AlAMEDA COUNTY COMMUNITY DEVELOPMENT AGENCY HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT

Transcription

1 AlAMEDA COUNTY COMMUNITY DEVELOPMENT AGENCY HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT Chris Bazar Agpncy Oireuor ~ hcd Linda M. Gardner Housing Direccor 224 W. Winton Avenue room 108 Hayward California phone fax TTY www acgov,orglcda January 10,2012 The Honorable Board of Supervisors County Administration Building Oakland, California Dear Board Members: SUBJECT: RECOMMENDATION: AGENDA ITEM No. January 24, 2012 AUTHORIZE AMENDMENT NO.8 TO CONTRACT NO WITH TIDES CENTER, AS FISCAL SPONSOR OF EVERYONE HOME FOR SERVICES RELATED TO THE IMPLEMENTATION OF THE EVERYONE HOME PLAN TO END HOMELESSNESS IN ALAMEDA COUNTY Authorize and execute Amendment No.8 to Contract No with the Tides Center (Principal: Melissa Bradley; Location: San Francisco), as fiscal sponsor of EveryOne Home, increasing the contract amount from $1,350, to $1,482, (an increase of $132,207.00) for provision of services related to the implementation of the EveryOne Home Plan to end homelessness in Alameda County; with no change in the term ending on December 31, SUMMARVmISCUSSION: EveryOne Home is the conununity~based organization foffiled to coordinate the countywide effort to end homelessness in Alameda County. The goals of EveryOne Home are put forth in The Countywide Homeless and Special Needs Housing Plan (Plan), adopted by your Board in November The Plan was developed under the sponsorship ofthe Conuuunity Development Agency's Housing and Community Development Department (HCD), the Health Care Services Agency's Behavioral Health Care Services Department (HCSA SHCS), the Public Health Department's Office of AIDS Administration (PI-IJOAA) and the Social Services Agency (SSA), along with the Housing and Human Services Departments of the Cities of Berkeley and Oakland, and the then-existing Countywide Homeless Continuum of Care Council. EveryOne Home replaced the Continuum of Care Council. EveryOne Home is overseen by its Leadership Board, which includes representatives from HCD, HCSA, SSA and the Sheriff's Department, staff from several cities and homeless and housing community-based organizations, as well as conswner, funder and other representatives. EveryOne Home uses the Tides Center as its fiscal agent. Specific objectives and workplans are developed annually.

2 Board of Supervisors January 10,2012 Page 2 of 2 Your Board executed the initial funding contract with Tides Center for EveryOne Home on January 8, Seven subsequent amendments added funds and extended the term. Additional funds are expected to be added to this contract as they are received by HCD for EveryOne Home. Amendment No.8 adds $132, ($50,000 from BHCS, already transferred to HCD for this purpose, $36,217 from CDNHCD and $61, from cities in the County), to support the work ofeveryone Home. Under the existing contract, EveryOne Home is currently implementing the 2012 Action Plan which is attached. SELECTION CRITERIA AND PROCESS: EveryOne Home is an organization jointly created by the Sponsoring Agencies ofthe Alameda Countywide Homeless and Special Needs Housing Plan, which includes multiple County departments, in order to implement the Plan and achieve its goals. The contract was awarded sole source waiver No. 47 previously and is continuing under lhat waiver. EveryOne Home is using a nonprofitfiscal sponsor andselected the Tides Center 10 perform this function. FINANCING: Funds for this Amendment are included in CDA's approved budget. Contributions are on deposit at CDA. No additional appropriations are required and there is no increase in Net County Cost. Very truly yours, ~37N~or Community Development Agency cc: Susan Muranishi, County Administrator Patrick O'Connell, Auditor ControlJer Donna Ziegler, County Counsel Louie Martirez, County Administrator's Office Andrea Weddle, Office ofthe County Counsel Alex Briscoe, HCSA Marye Thomas, BHCS V.B. Singh, CDA Finance Director G:\HCD\HOMELESS\HCD EveryOne Home\Contnlet Tracking\20 II Conlrnet\lmg BOS III Tides wntrnct nmendmentll doc

3 Elaine de Coligny, Executive Director Approved vision Our efforts to prevent homelessness, expand permanent housing opportunities, and rapidly rehouse people will result in increased housing opportunities and outcomes achievement rates will improve by another 10% as demonstrated in our HMIS reports. Our planning will address changes needed to Priority Home Partnership, transitional housing system-wide and housing more of the unsheltered. mission Ending Homelessness in Alameda County 1. PREVENTION--Ensure continued, coordinated provision of prevention and rapid rehousing post HPRP by securing million to fund rental assistance and staffing 2. HOUSING-150 Units/vouchers added to Countywide Pipeline, 250 become available for occupancy 3. HOUSING-Complete the design for at least one Direct Access to Housing for the street homeless; such as AC Impact, the permanent housing bonus project request to HUD for 50 vouchers 4. SERVICES-Support the launch of at least two housing programs where services are delivered through a mainstream system (i.e. foster care, healthcare, probation, law enforcement) 5. OUTCOMES-Issue 2 system-wide reports, see 10% improvement over 2011 in at least 3 performance measures; hold 2 training institutes for providers, 2 community meetings objectives 6. OUTCOMES-Complete evaluation of two system change initiatives l)prlority Home Partnership; 2) New Leasing Guidelines 7. LEADERSHIP-Board Development: increase % of persons of color on board from 33% to 45% Double consumer, faith, business and developer representation on board. 8. POLITICAL WILL-Community education and outreach will include; 1 special event, a minimum of 8 communications to our electronic audience with progress updates and/or invitations to engage, publish 3 major reports including, Outcomes Progress Report, EH Unit Progress, and a new report that provides budget and policy analysis 9. POLITICAL WILL-Customize at least 2 local or state resource campaigns that engage and garner support of focal stakeholders 10. SYSTEMS CHANGE-Develop three sets of systems change recommendations on Priority Home Partnership, Transitional Housing, and new decision making and org structure for the NOFA and other resource allocations

4 EveryOne Home PROPOSED Action Plan Time Frame January 1, 20121hru December 31, PREVENTION a. Negotiate use of TANF homeless assistance funds and TItle IV Foster Care Waiver fund in HRCs-Q1-EH and SSA b. Evaluate the HUD NOFA package for possible resources to support rapid rehousing-q 3-4-EH, "Conveners" c. Evaluate and support implementation of the new ESG regulations-ql-4, staff and ESG grantees d. Work with local funders to coordinate prevention $ with HRCs-Q 1-4-Season of Sharing, FEMA, some cities 2. HOUSING a. Continue work of Oakland Pipeline-Ql-4, Susan Shelton b. Continue work of Jurisdictional Housing Group-Q1, linda Gardner c. Update EH housing inventory and publish electronically and hard copy-q3, staff and committee d. Support the completion of EH units under construction--ql-4, Lenders, EH and developers e. Ongoing work to increase 11 of subsidies available-ql-4, EH, OHA, HACA, BHA, HCa, DHS, VA, 8HCS f. Facilitate coalition development for the perm housing bonus project, AC Impact-Ql-4 staff and project partners g. Look for other opportunities to expand or launch Direct Access to Housing Programs-Ql-4 all 3. SERVICES a. Launch of the GA housing pilot-ql-2, BHCS and SSA, EH monitor and support b. Ensure supportive services from SSA staff for families housed with Title IV Waiver Funds-EH staff and SSA c. Intern to complete assessment of current Alameda county coordinated intake, best practices, and develop potential next steps 4, OUTCOMES a. Issue and refine outcome reports-april and August, HMIS staff and Performance Management Committee b. Provide individual agency outcomes assessments and offer TA as appropriate-ql-2, EH staff, Perf. Man. (omm. a. Facilitate 2 community meetings-eh staff b. Conduct 2 two-day training institutes on harm reduction, housing first, positive behavioral support and trauma informed services for provider agency teams--june and October, EH staff and consultants c Homeless Count work including site selection, volunteer recruitment & training, socks, etc.-q2-4, staff, L8 d. Finish evaluation of housing stability for PHP participants after 1 year-ql-3, EH staff and consultants e. Complete evaluation of Leasing Practices pilot-q 1 EH staff and consultants f. Continue working on research studies-php data, Family Options, and the A( Expansion study S. LEADERSHIP a. Continue recruiting new board members into 2012 and elect as appropriate-q 1-4, Executive Committee 6. POLITICAL WILL a. Eight updates to websites and/or s to electronic audience-eh staff b. Publish 2011 Outcomes Progress Report, 2012 EH unit creation report, and a budget and policy analysis report c. Continue to formally recognize EH units developed since 2005-Ql-2, EH staff and jurisdictional committee d. Hire stuff who has 20 % oftime dedicated to supporting state and national advocacy e. Update brochure and letterhead 7. SYSTEMS CHANGE a.complete analysis and recommendation on how to preserve PHP-Q 2, partners, grantees and EH b. Conduct thorough analysis of Transitional Housing stock and options for change, facilitate a community approved recommendation-ql-2, EH intern or TA provider and TH providers and local funders c. Reinvigorate the Structure Committee to recommend new decision making and org structure for the NOFA and EH-Q2-3

5 Standard Agreement Amendment Reference is made to contract No made and entered into the 8 th day of January, 2008, and as amended on December 16 th 2008, June 30 th 2009, October 27 th 2009, May 4,2010, October 19, 2010, April 12,2011 and July 12, 2011, by and between the County of Alameda and Tides Center as fiscal sponsor of EveryOne Home. Said contract is hereby amended: The contract amount shall be increased by $132, from $1,350, to $1,482, with no change to the term ending on December 31, Tides Center/EveryOne Home shall provide an additional level of services, as specified in Exhibit A-l, in implementing EveryOne Home: The Alameda County-wide Homeless and Special Needs Housing Plan in accordance with the attached, "Exhibit A-l, Tides Center/EveryOne Home Contract Amendment #8" and "Exhibit 8-1, Tides Center/EveryOne Home Amendment #8 Payment Terms," IN WITNESS WHEREOF, the parties hereto have executed this amendment this 24th day of Jan~ary, COUNTY OF ALAMEDA CONTRACTOR Tides Center on behalf of EveryOne Home Nathan Miley, President ~ Board of Supervisors Chief Executive Officer County of Alameda PO Box Address Date San Francisco, CA Approved as to Form: City, State, Zip Code Donna Ziegler, coun:4 sel Phone: Tax Payer Number: By:4~,- M..L--~ Andrea Weddle Senior Deputy County Counsel By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement.

6 J Exhibit A-1 _Tides Center/EveryOne Home Contract Amendment #8 DEFINITION OF SERVICES 1. Contractor shall provide Services to implement the EveryOne Home Countywide Homeless and Special Needs Housing Plan, April These shall include but not be limited to: a. b. c. d. e. f. g. Continued staffmg of a Leadership Board, with representation from the County Housing and Community Development Department, Behavioral Health Care Services Department, Public Health Agency, Social Services Agency and Sheriffs Department. Formation of other committeees, advisory bodies and special commllility meetings, including formerly homeless individuals and consumers of mental health, HIV/AIDS, and homeless services, as well as community service and housing providers, business, funders, cities, and other stakeholders. Continued facilitation of countywide Homeless Prevention and Rapid Re-housing plans and programs funded by federal, state, and possibly other funds. Track implementation of countywide Performance Measurements in contracts for homeless services from multiple County and city sources of funding, including review and discussion of system outcomes vs goals and possible system changes to more successful achieve desired outcomes. Issue two system-wide reports on progress and hold two training institutes for homeless system providers. Continued facilitation of community process to plan for system changes necessary to implement the federal Homeless Emergency and Rapid Transition to Housing (HEARTH) Act in Alameda County. Develop three sets of systems change recommendations on Priority Home Partnership, Transitional Housing, and proposed. revisions to the organizational structure for HUD Homeless funding and other resource allocations. Analysis and dissemination of results of the January 2011 Countywide Homeless Census and preparation for the January 2013 COlmtywide Homeless Census. Creation and implementation of Action Plan(s) to achieve the goals of the EveryOne Home Plan, including identification of fmancing sources, systems changes, and service program and housing gaps and proposals. Such Action Plan shall be for at least a term of twelve months and shall be approved by the Leadership Board. 2. Contractor project team will consist of the following Key Persormel and subcontractors, as applicable during the contract term: Elaine de Co1igny Executive Director, EveryOne Home Contractor agrees that it shall not transfer or reassign the individuals identified above as Key Persormel or substitute subcontractors without the express written agreement of County, which agreement shall not be unreasonably withheld. Should such individual or individuals in the employ of Contractor no longer be employed by Contractor during the term of this Agreement, Contractor shall make a good faith effort to present to County an

7 individual with greater or equal qualifications as a replacement subject to County's approval, which approval shall not be unreasonably withheld. 3. Contractor shall submit periodic reports during the tenn of this contract including no less than: a. Proposed Action Plan, by January 31, annually. b. Implementation progress report, by December 31, annually. 4. Reports shall be in a form acceptable to the County. Deadlines for reports may be extended or changed with approval by the COW1ty. 5. The approval of County to a requested change shall not release Contractor from its obligations under tllis Agreement.

8 Exhibit 8-1 Tides Center/EveryOne Home Contract Amendment #8 PAYMENT TERMS 1. Upon award of this Agreement by COlillty, County and Contractor shall jointly create a schedule goverrung the timely performance of Contractor's services hereunder. The agreed upon schedule shall be incorporated into this Agreement upon its adoption by the parties and thereafter Contractor shall perfonn all services under this Agreement in conformance with the schedule. 2. Upon County approval of a budget for funds under this contract and receipt of an invoice, County will provide Contractor with a one-time advance of$s6, Contractor must return to the County any unspent advanced funds within 90 days after the end of the term of this contract. 3. Thereafter, County will pay Contractor not more frequently than monthly, within thirty (30) days, upon receipt of approved invoice for actual expenditures under the approved budget. 4. The County liaison for all matters concerning this contract, including approval of budget and invoices, shall be the County Housing Director (Director of Housing and Community Development, Community Development Agency) or her designee. 5. Total payment under the terms of this Amended Agreement will not exceed the total amount of one million-four-hundred-eighty-two-thousand-seven-hundred-forty-six dollars and thirty-two cents ($1,482,746.32)). This cost includes all taxes and all other charges. G: \HCD\H 0 MELESS\H CD EveryOne Home\Contract Tracki ng\2011 COntract\lmg Tides contract Amendment 8 short i-20l2.doc