Sponsor & Exhibitor Prospectus

Transcription

1 World Sleep Society Presents WORLD SLEEP 2019 Vancouver, Canada Sponsor & Exhibitor Prospectus A Joint Congress

2 We invite you to partner with World Sleep 2019 World Sleep Society (founded by WASM and WSF) is pleased to announce World Sleep This will be WASM s 8th World Congress on Sleep Medicine and WSF s 9th World Congress. Save the date to attend World Sleep 2019 on September 20-25, 2019 in Vancouver, Canada. Your support enhances our ability to advance sleep health and research worldwide. The success of our previous congresses has helped boost the reach of our education, examination and awareness programs. Details are available on To become a sponsor, contact World Sleep Society at info@worldsleepsociety.org or call Thank you for your support. World Sleep 2019 Program Committee Clete Kushida, MD, PhD (USA) Dalva Poyares, MD, PhD (Brazil) Célyne Bastien, PhD (Canada) Charles Morin, PhD (Canada) Thomas Penzel, PhD (Germany) Maree Barnes, MD (Australia) John Fleetham, MD (Canada) Allan O Bryan (USA) Executive Director, World Sleep Society Yuichi Inoue, MD (Japan) Reut Gruber, PhD (Canada) Scientific Advisory Committee Lamia Afifi (Egypt) Hakan C. Kaynak (Turkey) Sonia Ancoli-Israel (USA) P. Vijaya Krishnan (India) Monica Andersen (Brazil) V. Mohan Kumar (India) Sarah Biggs (Australia) Leon Lack (Australia) Tom de Boer (Netherlands) Cheng-Hui Lin (Taiwan) Jeanne Duffy (USA) Marie Marklund (Sweden) Ludger Grote (Sweden) Charles Morin (Canada) Fang Han (China) Judy Owens (USA) Ken-ichi Honma (Japan) Allan Pack (USA) John Peever (Canada) Renata Riha (Scotland) Peter Shiromani (USA) Virend Sommers (USA) Mehdi Tafti (Switzerland) Y. K. Wing (Hong Kong) Julianne Winkelmann (USA) Phylis Zee (USA)

3 Sponsorship Levels & Benefits: GOLD All sponsorship levels will be allocated according to the total amount of investment in sponsorship items, exhibition space, advertising and purchased registrations. Sponsorship packages are developed on a custom basis according to your individual marketing and educational needs. Sponsor #WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries. GOLD $60,000 or more Complimentary Items Value in US Dollars 5 Full Registrations $2,500 A coffee break sponsorship next to exhibition booth $5,000 Hyperlinked Company Logo on congress website $1,000 Hyperlinked Logo in pre-congress s to attendees $2,000 Full-page Final Program Advertisement $1,250 Opportunity to insert one item into the delegate bags $2,500 Additional Benefits Total: $14,500 Value Priority booth placement on January 15, 2019 Corporate Support ribbons for booth representatives badges Recognition on congress website as Gold Sponsor Recognition in final program as Gold Sponsor Use of Congress logo for the sponsor s own promotional purposes Select the Opportunities that Reflect Your Marketing Needs [SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST Satellite Symposium sponsor (2,000 person room) 30,000 30,000 Exhibition Space (20 x 20 sq ft) 15,000 15,000 WiFi sponsor 10,000 10,000 Networking Lounge 5,000 5,000 Included benefits from above 14,500 included TOTAL $74,500 $60,000

4 Sponsorship Levels & Benefits: SILVER All sponsorship levels will be allocated according to the total amount of investment in sponsorship items, exhibition space, advertising and purchased registrations. Sponsorship packages are developed on a custom basis according to your individual marketing and educational needs. Sponsor #WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries. SILVER $40,000 or more Complimentary Items Value in US Dollars 5 Full Registrations $2,500 A coffee break sponsorship next to their exhibition booth $5,000 Hyperlinked Company Logo on congress website $1,000 Logo in Final Program $250 Half-page Final Program Advertisement $650 Opportunity to insert one item into the delegate bags $2,500 Additional Benefits Total: $11,900 Value Priority booth placement on January 15, 2019 Corporate Support ribbons for booth representatives badges Recognition on congress website as Silver Sponsor Recognition in final program as Silver Sponsor Use of Congress logo for the sponsor s own promotional purposes Select the Opportunities that Reflect Your Marketing Needs [SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST Satellite Symposium sponsor (400 person room) 30,000 30,000 Exhibition Space (18 sq m) 15,000 15,000 Scientific pocket program 10,000 10,000 Banner ad at registration desk 5,000 5,000 Included benefits from above 14,500 included TOTAL $74,500 $60,000

5 Sponsorship Levels & Benefits: BRONZE All sponsorship levels will be allocated according to the total amount of investment in sponsorship items, exhibition space, advertising and purchased registrations. Sponsorship packages are developed on a custom basis according to your individual marketing and educational needs. Sponsor #WorldSleep2019 and network with over 2,600 medical professionals from 65+ countries. BRONZE $20,000 or more Complimentary Items Value in US Dollars 5 Full Registrations $2,500 Hyperlinked Company Logo on congress website $1,000 Logo in Final Program $250 Half-page Final Program Advertisement $650 Opportunity to insert one item into the delegate bags $2,500 Additional Benefits Total: $6,900 Value Priority booth placement on January 15, 2019 Corporate Support ribbons for booth representatives badges Recognition on congress website as Bronze Sponsor Recognition in final program as Bronze Sponsor Use of Congress logo for the sponsor s own promotional purposes Select the Opportunities that Reflect Your Marketing Needs [SAMPLE] CUSTOM PACKAGE BREAKDOWN VALUE COST Satellite Symposium sponsor (250 person room) 20,000 20,000 Exhibition Space (10 x 10) 5,000 5,000 Included benefits from above 6,900 included TOTAL $31,900 $25,000

6 Satellite Symposia (Industry Symposia) Do you have scientific content to share with our delegates? With a Satellite Symposia your company will be able to develop a 90-minute program, including selection of speakers and scientific content. The World Sleep Society will provide you with room rental space and audio/visual. Capacity Cost Additional Room for 2,000 $30,000 + Catering Costs Room for 450 $25,000 + Catering Costs Room for 250 $20,000 + Catering Costs Food and beverage needs are coordinated directly between the sponsor and caterer, and are not included in the price of the program. Time Slot Satellite Symposia is tentatively scheduled for 12:30 2:00PM on Monday (September 23, 2019) or Tuesday (September 24, 2019). Days are allotted based on sponsorship level. Time slot is reserved specifically for Satellite Symposia. There will be no competing scientific content. World Sleep Society promotion of Satellite Symposia Final program: Symposium agenda, speakers, description, learning objectives and session titles Final program: Daily Schedule Final program: Program at a Glance Daily Congress Prominent location on congress website Invitations in Social Media Congress banners Examples of Past Satellite Symposia TEVA: Challenges of recognizing and treating excessive sleepiness; MSD/Merck: New approaches to personalizing treatment of insomnia: Why and how?; Philips: Boosting slow wave sleep to improve cognitive outcomes; Bioprojet: Cataplexy: From fundamentals to the clinic Key Dates Scientific Submission September 1, 2018 Symposia submission begins December 1, 2018 Abstract submission begins December 1, 2018 Symposia submission ends January 31, 2019 Abstract early deadline June 15, 2019 Abstract regular deadline August 1, 2019 Abstract Late Breaking deadline

7 Exclusive Opportunities Each unique opportunity is limited to one sponsor. All opportunities may be purchased as part of a corporate sponsorship package or as individual items. Priority will be given to Gold, Silver, and Bronze level sponsors (in that order) until January 15, After this date opportunities will be available on a first-come, first-served basis. All prices in US Dollars. Internet Cafe $5,000 Gala Dinner $10,000 The Internet Cafe will feature several computers and printers for delegates to use for internet connection throughout World Sleep World Sleep Congress 2019 will feature a track specifically designed for sleep technologists. The Gala Dinner will be held on Sunday, September 22, 2019 and will feature entertainment, dinner, and beverages. Your company will receive a VIP table for eight and special recognition during the event. WSS will also marketing content to pre-registered delegates for sponsor s own marketing of the event. Photo Wall $5,000 Wi-Fi $10,000 A photo wall be placed in the exhibition area for delegates to take pictures to commemorate their congress experience. It will be 20 x 10. The graphic content is subject to change. This unique opportunity provides one sponsor the chance to include their logo on the Wi-Fi landing page. Also included are a link to the sponsor s website and recognition in the final program. Technologist Track $5,000 Networking Lounge $5,000 One company will have the exclusive opportunity to sponsor the Networking Lounge, a place where delegates and sponsors alike are able to relax and have a good conversation. The lounge includes tables and seating, with signage of the sponsoring company. Social Events $5,000-$20,000 Closing Ceremony $5,000 Coffee Breaks $5,000 Opening Ceremony $20,000 Sponsorship of the social events will include your company logo being featured on video screens, banner signage, and table signage when applicable. Recognition will be given in the final program. Mobile App $15,000 One company will have the exclusive opportunity to sponsor our congress mobile application. This app features all scientific content, floor plans, exhibitor and sponsor info, social program, and more. Your company logo will be featured on the cover page and in the header of the navigation. Additional Promotional Items Scientific Pocket Program $2,500 Notepads $5,000 Pens $5,000 Lanyards $10,000 Congress Bags $10,000 Water Bottles $10,000 Abstract USB Stick $10,000

8 Sponsorship Opportunities The following opportunities may be purchased as part of a corporate sponsorship package or as individual items. Logo in Final Program $250 Banner Advertising $5,000 Every sponsor and exhibitor at World Sleep 2017 will have their logo, website and company description listed in the final program. Companies may choose to have their logo included as well. Stand out with a banner with your company information and logo at the Registration Desk. Final Program Advertisements $650-3,000 The Final Program is distributed on site to all congress attendees and contains complete details about the meeting as well as the local area. Half page (color) $650 Full page (color) $1,250 Inside back cover $2,500 Inside front cover $3,000 Private Suites $7,000 Does your company need a private room to hold meetings, interview, or to just store extra gear? If so, we have private suites available for your convenience for the duration of the congress. Each room will have a lockable door to secure your space. The suites feature a conference table for 12. Available SundayWednesday, 7AM 8PM. Educational Grants $20,000 Sponsor will provide materials to be inserted into the congress bags given to each delegate. Your company may support a symposium, organized by the Scientific Committee (theme and speakers). Sponsors will be acknowledged in the final program and on the video screens during the session. Industry Workshop $5,000 Satellite Symposium $20,000-30,000 Sponsor will submit a 45-minute program, limited to one speaker, and content to the Program Committee for review and approval. Room size: up to 75 people. Room for 250 $20,000 Room for 450 $25,000 Room for 2,000 $30,000 Bag Inserts $2,500 Important Dates Sponsors & Exhibitors January 15, 2019 Gold, Silver, and Bronze allocation of exhibit space; Priority Placement for Satellite Symposia July 1, 2019 Booth space allocation (50% of payment is due) Deadline to cancel exhibit space for refund Remainder of payment is due July 15, 2019 Deadline to submit exhibitor registrations Deadline to submit company listing for Final Program Deadline to submit artwork for Final Program advertisements Deadline to submit exhibition space application and be included in Final Program

9 Floor Plans LOCATION: Vancouver Convention Centre, 1055 Canada Pl, Vancouver, BC V6C 0C3. World Sleep 2019 will occur in the West Building on Levels 1 and 2. Level 1 Key Locations Level 2 Registration near Ballroom C Ballroom A&B: Keynotes Ballroom C&D: Exhibition Symposium Rooms / Capacity 121/ Speaker Ready Room: 201 Office Space: Rooms Courses: Rooms Public lecture on Sunday: Rooms (tentative)

10 Exhibiting Showcase your company or product at World Sleep Exhibit Hall dates at the Vancouver Convention Centre will be September 23-25, Type & Size of Booth Pricing (USD) before March 31, 2018 Pricing (USD) as of April 1, 2018 Complimentary Registration Types Included Island booth per 100 square feet $3000 $ full + 8 exhibitor only Corner 10x10 booth $2,500 $ full + 4 exhibitor only Inline 10x10 booth $2250 $ full + 2 exhibitor only Nonprofit 10x10 booth $700 $ full Payment 50% of total amount due January 1, 2019 with the remaining balance due July 1, 2019, payable in US dollars. Priority Priority will be given to Gold, Silver and Bronze level sponsors (in that order) until January 15, After this date booth space will be awarded on a first-come, first-served basis. Packages For those exhibitors also interested in Sponsorship Opportunities, packages can be tailored to organizational needs. Benefits Each exhibitor booth space includes: 1. Complimentary registration(s) 2. Company listed on congress website 3. Company listed in final program Program at a Glance (Tentative)

11 2019 APPLICATION: Sponsors & Exhibitors Select all that apply. Prices in U.S. dollars. Sponsorship Level Gold Sponsorship (combined total of $60,000+) Silver Sponsorship (combined total of $40,000+) Bronze Sponsorship (combined total of $20,000+) Exhibiting Booth (Before March 31, 2018) Island booth (per 100 square feet): $3,000 Corner 10x10 booth: $2,500 Inline 10x10 booth: $2,250 Nonprofit 10x10 booth: $700 Satellite Symposia Room for 2,000: $30,000 Room for 450: $25,000 Room for 250: $20,000 Social Events Opening Ceremony Program: $20,000 Gala Dinner VIP/Recognition: $10,000 Opening Ceremony Room: $5,000 Coffee Breaks: $5,000 Closing Ceremony: $5,000 Printed Materials Conference bags: $10,000 Lanyards: $10,000 Banner advertising: $5,000 Pens: $5,000 Notepads: $5,000 Final Program Ad, Front Inside: $3,000 Final Program Ad, Back Inside: $2,500 Final Program Ad, Full: $1,250 Final Program Ad, Half: $650 Bag Insert, Flyer: $2,500 Scientific pocket program: $2,500 Exhibit Hall Footprints (2' 2'): $ 5,000 Other Opportunities Educational Grants: $20,000 Wi-Fi Sponsor: $10,000 Mobile App: $15,000 Abstract USB Stick: $10,000 Network Lounge: $10,000 Water Bottles: $10,000 Private Suite: $7,000 Internet Café: $5,000 Cell Phone Charging Station: $5,000 Technologist Track: $5,000 Industry Workshop: $5,000 Photo Wall: $5,000 Company Address Contact Person City and Zip Code Country Signature Phone Date Return To: Allan O'Bryan, Executive Director obryan@worldsleepsociety.org info@worldsleepsociety.org Fax th St NW, Suite 109 Rochester, MN USA Telephone: Fax: Exhibitors to be near or away from: 50% due January 15, 2019 with remainder due July 1, 2019, payable in U.S. dollars. Priority will be given to Gold, Silver & Bronze level sponsors until January 15, After this date, exhibitor space & exclusive sponsorship items are available on a first-come, first-served basis.

12 Scientific Program Content Example Numbers from World Sleep 2017 in Prague, Czech Republic Keynotes 16 Symposia 102 Courses 17 Abstracts 700+ Oral Presentations 132 Industry Symposia Pediatric Track Technologist Track Dental Track Continuing Education Credits Yes Yes Yes Yes Yes World Sleep Society (founded by World Association of Sleep Medicine and World Sleep Federation) has collaborated with the Canadian Sleep Society to host World Sleep The venue selected for the congress on sleep medicine from September 20-25, 2019 in Vancouver, Canada is the Vancouver Convention Centre. Located on British Columbia s waterfront with mountain backdrop, the Vancouver Convention Centre offers convenient access to downtown visitor amenities. The Canadian Sleep Society is a national organization committed to improving sleep for all Canadians through: support for research, promotion of high quality clinical care, education of professionals and the public, and advocacy for sleep and sleep disorders medicine. Learn more at The fundamental mission of the World Sleep Society is to advance sleep health worldwide. World Sleep Society will fulfill this mission by promoting and encouraging education, research and patient care throughout the World, particularly in those parts of the world where the practice of sleep medicine is less developed. World Sleep Society will act as a bridge between different sleep societies and cultures, supporting and encouraging worldwide exchange of clinical information and scientific studies related to sleep medicine. World Sleep Society will seek to encourage development and exchange of information for world-wide and regional standards of practice for sleep medicine. Contact info Allan O'Bryan Executive Director obryan@worldsleepsociety.org Website: Address: th St NW, Suite 109 Rochester, MN USA Telephone: Fax number: