timeliness requirements. Past Performance (if applicable) - Rate of progress toward completing contractual goals, ability to overcome and avoid past problems. Inaccurate or incomplete performance reports, unresolved audit findings, delays in or failure to submit required reports, persistent difficulties with payment request process, failure to correct significant problems. Clarity and completeness of application - The application submitted was complete and lacked inaccuracies and ambiguities. 12

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17 Chapter 4 : Federal Requirements I. Environment Laws and Regulations The following environmental laws/regulations apply to all CDBG funded projects: The National Environmental Policy Act (NEPA) of 1969 HUD Environmental Review Procedures (24 CFR, Part 58) Clean Air Act, 42 U.S.C., 1857, et seq. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, etc. as amended 1318 Environmental Protection Agency (EPA) regulations pursuant to 40 CFR, Part 50 as amended Flood Disaster Protection Act of 1973 HUD Lead-Based Paint Regulations at 24 CFR and 24 CFR Part 35 National Historic Preservation Act of 1966, as amended NEPA The following information is general information regarding the National Environmental Policy Act s (NEPA) procedures and requirements. It is recommended that all applicants and/or subrecipients seek consultation with County CDBG staff to ensure compliance with NEPA regulations. NOTE: A project cannot begin without the completion of the NEPA environmental review regardless if other activities for the project are being paid by other funds. Once CDBG funds are involved in the project, the entire project becomes a CDBG project regardless of the amount of CDBG funds in the project. All CDBG funded projects are subject to an environmental review under the National Environment Policy Act (NEPA) of Depending on the activity and overall project, the activity will either fall into review categories which are: Exempt; Categorically Excluded and subject to related statutes; Categorically Excluded but not subject to related statutes; or Environmental Assessment. In general, Public Service activities are considered exempt activities and do not require an environmental review under NEPA. In general, activities that involve acquisition, rehabilitation, new construction, and clearance/demolition will require a higher level of environmental review. The time to complete the review varies, depending on the project. On average, the review for rehabilitation activities can take up to two months to complete. New construction activities can take up to six months to complete. For new construction activities, the subrecipient should have a Phase I Site Assessment study and a Soils/Geotechnical study completed or in the process of being completed by a qualified environmental consultant. CDBG staff may require additional studies, such as a noise study, depending on other factors of the project site. 14

18 In most cases, County CDBG staff will complete the HUD environmental review procedures for the subrecipient; however, the subrecipient, with the approval of the entitlement jurisdiction, may hire a qualified environmental consultant to complete the environmental review procedures if desired. II. Procurement (Purchasing/Contracting) The following procurement laws/regulations apply to all CDBG funded projects: 24 CFR for grantees (public agencies) 24 CFR 84 for nonprofit organizations Allowable Processes 1. Small Purchase (contracts less than $100,000) Price or rate quotations must be obtained from an adequate number (usually three) of qualified vendors. Contract should be awarded to the lowest responsive and responsible bidder. Summary of bid (including all contacts and bids received) must be submitted to the County. 2. Competitive Sealed Bid (construction contracts, contracts more than $100,000) The Invitation for Bid must be advertised in a local newspaper or trade paper, as well as notification given to the agencies included in the Bid Notification List (Appendix E). The Invitation for Bid must include: o address of the project; o where and whn bid documents can be obtained; and o deadline, time and place for submission of the bid. * NOTE: There should be at least two weeks between advertising and bid opening. The bid packet must include complete and accurate specifications and any pertinent attachments, and clearly define items or services needed, including the information provided in the Standard Language and Documents Form (Appendix F). Bids must be opened publicly at the time and place stated in the Invitation for Bid. At least two or more responsible bids must be received. If not, Subrecipient must submit an explanation for accepting the bid. 15

19 Contract should be awarded to the lowest responsive and responsible bidder. (However, all bids can be rejected if there is a sound documented reason.) Bid summary must be provided to the County. 3. Request for Proposal (service contracts, such as architectural, engineering, etc.) Must be publicized and identify all evaluation factors. Proposals must be solicited from an adequate number of qualified sources (usually three). All responses must be given consideration. Award of contract must be the result of a technical evaluation of all proposals identifying the proposal most advantageous to the program, with price and other factors considered. 4. Request for Qualifications May be used for architectural or engineering services only. Qualifications must be solicited from an adequate number of qualified sources (usually three). All responses must be given consideration. Contracts are awarded based on the competitors qualifications, and contract price is negotiated. Requirements Pre-project meeting with CDBG staff to discuss procurement requirements. All contractors must be checked against the federal debarment list before beginning work on the federally funded project. For construction projects, procurement documents (including advertisement, notification list, etc.) are required to be submitted and approved by the County. For non-construction projects, procurement documents may be requested by the County. The Subrecipient must retain all documents pertaining to the project s procurement for five years after project close-out. A Contract Activity Form, (see Appendix G for a copy of the HUD 2516 Form) documenting all contracts awarded in connection with the project must be submitted to County Compliance Administrator. 16

20 III. Federal Labor Standards (Construction Projects) The following labor standards laws/regulations apply to all CDBG funded projects: Davis Bacon and Related Acts - Requires the payment of local prevailing wages to all laborers and mechanics working on a federally assisted construction project in excess of $2,000. Contract Work Hours & Safety Standards Act Requires workers to receive 1 ½ times their regular wage for hours worked in excess of 40 during the workweek. Copeland Act Governs allowable payroll deductions and prohibits the kickback of wages and back wages. Fair Labor Standards Act Establishes the basic minimum wage and requires the payment of overtime at the rate of 1 ½ times the regular rate. Exemptions CDBG Housing project with less than 8 residential units CDBG funds used to pay for acquisition only CDBG funds used to pay for equipment, machinery and fixtures (ONLY if installation costs are 13% or less of the total cost of the equipment, etc.) CDBG funds used to pay for legal, accounting, architectural, or engineering fees only CDBG funds used to pay for construction management only Tenant allowances for non-construction expenses (furniture, licenses, etc.). Requirements Ensure that the construction labor budget for the project includes prevailing wages and administrative costs for compliance. Submit bid documents (including spec book, plans, advertisement, etc.) to the County for review and approval Ensure that the 10-Day Check is completed. Submit a subcontractor list. Attend a pre-construction meeting with the County and contractors. 17

21 IV. Relocation Submit weekly payrolls and supporting documentation as required. The following relocation laws/regulations apply to all CDBG funded projects: Uniform Relocation Act - If your CDBG project results in the displacement of any household or business, then the requirements of the URA must be followed. The URA requires proper noticing of all households/businesses residing within the project, advisory services, payment of moving and 42 months of rental assistance, and documentation that all of the preceding was provided in a manner consistent with federal law. Section 104(d) of the Housing and Community Development Act of If your CDBG project results in the loss of any low/moderate income unit (either by demolition or conversion) and the displacement of a low/moderate income person then that person(s) is eligible for rental assistance for 60 months. Requirements Project sponsors must demonstrate their capacity to meet all relocation requirements (i.e. qualified consultant or staff resumes). General Information Notice (for sample, see Appendix H) must be delivered to all occupants within a proposed project at the time of application for CDBG funds. Project budget must include a separate line item for relocation costs. The County recommends that option agreements include provisions for tenant contact prior to escrow closing in order to properly assess relocation liability. Submission and County approval of a relocation plan. Periodic relocation reports submission (Appendix I). County will conduct file monitoring at project close-out. V. Single Audit Requirement: Agencies that expend $500,000 or more in a year in Federal awards are required to have a single audit conducted for that year. The threshold for the audit was increased from $300,000 to $500,000 for fiscal years ending after December 31,

22 Chapter 5 : Contract Procedures and Provisions I. Contract Procedures Once funding has been approved by the County Board of Supervisors, a formal contract will be required in order to authorize disbursement of funds. The County authorizes payment on an expenditure reimbursement basis only. Expenditures incurred by your agency prior to the effective date of the County contract cannot be reimbursed by the County, even if the funding was allocated prior to this date. After approval by the Board of Supervisors, the County will request a revised budget reflecting the allocated amount of CDBG funds and other sources of funds. Timely submittal of the revised budget will facilitate contract processing. The earlier you return the revised budget and any revised program description information, the earlier the contract effective date. II. Contract Provisions Contra Costa County writes contracts that are used to subgrant CDBG funds to agencies that in turn provide projects on behalf of the County. These contracts are standardized to consistently cover the requirements discussed in this section of this manual. However, the County customizes some portions of the contracts to cover considerations that are unique to the particular agency and project being funded. The standard provisions of CDBG funded contracts are explained in this section of the manual. Each contract provision is identified below by the contract section number and title. The narrative that follows the number and title describes the purpose, meaning, use or importance of the provision. Refer to the contract or draft contract provided to your agency for specific contract language (see Appendix J for sample). In all cases, approved contracts prevail over descriptions provided in this manual. Also, unless specified otherwise, County CDBG staff shall have the authority to represent the County regarding the terms and conditions of your contract. THE STANDARD CDBG SUBRECIPIENT CONTRACT PROVISIONS ARE AS FOLLOWS: 1. SCOPE OF SERVICES Provides a brief description of the services to be performed using CDBG funds. Generally describes the clients eligible for program services and the area to be served. Establishes the service area for the program. Establishes the National Objective that the public service meets and how it shall be documented. Establishes the Levels of Accomplishment or goal that will be documented on quarterly/close-out reports. 18

23 2. TIME OF PERFORMANCE Establishes the beginning date and ending date of the contract. Does not cover any activities or costs that occur before the start date. Does not cover any activities or costs that occur after the end date unless the contract is extended (see Extension of Term of Performance). 3. PAYMENT Establishes the amount of CDBG funds provided by the contract. Refers to Contract Exhibit A (Agreement Budget) and requires that no more than the amounts specified will be paid for contracted services. Specifies that CDBG funds will be used only for reimbursing costs incurred by the contractor in performing authorized services (Not applicable to Housing Projects that are construction or rehabilitation activities). Requires at a minimum, quarterly submittal of demands along with supporting documentation as evidence of the expenditures to be reimbursed. Requires that program expenditures be spread evenly over the term of the contract so that the public service will be provided throughout the term. (Not applicable to Housing or Infrastructure/Public Facilities Projects that construction or rehabilitation activities). 4. NOTICES Identifies the County s and the subrecipient s address for serving written notices. It is the responsibility of the subrecipient to notify the County of a change of address, merger, re-organization and dissolutions. 5. SPECIAL CONDITIONS Requires that the subrecipient comply with all CDBG regulations and all other federal regulations and policies issued pursuant to the CDBG regulations. Requires the subrecipient to provide documentation of matching funds as described in Exhibit A of the contract (Agreement Budget). Requires the submittal of a Sources & Uses expenditure budget on a quarterly basis. 6. GENERAL CONDITIONS General Compliance: Establishes that the subrecipient agrees to comply with all applicable federal, state, and local laws and regulations that govern public agencies Independent Subrecipient: Establishes that the subrecipient at all times will remain an independent subrecipient with respect to the services provided under 19

24 the contract agreement. The contract agreement between the County and subrecipient in no way establishes an employer/employee relationship. Indemnification: Provides legal protection to the County regarding the subrecipient s actions under the contract and requires the subrecipient to assume financial and legal responsibility for providing contract services. Insurance: Specifies the types, amounts and limits of insurance coverage required in order for the subrecipient to receive CDBG funds from the County and requires that the County be listed as Additional Insured for the duration of the contract. The necessary proof of insurance (Certificate of Insurance Coverage must be provided to the County no later than the effective date of the contract agreement. Amendments: States that any additions or variations to the contract are not valid unless they are made by written amendments, approved and executed by both parties. Suspension or Termination: Provides a proper framework for termination of the contract; permits the County to immediately terminate the contract under certain circumstances; and describes the actions that will be taken if the subrecipient fails to comply with any term of the contract. Cessation of Funding: Allows the County to terminate the contract in the event that the HUD (federal) funding for the contract ceases. Allows the County to renegotiate the contract if HUD reduces the CDBG funds. Extension of Term of Performance: Allows for mutual approval of extensions to the contract term; Requires that any such extension must be in writing and shall be at the sole discretion of the County. 7. ADMINISTRATIVE REQUIREMENTS Financial Management: Requires the subrecipient to maintain an adequate and generally acceptable accounting system. Documentation and Record Keeping: Subrecipient shall maintain financial, program progress, and other reports as required by HUD and/or County directives. Subrecipient shall maintain such program, property, personnel, financial, statistical, and supporting documentation for accounts for a minimum of five (5) years. Requires the subrecipient to submit information needed for the County s annual Grantee Performance Report to HUD. Requires the subrecipient to allow on-site inspections and furnish needed information. Reporting and Payment Procedures: Requires the subrecipient to provide a program budget that includes all sources of funding, the amount of each funding source, and the expenditures to be met by each funding source. Defines what constitutes program income; requires the subrecipient to spend retained program income on authorized activities only and sets procedures and time frames for reporting and returning unused program income to the County. Requires the subrecipient to develop and submit an indirect cost allocation plan if indirect costs are charged to the County. Sets procedures for payment of subrecipient s services and establishes that any unused funds remaining at the end of the contract term shall be recaptured by the County. Requires the subrecipient to submit quarterly 20

25 progress reports and a set of the Board of Directors meeting minutes of meetings held within a respective quarter. Procurement: Requires the subrecipient to comply with County policy concerning the purchase of equipment. Requires the subrecipient to comply with Federal procurement standards. Requires the subrecipient to obtain written approval from the County for travel outside 9-County San Francisco Bay area. 8. RELOCATION, ACQUISITION, DISPLACEMENT Requires the subrecipient to comply with federal regulations related to relocation and/or displacement of persons, businesses, nonprofit organizations and farms as a result of any acquisition, disposition, or rehabilitation of real property utilizing grant funds. 9. PERSONNEL AND PARTICIPANT CONDITIONS Civil Rights: Requires the subrecipient to comply with all federal statutes and regulations with regards to fair and equal treatment of individuals. Prohibits the subrecipient from discriminating against any employee or applicant for employment on the grounds of race, sex, creed, color, religion, ancestry, national origin, disability, age, marital status, or status with regard to pubic assistance. Requires the subrecipient to comply with all State and federal statutes and regulations respecting confidentiality. Affirmative Action: Requires the subrecipient to carry out pursuant to the County s specifications an Affirmative Action Plan keeping with the principles in President s Executive Order of September 24, The subrecipient agrees to use it best efforts to afford minority and women-owned business enterprises the maximum practicable opportunity to participate in the performance of this agreement. The subrecipient agrees to state that it is an Equal Opportunity or Affirmative Action employer in all solicitations or advertisements for employees. Requires the subrecipient to provide a notice to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement of understanding advising them of the commitments under the CDBG agreement. Requires that all of the subrecipient s subcontracts or purchase orders to include Civil Rights and Affirmative Action provisions. Employment Restrictions: Prohibits or restricts the subrecipient from using funds or personnel employed in the administration of the funded program for political activities, sectarian, or religious activities; lobbying, political patronage, or nepotism activities. Restricts employees from working under certain conditions if they are engaged in activities not covered under the Occupational Safety and Health Act (OSHA) of Requires the subrecipient to comply with all federal, state, and local laws and regulations pertaining to labor standards that applicable to the performance of the CDBG agreement. Requires the subrecipient to comply with Section 3 of the Housing and Urban Development Act of Prohibits the subrecipient from awarding contracts to 21

26 contractors/subcontractors who are in a period of debarment, suspension, or placement of an ineligible status. Conduct: Prohibits the subrecipient from assigning or transferring any interest in the CDBG agreement without the prior written consent of the County. Prohibits the subrecipient from using funds provided or personnel employed under the CDBG agreement from being engaged in the conduct of political activities in violation of Chapter 15 of Title V United States Code. Requires the subrecipient to abide by federal regulations with respect to conflicts of interest. Establishes the process for entering into any subcontracts in the performance of the CDBG agreement. In cases where the CDBG agreement results in any copyrightable material, the County reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish, or use the work for governmental purposes. Establishes that no funds shall be paid to any person for lobbying certain individuals of political offices or their employees in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, etc. Prohibits the subrecipient from using funds provided on any religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with federal regulations. 10. ENVIRONMENTAL CONDITIONS Requires the subrecipient to comply with federal environmental regulations related to clean air and water, flood disasters protection, lead based paint, and historic preservation. Requires the subrecipient to comply with the National Environmental Policy Act of 1969 and the Department of Housing and Urban Development (HUD) Environmental Review Procedures. 11. OTHER PROVISIONS Entire Agreement: Establishes that the CDBG agreement contains all terms and conditions that have been agreed upon by both the County/City and the subrecipient. Retained Powers: Establishes that powers not explicitly invested in the subrecipient remain in the County/City. Disputes: Establishes that disagreements concerning the meaning, requirements, or performance of the CDBG agreement are subject to final determination in writing by the Head of the County/City Department for which the agreement is made. Law Governing Agreement: Establishes that the CDBG agreement is made in the County/City and shall be governed and construed in accordance with laws of the State of California. Conformance with Federal and State Regulations: Establishes that the CDBG agreement is subject to modification if there is any adoption of new federal or 22

27 State regulations, or change in existing federal or state regulations touching upon the CDBG agreement. No Waiver by County: Requires the subrecipient to continue meeting their obligation to fulfill the CDBG agreement, regardless of circumstances that are within the Disputes provision of the agreement. Establishes that the County can bring any action for damages or enforcement arising from failure to comply with any of the terms and conditions of the CDBG agreement. Available Copies: Establishes that the County s/city s Program documents and all pertinent federal statutes, regulations, guidelines, bulletins, and circulars pertinent to the CDBG agreement are subject to inspection by the subrecipient during regular business hours at the County s/city s offices. Original Agreement: Establishes that the original copy of the CDBG agreement and of any modification is the copy filed in the County s/city s departmental office. 12. SIGNATURES Provides space for signatures of both the County and subrecipient representatives The subrecipient representative, typically the Executive Director or Chairman/President of the Board of Directors, must have properly documented signature authority as granted by the subrecipient s Board. 23

28 Chapter 6 : CDBG Reporting I. Reporting Overview All Public Service, Economic Development, Infrastructure/Public Facility, and Housing projects are required to submit quarterly and/or closeout reports. Subrecipients must report the quantitative and qualitative goals of the project. Quantitative information that is required in most cases is the total number of persons or households served, household income information, and the race/ethnicity of the persons served. Quarterly/closeout reports also should report any problems or concerns that the project encountered within the respective reporting period. The County also requires the subrecipient to submit the Board Minutes of any Board of Director meetings held within the respective reporting period. II. Reporting Requirements for Public Service and Economic Development Projects A. Low/Moderate Income Projects Required to report: Number of persons that met the level of accomplishment (goal) during the quarter Income information of the persons that met the level of accomplishment The race/ethnicity information of the persons who met the level of accomplishment Respond to program narrative questions B. Presumed Beneficiary Projects Required to report: Number of persons that met the level of accomplishment (goal) during the quarter The race/ethnicity information of the persons who met the level of accomplishment Respond to program narrative questions Not Required: Presumed Beneficiary projects are not required to report income level information given that these projects primarily serve a population that is presumed to be lowincome 24

29 C. Area Benefit Projects Required to report: Number of persons that met the level of accomplishment (goal) during the quarter Respond to program narrative questions Not Required: Area Benefit projects are not required to report income level information given that these projects primarily serve an area that is low-income based on Census data. Area Benefit projects are not required to report race/ethnicity information D. Sources and Uses Budget & Board of Directors Meeting Minutes In addition to the quarterly/closeout report, the Public Service and Economic Development subrecipients must submit a quarterly Sources & Uses Budget Report. The report should be submitted with the quarterly demand or, in the case of those Subrecipients that submit demands monthly, with the September, December, March, and June demands. The Sources and Uses Funds report will include all sources of funding for the Project and report how each source is expended within each individual line item. For Public Service Projects and Economic Development Projects, Quarterly/Closeout Reports and the Sources and Uses Budget Reports are completed and submitted electronically via the City Data Services website ( For your reference, hard copies of a blank Quarterly/Closeout Report and a blank Sources & Uses Budget Report are included in Appendix K. III. Reporting Requirements for Infrastructure/Public Facilities Projects At project completion, subrecipients of Infrastructure/Public Facilities (IPF) projects are required to submit a Close-Out Report and the Contracts Activity Report on the appropriate forms provided by CDBG staff. See Appendix L for copies of the IPF Close-Out Report form and the Contracts Activity Report form). On occasion, the County CDBG staff will require IPF projects to submit a quarterly report to give an update on the status of longrunning projects. IV. Reporting Requirements for Housing Projects Subrecipients of Housing projects are required to submit quarterly reports on the appropriate form provided by CDBG staff. At project completion, the Subrecipient may be required to submit a closeout package, which includes, but may not be limited to, a detailed rent roll, final cost certification, match documentation, previous/current year operating budget, 25

30 certificate of occupancy, current insurance certificate, form of lease and marketing plan, evidence of marketing, MBE/WBE report, and contact information of the property manager. 26

31 Chapter 7 : Finance/Reimbursement CDBG Demand Payment Procedures Demands are paid on a reimbursement basis and should be submitted at a minimum quarterly. Demands may be submitted more frequently, if needed. To the extent practicable, Community Development Block Grant (CDBG) funds should be disbursed during the year on a pro rata basis with other finances provided to the project. Prior to submitting a demand, the following must be in place: 1. Fully executed project agreement 2. Insurance certificate(s) (insurance must be kept current throughout the contract term) 3. Completed NEPA review and, if applicable, release of funds from HUD 4. If applicable, a program staff list, approved by an officer of the organization, listing all employees who will be working on the program along with their titles, description of job responsibilities, hourly pay rates or billable rates, and approximate percentage of a full time equivalent to be spent on the program per pay period (sample in Appendix M). If changes in staff occur during the program year, written notification must be sent, along with an updated program staff list, within 10 working days. Demands should include the following: 1. For County demands: Use a County demand form, (D15), signed by a person who can legally bind the organization such as the Executive Director or Board of Director member. The submitted demand must have an original signature in blue ink. See Appendix M for a copy of the D15 form. Please keep this copy as a master and make additional copies as needed. Additionally, please notate the wording final demand on the last demand for the project year. For City demands: To request payment from Consortium cities, use the Request for Reimbursement form on City Data Services ( First, complete the Quarterly Sources and Uses Report in City Data Services. Then go to Request for Reimbursement and click on import values for the appropriate quarter to populate the fields with expenses input in the Sources and Uses. Print the form and then click here to submit invoice. Sign the hard copy of the form in blue ink and mail to the city contact for which you are requesting reimbursement. To your demand, attach a completed Personnel/Operating Expense Summary Form which details all personnel and operating expenses (see Appendix M for a sample copy). Before submitting your final demand, if it appears that you will exceed a line item by more than 10%, request a budget modification from your city grant contact. 26

32 2. Personnel Expense Summary (sample in Appendix M) Ongoing subrecipients, (subrecipients that were funded in the prior program year) are required to submit a detailed personnel expense summary (sample in Appendix M) with each reimbursement request. The summary will show, for each employee whose costs are being claimed, the number of hours worked on the program each pay period, the number of hours for which reimbursement is being requested, the hourly pay rate/billable rate, and the corresponding check numbers and check dates. In addition, the amounts being claimed for taxes and benefits should be detailed on the summary. In addition to the personnel expense summary, new subrecipients are required to submit source documentation for costs claimed, consisting of employee time sheets and payroll registers/earnings reports, for the first six months of the program year. 3. Operating Expense Summary (sample in Appendix M) Ongoing subrecipients are required to submit a detailed operating expense summary (see sample in Appendix M) with each reimbursement request along with copies of vendor invoices. The summary will show the amounts being claimed for reimbursement along with the corresponding vendor references, payment dates, and check numbers. In addition to the operating expense summary, new subrecipients are required to submit copies of the checks for the first six months of the program year. 4. Indirect Costs Subrecipients that claim reimbursement for indirect costs are required to submit the following: Subrecipients that receive HUD negotiated indirect cost rates are required to submit a copy of the letter showing the authorized indirect rates. All other subrecipients at the start of the program year are required to specify the indirect cost rate, the methodology used to calculate the rate, and the indirect costs to be allocated. Subrecipients may want to refer to OMB Circular A-122 Cost Principles for Non-Profit Organizations for guidelines for preparing an indirect cost rate (see following page on how to obtain an OMB circular). After demands are received, CDBG staff will review them for compliance with project agreement specifications. Demands will take approximately two to three weeks to process providing everything is in order. Additionally, the payment of demands is contingent on the timely submission of all required reports. If your organization moves to a new location, please notify CDBG staff of the new address in writing in a timely manner. Non-Allowable Expenses: 27

33 Please note that it is our policy not to reimburse subrecipients for the following expenses: cost of food, drinks (except bottled water), or food related items, unless these expenses directly pertain to the program services provided computer hardware or software costs (unless prior approval is granted) cellular phone expense (unless prior approval is granted) fund raising costs costs of recruiting staff or volunteers employee bonuses training costs, unless the training directly pertains to the provision of program services Relevant OMB Circulars: Circular A-110 administrative requirements for Federal grants awarded to non-profit organizations Circular A-122 cost principles for non-profit organizations The OMB circulars can be downloaded off the Internet by going to the website (click on search, which brings up a site index, click on publications, click on omb circulars) 28

34 Chapter 8 : Program/Project Monitoring I. Economic Development, Housing Rehabilitation, and Public Service Programs a. The County has initiated a policy of annually conducting on-site monitoring of approximately 25% of Economic Development and Public Service programs. b. All new programs will be monitored in their first year of CDBG funding. Other programs will be selected for monitoring based on a risk-assessment including problematic quarterly reports, problematic payment demands, program staff turnover, and number of years since last monitoring, c. CDBG staff will notify program/project staff and/or agency executive director two to three weeks prior to the monitoring visit. They will provide a copy of the monitoring report to be used for the review. It is a good idea to go through the report before the visit to ensure that you will have all documents, etc. available and that you are prepared to answer all of the questions that will be asked. See Appendix N for a copy of the Monitoring Report form. d. The monitoring visit takes approximately two to three hours. During that time, program staff will have the opportunity to ask questions of CDBG staff, and you will be given an exit interview where CDBG staff explains any issues raised during the monitoring. e. You will be sent a draft monitoring follow-up letter to review for errors or omissions. Once you ve had the opportunity to comment on the letter, it will be sent in its final form. If corrective action is required, you will typically be given from two to four weeks to comply. f. If you do not satisfactorily rectify the issues identified in the monitoring follow-up letter, the following actions may be taken: withholding of payment demand processing, request to reimburse the CDBG program of previous payment demands, and/or no future program funding. II. Infrastructure/Public Facility Projects a. Infrastructure/Public Facility Projects undergo monitoring for timeliness and meeting project milestones/objectives with specific attention given to the following federal regulatory requirements: procurement, contracting, and federal labor standards. b. The CDBG staff person assigned to your project will work with you throughout the development of your project. c. See Chapter 4: Federal Requirements for specific Procurement, Federal Labor Standards, and Relocation. 29

35 III. Housing Development Projects Housing Projects undergo monitoring for timeliness, meeting project milestones/objectives, and regulatory and loan agreement compliance, including compliance with all cross-cutting federal regulations. The CDBG staff person assigned to your project will work with you throughout the development of your project. 30

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37 CONTRA COSTA CONSORTIUM CONTACT LIST Contra Costa County Community Development Department 2530 Arnold Drive, Suite 190 Martinez, CA Bob Calkins (925) Kara Douglas (925) Brenda Kain (925) Gabriel Lemus: (925) Pat Nurre: (925) Kristin Sherk (925) Public Line: (925) FAX: (925) Website: City of Antioch Office of the City Manager 3 rd and H Streets, 2 nd Floor P.O. Box 5007 Antioch, CA City of Pittsburg Community Access Department 916 Cumberland Street Pittsburg, CA Annette Washington (925) alandry-washington@ci.pittsburg.ca.us Imelda Francisco (925) ifrancisco@ci.pittsburg.ca.us Fax: (925) City of Walnut Creek Community Development Department 1666 North Main Street, 2 nd Floor Walnut Creek, CA Laura Simpson: (925) , x2236 simpson@walnut-creek.org Margot Ernst (925) , x2208 Ernst@walnut-creek.org Fax: (925) City of Richmond Community & Economic Development 450 Civic Center Plaza Richmond, CA Ana Cortez (510) Ana_Cortez@ci.richmond.ca.us Janet Kennedy (925) jkennedy@ci.antioch.ca.us Mindy Gentry (925) mgentry@ci.antioch.ca.us Fax: (925) City of Concord Community and Recreation Services Department 1950 Parkside Drive, MS/10 Concord, CA Marla Parada: (925) marla@ci.concord.ca.us Cathy Gaughan (925) cgaughan@ci.concord.ca.us Fax: (925) May 2010

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68 Attachment A Contra Costa County CDBG and HOME Program Bid Notification List *Filipino American Chamber of Commerce 477 Sutter St., Suite 802 San Francisco, CA (415) *Filipino American Chamber of Commerce 1046 West Taylor, Suite 206 San Jose, CA (408) Construction Bidboard, Inc Hotel Circle Court, Suite 215 San Diego, CA (800) *National Association of Women Business Owners 2325 Third Street, Ste. 337 San Francisco, CA (415) Valley Builders Exchange 1118 Kansas Avenue P.O. Box 4307 Modesto, CA (209) Shasta Builders Exchange 2990 Innsbruck Drive Redding, CA (530) Website: Golden State Builders Exchange has a list of all chapters *Hispanic Chamber of Commerce P.O. Box Pleasant Hill, CA (925) *Contra Costa Builders Exchange 2440 Stanwell Drive, Suite B Concord, CA (925) Builders Exchange of Alameda 3055 Alvarado Street San Leandro, CA (510) Peninsula Builders Exchange 735 Industrial Road #100 San Carlos, CA (650) North Coast Builders Exchange 1030 Apollo Way Santa Rosa, CA (707) Associated Builders & Contractors Golden Gate Chapter 4577 Las Positas Road Livermore, CA (925) *Chinese American Chamber of Commerce 2021 The Alameda San Jose, CA (408) *Daily Pacific Builder 160 Spear St. 7 th Floor San Francisco, CA (888) Builders Exchange 400 Reed Street Santa Clara, CA (408) Sacramento Builders Exchange 1331 T Street Sacramento, CA (916) San Francisco Builders Exchange 850 S. Van Ness Avenue San Francisco, CA (415) Solano/Napa Builders Exchange 135 Camino Dorado Napa, CA (707) Small Builders Exchange 703 Market Street, Suite 1000 San Francisco, CA (415) The bid opportunity must be advertised in the Daily Pacific Builder, and notification of the bid opportunity must be sent to the organizations with a *. We recommend that notification be sent to other organizations on the list. G:\CDBG-REDEV\cdbg\Forms and Procedures\Procurement\BID Notification List Updated: 6/17/10

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