Bloomfield College Grants Financial Management Policy

Size: px
Start display at page:

Download "Bloomfield College Grants Financial Management Policy"

Transcription

1 Bloomfield College Grants Financial Management Policy April 2014

2 This document provides for policies and procedures for the fiscal grant management process for Bloomfield College. Grants include awards from federal, state, or local governments and private sources. Because grants are provided by outside agencies it is important to understand the appropriate procedures to meet the needs of these agencies and at the same time meet established fiscal policies of Bloomfield College. The process for developing grant submissions and administering grants is a collaborative one between the various offices that are involved in grant activity This guide is in addition to existing written procedures or policies produced by the College s Human Resources Department, Purchasing Department, Controller s Office, or funding agencies. 1. Definitions a. Grant. A grant is a financial award from a federal, state or local agency or a private foundation or organization that provides funds for a specific program, activity of function usually detailed in a formal submission. Grants do not include funds from individuals. b. Program Director. The program director is the person assigned by the appropriate Vice President to oversee the financial and operations of a grant. 2. Before a formal grant proposal is submitted: The budget and the cost portion of the grant application must be reviewed by the Vice President of Finance and Administration or designee before submission. The grant requestor should work with the Vice president for Finance and Administration or designee and the Accounting Office in the development of the budget to ensure that funding requests are compliant with both institutional and federal/state guidelines. Items that will be discussed include but are not limited to: appropriate indirect cost (if any), benefit rate, salary projections for future years, salary information, cost of services to be provided and any matching or institutional commitments to be made. Grant applications must be approved by the appropriate Vice President of the College. This section does not cover letters of intent or informal discussions with various funding organizations. 3. After a grant has been awarded to Bloomfield College: a. The grant requestor or his/her Vice President should inform the Accounting Office of the grant award and the name of the Program Director for the grant. The Program Director will be the person who will approve all invoices, contracts and reports under the direction of the appropriate Vice President. b. It is the responsibility of the Program Director and Principal Investigator (PI), as well as the Accounting Office, to manage the funds appropriately. c. The award document should be read thoroughly. Please carefully review the following items: the proper use of the funds (following the budget) identify the existence of special terms/conditions

3 note any deliverables (reports, products) and make the Accounting Office aware of them term of the award and annual allocations of funds d. It is the responsibility of the Program Director to forward a copy of the award notifications, contract, budget revisions or modifications and all other grant documents to the Accounting Office. A copy of all fully executed award notifications will be kept on file in the Accounting Office. e. The Program Director will compare the awarded budget to the final proposed budget and contact the Accounting Office if there are discrepancies. f. The Accounting Office will establish a unique fund/account number for each new grant under the auspices of the College upon receiving the grant award documentations and notify the Program Director and PI where appropriate 4. Responsibilities during the grant period a. Accounting Office i. The College s accounting system operates in compliance with OMB Circular A 21 which facilitates the monitoring of grant expenditures as well as the preparation of required reports. It is extremely important that both the Program Director and Accounting work together in the budget management process to ensure that budgets are not exceeded. Equally important is the need to limit the underexpenditure of funds which might denote efficiency of operation but at the same time indicate that the sponsor is not receiving the level of expected output. The appropriate Vice President has final budget approval for grants. ii. The Accounting Office will sets up the fiscal accounts, maintains account journals, produces financial reports and provide information to the college auditors as requested. b. Program Director (in consultation with the PI as appropriate ) i. The Program Director will notify the accounting office of any changes in the award period of the grant. ii. The Program Director will monitor expense on a regular basis via Colleague s Web Advisor iii. The Program Director will follow the college s policy on contracts for employees and independent contractors. The college s policy on contracts for employees and independent contractors can be on our web site: services/policies forms iv. The Program Director will follow the college s policy on purchases. The Purchasing Policy is posted on our web site v. All Human Resource policies and procedures of the College are applicable to grants. vi. If you are going to make a purchase that is not outlined in original budget submission: All purchases not originally included in the budget must be approved by the Vice President of the appropriate area The Programs Director will forward approved budget changes from the funding agency

4 vii. The Program Director will maintain official copies of all invoices and contracts related to the grant. 5. Reporting: a. Technical or narrative reports required by the funding agency are to be prepared by the Program Director in consultation with the PI as appropriate. b. The Program Director will work with Accounting Office in the submission of all financial reports. c. All due dates for reporting should be communicated to the Accounting Office by the Program Director, including the final close out report. d. Meeting deadlines dates is critical. Failure to meet deadlines can have a serious impact on future funding. e. All drawdowns will be reported to the Program Director in a timely manner by the Accounting Office. f. All reports to the funding agency are to be reviewed by the appropriate Vice President prior to submission. g. The Vice President of Finance and Administration and other appropriate Vice President needs to review any report that contains financial data. h. Once the Vice President and PI where appropriate have reviewed and approved the report, it will then be forwarded to the funding agency. 6. Closing out the grant: a. Accounts will be closed within 45 after the grant s ending date. The Program Director should inform staff that no further charges against the grant account will be approved. b. The Program Director will complete all termination paperwork for all grant s staff and notify the Accounting Office of all payroll changes for staff that are transferred to new or continuing grant. A Personnel Action form is required; see: c. Make sure all goods and services have been received prior to the end of the grant. d. Match equipment purchases with invoices, requisitions and check receipt of items. e. Arrange for appropriate storage of grant/contract files with the Business Office

5 Bloomfield College Grant Set Up Form Once a grant award has been made to the College, please submit this form to the Accounting Office. Name of Grant: Amount of Award: For Multi year awards list the budget for each year: Period of Grant: Name of Program Director Name of Principal Investigator Please attach grant award document and grant submission document. Vice President Signature Program Director or PI Signature Assigned Account Number: The Accounting Office will return this document to the Program Director or PI and Vice President with the assigned account number. Copy to Institutional Advancement.

Trinity Valley Community College. Grants Accounting Policy and Procedures 2012

Trinity Valley Community College. Grants Accounting Policy and Procedures 2012 Trinity Valley Community College Grants Accounting Policy and Procedures 2012 TABLE OF CONTENTS I. Overview.....3 II. Project Startup.... 3 III. Contractual Services.......3 IV. Program Income.....4 V.

More information

Policy on Principal Investigators Duties and Responsibilities on Sponsored Projects

Policy on Principal Investigators Duties and Responsibilities on Sponsored Projects Office of Research and Sponsored Programs Foundation Administration Policy on Principal Investigators Duties and Responsibilities on Sponsored Projects Policy Index I. Introduction II. Policy Statement

More information

Paul D. Camp Community College Grants Policies and Procedures Manual. (Final edition October 3, 2014)

Paul D. Camp Community College Grants Policies and Procedures Manual. (Final edition October 3, 2014) Paul D. Camp Community College Grants Policies and Procedures Manual (Final edition October 3, 2014) TABLE OF CONTENTS TOPIC PAGE NUMBER I. Introduction and Overview 3 a. Administrative Oversight of Grants

More information

The Association of Universities for Research in Astronomy. Award Management Policies Manual

The Association of Universities for Research in Astronomy. Award Management Policies Manual The Association of Universities for Research in Astronomy Award Management Policies Manual May 1, 2014 The Association of Universities for Research in Astronomy Award Management Policies Manual Table of

More information

Objectives for Financial Control over Grant Programs

Objectives for Financial Control over Grant Programs Objectives for Financial Control over Grant Programs I. Cash management of grant funds is monitored for appropriate timing of receipts and disbursements of grant funds. (Cash Management) II. Procedures

More information

Wake Forest University Financial Services: Grants Accounting and Compliance

Wake Forest University Financial Services: Grants Accounting and Compliance Wake Forest University Financial Services: Grants Accounting and Compliance 1 WFU Policies and Procedures a Policies b Fiscal Administration i Award Notification 1 The Office of Research and Sponsored

More information

University of Colorado Denver

University of Colorado Denver University of Colorado Denver Campus Guidelines Title:, 4-13 Source: Prepared by: Approved by: Office of Grants and Contracts Director, Office of Grants and Contracts Vice Chancellor for Research Effective

More information

30. GRANTS AND FUNDING ASSISTANCE POLICY

30. GRANTS AND FUNDING ASSISTANCE POLICY 30. GRANTS AND FUNDING ASSISTANCE POLICY POLICY It is the policy of Scott County to account for, and file all appropriate documentation in relation to, any grants or other funding that the county applies

More information

Office of Finance and Treasury. Office of Research and Project Administration. Cost Sharing in Awards. and I. PROCEDURE STATEMENT

Office of Finance and Treasury. Office of Research and Project Administration. Cost Sharing in Awards. and I. PROCEDURE STATEMENT Office of Finance and Treasury and Office of Research and Project Administration Procedure Cost Sharing in Awards Procedure Title: Cost Sharing in Awards Related Policy Title: Cost Sharing Policy Policy

More information

City of Fernley GRANTS MANAGEMENT POLICIES AND PROCEDURES

City of Fernley GRANTS MANAGEMENT POLICIES AND PROCEDURES 1 of 12 I. PURPOSE The purpose of this policy is to set forth an overall framework for guiding the City s use and management of grant resources. II ` GENERAL POLICY Grant revenues are an important part

More information

GRANT FUNDING AND COMPLIANCE POLICY

GRANT FUNDING AND COMPLIANCE POLICY Header 1 CITY OF SOUTH LAKE TAHOE GRANT FUNDING AND COMPLIANCE POLICY Financial Policies Grant Funding and Compliance Table of Contents What are Grants?...3 Grant Application Preparation...3 Determining

More information

Emory University Research Administration Services (RAS) Standard Operating Procedure

Emory University Research Administration Services (RAS) Standard Operating Procedure Emory University Research Administration Services (RAS) Standard Operating Procedure TITLE: NUMBER: RAS SOP 2016 VERSION: 4.1 LAST REVISED: PREPARED BY: Office of Research Administration, Research Administration

More information

Grants Handbook Office of Grants and Sponsored Programs

Grants Handbook Office of Grants and Sponsored Programs Grants Handbook Office of Grants and Sponsored Programs Phone: (919) 718.7426 Website: www.cccc.edu/grants E-mail Address: grants@cccc.edu Revised February 2011 Grants Manual Table of Contents Grants Manual

More information

SJSU Research Foundation

SJSU Research Foundation SJSU Research Foundation Grant Proposal Development Taking a Bite Out of Forms Sponsored Programs Workshop November 19, 2015 Overview of Workshop Why We Have Forms Forms from OSP Forms from Human Resources

More information

NOVA SOUTHEASTERN UNIVERSITY

NOVA SOUTHEASTERN UNIVERSITY NOVA SOUTHEASTERN UNIVERSITY DIVISION OF RESPONSIBILITIES FOR RESEARCH AND SPONSORED PROGRAMS Vice President of Research & Technology Transfer: The responsibilities of the Vice President of Research &

More information

Sponsored Programs Roles & Responsibilities

Sponsored Programs Roles & Responsibilities The University of Florida is committed to acting with integrity in the management of sponsored programs. The goals of this document are to provide descriptions of key individuals or units and their responsibilities

More information

Sponsored Programs Roles & Responsibilities

Sponsored Programs Roles & Responsibilities The University of Florida is committed to acting with integrity in the management of sponsored programs. The goals of this document are to provide descriptions of key individuals or units and their responsibilities

More information

These procedures are issued in accordance with Research Policy 306, Cost Sharing.

These procedures are issued in accordance with Research Policy 306, Cost Sharing. Procedures for Post-Award Administration of Cost Sharing These procedures are issued in accordance with Research Policy 306, Cost Sharing. They are intended for guidance on post-award administration of

More information

UNIVERSITY RESEARCH ADMINISTRATION FINANCIAL ROLES AND RESPONSIBILITIES MATRIX - WORK IN PROGRESS 10/03/2013 Roles.

UNIVERSITY RESEARCH ADMINISTRATION FINANCIAL ROLES AND RESPONSIBILITIES MATRIX - WORK IN PROGRESS 10/03/2013 Roles. UNIVERSITY RESEARCH ADMINISTRATION Roles Business Internal Controller's Clinical Responsibilities PI Office Chair Dean Audit Office OCR GCFA GCA PROVOST Trials Office I. GENERAL RESEARCH ADMINISTRATION

More information

Grants Financial Procedures (Post-Award) v. 2.0

Grants Financial Procedures (Post-Award) v. 2.0 Grants Financial Procedures (Post-Award) v. 2.0 1 Grants Financial Procedures (Post Award) Version Number: 2.0 Procedures Identifier: Superseded Procedure(s): BU-PR0001 N/A Date Approved: 9/1/2013 Effective

More information

COAS TOWN HALL MEETING FAQ S RELATED TO RESEARCH ADMINISTRATION

COAS TOWN HALL MEETING FAQ S RELATED TO RESEARCH ADMINISTRATION COAS TOWN HALL MEETING FAQ S RELATED TO RESEARCH ADMINISTRATION Category: Organization 1. OGM Please describe the Office of Grants Management? What they do, who they are, where they are located? Response:

More information

Financial Research Compliance. April 2013

Financial Research Compliance. April 2013 Financial Research Compliance April 2013 Overview I. What is a Sponsored Award? II. Sponsored Awards at WFU III. Compliance IV. Hot Topics V. Audits VI. WFU Updates VII. Questions VIII. Contacts What is

More information

Post Award Functions. Department/ Principal Investigator. Sponsored Research

Post Award Functions. Department/ Principal Investigator. Sponsored Research Post Award Functions Department/ Principal Investigator HOBS Office of Sponsored Research Award Negotiation & Acceptance 1 Receives award document from sponsor. (May sometimes be received by PI.) 2 If

More information

FLORIDA STATE UNIVERSITY POLICY 7A-4 COST SHARING POLICY. Responsible Executive: Gary K. Ostrander, Vice President for Research

FLORIDA STATE UNIVERSITY POLICY 7A-4 COST SHARING POLICY. Responsible Executive: Gary K. Ostrander, Vice President for Research FLORIDA STATE UNIVERSITY POLICY 7A-4 COST SHARING POLICY Responsible Executive: Gary K. Ostrander, Vice President for Research Approving Official: Gary K. Ostrander, Vice President for Research Effective

More information

GUIDE FOR PIs. Fiscal oversight of your grant funds, and RF web-based accounting; Personnel/Hiring staff and related Human Resources issues;

GUIDE FOR PIs. Fiscal oversight of your grant funds, and RF web-based accounting; Personnel/Hiring staff and related Human Resources issues; GUIDE FOR PIs Welcome to a new world of grant administration. Now that you re ready to use the funds, here is some information and helpful hints about: Fiscal oversight of your grant funds, and RF web-based

More information

SPONSORED PROJECTS: CLOSE-OUT

SPONSORED PROJECTS: CLOSE-OUT SPONSORED PROJECTS: CLOSE-OUT Preterm: > 90 Days Prior to End Date OGCA - PreTerm Notifies department to review requests for PANs, NCE s, appointment forms & termination forms (if Training Grant) Reminds

More information

OUTGOING SUBAWARD GUIDE: INFORMATION FOR UWM PRINCIPAL INVESTIGATORS VERSION 1, JULY 2015

OUTGOING SUBAWARD GUIDE: INFORMATION FOR UWM PRINCIPAL INVESTIGATORS VERSION 1, JULY 2015 OUTGOING SUBAWARD GUIDE: INFORMATION FOR UWM PRINCIPAL INVESTIGATORS VERSION 1, JULY 2015 INTRODUCTION The University of Wisconsin-Milwaukee (UWM) is the prime recipient on a wide range of sponsored awards

More information

Grants Management Handbook Policies and Procedures for Grants and Contracts Management Last Updated: 8/28/17

Grants Management Handbook Policies and Procedures for Grants and Contracts Management Last Updated: 8/28/17 Grants Management Handbook Policies and Procedures for Grants and Contracts Management Last Updated: 8/28/17 Table of Contents SUMMARY... 4 OVERVIEW OF PROJECT DIRECTOR S RESPONSIBILITIES... 4 KEY COLLEGE

More information

Sponsored Program Administration Policy Approved by Academic Senate on 4/4/06

Sponsored Program Administration Policy Approved by Academic Senate on 4/4/06 Sponsored Program Administration Policy Approved by Academic Senate on 4/4/06 Page 1 of 10 Article 1. Definitions 1.1. Auxiliary means an Auxiliary Organization as defined in Executive Order No. 698. 1.2.

More information

Base Year - July 01, 2016 June 30, 2017, with optional renewal at Board s sole. (520)

Base Year - July 01, 2016 June 30, 2017, with optional renewal at Board s sole. (520) REQUEST FOR PROPOSAL 2018-FA Grant School Audit Services Audit Period: discretion Base Year - July 01, 2016 June 30, 2017, with optional renewal at Board s sole Opening Date: March 12, 2018 Proposal Due

More information

The Rollout of OMB A-81 and its Effect on UH

The Rollout of OMB A-81 and its Effect on UH The Rollout of OMB A-81 and its Effect on UH Cris Milligan, Interim Assistant Vice President for Research Administration Beverly Rymer, Executive Director, Office of Contracts and GrantsOffice of Contracts

More information

AB20 Model Agreement Update AOA 2012 Annual Conference

AB20 Model Agreement Update AOA 2012 Annual Conference AB20 Model Agreement Update AOA 2012 Annual Conference 1 S U E D E R O S A, C S U C H A N C E L L O R S O F F I C E M I K E R O N D E L L I, S D S U R E S E A R C H F O U N D A T I O N A N D R E W B O

More information

University of San Francisco Office of Contracts and Grants Subaward Policy and Procedures

University of San Francisco Office of Contracts and Grants Subaward Policy and Procedures Summary 1. Subaward Definitions A. Subaward B. Subrecipient University of San Francisco Office of Contracts and Grants Subaward Policy and Procedures C. Office of Contracts and Grants (OCG) 2. Distinguishing

More information

Accounting & Financial Reporting LA SALLE UNIVERSITY GRANT ACCOUNTING, COMPLIANCE AND REPORTING POLICY & PROCEDURE October 6, 1995 POLICY/INSTRUCTION

Accounting & Financial Reporting LA SALLE UNIVERSITY GRANT ACCOUNTING, COMPLIANCE AND REPORTING POLICY & PROCEDURE October 6, 1995 POLICY/INSTRUCTION Accounting & Financial Reporting LA SALLE UNIVERSITY GRANT ACCOUNTING, COMPLIANCE AND REPORTING POLICY & PROCEDURE October 6, 1995 POLICY/INSTRUCTION I. Overview A. Purpose 1. To encourage faculty and

More information

Administrative and Indirect Costs. What s the difference?

Administrative and Indirect Costs. What s the difference? Administrative and Indirect Costs What s the difference? Learning Objectives Define administrative costs. Describe the difference between direct and indirect costs. Describe what an indirect cost rate

More information

Wayne State University Effort Reporting Procedures and Guidelines

Wayne State University Effort Reporting Procedures and Guidelines Wayne State University Effort Reporting Procedures and Guidelines Purpose As a recipient of sponsored funds for research, Wayne State University (WSU) must assure Federal and other sponsors that the assignment

More information

Graduate Grantsmanship Certificate Series Jo Ann Smith, Ph.D., CRA Joshua Roney, M.A.

Graduate Grantsmanship Certificate Series Jo Ann Smith, Ph.D., CRA Joshua Roney, M.A. Graduate Grantsmanship Certificate Series Jo Ann Smith, Ph.D., CRA Joshua Roney, M.A. Review / Questions? Workshop #4 Content Previous Homework Create a draft research budget and narrative Workshop #5:

More information

Policy(ies) Superseded: ACAD 301 (portion) Revised: January 2016, March 2016, March 2017

Policy(ies) Superseded: ACAD 301 (portion) Revised: January 2016, March 2016, March 2017 Policy Title: Indirect Cost Recovery and Allocation Policy Number: ACAD-RSCH 134 Created: September 2011 Policy(ies) Superseded: ACAD 301 (portion) Revised: January 2016, March 2016, March 2017 Responsible

More information

Emory Research A to Z ERAZ

Emory Research A to Z ERAZ Emory Research A to Z ERAZ July 17, 2014 Whitehead Auditorium G01 Whitehead Building Agenda Controlled Substances Sub Award Processing RAS Updates SAM Kiosk Federal Updates OSP/OGCA Training Updates Christine

More information

GRANTS AND CONTRACTS (FINANCIAL GRANTS MANAGEMENT)

GRANTS AND CONTRACTS (FINANCIAL GRANTS MANAGEMENT) GRANTS AND CONTRACTS (FINANCIAL GRANTS MANAGEMENT) Policies & Procedures UPDATED: February 25, 2015 (04/21/16) 2 TABLE OF CONTENTS Definitions... 3-7 DRFR 8.00 Policy Statement... 8 DRFR 8.02 Employee

More information

Orthopaedic Trauma Association Research Grant Application Table of Contents

Orthopaedic Trauma Association Research Grant Application Table of Contents ORTHOPAEDIC TRAUMA ASSOCIATION 6300 North River Road. Rosemont, IL 60018-4226 Phone: (847) 698-1631. Fax: (847) 823-0536. Website: http://www.ota.org Orthopaedic Trauma Association Research Grant Application

More information

FISCAL YEAR FAMILY SELF-SUFFICIENCY PROGRAM GRANT AGREEMENT (Attachment to Form HUD-1044) ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS

FISCAL YEAR FAMILY SELF-SUFFICIENCY PROGRAM GRANT AGREEMENT (Attachment to Form HUD-1044) ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS 1 1 1 1 1 1 1 1 0 1 0 1 0 1 0 1 FISCAL YEAR 01 FAMILY SELF-SUFFICIENCY PROGRAM GRANT AGREEMENT (Attachment to Form HUD-) ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS 1. This Agreement is between

More information

Hooray! My Project Is Funded. now what? The Grants Management Handbook. Southwestern Community College

Hooray! My Project Is Funded. now what? The Grants Management Handbook. Southwestern Community College Hooray! My Project Is Funded now what? The Grants Management Handbook Southwestern Community College Table of Contents: Overview... 3 Getting Started... 4 Who Does What? Key People and Places... 7 Records

More information

University of Central Florida

University of Central Florida Guidance & Directive No: ORC-01 University of Central Florida Guidance & Directive Date of Adoption/Revision: February 2013 Subject 1.0 Statement and Purpose Federal and state agencies, private foundations,

More information

SUMMARY. Extramural Funds Accounting effectively conducts post award financial management:

SUMMARY. Extramural Funds Accounting effectively conducts post award financial management: SUMMARY Extramural Funds Accounting assists campus faculty and staff in meeting their teaching, research, and operational needs by providing quality financial services for externally funded projects. Protecting

More information

Cultural Competency Initiative. Program Guidelines

Cultural Competency Initiative. Program Guidelines New Jersey STOP Violence Against Women (VAWA) Grants Program Cultural Competency Initiative Cultural Competency Technical Assistance Project Program Guidelines State Office of Victim Witness Advocacy Division

More information

GRANTS MANAGEMENT HANDBOOK

GRANTS MANAGEMENT HANDBOOK GRANTS MANAGEMENT HANDBOOK Business Office CHEC Cindy Cammuse, Manager, Grant Accounting (972) 758-3864 (972) 758-3841 Fax Laura Henry, Accountant III-Grants and Contracts (972) 758-3828 Angela Chapman,

More information

SAN DIEGO POLICE DEPARTMENT PROCEDURE

SAN DIEGO POLICE DEPARTMENT PROCEDURE SAN DIEGO POLICE DEPARTMENT PROCEDURE DATE: March 25, 2016 NUMBER: SUBJECT: RELATED POLICY: ORIGINATING DIVISION: 1.40 ADMINISTRATION GRANT PROCEDURES N/A ADMINISTRATIVE SERVICES PROCEDURE: PROCEDURAL

More information

Kingsborough Community College GRANTS PROCEDURES MANUAL (revised as of 10/01/2014)

Kingsborough Community College GRANTS PROCEDURES MANUAL (revised as of 10/01/2014) Kingsborough Community College GRANTS PROCEDURES MANUAL (revised as of 10/01/2014) Table of Contents Office for College Advancement 1 Step One: Program Inception 2 Step Two: Identify Funding Source 3 Step

More information

MASSACHUSETTS INSTITUTE OF TECHNOLOGY. Policy for Cost Sharing and Matching Funds on Sponsored Projects Effective July 1, 1998

MASSACHUSETTS INSTITUTE OF TECHNOLOGY. Policy for Cost Sharing and Matching Funds on Sponsored Projects Effective July 1, 1998 INTRODUCTION This policy rescinds and supersedes the MIT Guidelines for Cost Sharing and Matching Funds on Sponsored Projects dated June 25, 1997. PURPOSE AND SCOPE The Institute must ensure that cost

More information

GOVERNMENT SHUTDOWN FREQUENTLY ASKED QUESTIONS

GOVERNMENT SHUTDOWN FREQUENTLY ASKED QUESTIONS GOVERNMENT SHUTDOWN FREQUENTLY ASKED QUESTIONS C&G Contact Info: 919-515-8008 or mailto:cnghelpdesk@ncsu.edu SPARCS Contact Info: 919-515-2444 or mailto:sps@ncsu.edu Q: Is my award/account still open for

More information

Transmittal # Scheduled Review Date: 2/15/19 Attachments: Replaces Policy Dated: 9/1/11 A - Grant Opportunity Approval Form APPROVED:

Transmittal # Scheduled Review Date: 2/15/19 Attachments: Replaces Policy Dated: 9/1/11 A - Grant Opportunity Approval Form APPROVED: GEORGIA DEPARTMENT OF JUVENILE JUSTICE Transmittal # 18-2 Policy # 2.3 Applicability: {x} All DJJ Staff { } Administration { } Community Services { } Secure Facilities Related Standards & References: Presidential

More information

UNIVERSITY OF UTAH RULES FOR THE PERSONAL ACTIVITY REPORT SYSTEM (PAR)

UNIVERSITY OF UTAH RULES FOR THE PERSONAL ACTIVITY REPORT SYSTEM (PAR) UNIVERSITY OF UTAH RULES FOR THE PERSONAL ACTIVITY REPORT SYSTEM (PAR) Effort Reporting I. WHAT IS A-21? II. EFFORT AND WHAT IS REQUIRED OF THE UNIVERSITY III. MINIMUM AND MAXIMUM EFFORT FOR SPONSORED

More information

Grants, Research and Sponsored Programs (GRASP) Compliance Program and Plan

Grants, Research and Sponsored Programs (GRASP) Compliance Program and Plan Grants, Research and Sponsored Programs (GRASP) Compliance Program and Plan TABLE OF CONTENTS GRASP COMPLIANCE PROGRAM Policy Applicability Components Administration GRASP COMPLIANCE PLAN Introduction

More information

Grant and Contract Accounting

Grant and Contract Accounting University of Washington Faculty Grants Management Program Grant and Contract Accounting Sue Camber, Assistant Vice President Research Accounting and Analysis Grant and Contract Accounting University of

More information

GRANTS AND CONTRACTS PROCEDURES MANUAL

GRANTS AND CONTRACTS PROCEDURES MANUAL GRANTS AND CONTRACTS PROCEDURES MANUAL AN ADMINISTRATION GUIDE FOR FACULTY AND STAFF Grant Principal Investigators 2006 TABLE OF CONTENTS Table of Contents...i Preface...ii Introduction... 1 Responsibilities

More information

Local Nonprofit Agency Risk Assessments

Local Nonprofit Agency Risk Assessments Local Nonprofit Agency s Howard Gesbeck Jr., CPA, JD, Wipfli LLP PO Box 8700 Madison WI 53708 888.876.4992 gfpinfo@wipfli.com Presenter: Howard Gesbeck Jr., CPA, JD Howard Gesbeck is a partner with Wipfli

More information

Auburn University. Contracts and Grants Accounting

Auburn University. Contracts and Grants Accounting Auburn University Contracts and Grants Accounting Introduction to Contracts and Grants Accounting Contracts and grants are important to Auburn University. Much of the research that Auburn faculty, staff,

More information

SCHOOL DISTRICT OF LANCASTER Contract Administrator Responsibilities

SCHOOL DISTRICT OF LANCASTER Contract Administrator Responsibilities SCHOOL DISTRICT OF LANCASTER Contract Administrator Responsibilities The Contract Administrator is the person responsible for creating a contract for services rendered to the School District of Lancaster

More information

TRUCKEE MEADOWS COMMUNITY COLLEGE GRANTS AND CONTRACTS Internal Audit Report July 1, 2013 through June 30, 2014

TRUCKEE MEADOWS COMMUNITY COLLEGE GRANTS AND CONTRACTS Internal Audit Report July 1, 2013 through June 30, 2014 TRUCKEE MEADOWS COMMUNITY COLLEGE GRANTS AND CONTRACTS Internal Audit Report July 1, 2013 through June 30, 2014 GENERAL OVERVIEW During the audit period, Truckee Meadows Community College (TMCC) had 44

More information

Cost Sharing Administrative Guidelines

Cost Sharing Administrative Guidelines Southern Illinois University Carbondale Cost Sharing Administrative Guidelines Summary Cost sharing refers to the resources contributed or allocated by the University to an externally sponsored project,

More information

EARLY LEARNING COALITION OF OSCEOLA COUNTY

EARLY LEARNING COALITION OF OSCEOLA COUNTY Page 1 of 7 POLICY STATEMENT To ensure the VPK program is compliant with legislative and OEL rules and policies, the Coalition and/or the Central Agency will monitor all required program components at

More information

Graduate Student Council Research Grants Program

Graduate Student Council Research Grants Program GSC Research Grants 2016 Request for Applications (RFA) Graduate Student Council Research Grants Program An annual, competitive research grants program for graduate students at the University of Mississippi.

More information

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. AUSPAN Martha Taylor

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. AUSPAN Martha Taylor Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards AUSPAN 2 16 2015 Martha Taylor Grants Reform February 2011 President directed OMB to reduce unnecessary regulatory

More information

Funding Policies and Procedures Professional and Graduate School Governments

Funding Policies and Procedures Professional and Graduate School Governments Professional Schools and Graduate School Rebate funding entrusts student governments from the four doctoral level professional schools and the Graduate School who have close interaction with professional

More information

Subaward Policies and Procedures Manual

Subaward Policies and Procedures Manual JOHNS HOPKINS UNIVERISTY Krieger School of Arts and Sciences Business and Research Administration Subaward Policies and Procedures Manual 2016 Contents Introduction...3 Differentiating types of relationships...3

More information

Post Award & Accounting Manual

Post Award & Accounting Manual OFFICE OF RESEARCH & SPONSORED PROGRAMS Post Award & Accounting Manual Office of Research & Sponsored Programs University of New Orleans New Orleans, LA 70148-2105 CERM 460 http://www.uno.edu/orsp Phone:

More information

Grantee Guidelines. Financial Requirements. Grantee Responsibilities ELIMINATING HEALTH DISPARITIES INITIATIVE

Grantee Guidelines. Financial Requirements. Grantee Responsibilities ELIMINATING HEALTH DISPARITIES INITIATIVE Grantee Guidelines ELIMINATING HEALTH DISPARITIES INITIATIVE 2016-2019 Priority health area grant funds must be used for such activities as: supporting partnerships and engaging the community in your activities

More information

SOUTHEAST MICHIGAN COMMUNITY ALLIANCE (SEMCA)

SOUTHEAST MICHIGAN COMMUNITY ALLIANCE (SEMCA) SOUTHEAST MICHIGAN COMMUNITY ALLIANCE (SEMCA) REQUEST FOR PROPOSALS America s Promise Apprenticeship Grant Participant and Performance Data System Issued September 18th 2017 SECTION 1: CONTACTS & IMPORTANT

More information

Startup Grant Application

Startup Grant Application Startup Grant Application Startup Grants are awarded to support new community-based local college access networks. Subject to the availability of funds, up to $50,000 is available to assist with the direct

More information

Sponsorship Agreement/Sub-Grant Posted Date June 6, 2016 Due Date for Applications Cycle 1: Cycle 2: July 15, 2016 January 13, 2017

Sponsorship Agreement/Sub-Grant Posted Date June 6, 2016 Due Date for Applications Cycle 1: Cycle 2: July 15, 2016 January 13, 2017 REQUEST FOR PROPOSALS Xcel Energy Renewable Development Fund MnSCU Block Grant Award Type Sponsorship Agreement/Sub-Grant Posted Date June 6, 2016 Due Date for Applications Cycle 1: Cycle 2: July 15, 2016

More information

Level of Effort Reporting

Level of Effort Reporting Level of Effort Reporting Introduction Federal agencies provide funding to Eastern Washington University for a variety of research, scholarship and service activities. Appropriately certified effort reports

More information

Department of Early Education and Care. Head Start Supplemental Grant. Renewal Application. Fund Code 390

Department of Early Education and Care. Head Start Supplemental Grant. Renewal Application. Fund Code 390 Department of Early Education and Care Head Start Supplemental Grant Renewal Application Fund Code 390 FY 2009 Head Start Supplemental Renewal - 1 - PART I: OVERVIEW, ELIGIBILITY, FUNDING, SUBMISSION AND

More information

UNIVERSITY RULE. Time and Effort Reporting Approved May 4, 2010 Revised September 10, 2013 Next scheduled review: September 10, 2018

UNIVERSITY RULE. Time and Effort Reporting Approved May 4, 2010 Revised September 10, 2013 Next scheduled review: September 10, 2018 UNIVERSITY RULE 15.01.01.M4 Time and Effort Reporting Approved May 4, 2010 Revised September 10, 2013 Next scheduled review: September 10, 2018 Rule Statement In accordance with the policy established

More information

Georgia Department of Education 7/19/2016

Georgia Department of Education 7/19/2016 How to Draft and Revise Internal Controls: Fiscal and Programmatic Implementation of Title II, Part A July 19, 2016 Collaboratively Presented by the Georgia Department of Education Office of Internal Audits

More information

LIFE CYCLE OF A GRANT TCC GRANTS GUIDE. Processes and Procedures for Grant Development and Post-Award Grant Management

LIFE CYCLE OF A GRANT TCC GRANTS GUIDE. Processes and Procedures for Grant Development and Post-Award Grant Management LIFE CYCLE OF A GRANT TCC GRANTS GUIDE Processes and Procedures for Grant Development and Post-Award Grant Management Table of Contents Purpose 2 Organization, Structure and Function 3 Organizational

More information

Grants and Contracts Accounting Policies Manual

Grants and Contracts Accounting Policies Manual Grants and Contracts Accounting Policies Manual For assistance with researching funders, writing grants applications or proposals and/or with Northern Oklahoma College s grant process, or questions on

More information

Office of Sponsored Programs Budgetary and Cost Accounting Procedures

Office of Sponsored Programs Budgetary and Cost Accounting Procedures Office of Sponsored Programs Budgetary and Cost Accounting Procedures Table of Contents 1. Purpose and Services 2. Definitions of Terms 3. Budget Items 4. Travel 5. Effort Certification Reporting 6. Costing

More information

Sponsored Projects: Curriculum Plan Johns Hopkins University Panel Members:

Sponsored Projects: Curriculum Plan Johns Hopkins University Panel Members: Sponsored Projects: Curriculum Plan Johns Hopkins University Panel Members: Mike Alexander, University Administration Jim Aumiller, University Administration Holly Benze, Engineering Don Cornely, University

More information

Vanderbilt University Policy for Cost Sharing on Sponsored Projects

Vanderbilt University Policy for Cost Sharing on Sponsored Projects Vanderbilt University Policy for Cost Sharing on Sponsored Projects Effective January 1, 2002 (Updated December 2009) and approved by: Jeff Balser, Vice Chancellor for Health Affairs, Dean of the School

More information

Forced Adoption Support Service (FASS) Small Grants Fund

Forced Adoption Support Service (FASS) Small Grants Fund Support Service (FASS) Small Grants Fund Funding Guidelines 2017/2018 Deadline: Monday 8th November 2018 Please read the following guidelines carefully and note the important information. Timeframe to

More information

The Lifecycle of a Sponsored Project

The Lifecycle of a Sponsored Project The Lifecycle of a Sponsored Project Active Period Spending, Invoicing, Reporting, Monitoring Award Processing And Account Setup Final Reporting Proposal Closeout Funding Funding Sources Where is the Money?

More information

Bristol Community College. Office of Grant Development STANDARD OPERATING PROCEDURES FOR GRANT DEVELOPMENT

Bristol Community College. Office of Grant Development STANDARD OPERATING PROCEDURES FOR GRANT DEVELOPMENT Bristol Community College POLICY NAME: STANDARD OPERATING PROCEDURES FOR GRANT DEVELOPMENT Policy Number: OGD FY16-7001 Effective Date: July 1, 2016 Scope of Applicability: This policy applies to all BCC

More information

Ramp up and Wrap up projects. Riding the Wave to Close Out

Ramp up and Wrap up projects. Riding the Wave to Close Out Ramp up and Wrap up projects Riding the Wave to Close Out To maximize our time together today: Please turn off or silence your cell phones Limit side chatter so everyone can hear Best of all. Stay for

More information

THE UNIVERSITY OF TEXAS AT EL PASO OFFICE OF RESEARCH AND SPONSORED PROJECTS EFFORT REPORTING POLICY

THE UNIVERSITY OF TEXAS AT EL PASO OFFICE OF RESEARCH AND SPONSORED PROJECTS EFFORT REPORTING POLICY A. PURPOSE The purpose of this policy is to establish appropriate guidelines for ensuring compliance with Effort Reporting/Certification requirements on sponsored projects in accordance with and up to

More information

THE UNIVERSITY OF TEXAS-PAN AMERICAN OFFICE OF AUDITS & CONSULTING SERVICES. Business and Rural Development Report No

THE UNIVERSITY OF TEXAS-PAN AMERICAN OFFICE OF AUDITS & CONSULTING SERVICES. Business and Rural Development Report No THE UNIVERSITY OF TEXAS-PAN AMERICAN OFFICE OF AUDITS & CONSULTING SERVICES Report No. 15-01 OFFICE OF INTERNAL AUDITS THE UNIVERSITY OF TEXAS - PAN AMERICAN 1201 West University Drive Edinburg, Texas

More information

Grants Procedures Manual

Grants Procedures Manual Table of Contents Grant Applications and Management... 2 Purpose of Grants... 2 Procedure... 2 I. Concept approval... 2 II. Proposal development... 3 III. Submission of grant budget and proposal... 4 IV.

More information

Effective: April 1, 2016

Effective: April 1, 2016 Office of Sponsored Projects Policy on Cost Sharing on Sponsored Projects Effective: April 1, 2016 Authored by: Jerry Fife Associate Vice President for Sponsored Projects Purpose This policy has been developed

More information

IRB Approval of Research Using Survey Procedures Kerry Agnitsch, Office for Responsible Research October 1, 2009

IRB Approval of Research Using Survey Procedures Kerry Agnitsch, Office for Responsible Research October 1, 2009 IRB Approval of Research Using Survey Procedures Kerry Agnitsch, Office for Responsible Research October 1, 2009 Key Definitions (per 45 CFR 46.102(d) & (f): Research a systematic investigation, including

More information

AN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS. National Historical Publications and Records Commission

AN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS. National Historical Publications and Records Commission AN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS National Historical Publications and Records Commission March 5, 2012 Contents USE OF THE GUIDE... 2 ACCOUNTABILITY REQUIREMENTS... 2 Financial

More information

Administrators, Community Mental Health Centers and Clinics, Other Interested Parties

Administrators, Community Mental Health Centers and Clinics, Other Interested Parties Date: September 11, 2017 To: From: Administrators, Community Mental Health Centers and Clinics, Other Interested Parties Keisha Shaw, Grant Manager Primary Care and Financial Assistance Programs Office

More information

Quality Assurance and Compliance Desk Monitoring Review for Perkins Career and Technical Student Organizations

Quality Assurance and Compliance Desk Monitoring Review for Perkins Career and Technical Student Organizations as- Quality Assurance and Compliance Desk Monitoring Review for Perkins Career and Technical Student Organizations Florida Association of Future Farmers of America, Inc. July 10, 2017 Final Report TABLE

More information

Solicitation for the 2016 Principal Campaign Fund Organization (PCFO)

Solicitation for the 2016 Principal Campaign Fund Organization (PCFO) Solicitation for PCFO Norcal CFC Solicitation for the Principal Campaign Fund Organization (PCFO) Thank you for your interest in the PCFO selection process. The Office of Personnel Management (OPM) has

More information

ITIF ACCESSIBLE VOTING TECHNOLOGY INITIATIVE

ITIF ACCESSIBLE VOTING TECHNOLOGY INITIATIVE ITIF ACCESSIBLE VOTING TECHNOLOGY INITIATIVE 2012 CALL FOR PROPOSALS PROPOSAL DEADLINE: JUNE 1, 2012 1 CONTENTS Background... 3 Funding Opportunity... 3 Description... 3 Expectations and Deliverables...

More information

An Exercise in Effort

An Exercise in Effort 3 rd Annual Symposium for Research Administrators An Exercise in Effort Brian Bertlshofer, Director, Cost Analysis and Compliance bertlsbj@email.unc.edu Aja Saylor, Central Effort Coordinator ajasaylor@unc.edu

More information

Guidance on Direct Charging of Administrative and Clerical Salaries

Guidance on Direct Charging of Administrative and Clerical Salaries Guidance on Direct Charging of Administrative and Clerical Salaries Updated: August 10, 2015 For proposals submitted and awards made on or after 12/26/14 that are subject to the Uniform Guidance. Key Notes

More information

SPONSORED PROJECT CLOSE-OUT/PAYMENT COLLECTION GUIDELINE

SPONSORED PROJECT CLOSE-OUT/PAYMENT COLLECTION GUIDELINE SPONSORED PROJECT CLOSE-OUT/PAYMENT COLLECTION GUIDELINE Purpose: To provide guidance to assist Principal Investigators (PI s), Award Managers, UAB research/fiscal administrators in close-out, invoicing,

More information

B TABLE OF CONTENTS Page 1 of 1

B TABLE OF CONTENTS Page 1 of 1 NUMBER: B TABLE OF CONTENTS FISCAL MANAGEMENT B.1 Audit of Detention Facilities B.3 Cash Controls and Operations B.5 Inmates Money Orders and Checks B.7 Bail or Fine Receipt Changes B.9 Inmate Welfare

More information

Request for Applications 2018

Request for Applications 2018 New Jersey Department of Agriculture Farm to School Mini Grant Request for Applications 2018 Announcement Date: October 16, 2017 Application Submission Deadline: December 15, 2017 LATE OR INCOMPLETE APPLICATIONS

More information

CAPITALIZATION GRANT FOR STATE REVOLVING FUND. U.S. Environmental Protection Agency

CAPITALIZATION GRANT FOR STATE REVOLVING FUND. U.S. Environmental Protection Agency APRIL 2015 66.458 CAPITALIZATION GRANT FOR STATE REVOLVING FUND State Project/Program: CLEAN WATER STATE REVOLVING FUND (CWSRF) Federal Authorization: U.S. Environmental Protection Agency CFR 40-35; Federal

More information