Request for Qualifications (RFQ) for Engineering/Architectural/Surveying Services

Transcription

1 Request for Qualifications (RFQ) for Engineering/Architectural/Surveying Services September 25, 2017 Re: Proposed Contract Funding for the CDBG Disaster Recovery Fund through GLO Community Development & Revitalization Dear Engineering Service Providers: Attached is a copy of the City of Bridgeport Request for Qualifications for engineering services. These services are being solicited to assist the City of Bridgeport in its application and project implementation of a contract(s), if awarded, from the CDBG Disaster Recovery Fund of the General Land Office (GLO) Community Development Block Grant Program. The City of Bridgeport will be applying for such funding to support infrastructure activities in the City of Bridgeport. Multiple contracts may be awarded as a result of this solicitation. The submission requirements for this proposal are also included on the attached Request for Qualifications (RFQ) form. Firms and/or individuals should have past experience with federally funded programs. Please submit a proposal of services and statement of qualifications to: Erika McComis 900 Thompson St. Bridgeport, Texas Along with your proposal, you must also include verification that your company as well as the company s principal is not listed (is not debarred) through the System for Award Management ( Please include a print out of the search results. The deadline for submission of proposals is October 12, 2017 at 2:00 p.m. The City of Bridgeport reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards. The City of Bridgeport is an Affirmative Action/Equal Opportunity Employer. Sincerely, Erika McComis, City Secretary

2 Request for Qualifications (RFQ) for Engineering/Architectural/Surveying Services The City of Bridgeport is seeking to enter into an [engineering/architectural/surveying] services contract with a state-registered [engineer/architect/surveyor]. The following outlines this request for qualifications. I. Scope of Work - The [engineering/architectural/surveying] contract will encompass all application and project-related [engineering/architectural/surveying] services to the City of Bridgeport under its CDBG-Disaster Recovery project, including but not limited to the following: Pre-Funding Services Assist with the development of grant applications, as necessary. Post-Funding Services Initial Engineering and Design Support Engineering and Final Design Support Bid and Award Support Contract Management and Construction Oversight Specialized Services Please specify actual tasks to be performed under each of these categories. *Pre-funding services are not eligible for CDBG-DR reimbursement and must be paid with local or other non-cdbg-dr funds. II. Statement of Qualifications - The City of Bridgeport is seeking to contract with a competent [engineering/architectural/surveying] firm, registered to practice in the State of Texas, that has had experience in the following areas: Municipal construction including but not limited to disaster recovery, projects; Registered and in good standing as a professional engineer per the Texas Engineering Practice Act Federally-funded construction projects; and Projects located in this general region of the state As such, please provide within your proposal a list of past local government clients, as well as resumes of all [engineers/architects/surveyors] that will or may be assigned to this project if you receive the [engineering/architectural/surveying] services contract award. Also, please provide a copy of your current certificate of insurance for professional liability.

3 III. Evaluation Criteria - The proposals received will be evaluated and ranked according to the following criteria: Maximum Criteria Points Experience 60 Work Performance 25 Capacity to Perform 15 Total 100 IV. For this RFQ, Respondent s qualifications will be evaluated and the most qualified Respondent will be selected, subject to negotiation of fair and reasonable compensation. Upon the award of this contract, profit (either %/actual cost) must be identified and negotiated as a separate element of the price for any contract. V. Deadline for Submission - The proposals received will be received no later than October 12, 2017 at 2:00 p.m. at the following address: 900 Thompson Street Bridgeport, Texas

4 SCOPE OF WORK The Contractor shall provide the following scope of services: SCOPE OF SERVICES REQUESTED Providers will help the GLO fulfill State and Federal Community Development Block Grant Disaster Recovery ( CDBG-DR ) statutory responsibilities related to disaster recovery for presidentially declared disasters in Texas. Providers will assist the GLO and grant recipients in the completion of CDBG qualified housing or non-housing projects. Respondents may be qualified to provide Engineering services for housing projects, non-housing projects, or both. Engineering services must be performed in compliance with the U.S. Department of Housing and Urban Development ( HUD ) and guidelines issued by the GLO. Providers will be bound to specific terms and conditions found in the sample general terms and conditions. DESCRIPTION OF SERVICES AND SPECIAL CONDITIONS services described below. Respondent shall then provide a detailed description of how they meet the requirement, describing their knowledge and experience, as well as providing discrete examples of previous work where applicable. General Requirements a) Coordinate, as necessary, between subrecipient and its service providers (i.e., Engineer, Environmental, Contracted Construction Company, Grant Administrator, etc.) and GLO. regarding project design services. b) Provide monthly project status updates. c) Funding release will be based on deliverables identified in the contract. Initial Engineering and Design Support services described below: a) Assist with the development of grant applications, as necessary. b) Provide all project information necessary to ensure timely execution of the environmental review. c) Provide preliminary engineering, investigations, and drawings sufficient to achieve the preliminary design milestone, including at a minimum: i. Cross sections/elevations ii. Project layout/staging areas iii. General notes iv. Special notes v. Design details vi. Specifications

5 vii. Utility relocation designs viii. Construction limits, including environmentally sensitive areas that should be avoided during construction ix. Required permits x. Quantities xi. Estimate of construction costs to within +/- 25% xii. Schedules for design, permitting, acquisition and construction d) Design surveying, topographic and utility mapping. e) Perform subsurface explorations for project sites, as necessary. f) Prepare horizontal alignments/layouts for all proposed project alternatives necessary to fully describe the project scope, anticipated limitations, and potential project impacts. g) Recommend value engineering options (alternative design, construction methods, procurement, etc.) that may improve efficiency, expedite the schedule, or reduce project costs for the subrecipient. h) Identify, acquire and submit all necessary permits and approvals required for design approval and construction. i) Submit all necessary deliverables to the appropriate entity for review and comment. Adjust project and/or design to satisfactorily address any comments, as necessary. j) Prepare plans and profiles, including vertical design information for the selected alternative. k) Identify and address potential obstacles to project implementation (i.e., pipelines, easements, permitting, environmental, etc.) prior to moving forward with the final design. l) Support subrecipient with acquisition or property/servitudes/right-of- way documentation as required by the City to facilitate the project, preparing right of way surveys and/or property boundary maps and legal descriptions of parcels to be acquired. m) Provide project schedules from cradle to grave in MS Project format or equal as approved by the subrecipient based on GLO guidance. Engineering and Final Design Support services described below as they relate to final design support: a) Prepare plans and profiles, including necessary design information for the selected alternative sufficient to achieve all detailed design milestones. Examples include, but are not limited to: i. Cross sections/elevations ii. Project layout/staging areas iii. General notes iv. Special notes v. Design details vi. Specifications vii. Utility relocation designs viii. Construction limits, including environmentally sensitive areas that should be avoided during construction ix. Required permits

6 x. Quantities xi. Estimate of construction costs to within +/- 20% xii. Schedules for design, permitting, acquisition and construction b) Provide information to appropriate individuals for the development of environmental fund release reports and floodplain maps. c) Identify, acquire and submit all necessary permits and approvals required for design approval and construction. d) Provide hard copy, if necessary, reproducible plan drawings and bid documents, in addition to electronic copies to the subrecipient, upon design completion, and as requested during design. Electronic copies should be in the native format (AutoCAD DWG) along with PDF packages and should contain all corresponding references, databases, or files associated with the completed design documents. e) Assist the subrecipient and any service provider related to the project with all necessary documentation to ensure compliance with all Program requirements and regulations. Bid and Award Support services described below as they relate to bid and award support. a) Submit appropriate items and support subrecipient in the development of complete bid package. b) Prepare and assist subrecipient in the advertisements for bid solicitation. c) Support development and issuance of bid-related documents necessary to complete bid process (e.g., bid proposal form, bid addenda and supporting documentation). d) Attend and support subrecipient at pre-bid conference and bid opening. e) Support subrecipient with ongoing communication during bid process. f) Support subrecipient to complete bid tabulation and evaluation of responses and provide recommendation for award. g) Support subrecipient to negotiate and finalize contract documents, including issuance of the Notice to Proceed, in accordance with program and subrecipient requirements. h) Support subrecipient in the conducting of a preconstruction conference. Contract Management and Construction Oversight services described below as they relate to contract management and construction oversight. a) Ensure delivery of subrecipient project in accordance with contract. b) Provide ongoing Construction Oversight Reports detailing the status of construction for subrecipient project. c) Review all service provider submittals to ensure compliance with construction contract documents and provide recommendations to subrecipient. d) Provide periodic and final inspections and tests reports, as required for the project. e) Provide on-site supervision and oversight of construction activities at a minimum on a bi-weekly basis or as directed by the GLO or subrecipient. f) Review Construction Change Orders and provide recommendation to subrecipient as to

7 appropriate action. g) Review invoice/draw requests and provide recommendation to subrecipient as to appropriate action, in compliance with the construction contract documents. h) Obtain independent cost estimates for validation purposes, as required. i) Review and respond to requests for information/clarification. j) Support subrecipient with issue identification and claims resolutions. k) Enter all requisite information into the GLO system of record in accordance with established policies and procedures. l) Develop a final as built report of quantities, drawings, and specifications. m) Issue to the subrecipient, for execution, a Certificate of Construction Completion within 30 days of final inspection approval. n) Deliver as-built drawings to the subrecipient within 30 days of project completion. o) Host and/or attend project coordination meetings in person, by phone, or by video conference, which may or may not fall during normal business hours. p) Perform other contract management and construction oversight duties as required to ensure success of the subrecipient project. q) Provide necessary certifications to regulatory agencies of project completion and compliance (ex. TCEQ). r) Submit all final invoices within 60 days after contract or work order expiration. Specialized Services services described below as they relate to specialized services. a) Provide Geotechnical Investigations as may be required for a project. b) Provide Detailed Surveying as may be required for a project. c) Provide Site Specific Testing as may be required for a project. d) Provide Archeological Studies as may be required for a project. e) Provide Planning Studies as may be required for a project. f) Provide Feasibility Studies as may be required for a project. g) Provide Legal documentation for property and/or easements to be acquired (i.e., field notes, etc.). h) Provide Phase I and Phase II environmental site assessments as requested.

8 Engineer/Architect/Surveyor Rating Sheet Grant Recipient Name of Respondent Evaluator's Name CDBG-DR Date of Rating Experience -- Rate the respondent for experience in the following areas: Comments Factor Max.Pts. Score 1. Has previously designed type of projects Has worked on federally funded construction projects Has worked on projects that were located in this general 10 region. Note: Location for A/E (Architect/Engineer) may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. 2 CFR (b) 4. Extent of experience in project construction management 15 Subtotal, Experience 60 Work Performance Factor Max.Pts. Score 1. Past projects completed on schedule Manages projects within budgetary constraints 5 3. Work product is of high quality 10 Subtotal, Performance 25 NOTE: Information necessary to assess the respondent on these criteria should be gathered by contacting past/current clients. Capacity to Perform Factor Max.Pts. Score 1. Staff Level / Experience of Staff 5 2. Adequacy of Resources 5 3. Professional liability insurance is in force 5 Subtotal, Capacity to Perform 15 TOTAL SCORE Factor Max.Pts. Score Experience 60 Work Performance 25 Capacity to Perform 15 Total Score 100