WASBO ASB COMMITTEE. October 28, 2014

Transcription

1 WASBO ASB COMMITTEE October 28, 2014

2 FUNDRAISING Agenda: Update on Snap!Raise Fundraising Best Practices Online Fundraising

3 FUNDRAISING Update on Snap!Raise Update on Snap!Raise Q & A: What federal TIN is used for the donations Snap!Raise or the school district? SCHOOL DISTRICT What amount is receipted as the donation is it the total amount of the contribution, or is it the donation less the Snap!Raise fees and credit card processing 3%? TOTAL AMOUNT What kind of guarantee is provided to the donor about tax deductibility? HE DOESN T SEE A PROBLEM How bout the scenario where the parent donation pretty much goes to support his or her child like cheer outfits where the group is only a few students, or music competitions where they are trying to raise $ for a single person s competition fees? HE SAYS SCHOOLS ARE NOT DOING THAT.

4 FUNDRAISING Best Practices Tacoma School District: Provide Fundraiser Training 1-Page Fundraiser Check List of Steps Before, During, and After the Fundraiser Fundraiser Procedures and Forms are Easy to Find Provide Examples of Fundraiser Reconciliations

5 FUNDRAISING Best Practices Best Practices Northshore SD Board Policy 8500: Assistance in Providing of Certain Goods and Services to Students and Patrons. Guidelines for vendors working directly with students. Creates transparency and protections for the District.

6 FUNDRAISING SAO Best Practices 3 rd Party Receipting - Includes electronic payments collected by debit and credit cards, ACH transfers, internet checks, etc.

7 FUNDRAISING SAO 3 rd Party Receipting 4 Main Categories: 1. Receipting Providers 2. Service and Receipting Providers 3. Credit Card Processor/Merchant Services Providers 4. Payment Facilitators

8 FUNDRAISING SAO 3 rd Party Receipting Best Practices: Contract have a contract in place between the 3 rd party vendor and the District. Include details of the payment remittance process and responsibilities of each party for compliance. Remittance of Proceeds settle funds directly into the District s Public Depository Bank within 24 hours of receipt.

9 FUNDRAISING SAO 3 rd Party Receipting Best Practices, continued: Reserves there should not be any requirement from a 3 rd party vendor to hold any part of the District s proceeds. Payment Card Industry (PCI) Standards data security is shared by all parties to the agreement and the contract should explain who does what. Management Oversight the District is responsible for internal controls, reconciliations, and ensuring fees charged meet the contract terms.

10 Fundraising Best Practices Any other Best Practices to share?

11 FUNDRAISING Fundraising Scenarios: Go Fund Me, Kickstarter, Donors Choose, and other on-line donation sites

12 FUNDRAISING SCENARIO Go Fund Me Go Fund Me Based in San Diego, California Signing up is free No deadlines or timelines required No requirement to meet a funding goal

13 FUNDRAISING SCENARIO Go Fund Me

14 FUNDRAISING SCENARIO Go Fund Me Capital Cougarettes Go Fund Me Promotion: As we prepare for our competition season, we are asking for friends and family to help to sponsor us in the season. Your donation will be used to help to offset our team competition expenses as well as to help those in financial need to also have the opportunity to be a part of our team. A contribution to our team in any amount would be greatly welcomed, but if you make a generous donation of $25 or more, we will recognize you by listing you as one of our sponsors in our competition program, which we will host on February 28, When sending in your donation, please let us know what name you would like placed in the program, so that we may recognize you accurately. Your donation is taxdeductible and we will send you a receipt for your contribution.

15 FUNDRAISING SCENARIO Go Fund Me Mrs. Keller, I also have a cash donation that I would like to make to the school for field trips and other activities. I saw that her teacher sent her home with that catalog to get friends and family to buy items to support the school. My friends and I don't buy those types of things and so instead I used gofundme.com to gather together $170 to donate to the cause directly. How do I do that? Specifically, who do I make the check out to? Oh, and one last thing. I guess that Aveline would have gotten a "taxi ride" if she sold ten or more items? I did some rough estimates and it looks like the school gets about $5 per sale on average. By that math I would suggest that Aveline got the equivalent of 34 sales from the cash donations we received via gofundme.com. I'm sure Avie would love a taxi ride or to be included in some kind of celebrations for the fundraiser. Thank you and please let me know how I can assist in the future.

16 FUNDRAISING SCENARIO Go Fund Me Go Fund Me Fees: 5 percent fee is deducted from each donation, plus 2.9 percent credit card fee and $.30 per transaction to WePay. Example: $ Donation Fee to Go Fund Me Credit Card Fee -.30 Transaction Fee $ Net Fees are deducted automatically, you'll never need to worry about being billed or owing us any money. Beware of other services that claim to be 100% Free - they'll actually charge your donors instead.

17 FUNDRAISING SCENARIO Go Fund Me Go Fund Me - How do you get your $? notification for each donation. Once your fundraising campaign begins receiving online donations, you can request a withdrawal at any time. Click the 'Withdraw' button inside your GoFundMe account and follow the on-screen instructions.

18 FUNDRAISING SCENARIO Go Fund Me Go Fund Me How long does it take to receive the payment? Most withdrawals take between 5 and 7 business days. You can choose between an electronic bank transfer or paper check delivery during the withdrawal process.

19 FUNDRAISER SCENARIO Go Fund Me Go Fund Me, Taxes and Stuff: Unfortunately, we're unable to provide specific tax advice since everyone's situation is different. While this is no means a guarantee, most donations on GoFundMe are simply considered to be 'personal gifts' which are not taxed as income in the US. Additionally, only donations made to a legally registered non-profit or charity may be considered eligible for donors to claim as a tax deduction. Again, every situation is different so please consult with a tax professional in your area.

20 FUNDRAISING SCENARIO Go Fund Me Go Fund Me Tacoma School District AED campaign donations were made to a certified charity, Sudden Cardiac Arrest Association. Cougarettes site was created by an individual, and no certified charity designation was noted.

21 Fundraiser Scenario Go Fund Me Thoughts on Go Fund Me?

22 FUNDRAISING SCENARIO - Kickstarter Kickstarter. Based in Greenpoint, Brooklyn (NY). All, or nothing funding strategy. Time limits on campaign: 1 to 60 days. If a project is successfully funded, Kickstarter keeps a 5 percent fee + charges a credit card processing fee of 3-5 percent. Projects must create something to share. Projects cannot fundraise for charity, or offer financial incentives. Rules: Don t Spam, Don t be a Jerk. Offer Rewards to funders related to the project, e.g. copies of DVD s, dinner with the cast, print from a photo exhibit, thanks in credits, mementos, etc. Taxes: In general, funds raised on Kickstarter are considered income; sales taxes may also apply.

23 FUNDRAISING SCENARIO - Kickstarter Thoughts on Kickstarter?

24 FUNDRAISING SCENARIO Donors Choose Donors Choose Teachers Ask, You Choose. Supports K-12 Public and Public Charter Schools in the U.S. Public school teachers from every corner of America post classroom project requests on our site, and you can give any amount to the project that most inspires you. Eligible teachers include those who spend more than 75 percent of their time with students: Classroom teachers, librarians, counselors, nurses, etc. Not eligible to make requests: Principals, administrators, teachers aides, substitutes, or staff developers; PTA s, non-profit, private, and parochial schools.

25 FUNDRAISING SCENARIO Donors Choose Schools on this site around my zip code (98422): Lakeland, Evergreen Heights, Ilalko, and Washington Brigadoon, Twin Lakes, Panther Lake, and Mirror Lake Northwood, Woodland, Shaw Road, Zeiger, and Firgrove Tacoma Schools on this site: Sheridan, Boze, Mary Lyon, McCarver, Stanley, Franklin, and Meeker

26 FUNDRAISING SCENARIO Donors Choose No cost to teachers to post projects. Project must meet fundraising goal, and projects can remain on the site for up to 4 months. Donations are either returned to the donors, the teacher is sent a Donors Choose gift card for the amount of the donations, or the donors may re-direct their dollars to other projects if the fundraising goal isn t met. Are gifts tax-deductible? As a 501(c)3 charity, donations are tax-deductible to the full extent of US law. Our federal tax ID # is Donors Choose purchases items for teachers, and ships directly to the school. A cost report is also included in the shipment. Handwritten thank you cards from children with each $50 (or larger) donation.

27 FUNDRAISING SCENARIO Donors Choose How does the $ work sample fulfillment documentation sent with shipment: Items from Lakeshore Learning $ Plus Sales Tax Subtotal $ rd Party Payment Processing Fee % Fulfillment Labor & Materials % Project Cost to Donor $ %

28 FUNDRAISING SCENARIO Donors Choose Donors Choose Additional funding opportunities in Washington State, examples: Paul G. Allen Family Foundation offers a 50 percent match on Environment Science and Teach for the Planet projects. Fifty percent match on Hasbro and Playdough project products. Selective funding for K-5 projects from Lily Sarah Grace Fund. Up to $500 match for high poverty schools from the Johnson Ohana Charitable Foundation.

29 FUNDRAISING SCENARIO Donors Choose Donors Choose Discussion? One project was for musical instruments that meet the criteria for asset tracking. How will these assets get added to the system? Board regulation says principals can accept donations up to $5K in value. What is the process to make sure permission is granted before posting on this website? Who owns the items the teacher or the school district? What about Title IX compliance? Equity from school to school?

30 FUNDRAISING SCENARIO Our School District s Boosters and PTSA Clubs want us to put a donation item on our online payment website. I know this can t be done because it would co-mingle their funds with our School District s funds. Is there an RCW or WAC that says these funds must be kept separate?

31 FUNDRAISING SCENARIO - Scrip

32 FUNDRAISING SCENARIO - Scrip Club wants to earn $500 to support their activities for the year. How many gift cards would they have to sell to meet that goal? $500 / 4% = $12,500

33 Fundraising Other Scenarios?

34 Questions for the Group?