HERZLICH WILLKOMMEN ZUM WEBINAR

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1 HERZLICH WILLKOMMEN ZUM WEBINAR Kapazitätsaufbau im Hochschulbereich - Hinweise zur Antragstellung Dr. Marco Brückner EU03 1

2 Wo finde ich Informationen? (1) Webseite mit allen wichtigen Infos zum aktuellen Aufruf: Erasmus+ Programme Guide, Budget allocation, regional/national/cross-cutting priorities, Information on priorities, Instructions for completing the Application Package, Table of projects 2015, Erasmus charter holder s list, Link zur eform, Annexes (Detailed description of the project, Budget tables, Declaration of honours, mandates), Legal entity form, Financial identification form, Model Grant Agreement, Model Grant Agreement including Special mobility strand, List of organisations with PICs validated, Distance calculator, contact to EACEA Datenbank mit früheren Projekten (u.a. Tempus): 2

3 Wo finde ich Informationen? (2) Präsentationen Antragstellerseminar zur Internationalen Dimension von Erasmus+ antragstellerseminare-zur-internationalen-dimension-von-erasmus/ Präsentationen Netzwerkseminar Westlicher Balkan (insbesondere EACAE Präsentation How to write a competitive proposal? ) 3

4 Förderfähigkeitskriterien Eligibility criteria Most of eligibility criteria (see E+ Programme Guide) are integrated into in the e-form. Following criteria are double checked by the Agency staff: Formal submission requirements Grant size (and duration) Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.) 4

5 Application form When? How? Where? One deadline - One-phase submission - on-line to EACEA Application form = unique reference information for the submission deadline. What? Specific application form: eform: project data parts A, B, C + compulsory annexes: Detailed project description (Word doc) parts D, E, F, G, H, I, J Budget tables (Excel doc) Declaration of Honour+ Mandates (in one single PDF doc) 5

6 Vergabekriterien Relevanz (30 Punkte) 6

7 Vergabekriterien Qualität des Projektdesigns und Implementation (30 Punkte) 7

8 Vergabekriterien Qualität des Projektteams und der Kooperationsvereinbarungen (20 Punkte) 8

9 Vergabekriterien Wirkung und Nachhaltigkeit (20 Punkte) 9

10 Dissemination 10

11 Sustainability at three levels 11

12 Vergabekriterien Spezielle Mobilitätskomponente (Beantragung nur für Regionen 1,2,3 optional) 12

13 eform - Inhalte Part A: Identification of the applicant and other organisations participating in the project (administrative information) A.1 Organisation A.2 Person responsible for the management of the application (contact person) A.3 Person authorised to represent the organisation in legally binding agreements (legal representative) Part B: Description of the project (general information) B.1 Summary of the project B.2 Priorities of the E+ Programme B.3 Dates and languages Part C: Specific information related to CBHE projects C.1 Aims and objectives addressed C.2 Specific objectives of the project as indicated in the Logical Framework Matrix C.3 Project themes and priorities addressed by the application C.4 Partner countries and regions involved in the project C.5 Project history C.6 Special Mobility Strand C.7 Grant requested 13

14 eform Attachments 1 1. Detailed description of the project (MS Word document) D - Quality of the project team and the cooperation arrangements E - Project characteristics and relevance F - Quality of the project design and implementation G - Impact, dissemination and exploitation, sustainability Logical Framework Matrix Workplan H - Work packages I Special Mobility Strand (where applicable) J - Other EU Grants 14

15 eform Attachments 2 2. Detailed Budget (Excel tables) Overview Staff costs Travel Costs and Costs of Stay Equipment Costs Sub-contracting Costs Special Mobility Strand - Students Special Mobility Strand - Staff Co-financing Breakdown and project funding (automatically fully filled in) Indicative rates (informative) 15

16 Budgetplanung 5 Budgetlinien Staff costs (max 40%) Travel costs Costs of stay Equipment (max 30%) Sub-contracting (max 10%) 4 Staff Categories (Manager, Researcher/ Teacher/Trainer, Technician, Administrator) Students/staff from partners in countries involved in the project from their place of origin to the venue of the activity and return. Subsistence, accommodation, local and public transport, personal or optional health insurance. Purchased exclusively for the benefit of HEIs in the Partner Countries Exceptional for services related to competences that can't be found in the consortia 16

17 Unit costs & real costs I 5 Budget Categories 2 Methods Staff - UC Travel UC Real Costs (RC) Unit Costs (UC) Cost of Stay UC Equipment RC Sub-contracting RC Other types of costs (ex.: dissemination, publishing, overheads costs) are not considered for the calculation of the grant >>> Expected to be covered by co-funding 17

18 Unit costs & real costs II Real costs: How did you use the grant? => input based => Expenses incurred, supporting documents (bills) Unit costs: what did you achieve with the grant? => output based => No need to prove the actual expenditure but you need to show the "triggering event", the fact the activity was implemented (e.g. teaching programme, attendance list for training) 18

19 eform Attachments 3 3. Declaration of Honours + Mandates (PDF) Declaration of Honours only from the Applicant organisation Mandates from all partners (except for P1 Applicant) - not required for Associated Partners (if applicable) - must be scanned and attached in one single document, with Mandates keeping the order as in List of Partners (P1-Pn) 19

20 1. Aufruf Lessons learned I Eligible 452 Ineligible 63 Minimum number of higher education institutions required not respected 44 Missing Ministries for higher education in Structural Project 12 Wrong / missing mandates related to partners; applicants contacted for correction and no reply received 3 Applicant not having the profile required for eligible organisations Incomplete applications 2 2 TOTAL (Eligible + Ineligible

21 1. Aufruf Lessons learned II Limited number of applications in Asia and South Africa; National/regional priorities established for the Partner Country need to be respected and matched with the local needs (assessed in award criterion 'relevance'); A need to mobilise new institutions (not the usual suspects) both in Programme and Partner Countries, as grant holders and/or partners; Outreach beyond the capital cities to institutions in the regions and the periphery; Lack of innovative approaches (new content and methodologies); 21

22 1. Aufruf Lessons learned III Innovation? 30% of resubmissions rejected for lack of innovation Need to analyse results of past projects > refine the target New content and new methodologies Involve different /new partner institutions Mobilise Partner institutions in the regions, not only in the capitals 22

23 Roadmap 2. Aufruf Steps Date Publication of the Call for Proposals Oct Deadline for submission of applications 10 February 2016 Expert assessment March-April 2016 Consultation of local/regional stakeholders May-June 2016 Award Decision July 2016 Notification of applicants and Publication of results on EACEA web site July-August 2016 Preparation and signature of grant agreements August-September 2016 Start of Eligibility Period 15 October

24 EDF DCI ENI IPA Indikatives Budget 2. Aufruf Instrument financier Indicative total amount published in the 1st call Indicative total amount to be published for the 2 nd Call Indicative number of projects to be funded under the 2 nd Call Western Balkans 12,67 13,17 16 South 28,06 Special window 28, ,00 Jordan East 13,66 13,86 17 Russia 6,72 6,89 8 Asia 33,46 35,38 45 Central Asia 8,68 9,2 11 Iran, Iraq, Yemen 1,85 1,9 2 Special window Iran - 0,69 1 Latin America 12,26 13,1 16 South Africa 3,42 3,42 4 ACP Countries - 5,29 8 TOTAL 125,78 131,

25 Ergebnisse des Erasmus Aufrufs Regions Received applications Eligible proposals Above the 60% threshold Proposals sent for consultation Recommende d for funding Success rate % of the received applications Region 1 - Western Balkans % Region 2 - Eastern Partnership Countries Region 3 - South Mediterranean Countries % % Region 4 - Russian Federation % Region 6 - Asia % Region 7 - Central Asia % Region 8 - Latin America % Region 9 Iran, Iraq, Yemen % Region 10 - South Africa % 25

26 Was macht einen erfolgreichen Antrag aus? A successful proposal demonstrates that the combination of all its elements will produce concrete and sustainable results for the benefit of all the parties concerned. Has been prepared and agreed jointly by the partnership-> a joint institutional commitment Has received the full commitment and support of the participating institutions. Is ready to start immediately after the selection decision. 26

27 Einen guten Antrag schreiben COHERENT: in its entirety; avoid contradictions; avoid "patchwork" SIMPLE: better a few well-chosen words than long/vague explanations CONCRETE: down to the point, justify your statements, bring proofs CLEAR: Follow the questions and answer them in the right order EXPLICIT: do not take anything for granted, don't assume: experts cannot read your mind; avoid abbreviations or explain them RIGOROUS: the application is the basis on which your project will be implemented; it is also the cornerstone of your partnership commitment FOCUSED: stick to what is asked COMPLETE: ensure (twice!) you have followed all the instructions and that the proposal fulfils all the mandatory requirements. 27

28 Einen guten Antrag gemeinsam schreiben Drafting the proposal is a shared exercise It reflects the partners shared responsibilities at project implementation stage It requires regular revisions/rewriting in order to ensure Consistency and coherence Comprehensiveness Fulfilment of all the E+ Action requirements - Choose the language common/comfortable to all project partners - Have your final draft proofread by a colleague not involved in the proposal 28

29 Kapazitätsaufbauprojekte Ansprechpartner Leitung: Beate Körner, Yvonne Schnocks, Christoph Jüngst, ElisabethTauch,

30 Michael Jordan Nationale Agentur für EU-Hochschulzusammenarbeit Erasmus+ Hochschulbildung Deutscher Akademischer Austauschdienst (DAAD) Kennedyallee Bonn Servicenummer:

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