LORAIN COUNTY COMMUNITY COLLEGE OFFICE OF STUDENT LIFE & STUDENT SENATE. Student CLUB INCENTIVE PROGRAM

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1 LORAIN COUNTY COMMUNITY COLLEGE OFFICE OF STUDENT LIFE & STUDENT SENATE Student CLUB INCENTIVE PROGRAM

2 STUDENT CLUB INCENTIVE PROGRAM The purpose of the Student Club Incentive Program is to provide a way for student clubs to obtain additional funds by actively participating in community based activities and through fundraising. Student clubs are only eligible to apply for these funds if they have established an active status at the beginning of the Fall Semester. To maintain an active status, clubs are required to: Participate in one club promotion activity in the College Center each Fall and Spring Semesters; Welcome Week qualifies. Hold an annual election of officers, providing a Slate of Officers with documentation of the meeting including a summary and a sign-in sheet. Submit an updated Constitution with a completed Constitutional Verification form, at the beginning of the Fall Semester and anytime revisions have been made. Hold one general meeting each month during the Fall and Spring Semesters. Organize at least one event or project open to the Student Body each Fall and Spring Semesters. Maintain regular communication with your club s assigned Student Senator. Comply with the Student and Campus Code of Conduct both on and off campus.* Tier II and III request needs to be accompanied with an Event Report Out Form. All required documents can be obtained at the Office of Student Life. For further questions or clarification, please feel free to contact the Office of Student Life or Student Senate via: Telephone: (440) slevents@lorainccc.edu Office of Student Life-College Center, Room 206 Student Senate Office- College Center, Room 203 *Student Senate reserves the right to request verification of information at any time before approving any funding.

3 CLUB PROMOTION AND START-UP FUNDS TIER I Tier I funds are subsidy funds available for the purpose of launching a new club, and for the marketing and recruitment of both newly established clubs and existing clubs. NEWLY ESTABLISHED CLUBS are eligible for the following: Club Start-up Funds The club start-up fund is a one-time, two-hundred dollar ($200) award given to a new club to cover beginning expenses. Clubs are only eligible for this award during the first semester that the club was established. These funds apply only to new clubs and do not apply to clubs that are being reactivated. Welcome Week Funds Welcome Week is an opportunity for a newly chartered to showcase their club. A club that successfully completes the required ten-hours club representation during Welcome Week will qualify for one-hundred and fifty dollars ($150) per semester; up to threehundred dollars ($300) annually. $200 Newly established club start-up subsidy $150 Fall Welcome Week participation $150 Spring Welcome Week participation $500 Maximum eligibility of Title I funds for a newly formed club established in fall semester EXISTING CLUBS are eligible for the following: Welcome Week Funds Clubs that successfully complete the required ten-hours club representation during Welcome Week will qualify for one-hundred and fifty dollars ($150) per semester; up to three-hundred dollars ($300) annually. $150 Fall Welcome Week participation $150 Spring Welcome Week participation $300 Maximum eligibility of Title I funds for an existing club NOTE: Clubs must participate in Welcome Week according to Student Senate guidelines to receive the Tier l award for that semester. Please note that it is a requirement to submit the most current and updated Slate of Officers, Constitutional Verification, Club Constitution, and Cubicle Agreement (If applicable) no later than 20 calendar days after the last official day of Welcome Week. Any club that does not meet the aforementioned requirement will be subject to review by Student Senate, with the possibility that their charter will be suspended until all requirements are met. Allocation of requested funds is based upon the availability of funds, the decision of the Student Senate, and the Manager of Student Life.

4 (Please Print) Date Submitted: Office of Student Life & Student Senate CLUB INCENTIVE PROGRAM TIER I- Club Promotion/Start-Up Funds CLUB & OFFICER INFORMATION Semester: Fall Spring 20 Name of Club/Organization: Name of Club Officer Submitting: Phone: Position and Student Number: CLUB START-UP FUNDS WELCOME WEEK PROGRAM FUNDS REQUESTING Please check the appropriate selection NOTES OFFICE OF STUDENT LIFE USE ONLY Hours Verified By: Title: Senate Financial Secretary Date: Senate: Approval Denial Title: Senate President or Vice President Date: Manager: Approval Denial Title: Manager of the Office of Student Life Date: Notes: All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate. Notified by Club Officer Advisor Senate President Staff Initials: Date: Revised 9/27/16

5 CLUB INCENTIVE GUIDELINES TIER II - Fundraising The Tier II Incentive Program allows active clubs the ability to increase their funding by hosting a fundraiser both on and off campus. As with all club events, an approved Event Request Form is required. Examples of fundraising events are as follows: Car Wash Charity Event Candy Sale Raffle Student clubs may request matching funds from Senate for monies collected during approved fundraising events. In order to do so, clubs must complete and submit a Tier II application, providing a detailed description of the fundraising event(s) and documentation of transactions. Clubs may submit one Tier II application per semester (Fall and Spring). This means a club may submit a total of two Tier II applications over the course of one academic year. The total maximum amount any one student club is eligible to receive from TIER II funding during any one academic year is $500. The Senate will match up to $250 dollars per semester. Applications are matched at 100% of the total funds raised, NOT TO EXCEED $250. EXAMPLES: A club raises $500 at a car wash in the Fall Semester. The club may submit a Tier II application for Fall Semester, and will receive a match from the Student Senate of $250, the maximum a club can earn per semester from Tier II funding. In the beginning of Spring Semester, the same club holds a candy sale which raises $130. The club may submit a Tier II application for Spring Semester, and will receive a 100% match of $130. At the end of Spring Semester, the same club holds another car wash. The club may NOT submit a TIER II application and will not receive any further funds from the Student Senate because it has already submitted the maximum of two TIER II applications for the academic year. NOTE: Any club whose fundraising event raises in excess of two- hundred and fifty dollars ($250) will not be matched and will not roll over to later Tier li applications. Fundraising events used in prior applications cannot be used again.

6 CLUB INCENTIVE PROGRAM TIER II - FUNDRAISING (Please Print) Date Submitted: CLUB & OFFICER INFORMATION Semester: Fall Spring 20 Name of Club/Organization: Name of Club Officer Submitting: Phone: Position and Student Number: Name of Event: Date & Time of Event: Amount Raised: EVENT INFORMATION A copy of the approved Event Form and receipts of all money raised must be attached along with other supporting documentation in order to receive consideration State how the event or service impacted the campus/community: State how these funds will be used, if awarded: FINANCIAL SECRETARY ONLY Request received on by Matched at $ totaling or Matched at $ totaling Total awarded this semester $ Deposit Amount $ OFFICE OF STUDENT LIFE USE ONLY Verified By: Title: Senate Financial Secretary Date: Event Form (Copy) Attached Documentation / Event Report Out Attached Senate: Approval Denial Title: Senate President or Vice President Date: Manager: Approval Denial Title: Manager of the Office of Student Life Date: Notes: All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate. Notified by Club Officer Advisor Senate President Staff Initials: Date: Revised 9/27/16

7 CLUB INCENTIVE GUIDELINES TIER III Leadership and Enhancement The Tier III Incentive Program allows active clubs the ability to increase their funding by hosting or participating in community-based events both on and off campus. As with all club events, an approved Event Request Form is required; events at which funds are raised are not applicable to this award. There are three separate incentive categories established to promote events and services within our community: 1. Community Service or Involvement ($150) Criteria: Work a minimum of 20 hours in an organized service activity that meets an identified on- or off-campus need (i.e., helping Habitat for Humanity build a house). This refers to direct, hands-on service with the primary goal being the benefit of others in the community, or the community as a whole. Written documentation of your service hours either on that organization s letterhead or in an from a contact person must be presented with this application. Clubs must submit an Event Report Out form with this application 2. Leadership and Enhancement ($150) Criteria: Host an event or implement a project that has a direct impact on our campus or our community (i.e., sponsor professional speakers or community leaders to discuss current issues; provide leadership training to the Student Body; organize a food drive). This refers to less direct, educational service benefiting the community through enhanced awareness of problems, available resources, etc. These events must be open to the entire campus community. Clubs must submit an Event Report Out form with this application 3. Fellowship or Joint Ventures ($150) Criteria: Collaborate with one or more other clubs to benefit the community while representing Lorain County Community College in a positive manner. The club submitting the initial paperwork for the event will be awarded the $ funding and must negotiate terms with the other participating clubs. All participating clubs must provide documentation of their advisor s approval to the Office of Student Life in order to participate in these events and receive Tier funding. Clubs must submit an Event Report Out form with this application. Clubs can request an award of $ for each Tier lli incentive category submitted. There is a maximum of one (1) event per category, per club, per academic year, defined as Fall and Spring Semesters; a maximum total of three events and a total of $450 per academic year. Allocation of requested funds is based upon the availability of funds, the decision of the Student Senate, and the approval of the Manager of Student Life.

8 CLUB INCENTIVE PROGRAM TIER III LEADERSHIP AND ENHANCEMENT (Please Print) Date Submitted: CLUB & OFFICER INFORMATION Semester: Fall Spring 20 Name of Club/Organization: Name of Club Officer Submitting: Phone: Name of Event: Position and Student Number: Date & Time of Event: COMMUNITY SERVICE or INVOLVEMENT LEADERSHIP and ENCHANCEMENT FELLOWSHIP or JOINT VENTURE PROGRAM FUNDS REQUESTING Please check the appropriate selection EVENT INFORMATION State how the event or service impacted the campus/community: State how these funds will be used, if awarded: OFFICE OF STUDENT LIFE USE ONLY Verified By: Title: Senate Financial Secretary Date: Event Form (Copy) Attached Documentation / Event Report Out Attached Senate: Approval Denial Title: Senate President or Vice President Date: Manager: Approval Denial Title: Manager of the Office of Student Life Date: Notes: All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate. Notified by Club Officer Advisor Senate President Staff Initials: Date: Revised 9/27/16

9 CLUB INCENTIVE PROGRAM EVENT REPORT OUT FORM Tier II and III request needs to be accompanied with an Event Report Out Form. The Event Report Out Form is available at the Office of Student Life. This form helps to document the event and provide information for improvement. The completed reports assist the Office of Student Life in sharing information with the campus community. The reports provide valuable information on the types of student engagement activities that student clubs offer to LCCC and University Partnership students. In cases where two or more clubs participate in the planning, organization, and facilitation of the same event, all participating clubs must fill out an Event Report Out Form. Please submit the Event Report Out form to the Office of Student Life. Additional information and documentation may also be included.

10 (Please Print) Name of Club/Organization: Name of Requestor: Office of Student Life & Student Senate EVENT REPORT OUT FORM REQUESTOR INFORMATION Phone: Requestor Signature: Date: OFFICE USE ONLY Date Received: Initials: Approved By: Name of Event: EVENT INFORMATION Date of Event(MM/DD/YY): Number of Participant /Guest: Anticipated# Actual# Individuals Responsible For The Event Club/Organization: Name Position Phone Club Organization: Name Position Phone Type of Event: Program Meeting Social Activity Fundraiser Community Service Joint Venture/Fellowship Leadership/Enhancement Other (Please Explain) EVENT DETAILS Purpose of the Event:

11 Name: Contact Person: Phone: SPEAKER/ENTERTAINMENT Agency: Address: Name: Contact Person: Phone: Agency: Address: BUDGET FOR EVENT Expenses: Initial: Actual: Comments: Food Entertainment Marketing Decorations Security Prizes Miscellaneous Other Estimated Total Actual Total: 1. Describe WHAT WORKED WELL Why Did It Work

12 Describe Item or Issue WHAT NEEDS IMPROVEMENT Suggestions for Improvement Was the Event a Success Yes No What Did You Learn About Yourself or the Group: _ Revised 9/27/16