Judita Microchip Proposal from Crowne Plaza Barcelona - Fira Center Avenida Ruis I Taulet, 1-3, Barcelona, 08004, Spain

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1 PROPOSAL DETAILS RFP Name RFP Code Event Name Judita Microchip N4NW24PN2W8 Judita Microchip Proposal Sent Date Thu, 09-Mar :10 AM Proposal Status Withdrawn Supplier Name Crowne Plaza Barcelona - Fira Center Supplier Type Hotel Proposal Introduction Chain IHG Metro Area Spain - Barcelona / East Brand Crowne Plaza Hotels Commission? Yes % Thank you for considering the CROWNE PLAZA BARCELONA Fira Center as a possible venue for the above mentioned event. We are pleased to send you our quotation for the requested services. We hope this proposal meets your approval. We would be pleased to speak to you very soon to discuss our proposal in detail. Please feel free to contact us again at any time you may need it. Should you have time to personally come and visit us, we will be more than happy to assist you and arrange a site visit. We do not proceed to block the above mentioned space unless otherwise indicated. This offer will be subject to the hotel s availability upon confirmation. Once again, thank you very much for your interest in the Crowne Plaza Barcelona Fira Center Hotel. We hope to have the pleasure of welcoming you to our hotel very soon. Yours sincerely, Clara Martin Groups Dpt. Date Type Event Dates Check-In Date Availability Rates (EUR) Preferred Mon, 26-Jun-2017 to Fri, 30-Jun-2017 Sun, 25-Jun st Option - Not Holding Space Concessions / Contractual Requirements We do not proceed to block the above mentioned space unless otherwise indicated. This offer will be subject to the hotel s availability upon confirmation. To be negotiated. Page 1 of 6

2 KEY CONTACT INFORMATION Contact Name Clara Martin Address rcelona.com Organization Hotel Crowne Plaza Barcelona Phone Title Website Groups Dpt. www. crowneplazabarcelona.com Please note that we are not currently holding any space. Space subject to availability at the moment of the confirmation. SLEEPING ROOM AVAILABILITIES Sleeping Room Needs Met? Yes The above rates are per room and night and include Buffet Breakfast. Wi-Fi complimentary for clients accommodated in the hotel and available in bedrooms, restaurants and halls The accommodation rates do not include the touristic city tax. The applicable tax is 1, 21 VAT included per person and night with a maximum of 7 nights. Minors under 16th years old are exempt of this tax. Preferred (Mon, 26-Jun-2017 to Fri, 30-Jun-2017) Availability 1st Option - Not Holding Space Check-in Date Sun, 25-Jun-2017 Any (Run of House) Day Sun, 25-Jun Mon, 26-Jun Tue, 27-Jun Wed, 28-Jun Thu, 29-Jun Single (1 Bed) Double (2 Beds) Suite Staff Additional Fees City EUR 1.21 VAT % VAT % We do not proceed to block the above mentioned space unless otherwise indicated. This offer will be subject to the hotel s availability upon confirmation. We kindly inform you that the following allotment per night must be guaranteed by contract and prepayment. Prepayment would be reimbursed once the event finished and the minimum allotment have been fullfilled. Page 2 of 6

3 MEETING ROOM AVAILABILITIES Meeting Room Needs Met? Yes, with limitations We can offer Vivaldi-1 meeting room for 45 delegates available from 27 to 30 June In case you need this meeting on Monday 26 we could offer another meeting room called Rubi room. Start Date A/V Needs Mon, 26-Jun-2017 Audiovisual equipment and internet Wi-Fi are not included in the meeting room rental. Should you need any of these services please do not hesitate to contact the groups department for an estimated budget. ESTIMATED COSTS Total F&B Minimum EUR F&B Minimum Note Mínimum requested 40 attendees Item Cost Type Amount Quantity Tax(%) Tax/Service Note Costs - Dinner - Buffet Costs - Dinner - Plated Costs - Lunch - Buffet Costs - Lunch - Plated Miscellaneous Costs - Internet - Guest Room Miscellaneous Costs - Internet - Meeting Room Rental Costs - Breakout - Medium Per Person EUR Tax and Service Per Person EUR Tax and Service Per Person EUR Tax and Service Per Person EUR Tax and Service Complimentary Complimentary Per Day EUR Tax and Service Audiovisual equipment and internet Wi-Fi are not included in the meeting room rental. Should you need any of these services please do not hesitate to contact the groups department for an estimated budget. Page 3 of 6

4 ADDITIONAL QUESTIONS 1. Rates quoted are applicable days pre-meeting. (Comment) (Required) 2 days. Subject to availability 2. Rates quoted are applicable days post-meeting. (Comment) (Required) 2 days. subject to availability 3. Web address for meeting space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) 4 Star, Not Rated - Diamond 5. Will the meeting room rentals be waived? If not, what rates will apply? (Comment) (Required) Sorry, not posible. But we have already a discount over meeting room rental. Vivaldi-1 oficial full day room rental is Do you have internet access available in the rooms? Is it wireless? What is the cost? What is the type and cost of internet access in meeting rooms? Will any internet costs be waived for this group? (Comment) (Required) Basic Wifi connection complimentary in meeting romos. Please ask for a quote if you require Premium connection 7. What meeting space is available? List meeting room names with square footage, ceiling height, and rental charges (if applicable) (Comment) (Required) Verdi room sq. m. - ceiling height: 5,25m Vivaldi sq. m. - ceiling height: 3,17m Vivaldi sq. m. - ceiling height: 3,17m 8. What are your additional charges (ie Maid, porterage, resort fees, etc.)? Please include with amounts and inclusions and note which charges are mandatory. (Comment) (Required) Porterage: 2.50 euros per piece of luggage and service Room delivery: 3.00 euros per room Page 4 of 6

5 City tax: 1.21 euros per person and day 9. Is there a charge for self and/or valet parking per day? Please indicate amounts. (Comment) (Required) yes, self car parking is 18 euros per car and day 10. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) El Prat (BCN) 15 km, 25 min Taxi 30 euros aprox 11. What amenities and activities does your hotel have on or near the property? (Comment) (Required) Nearby: Poble Espanol Montuic Magic Fountains Open Camp Olympic Ring Shopping centre: Las Arenas Museums: MNAC, Fundacio Miro, Mies van der Rohe, Cosmocaixa 12. What renovations have your property either recently completed or has on schedule? (Comment) (Required) September 2013: bedrooms were completely renovated December 2013: all meeting rooms on the mezzanine were renovated October 2014: Spa and Wellness opened its doors July & August 2015: All meeting rooms 13. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) I agree that HelmsBriscoe will be paid a placement fee 14. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area Page 5 of 6

6 below. (Comment) (Required) Commission will be paid after the group departure. 15. Accounts Payable Contact First & Last Name: (Comment) (Required) Monica Puigdemont 16. Accounts Payable Phone Number: (Comment) (Required) Accounts Payable Address: (Comment) (Required) 18. Accounts Payable Fax: (Comment) (Required) Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) Clara Martin Av. Rius i Taulet, 1-3 E Barcelona E: clara.martin@crowneplazabarcelona.com W: crowneplazabarcelona.com T: F: Page 6 of 6