University Neighborhood Service Agreement Advisory Committee

Transcription

1 Special Neighborhood District UNSAAC PO Box 6658 Syracuse NY University Neighborhood Service Agreement Advisory Committee Note: Special Neighborhood District outer boundaries extends only to those locations on the near side of the streets; opposite street sides are not included in District. Granting Requirements and Process Rev. 9/2003

2 History of UNSAAC Syracuse University s explosive growth in the 1970s and early 1980s brought about great changes in the residential neighborhood immediately southeast of the campus. Residents lobbied for better control of the situation and in 1989, neighbors, City of Syracuse officials, and Syracuse University representatives held a year-long discussion on how best to address the neighbors issues. Out of these meetings came new legislation (City Ordinances 553 and 554) which established the procedure for the receipt of annual payments from the University to the City of Syracuse and how the neighbors could designate how the funds should be allocated. In 1993, the City of Syracuse and the University entered into a 20-year agreement whereby the University pays the City a service fee. The City Service Agreement was established to address the special impact the University has on the neighborhood by enhancing governmental services and maintaining the health, safety, and welfare of the University neighborhood, such as police and fire protection, code enforcement, neighborhood organizational support, and park and public area improvements. General Information and Guidelines The ordinance that created the eight-member University Neighborhood Service Agreement Advisory Committee (UNSAAC), granted the committee the authority to solicit proposals from organizations that have identified a specific response to a problem attributable to being adjacent to the University. The committee is comprised of representatives from four neighborhood groups, City Administration, two Common Councilors, and Syracuse University. UNSAAC s role is to review proposals and make funding recommendations to the Mayor and the Common Council. The proposals must address a specific problem related to the proximity of the University and the program/project must be outcome-based and measurable. These organizations must be located and exist to serve residents within the boundaries recognized by the City of Syracuse through its delineation of the geographic parameters of the Special Neighborhood District (see map). UN- SAAC is comprised of volunteers and has no granting powers. In any given fiscal year (July 1 through June 30), UNSAAC budget recommendations may be voted in full, voted in part, or voted down by the Syracuse Common Council. If a budget is voted down, those funds are NOT disbursed to the neighborhood and are retained in the City s general funds and spent as the City deems appropriate. Application Process & Timeline Grant applications are distributed in September of each year by UNSAAC. Public notice is given of an open meeting where applications, copies of the legislation, and this brochure can be attained. Grant applications will be accepted according to the timetable printed on the front of the application. Applications that are late, incomplete, for activities outside of the Special Neighborhood District or that cannot be measured will not be accepted! The schedule for review is as follows: September: application distribution Early November: applications due Late November: application review Late December: applicant interviews, if necessary Early January: public review of recommendations Mid-January: final recommendations to Mayor and Common Council January through April: budget review by City Early May: budget vote July: annual signing of Service Agreement with City and Syracuse University August: Common Council passes ordinance appropriating funds and authorizes City to enter into contracts with funded agencies September: Contracts issued, funds become available to agencies Funding and Reporting Those groups recommended for funding are allowed, once the City s budget has been passed, to proceed with their projects exactly as outlined in their application. This granting process is unique in that funds for projects are REIMBURSED after the project is completed i.e., funds are not automatically disbursed as the budget is passed. Quarterly and final reports of project progress must be submitted to City Administration to assure project is being completed as outlined in the application. This also facilitates possible funding for subsequent years. More details on reporting and disbursement procedures will be made available to those organizations recommended for funding.

3 UNSAAC Grant Application Please submit 10 copies of the completed application. Read the UNSAAC Granting Requirements and Process brochure and City Ordinances 553 and 554 before completing this grant application! 1 ORGANIZATIONAL INFORMATION Organization Name Federal ID No. Address Telephone Contact Person Position fax PROJECT INFORMATION Total Project Budget Amount Requested Project Start Date Project End Date Note: Funding for projects is for City of Syracuse fiscal year July 1, 2005 to June 30, All projects must be scheduled for completion by June 30, 2006, as the City of Syracuse cannot extend payment beyond that date! Brief explanation of grant request: Concern addressed by proposal: Housing and Density Police, Fire, Code, Public Works Public Green Space Community Coalition Other Note: By signing this document, applicant acknowledges that any approved funding will NOT be disbursed unless all financial reporting requirements of the City of Syracuse are timely and properly met with. In addition, by signing this document, applicant asserts they have read the Granting Requirements brochure and City Ordinances 553 and 554. Name of Executive Director/Authorized Signer Title Signature of Executive Director/Authorized Signer Date Please have your application postmarked no later than Saturday, November 13, No hand deliveries will be allowed. Mail to: UNSAAC c/o SEUNA PO Box 6658, Syracuse, NY

4 Project Narrative 2 Please submit a project narrative on no more than three (3) pages. Be sure that if your project includes capital expenditures that your group will be able to get the necessary permits, waivers, etc., to complete the project by the 6/30/06 date. Following the outline below, answer each question directly. Use language for lay people, and avoid using jargon, initials, and abbreviations. Proposals may be handwritten. Use a readable font size and style. If you have received grants in prior years, please submit a report that tells how the project was completed and how the results addressed the concern outlined in the original grant request as is required by the City of Syracuse. Failure to provide this information will result in disqualification. A. Agency/Organization Background 1. Brief description of your not-for-profit organization s history, mission, and goals. 2. Is your organization within the geographic boundaries of the Special Neighborhood District as outlined in the brochure? 3. What proportion of your constituents/clients reside within the Special Neighborhood District? 4. How is your organization unique as it pertains to Syracuse University and the Special Neighborhood District? B. Funding Request Noting that the project must address a concern directly attributable to Syracuse University s location immediately adjacent to the residential neighborhood southeast of campus, please answer the following: 1. How will this project address the concern referenced on the front page of this application? 2. Who was involved in the project planning and how will they benefit? 3. What strategies will you use to implement your project/program? 4. What is your timetable and anticipated length of the program? 5. What organizations and individuals have you consulted about your program? 6. How does this program relate to existing programs? 7. What other sources of funding does this project have? 8. Describe additional fundraising efforts. How will the program be sustained? C. Capital Expenditure Requests If you are requesting support for a capital expenditure, please answer the questions below. If you are requesting program support, please skip this section. 1. Cite alternatives considered and reasons for rejecting them. 2. Describe the maintenance budget and plan for financing maintenance and operations once the capital expenditure is completed. 3. If you intend to run a capital campaign, please describe the campaign plan including: who will have overall responsibility for the campaign, timeline, budget, and goal. Please list campaign committee members. 4. Are you going to use a consultant? Have you completed a feasibility study? If so, who conducted the study? Will your project comply with City Codes and Ordinances (if necessary)? 5. What contingency plans do you have if your goal is not reached? D. Evaluation 1. What results do you expect to achieve from your project and how will you measure results/outcomes? 2. Will you strictly adhere to the City reporting requirements if a grant is recommended? 2

5 3 Financial Summary For Fiscal Period Ending 8/31/04 Statement of Support & Expenses Revenues $ Expenditures $ Contributions Program Individual Administration Corporate/Foundation Fundraising Government Grants Other (please specify) Program generated Other (please specify) Total Revenues $ Total Expenditures $ Balance Sheet Assets $ Liabilities $ Cash Current Securities Long Term Property/Equipment Total Liabilities Other (please specify) Fund Balances Restricted Unrestricted Total Fund Balances Total Liabilities + Total Assets $ Fund Balances $ Note: for your balance sheet to balance total assets = total liabilities + total fund balances 3

6 Proposed Project Budget 4 Please complete the following budget table, and include all sources of income for the proposed project. Please use an additional page for the budget explanation. UNSAAC accepts requests for both program and capital expenses. Ledger paper or computer-generated spreadsheet will be acceptable in place of this form. Expense Line Items Agency Support* Other Funders Amt Requested from UNSAAC Project Total Totals * include revenues generated by program and agency in-kind contributions. Budget Explanation On a separate page, please explain line items requests in detail. Please list other funders and the support they are providing, including in-kind contributions and pending applications to other funding sources. If you are requesting support for a capital expense, please include three price estimates from vendors. 4

7 Application Attachments Please submit 10 copies of the requested attachments with your application and be sure to label them. 5 IMPORTANT: ALL ATTACHMENTS AS WELL AS THE APPLICATION SHOULD BE SUBMITTED ON SINGLE SIDED STANDARD LETTER SIZE PAPER (8 ½ x 11). PLEASE DO NOT INCLUDE ATTACHMENTS ON HEAVY STOCK. IF YOU HAVE DOCUMENTS ON HEAVY STOCK, PLEASE PHOTOCOPY ONTO REGULAR WEIGHT PAPER. Project Budget Three vendor estimates (for capital expense requests only) (If 3 are not available, please explain why) Organizational Information List of your board of directors, the officers, and their titles Briefly describe your organization s structure and monthly activities. Does your organization participate in any other projects? Schedule of meetings and activities Mission Statement IRS Letter of Determination showing 501(c)(3) status (if applicable) Brochures, newspaper clippings, and other organizational information (optional) Letters of Support (other than from members of your organization) Volunteer Involvement/Participation Approximately how many volunteers are involved in your organization? Approximately how many hours of service, or level of involvement, do they provide to your organization? Project/Service Area The project or area which your organization serves should fall within the boundaries illustrated on the attached map. Generally speaking, it is the area bounded by Comstock Avenue on the west, Colvin Street on the south, East Genesee Street on the north, and Cumberland Avenue on the east. 5

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