REQUEST FOR PROPOSAL FOR CONSTRUCTION MANAGEMENT AND CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE CAMP HALL RAILROAD BUILD IN AND VOLVO AUTO

Transcription

1 REQUEST FOR PROPOSAL FOR CONSTRUCTION MANAGEMENT AND CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE CAMP HALL RAILROAD BUILD IN AND VOLVO AUTO PLANT TRACK AND YARD UPGRADES at CAMP HALL COMMERCE PARK RFP ISSUE DATE: October 13, 2017 PROPOSAL DUE DATE: November 29,

2 REQUEST FOR PROPOSALS Palmetto Railways ( PR ) is soliciting competitive proposals for the following project: Construction Management and Construction Engineering Inspection ( CM/CEI ) Services and Design Review Services for the Camp Hall Rail project and Volvo Plant Track and Rail Yard construction project at Camp Hall Commerce Park. All interested parties are required to send an to Alec Thompson, Camp Hall Project Engineer at AThompson@palmettorail.com with copy to Keith Powley at powleykl@cdmsmith.com to be included in a list to receive correspondence and addenda. Interested parties submitting a Proposal ( Proposers ) should submit three (3) paper copies and one (1) electronic copy of their Proposal on an external jump drive to: A. Thompson c/o Palmetto Railways 540 East Bay St., Charleston, SC All materials submitted to PR shall become the property of PR, and will not be returned to Proposers. Proposals containing material beyond what has been specifically requested in the Technical Proposal section will not be accepted or considered in the selection process. The closing date for acceptance of Proposals is 3:30 pm EST on November 29, 2017 date. To be considered, all proposals must be received at the address provided above on or before the date and hour stipulated. Proposers should pay particular attention to ensure that the proposal is properly addressed. PR is not responsible if the proposal does not reach the specified destination by the appointed time. Proposals received after the date and hour designated are automatically disqualified and will not be considered. Proposers shall promptly notify PR of any ambiguity, inconsistency, conflict, or error they may discover upon examination of the solicitation documents. Verbal inquiries regarding this Request for Proposal (RFP) are not permitted. All inquiries must be made in writing to Alec Thompson, Camp Hall Project Engineer at AThompson@palmettorail.com with copy to Keith Powley at powleykl@cdmsmith.com. All questions shall be submitted a minimum of five (5) days prior to the date and time that the proposal is due unless otherwise amended. No further questions shall be accepted after that time. PR will make every effort to respond to all questions and make appropriate changes to the RFP in an addendum on the PR website as expeditiously as possible. The names of the consultants/vendors submitting questions will not be disclosed. PR may respond to all or part of the written inquiries received, if in the opinion of PR such information is deemed necessary to submit compliant proposals or if the lack of it would be prejudicial to other prospective Proposers. Oral and all other non-written responses, interpretations, and clarifications shall not be legally effective or binding. Any Proposer who attempts to use or uses any means or method other than those set forth above to communicate with PR or any director, officer, employee, or agent thereof, during the solicitation of this RFP shall be subject to disqualification. 2

3 I. PROJECT DESCRIPTION & SCOPE OF WORK This Request for Proposal (RFP) is issued by PR to acquire the services of a CM/CEI and Design Review Firm/Team for two (2) construction phases of a larger capital construction program. Palmetto Railways is currently implementing a program of construction for a new freight rail connection that interconnects Camp Hall Commerce Park (the Park) in Ridgeville, South Carolina to the existing CSX Transportation (CSX) rail network in Berkeley County ( the Camp Hall Rail Project ). The new connection will provide the Park connectivity to the regional rail network, improving transportation, distribution, and logistics for tenants and promoting economic development in Berkeley County and the State of South Carolina. These services may include but are not limited to pre-construction management, design review services, construction management, construction engineering, construction survey verification, assurance and acceptance inspection and testing in the areas of concrete, foundation, earthwork, drainage and base, erosion control, railroad track, bridge and structures, buildings and facilities, traffic control, and asphalt roadway to determine compliance with the contract requirements. Phase 1, as shown on Exhibit A, includes CM/CEI services for the Volvo Plant Track and Rail Yard construction at Camp Hall Commerce Park in Ridgeville, South Carolina. Pre-Construction Phase Services for Phase 1 shall begin within ten (10) days of a Notice to Proceed (NTP), unless otherwise amended. Construction Phase Services for Phase 1 will overlap or immediately follow the Pre-Construction Phase Services for Phase 1. Phase 1 improvements shall be completed by second quarter The Phase 1 Project includes rail improvements consisting of the following major infrastructure elements: Yard lead track connecting to the Camp Hall Access Track 2 processing tracks 2 classifying tracks Concept for the Volvo Industrial Lead (Phase 1 and 2a) is attached for information only as Exhibit B to this RFP. Phase 2, which includes Parts a and b as shown on Exhibit A, include CM/CEI and Design Review services for the Design-Build delivery of approximately 22.7 miles of green field railroad ROW and infrastructure construction. Phase 2 includes roadway, rail and structure design and construction consisting of the following major elements: Railroad bridge over Diversion Canal Railroad Highway crossings Class 2 Railroad Trackage and special trackwork Drainage PR has entered into a contract with two professional Architectural and Engineering (A&E) firms, CDM Smith and TranSystems Corporation to assist with project delivery. TranSystems will provide preliminary design, final design, and Construction Phase Services for Phase 1. Transystems will provide preliminary design and procurement support for the Design Build solicitation of Phase 2. Additionally, PR has 3

4 entered into a contract with CDM Smith to provide Program Management (PgM) services during pre- Construction and construction of both Phase 1 and 2. By and large, these firms will be retained through the completion of the design-build procurement process. Furthermore, any sub-consultant performing any of the following preliminary design services will customarily be retained: rail, roadway, structural, hydraulics, and geotechnical. Those entities retained will assist PR with RFP development, answering questions, and providing technical support during the RFP phase of the design-build procurement. The firms retained will be prohibited from participating in the pursuit of the associated design-build project. Final Design and construction schedules will be provided by the successful design-build contractor. Contract milestone dates are as follows: Volvo Site Construction Complete: Second Quarter 2018 Camp Hall Cross Route Design Build Complete: Fourth Quarter 2019 Project Description The Camp Hall Rail Project s area is a 22.7-mile variable width green field corridor that will connect to the CSXT rail network near the Santee Cooper Cross Generating Station and travel south and west to the Camp Hall Commerce Park. The selected alignment traverses multiple highways, county roads and farm roads; wetland areas and streams and requires construction of a multi-span bridge across the Diversion Canal on the North end of the alignment. The roadway crossings are integral to the Project so that uninterrupted access can be provided to the existing businesses, as well as to truck traffic accessing the Park. Utility relocations will require CM/CEI field coordination and may require oversight. II. SCOPE OF WORK Task 1: Project Management and Administration The selected Proposer shall provide a qualified Construction Manager (CM) to manage the project beginning with the Pre-Construction Phase. Pre-Construction Phase participation will include duties as described in Task 2 below and require the CM to be dedicated to this Project only and should assume a minimum forty (40) hour work week throughout the Pre-Construction Phase. During the Construction Phase, this project shall be the CM s sole responsibility which requires him/her to be dedicated only to this Project and have no other project, company, or corporate responsibilities for the duration of this contract. PR s Director of Special Projects or his designee will provide daily supervision on the Project and will make final decisions. The CM will be responsible for ensuring an appropriate level of inspection and management for all phases and aspects of the project. The selected Proposer shall provide a Deputy Construction Manager (DCM) for the Project to begin with the Construction Phase. Pre-Construction Phase participation will be limited to duties as described in Task 2 and do not require dedication to the Project during this phase. During the Construction Phase, this project shall be the DCM s sole responsibility which requires him/her to be dedicated only to this Project and have no other project, company, or corporate responsibilities for the duration of the contract. 4

5 Provide a Design Review Manager who possesses a professional license to practice engineering in the state of South Carolina that will be responsible for the day-to-day administration of the reviews. The Design Review Manager will be responsible for providing appropriate qualified personnel to complete discipline specific reviews including, but not limited to, rail, roadway, structures, geotechnical, and hydraulics. Provide a documents control manager to adequately manage documents for the project. During the Pre-Construction Phase the selected Proposer shall provide key staff as required and approved by PR to assist with duties as described in Task 2. The selected Proposer shall provide administration staff to adequately manage documents for the Project. Document management will be conducted through construction management software to be determined by PR. A written statement of commitment to the availability of the Proposer s Key Personnel shall be included in the Proposal in accordance with Section III below. Task 2: Pre-Construction The CM and staff shall be responsible for the following pre-construction tasks for each phase of work where applicable: Familiarize themselves with the Project and the design plans Participate in pre-construction activities associated with Construction Contractor(s) (Contractor) delivery of project to include but not limited to: o Evaluate all Contractor recommendations o Project goals settings o Risk analysis o Project schedule reviews o Evaluate Contractor proposed methods, materials, systems, phasing and costs o Evaluate procurement schedule o Final design and construction documents reviews (Phase 2b only) o Coordination of construction work being performed by others Evaluate Contractor safety plan Evaluate Contractor quality plan Evaluate Contractor pricing Evaluate Contractor schedules Participate in any community outreach efforts as required by PR Submit for PR review within thirty (30) calendar days of the Owner s execution of this Agreement: o Project reporting procedures o Quality Control and Testing Program o Health and Safety Program Task 3: Construction Contract Management Tasks: EEO compliance 5

6 DBE utilization plan and program monitoring Training program monitoring (on the job training) Safety program monitoring Review and approval of Contractor pay requests and generation of monthly pay estimates Dispute management Construction contract management Change order management Project documentation o Conducted through a document compiling software to be specified by owner o Photo and video gallery o Materials sampling and testing o Project inspection reports o Monthly project reports Project schedule o Critical Path Method (CPM) analysis o Schedule approval recommendation o Progress reports o Monthly Updates o Integration of technology related infrastructure milestones with Contractor construction project schedule Contractor submittals o Submittal and shop drawing review, coordination and tracking o Independent analysis and cost estimate of change orders o Claims review o Verify certification of Contractor s inspection personnel o Monthly As-Built Record Drawings verification Resource Agency Coordination o Environmental mitigation/permit monitoring o Water quality monitoring o SWPPP monitoring o Permit requirement tracking o Permit modification tracking o Report contractor DBE spending at the end of every quarter Right-of-Way Coordination o Property acquisition schedule/special provision adherence o Relocation, demolition, and clearing activities Hazardous material oversite o Hazardous material identification o Monitoring and tracking of hazardous material handling and disposition Utility coordination o Utility company facilitation o Specification conformance reviews 6

7 o Utility relocation diaries Project Closeout o Final inspection o Completion of punch list items o Testing and commissioning o Final Materials Certification preparation and submittal o Warranty Manuals o O&M Manual submittal o DBE compliance review o Review and Certify Contractor As-Built Record Drawings o Settlement Meeting o Final Payment o CM Document and records packaging and submittal Task 4: Construction Management Conduct weekly project progress and coordination meetings with Contractor and PR. Agenda and meeting minutes shall be provided as a CM/CEI deliverable for each meeting. Review and approval of construction documents, phasing plans, Site Specific Work Plans (SSWP) and updates, issues to be resolved during construction, requirements of construction permits, traffic control requirements, erosion control procedures, and the general proceeding of construction through completion of the project Assess and analyze facility impacts on adjacent properties and where problems may arise during and after construction Provide coordination with utilities requiring relocation or demolition or those necessary to serve the completed facility Assume responsibility for strict compliance with the construction contract, project plans, and specifications Prepare individual daily reports from each engineer or inspector monitoring contractor activities including units of individual contract items completed, issues resolved, and issues to be resolved Maintain written documentation of project decisions, communication, correspondence, and notes of all meetings Verify that all permits have been obtained, maintained and posted by responsible parties, including the contractor and PR design engineers Task 5: Inspection and Testing Services CM/CEI field staff will be required to submit electronic Inspector s Daily Reports (IDR) documenting all contractor activities, staffing and equipment on site, work completed, issues encountered, weather conditions and photos documenting key activities and issues. Consultant inspectors will be required to be certified in the disciplines in which they will be inspecting o Railroad warning equipment testing/commissioning o Electrical testing and commissioning 7

8 o Concrete structure inspection and quality acceptance testing o Structural foundation inspection and quality acceptance testing o Earthwork and base inspection and quality acceptance o Asphalt roadway inspection and quality acceptance testing o Concrete pavements inspection Plain Cement Concrete/ Reinforced Cement Concrete (RCC/PCC) o Perform quality acceptance inspection and testing for all other construction activities associated with the project not specifically mentioned above Monitor erosion control during construction for compliance with project specific SWPPP Provide a permitting specialist to oversee permitting work and make regular site visits during construction at least 50% of the time or as requested by PR Weekly work zone safety and traffic control inspections Furnish all necessary equipment to fulfill the testing, sampling and inspection responsibilities including cell phones, computers, specialized testing equipment, and vehicles Task 6: Hazardous Material Testing and Monitoring Provide a licensed Professional Geologist with Hazardous Waste Operations and Emergency Response Standard (HAZWOPER) training Inspection, testing, and monitoring of roadway and structural excavations for hazardous materials Task 7: Verification Survey Provide survey crews and equipment to independently confirm layouts, alignment and geometry at key locations Verify initial project survey control points are correct and monitor periodically throughout the contract Perform verification surveys as listed in the SCDOT and FRA Construction Manuals Other survey work as directed by PR Task 8: Design Review Services The Consultant shall review plans and submittals to verify Contractor s compliance with project criteria, applicable permits and regulatory agencies requirements. Any non-compliance to the design criteria found during the review will be reported to PR through review comments. The Consultant will review any changes to design criteria proposed by the Contractor and advise PR as to the appropriateness of these changes, including cost and schedule implications to the project. The Consultant is expected to act as an extension of PR staff and provide possible solutions to issues which arise during design and construction of the project. The work will primarily consist of the following: Review Contractor s Contract Deliverables Matrix and Contractor s Quality Control Plan for design, drawings, and specifications. Review and comment on the Contractor s design submittals of design calculations, drawings, and technical special provisions. 8

9 Review and comment on the Contractor s seismic analysis/designs and geotechnical studies/analysis/designs. Review and comment on the Contractor s drainage design and plans submissions including storm water management and erosion control. Review and comment on the Contractor s roadway design and plans submission. Verify compliance with the project design criteria developed by PR from the SCDOT Highway Design Manual latest edition, SCDOT design standards, and supplemented by AASHTO s A Policy on Geometric Design of Highways and Streets 2001 Edition. Review and comment on the Contractor s bridge and other structural designs and plans. This includes wall, culvert, and sign structure foundation designs. Verify compliance with the project design criteria. Review and comment on the Contractor s traffic control plans including Maintenance of Traffic Plans, permanent signing and pavement marking plans to ensure compliance with the project design criteria and the latest edition of the Manual of Uniform Traffic Control Devices. Review and provide recommendations on Requests for Information, Issue Papers, Technical Special Provisions, and Design Exceptions/Variances. Review and Comment on the Contractor s as-built drawings. Prepare and attend Partnering Meetings and Design Coordination Meetings. Task 9: Co-Location with PR The selected Proposer must establish a project office within 3 miles of the Camp Hall Commerce Park prior to notice to proceed for the Construction Phase of the project. In addition to meeting space, office space shall be provided for at least 2 PR employees assigned to the project. Substantial Completion A Preliminary Project Schedule is contained in the Major Milestone Schedule. The Major Milestone Schedule is provided as Exhibit C of this RFP The Camp Hall Cross Route work required substantial completion date to allow for commissioning is Fourth Quarter 2019 unless otherwise amended. The required substantial completion date for Phase 1, is Second Quarter 2018 unless otherwise amended. Substantial completion for operating areas will be defined as having met all requirements as stated within the final construction documents and technical specifications. The following Phase 1 components of the project shall be determined substantially complete no later than Second Quarter 2018: 1. Yard Lead Track connecting to the Camp Hall Access Track 2. 2 processing tracks 3. 2 classifying tracks 9

10 Completion Date The required completion date for Phase 2 is Fourth Quarter 2019 for all components unless otherwise amended. The selected Proposer will participate, and be instrumental in review and monitoring of the Project schedule, advising PR on the design, Pre-Construction and Construction Work sequence for the greatest cost-effectiveness and on-time delivery. III. PROPOSAL FORMAT & CONTENT Proposal Format All submitted proposals shall not exceed twenty-six (26) pages in length (8.5 X11, 12-point font, one column, single spaced) and shall not exceed page maximums as identified in each section description. Proposals should include a table of contents and section dividers with tabs enumerated by section. The table of contents and section dividers will not count towards the page limit. 11 X17 pages are allowed for org chart, tables, figures, graphs or other exhibits only. Proposals can be double-sided, with each side being counted as one page. All proposals should have the following sections: Proposal Content 1. Letter of Interest It should be no longer than two (2) pages and shall contain the following items: An expression of the Proposer s interest in being selected for the project A statement confirming the commitment of Key Personnel identified in the submittal to the extent necessary to meet PR s quality and schedule expectations, and that they are available for the duration of the project Provide the name of the Proposer s Principal, Officer of the Firm, or Project Manager responsible for this contract and has authority to sign the contract for the consultant A summary of key points regarding the Proposer s qualifications Signing the letter of interest constitutes authorization of the consultant to submit qualification for the purpose of negotiating and entering into a contract with PR Certification of authorized submitter that information contained within is correct by including the statement: I certify that the information included within this document, is to the best of my knowledge, correct as of the date indicated. 2. Project Approach and Work Plan Describe how the Proposer will implement and coordinate the specific tasks required in the scope of work. This description should identify any suggested subtasks to clarify the project approach and suggest any additional work that will add value to the Project, as well as identify any services that may not be provided due to challenges presented by the project site or project conditions. The description should also identify how the project will be staffed by task. Lastly, provide a description of the Proposer s QA/QC, project management, safety and communications plan for executing the Project. This section is not to exceed eight (8 pages). 10

11 3. Project Organization Chart This chart shall indicate the proposed staffing for both Phase 1 and Phase 2 construction. The chart must include the names of the Key Personnel selected for the project and other individuals considered critical to the success of the project and their roles, the names of the consultant by which they are employed, and the lines of communication, to include functional structure, levels of management and reporting relationships and major functions to be performed in managing the project. The organizational chart must clearly display any DBE firm(s) that will be utilized to meet the contract goal. It shall also indicate the people who will be points of contact with the PR Director of Special Projects. The Project Organization Chart is limited to one (1) side of one sheet of paper. 4. Qualifications of Key Personnel The CM is considered Key Personnel required for the Project. Additional Key Personnel required for the project include: Facilities Inspection Civil Inspection (Earthwork, General, Pavements) - shall be a licensed Professional Engineer in the State of South Carolina Track Inspection - FRA certification required Electrical Inspection Materials Testing Quality Control/Quality Assurance Site/SWPPP Inspection Structures Inspection Lead (Bridge, Rail trestle, Geotechnical, Wall) shall be a licensed Professional Engineer in the State of South Carolina Utilities Provide resumes for each Key Personnel, including any key sub-consultants. Proposed CM and DCM must be assigned to the Project through its completion. For each individual listed, provide the following information: 1. Name of Key Personnel 2. Years with current firm 3. Total years in the industry 4. Current title with company 5. Any licenses, credentials or certifications relative to this Project 6. Role assigned to this Project 7. Project(s) currently assigned and anticipated completion date(s) 8. Applicable past project experience for past 10 years 11

12 Note: Any employee designated as Key Personnel by the proposer cannot be substituted or removed from the project after submittal without prior written approval of PR Resumes for Key Personnel do not count against the total page limitation. 5. Project References Provide project references which demonstrate Proposer s expertise in the required services and ability to execute the Project. Specifically, Proposer shall identify a minimum of five (5) projects on which Proposer has provided similar services, providing the following information: 1. Name and location of the project 2. Nature of the Proposer s responsibility on this project description of work for which Proposer was responsible 3. Proposer s contract amount 4. Name, address, and phone number of a representative of the project owner 5. Project status - completion date or, if still in progress, percent complete and anticipated completion date 6. Size of project gross acreage, number of facilities, linear feet of track, etc. 7. Cost of project initial project cost and value of any additive change orders. If change orders were assessed, provide an explanation as to the nature and reason for their occurrence. 8. Proposer s key personnel on the listed project, noting those who would be assigned to the Project This section is not to exceed five (5) pages. 6. Key Personnel Current Workload and Capacity Chart Provide a chart that lists all other projects currently under contract or pending contract, including contracts as a consultant to another firm, for which all Key Personnel on your team will be assigned concurrently and provide end dates for each contract. Include percentages of time that will be dedicated to concurrently assigned projects for each contract lifespan for all Key Personnel. In addition, identify the office location at which Key Personnel assigned to this Project will work. The Current Workload and Capacity Chart is limited to one (1) side of one sheet of paper. 7. Cost and Schedule Proposal Proposers are required to provide a cost and schedule estimate, by task, for the anticipated services identified in the Scope of Services. In the cost estimate, Proposers must provide an estimate of the number of hours required to complete each task identified in the Scope of Services, including breakdown of proposed project staffing by title and the gross (including overhead and profit) hourly billing rates for each, reimbursable expenses and other costs required to complete each task of the Project. The Proposer s labor multiplier must be clearly identified on the cost estimate. Proposers shall 12

13 provide an estimated duration for the Project Closeout task in their schedule and cost estimate, as a separate and distinct sub-task to Task 3 Construction Management. This section is limited to six (6) pages. 8. Licenses Attach a copy of the Proposer s Business Occupational License and all applicable professional registrations from the appropriate governing board(s). Proposers must be properly registered to practice their profession in the State of South Carolina at the time of its submittal. Provide copies of all current State of South Carolina Department of Professional Regulation licenses or certificates for Key Personnel. The Selection Committee may verify the status with the appropriate state board(s). Business Occupational License and all applicable professional registrations do not count against the total page limitation. 9. Litigation Identify all litigation, pending litigation and lawsuits (including arbitration, administrative proceedings, etc.) involving a client for the office or Key Personnel, including subconsultants, have been party during the last five (5) years. Include a brief legal description of the dispute and its current status. Describe the particular circumstances giving rise to the dispute and the actions which Proposer took to attempt to settle the matter prior to and after a suit being filed. This section is not to exceed three (3) pages. III. Selection Process/Award Criteria The selection of a Proposer to perform the CM/CEI for the Project will be made by a PR Selection Committee that will evaluate and score the proposals in accordance with the criteria specified herein. PR may make a contract award based solely on the initial scoring, and proposals should be prepared with the intention of providing the best possible description of relevant experience, expertise, and Project approach. SELECTION PROCESS PR will evaluate all proposals submitted by Proposers responding to the RFP that meet the proposal submission requirements. Proposals will be evaluated and ranked based on the criteria detailed below. Evaluation Criteria: 1. Experience a. Proposer Demonstrated experience with similar projects, including: i. Proposer s experience with projects similar in scope ii. Proposer s experience with projects of similar size iii. Proposer s experience with projects in the State of South Carolina 13

14 b. Key Personnel Demonstrated experience of members (specifically of CM and Deputy CM) of your proposed team with similar projects, including: i. Experience with projects similar in scope ii. Experience with projects of similar size iii. Experience with projects in the State of South Carolina iv. Required certifications and other credentials earned by Proposer s proposed staff 2. Project Approach and Work Plan a. Demonstrated understanding of the project elements b. Work plan that addresses required CM/CEI services c. Unique qualities or attributes Proposer brings to your understanding of the project d. Identification of Proposer s ability to respond quickly to task assignments, ability to handle multiple tasks concurrently and to complete tasks on accelerated schedules 3. Work Load and Existing Capacity 4. Fee a. Proposer s staffing depth to accommodate its present workload and this proposed project, as well as the Proposer s breadth and quality of services required for the project b. Demonstration that the Proposer can commit the level of professional staff necessary to provide the services required a. Demonstration of Proposer s financial competitiveness in the marketplace b. Labor multiplier Should PR determine at its sole discretion that only one Proposer is fully qualified, or that one Proposer is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Proposer. Proposers are advised that PR may use all information provided by the Proposer and information obtained from other sources in the assessment of past performance. Past performance information on contracts not listed by the Proposer, or that of named subcontractors, may also be evaluated. PR may contact references other than those identified by the Proposer and information received may be used in the evaluation of the Proposer s past performance. While PR may elect to consider information obtained from other sources, the burden of providing current, accurate, and complete past performance information rests with the consultant. IV. Final Selection and Notification PR will compile the finalized scores, rank the Proposers, and determine if interviews will be necessary. 14

15 Should PR determine at its sole discretion that only one Proposer is fully qualified, or that one Proposer is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Proposer. Should PR require interviews to necessitate final selection, short-listed Proposers will be notified separately of interview schedule (tentatively December 13, 2017). Interview presentations will be led by the Proposer s CM. The presentation should focus on how Proposer will meet requirements as developed in the statement of work provided in the RFP. Reiterating qualifications and experience will not be required as part of the interview process. Bring no more than five (5) team members, including the CM and Deputy CM assigned to the project. The format for the presentation will be as follows: 30 minutes for formal presentation 20 minutes for questions and answer At the conclusion of the interviews, the selection panel shall rank, in the order of preference, the interviewed Proposers whose professional qualifications, presentation evaluation and proposed services are deemed most meritorious. Negotiations shall then be conducted with the Proposer ranked first. If a contract is deemed satisfactory and advantageous to the PR and can be negotiated at a fair and reasonable fee, the award shall be made to that Proposer. If negotiations are not successful, the negotiations shall be formally terminated and the project offered to the next Proposer for negotiation and possible award of the contract. V. INSTRUCTIONS TO CONSULTANTS Additional Information PR reserves the right to request or obtain additional information about any and all responses to the RFP. Amendment Any amendment will be posted on the PR website here: The RFP may be amended at any time prior to the RFP response submittal date. All actual or prospective Proposers should monitor the PR website for issuance of amendments. Proposers shall acknowledge receipt of any amendment to this RFP (i) by signing and returning the amendment, (ii) by letter, or (iii) by submitting a response that indicates that the Proposer received the amendment. If the RFP is amended, all terms and conditions which are not modified remain unchanged. It is the Proposer s responsibility to check the website regularly for updates and modifications. Authorization to Begin Work No work shall commence until after contract execution and issuance of a Notice to Proceed (NTP). Violations of NTP may result in non-payment of work performed, termination of an impending contract, or loss of federal funds, if applicable. Consultant billing shall not date prior to contract and/or modification of execution date. 15

16 Award Contract award will occur after successful negotiations with the selected Proposer is reached. Award will be made to the top ranked Proposer that has successfully negotiated a contract. CM/CEI Conflict No member of the selected CM/CEI and Design Review services team, its subsidiaries, and/or affiliates shall be eligible for participation on the design build team on this project. Clarifications PR, at its sole discretion, shall have the right to seek clarification from any consultant to fully understand information contained in their responses to the RFP. Communication Effective the date of the advertisement of this contract, no further contact is allowed with an PR personnel concerning this project except for questions of an administrative or contractual nature that shall be submitted in writing to the attention of the Director of Special Projects. This restriction is in effect until the selection has been announced. The employees of the proposing consultant may not contact any PR staff including members of the Selection Committee, other than the Director of Special Projects to obtain information on the RFP. Such contact may result in disqualification. DBE Goal/Qualification The contract for this project contains a DBE participation goal is five percent (5%). To qualify as a DBE on this project, the firm must be listed as approved for the type of work to be performed in the South Carolina Unified DBE Directory at the time of the bid submittal. The selected Proposer shall comply with Title VI of the Civil Rights Act of Insurance The selected Proposer is responsible to obtain all required statutory and contractual insurance, including but not limited to Professional Liability Insurance and shall be submitted to PR prior to execution of the contract. Key Personnel Key Personnel are those personnel deemed critical to the success of the project. The CM and DCM are identified as Key Personnel for this project. Key Personnel, Staff, and Team Changes during Selection Process Failure of the Proposer to notify PR of any changes in Key Personnel may render the Proposal nonresponsive and subject to rejection. PR reserves the right to seek clarification to confirm unavailability. If after submission of the Proposal any Key Personnel become unavailable, the Proposer shall notify PR immediately of the unavailability and submit the name and resume of a replacement having equal or better qualifications. 16

17 If the Director of Special Projects is notified by the Proposer that Key Personnel are not available, action must be taken as follows: (i) if notified before scoring is complete, but after the deadline of the submittal, the Proposer can submit the resume of an equally or better qualified substitute to replace the Key Personnel. The selection committee will score using the substitute Key Personnel; (ii) if notified after the scoring is complete, but prior to final approval, and the change involves the top scoring Proposer can submit the resume of the person who will replace the Key Personnel. The selection committee must then determine if the substitute Key Personnel would affect the selection results. If the substitution does not affect selection results, the Director of Special Projects will notate the change and the justification for not adjusting the selection results. If the substitution of Key Personnel does affect selection results, the selection committee will re-score the top scoring Proposer and change the selection; or (iii) if a Proposer notifies the Director of Special Projects of a Key Personnel change any time after the final approval, PR must determine if the substitute Key Personnel is acceptable. If not, the Proposer will be rejected and the next highest scoring Proposer will be selected for negotiation. To qualify for PR s authorization to replace a Key Personnel, the Proposer must submit the resume and a written request explaining the reason for the change and must document that the proposed removal and replacement will provide services and/or management of the Project that are equal to or better than that submitted with the proposal. PR will use the criteria specified in the advertisement and the documentation submitted by the Proposer to evaluate the requests. PR reserves the right to reject the Proposer from further consideration if the substitute Key Personnel is not approved. KEY INDIVIDUAL CHANGES AFTER AWARD THIS SOLICIATION: All key individuals identified in the submitted proposal shall remain for the duration of the procurement process and if the Prime Consultant is awarded a contract, the duration of the contract. Unauthorized changes to the key individuals at any time during the procurement process may result in rejection of the submitted proposal from further consideration. If the Prime Consultant is awarded a contract, unauthorized changes to any key individuals in the submitted proposal may be considered a breach of contract and result in termination. Laws and Regulations It is the responsibility of the Proposer to know and understand state and federal contracting and project regulations, rules, policies, and procedures. Proposers shall conform to all state and federal requirements. Ownership All materials and written qualifications submitted pursuant to this RFP shall become the property of PR and will not be returned. Responsiveness Any proposal which fails to conform to the material requirements of the RFP may be rejected as nonresponsive. Reasons for determining a proposal to be nonresponsive may result from, but are not limited to, the following: failure to provide all information requested in the RFP, conflicts of interest, proposals which include or infer conditions contrary to the requirements of PR, and failure to provide complete and honest information. Proposers may not be given an opportunity to correct any material 17

18 found to be nonresponsive. Minor deficiencies within a proposal may be clarified or waived at the sole discretion of PR. RFP Preparation Costs PR assumes no liability and will not reimburse costs incurred by Proposers (whether selected or not) in developing responses to this RFP or participating in interviews. Right to Reject PR reserves the right, in its sole discretion, to reject any and all RFP responses if it determines that such rejection is in the best interest of PR. Right to Cancel PR reserves the right to cancel the RFP, any subsequent negotiations, or contract award at any time if it is determined to be in the best interest of PR. Validity of information Proposers shall be held responsible for the validity of all information supplied in their proposals, including information provided by potential subcontractors. Should subsequent investigation disclose that the facts included within a proposal were not as stated by the Proposer, the proposal may be rejected or the contract terminated, if after award, in addition to any other remedy available under the contract or by law. 18

19 Exhibit A Sources: Esri, HERE, DeLorme, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), MapmyIndia, NGCC, OpenStreetMap contributors, and the GIS User Community : Miles PHASE 1 PHASE 2A PHASE 2B Legend CAMP HALL COMMERCE PARK SANTEE COOPER CROSS GENERATING STATION

20 N #8 AASHTO 2 04 (US) SU GENERATOR AASHTO 2 04 (US) ASHTO 2004 (US) T/S (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. All rights reserved. (c) 2015 Transoft Solutions, Inc. All rights reserved. FORKLIFTCHARGING (c) 2015 Transoft Solutions, Inc. All rights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. Allrights reserved. (c) 2015 Transoft Solutions, Inc. All rights reserved. CYLINDERS T/S AASHTO 2 04 (US) AASHTO 2 04 (US) T/S ASHTO 2004 (US) RTO SLAB GENERATOR GENERATOR SU SU CYLINDERS SU SU T/S T/S T/S T/S GENERATOR T/S T/S T/S Exhibit B VOLVO CAR DR 4390 BELLE OAKS DRIVE SUITE 220 NORTH CHARLESTON, SC PHONE: (843) FAX: (843) VOLVO LEAD CENTERLINE MILLS BRANCH RD CAMP HALL MAINLINE CENTERLINE FISH RD STA PHASE I PHASE I VOLVO SITE (CAMP HALL COMMERCE PARK) CAM P H ALL - VOLVO SITE BERKELEY COUNTY, SOUTH CAROLINA 90% DESIGN PLANS DOCUMENT IS FOR INTERIM REVIEW AND NOT INTENDED FOR CONSTRUCTION, BIDDING, OR PERMIT PURPOSES. c:\transystems\pw_local\transyscorp-pw1\ajgadson\d \exh-ov dgn SITE KEY MAP REVISIONS: PROJ NO: P SCALE: 1"=600' DATE: 10/11/2017 DESIGNED BY: AJG DRAWN BY: AJM CHECKED BY: DRC SHEET TITLE: SITE MAP MARK DATE DESCRIPTION - 11:56:15 AM - SHEET NO. $USER$ 10/11/2017 SHEET 1 1 OF 28 1 IF THIS DRAWING IS LESS THAN 22" X 34" IT IS A REDUCED SIZE DRAWING