PROJECT MANAGEMENT ACADEMY

Transcription

1 Infopack PROJECT MANAGEMENT ACADEMY Training Course YOUTH PROJECTS MANAGEMENT IN PRACTICE POGRADEC, ALBANIA 2-10 DECEMBER 2016 Arrival 2nd December Departure 10th December 2016 projectmanagementacademyweb.wordpress.com

2 about PMA Project Management Academy is a long term initiative which brings together 14 NGOs from the ERASMUS+ Programme Countries and Western Balkan Countries with the main aim to develop the overall capacity of youth organisations to effectively manage youth projects funded with the support of EU grants. objectives Through the series of training course and capacity building activities, partner promoters wish to equip participants with better understanding of the EU funds as well as to train them on how to apply these in the youth sector around Europe. PMA will also ensure an ongoing support and advice to youth workers wishing to effectively manage their projects workload. For this reason we will create a toolboox with new and innovative methods/tools/ideas/ strategies, etc. for effective projects management. Furthermore, PMA will provide opportunity to build a network and strengthen cooperation among partner organizations so as to increase the level of youth participation in the NGO sector, thus further developing the capability of managing projects in their respective countries. project activities So as to ensure better support to the youth sector and increased sustainability of the project results, the initiative will take shape of a long-term, multi-measure training course, consisting of 3 separate, yet complementary activities: tc: introduction to youth projects management Here participants will learn what the project is, how to structure it, what are the useful tools to be used; they will also look at the funding streams and will learn about the technicalities of writing applications, etc. tc: youth projects management in practice TC with elements of study visits to different organisations and/or institutions running projects. Participants will learn here about practical aspects of the projects delivery, visibility, dissemination and evaluation tools, ensuring safety and general quality on projects. Also, they will explore how to gather and motivate teams, etc. capacity building activities: defining youth priorities and best practices through youth participation All partner promoters will be involved in organizing local groups and forums in their countries, engaging youth in the discussion process, leading toward concrete priorities and best experiences that can be further developed through the Erasmus+. tc: youth project managers academy TC for project managers with the focus on personal and professional development. Here, those attending will learn how to manage project and 'life' (as in personal life), what is emotional well-being, they will gain practical tips on how to manage workload when engaging in several projects, etc. This could also be a chance for participants to share their experience and case studies. Apart from the training course the PMA project will also see the implementation of 2 coordination meetings - these will take place in-between the main mobilities and will gather representatives of the core partner promoters responsible for: project management, content delivery, DEOR, managing the e-learning platform and preparing the final outputs.

3 about 2nd training course youth projects management in practice The following course will provide participants with practical information related to the implementation of the project after its approval. This will include: ensuring adequate visibility and dissemination of the project results, exploring evaluation and assessment tools, ensuring safety and general quality of the projects, managing resources (including human resources), etc. target group The main target group of the activities are members of the consortium (staff, board members, youth leaders, youth workers, newcomers in the youth field); Potential applicants with no or limited project experience are encouraged to participate in the course; Candidates need to express commitment to participate in the full cycle of the project; Willing to increase their professional capacity in project management; The participants have to be active in their local organisations; Committed to sharing the outcomes of the mobility though the local CB activities and work with the sending organization; Strong motivation to learn from and share own experience with fellow participants; Communicative knowledge of English; Age: 18. important notes Persons that are currently undertaking their EVS, cannot be accepted to the course due to double funding! Participation from the begging till the end of the mobility is mandatory. Absence without the prior agreement with the organisers will lead to expulsion from the programme and will result in the cancellation to reimbursements of the travel costs and accommodation. Participants are allowed to arrive max. 2 days earlier OR leave 2 days later after the official mobility dates, however any extra stay (including food and accommodation) will not be covered by the organisers. The official programme will start with dinner on 2nd December and will finish with breakfast on 10th of December 2016 Please do not buy any tickets without consulting us before! For this project we as applicant NGO do not charge any participation fee. Health insurance is not provided by the organizers. All participants are required to purchase their own health insurance cover individually.

4 venue: Lake Park Hotel, Pogradec Training course will take place in Pogradec city, located at the bank of Ohrid lake. From Tirana to Pogradec travel lasts 3.5 hours. The hotel is situated 20 minutes outside the city of Pogradec with a very nice view of the Ohrid Lake. Distance to the closest shop is 15 minutes. The name of the hotel is: Lake Park Hotel. Meals and working room are provided at the hotel. Two or three people will share the room. The hotel is nice and each room is equipped with bathroom, TV. There is free wireless connection in the working room and in the dinning room.the hotel provides bed lines and towels, but you have to bring your own toiletries. how to come there Participants coming by plane to Tirana airport during the day (United Kingdom, Poland, Romania, Italy, Lithuania and Turkey,) will come by bus to Tirana. The Rinas Express airport bus it is the only bus company and the buses depart every hour! Buses from the airport to the centre depart every hour between 08:00 and 19:00. Buses from Tirana city to airport depart between 07:00 and 19:00 from the National Museum on Skenderbeg Square; tickets cost 250 lek and the trip takes minutes. Our volunteers will wait for you at the bus station and will arrange the local transport. From Tirana to Pogradec one way ticket per participant by minivan costs ~8-10 Eur and it is direct travel by small groups (6-7 persons). Participants coming from Bosnia & Herzegovina, Montenegro will arrive first to Tirana and then will travel to Pogradec by the minivan. Please be informed that you might wait for a few minutes/hour in order to create the groups. Participants coming from Macedonia, Bulgaria, Kosovo, Serbia, Greece can travel directly to Pogradec. Further details will be agreed on at the later stages through s. PLEASE INFORM US ABOUT YOUR EXPECTED TRAVEL IN ORDER TO MAKE THE BEST ARRANGEMENTS FOR THE TRANSFERS TO POGRADEC!

5 financial conditions: mobility activities For the mobility activities (training course & seminar) hosting organization will cover 100% of food and accommodation. Travel costs will be covered based on the travel distance calculator by the European Commission Travel costs will be reimbursed via bank transfer after the activity on condition that participant was present in all activities, has used the cheapest means of transportation and submitted all original invoices, boarding pass and tickets. Taxi and first class tickets will not be reimbursed. Reimbursement will be done in EURO, regardless of the currency indicated on your ticket and receipt/invoice. Travel costs will be reimbursed up to travel limit budget below. gender balance Also, it is very important to keep gender balance when you do the participants selection. In case of changes please inform organizers in advance.

6 financial conditions: capacity building activities Capacity building activities are based on the real costs and each organization will have a small budget for it. It is very important to mention, though, that under capacity building EACEA covers ONLY 80% of the sum and the rest must be co-financed by the partner promoters. health insurance Health insurance is not provided by the organizers. All participants are required to purchase the health insurance individually. weather Please bring some comfortable shoes and clothes; these will be useful in our outdoor activities and during the workshops. During December in Pogradec the weather is cold and it sometimes rains and snows. Please bring with you then warm clothes, especially for the outdoor activities. Also, it is advisable to check before coming. programme of tc Please, check out the last page of information package. preparations Snacks and presentations for the intercultural evening: as part of the course, representatives of each country attending the mobility will have the chance to present their culture, history, traditions, etc. to the rest of the group. Please note that power point presentations/prezis as well as youtube videos are not allowed. We count on your creativity! Some materials about your NGOs: during the course, you will have the opportunity not only to learn but also to network with representatives of the different countries present. Having some leaflets, brochures, posters, visit cards, etc. may be useful in this process! Essential and basic ingredient of any course: Good mood and enthusiasm for any further information do not hesitate to contact us: Mimoza Ikonomi, Project Manager mob: mimoza.ikonomi@gmail.com Gentjan Hajdari, Support Staff gentialb@yahoo.com See you soon in Albania.

7 programme of tc arrival day: days of activity: departure day: