Request for Proposals for Exterior Concrete Structural Analysis Services for The Mount Umunhum Radar Tower Project

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1 Request for Proposals for Exterior Concrete Structural Analysis Services for The Mount Umunhum Radar Tower Project Sierra Azul Open Space Preserve Santa Clara County, CA Proposals Due by 5 pm, February 5, 2018 INVITATION The Midpeninsula Regional Open Space District (District) is seeking qualified structural engineers with experience reviewing exterior reinforced concrete structures to perform an analysis of the exterior of the Mount Umunhum Radar Tower. The selected consultant shall evaluate the exterior of the Radar Tower, and provide the District with recommendations on future performance of the exposed concrete, as well as recommendations on short and long-term repair options. The evaluation may include research and review of background information, assessment of existing site conditions, the development of anticipated water intrusion and corrosion-related degradation to the structure, the development of repair and next-steps recommendations, and the development of a technical memorandum detailing the findings of the analysis. Project Background The Mount Umunhum Radar Tower was constructed in the 1950 s as part of the Almaden Air Force Station (Almaden AFS). The Almaden AFS closed in 1980, with the District acquiring the property in 1986 and incorporating it into the District s Sierra Azul Open Space Preserve. In December 2009, the United States Congress appropriated $3.2 million for the identification, evaluation, and remediation of hazardous materials within the former Almaden AFS, included the Radar Tower. In 2011, the United States Army Corp of Engineers completed the removal of at risk and pealing lead containing paint from the exterior of the Radar Tower. The District is currently in the process implementing a remediation project for the removal of all remaining original paints and coatings from the exterior of the Radar Tower. Once completed, the District anticipates that the exterior of the Radar Tower will consist of only bare exposed concrete. At the completion of the remediation project, the District will perform an analysis of the Radar Tower to determine the long-term repairs required to stabilize and maintain the structure. The Radar Tower has not received regular repairs or servicing since the Almaden AFS closed, resulting in a number of anticipated internal and external structural repairs. The District anticipates long-term repairs will be completed within 3-5 years. The selected consultant shall take into account the anticipated long-term repairs and schedule when analyzing the Radar Tower and determining next-step recommendations. About the Midpeninsula Regional Open Space District The District, located on the San Francisco Peninsula, owns and manages approximately 64,000 acres of land in 26 open space preserves. The District's purpose is to acquire, permanently protect, and restore lands forming a regional open space greenbelt. 1

2 The preserves are generally kept in a natural condition in order to protect their ecological integrity and habitat, and are developed with only those amenities needed for low-intensity recreation. The preserves are open to the public year round and contain many diverse ecosystems including redwood, oak, and fir forests, chaparral-covered hillsides, riparian corridors, grasslands, and shore frontage along San Francisco Bay. Find out more about the District at PROJECT DESCRIPTION Introduction 1. Location. Mount Umunhum Radar Tower is located within Sierra Azul Open Space Preserve, in the Santa Cruz Mountains of Santa Clara County. The Radar Tower is accessible via Mount Umunhum Road, which originates at Hicks Road, and terminates at the summit of Mount Umunhum. 2. Site Conditions and Surroundings. The Mount Umunhum Radar Tower is a reinforced concrete structure with 10.5-inch thick external walls, and measuring 84.5 feet tall and 63 feet wide on all four sides. The area immediately surrounding the Radar Tower is anticipated to be opened to public access in the summer of No public access within or on top of the Radar Tower will be permitted. 3. Brief Description of the Project. The purpose of the project is to utilize structural engineering services to analyze the existing exterior reinforced concrete walls of the Mount Umunhum Radar Tower, and provide the District with recommendations on future performance of the exposed concrete, as well as recommendations on short and long-term repair options. The selected consultant shall review all relevant background information and perform site inspections of the Radar Tower. The selected consultant is expected to take into account the anticipated long-term repair schedule when analyzing the Radar Tower, and developing all recommendations. 4. Deliverables Technical Memorandum of Findings The consultant shall provide the District with a memorandum of findings that includes: Anticipated performance of the exterior walls of the Radar Tower Anticipate corrosion related degradation of the exterior walls of the Radar Tower Recommendation of repairs and next-steps 2

3 SUBMISSION REQUIREMENTS Please keep proposals to no more than eight (8) one-sided pages, not including qualifications. Proposed Approach Provide a description of how the project team intends to complete the work, including a detailed list of the necessary tasks to complete the project Team Description Provide a description of the team that addresses the following: Project team structure. Provide an organizational chart or description of the probable team including subconsultants. Include all key project team members and explain their role and responsibility throughout the project. Identify the project team members who are the daily contacts. Prior experience. Provide a summary of the background and specific pertinent expertise of key personnel. Include examples of the project team s previous experience with comparable projects. References. Provide a list of at least three current references that have relevant knowledge concerning the project team s ability to manage similar projects. Names, affiliations, addresses, and current telephone numbers of all references must be provided. Qualifications Provide a biography describing the project team members individual qualifications and history, years in business, location(s), legal structure, ownership, organizational structure and key staff who would be committed to this project. Project Fee Please submit an itemized fee proposal for all elements that are to be undertaken for the project. The fee proposal should include all anticipated reimbursable expenses as a separate line item, the charge rates of the people who would perform the work (please identify tasks to be performed by sub-consultants), and a standard hourly rate schedule. Insurance Requirements Provide a statement of the firm s acceptance of the District s insurance and indemnification requirements, or any reservations the firm has with the requirements. Please see attached Midpeninsula Regional Open Space District Draft Agreement for Professional Services. SELECTION PROCESS All proposals received by the specified deadline will be reviewed by District for completeness, content, experience and qualifications. For the firms deemed most qualified by District, further evaluations and interviews may be conducted as part of the final selection process. 3

4 Evaluation Criteria The proposals will be evaluated according to the criteria listed and described below. The order of the criteria listed below does not reflect a hierarchy for the final selection. 1. Quality of Proposal Consistency with the objectives Demonstrating an understanding of the project Fulfilling proposal requirements as described in this RFP Overall presentation 2. Implementation Approach Organization, structure and responsibilities of the project team Proposed approach Proposed strategies to reduce time and costs 3. Implementation Expertise Proven track record, the technical ability of the team to accomplish the District s goals Background, qualifications, experience and expertise of the firm (including subconsultants) in similar projects The selection of the team will not be based solely on the "lowest bid." Instead, the District intends select the best overall proposal package to achieve the project goals. RFP and Contract Award Schedule The following is a tentative schedule that is subject to change. The District will inform all teams of changes in the schedule by fax and correspondence. 1/23/18 1/31/18 2/5/18 2/6/18 2/7/18 RFP Release Last day to submit Questions Proposals Due 5:00 PM Selection committee ranks proposers Notification of selected consultant STIPULATIONS Interviews and Requests for Additional Information from the District The District reserves the right to conduct personal interviews or require presentations of any or all proposers prior to the selection. The District reserves the right to request more detailed information from one or more proposers to provide for a reliable comparison between proposals. General Stipulations The District is not responsible for any expenses which proposers may incur in preparing and submitting the proposal. The District will not be liable for any costs incurred by the proposers that are related to the RFP process; this includes production of the proposal, 4

5 interviews/presentations, travel and accommodations. The District reserves the right to request or negotiate modifications to the proposals that are deemed appropriate. All proposals received from proposers in response to this Request for Proposal will become the property of the District and will not be returned to the proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the District. The District reserves the right to reject any and all proposals and to waive minor irregularities. The District also reserves the right to seek new proposals or re-advertise if responses have not been satisfactory or for any other reason. Requests for Additional Information and Questions Specific questions related to the RFP must be addressed in writing to the District. Answers will then be distributed to all teams. Additional and updated information will be provided to the teams via fax or and correspondence. Please submit all requests to: Zachary Alexander, Capital Project Manager III Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA PROPOSAL DEADLINE Each respondent is required to submit a proposal in electronic format to the District by 5:00 PM on February 5, All proposals shall be sent to the Project Manager, Zachary Alexander, Capital Project Manager III, at The District at its sole discretion may grant an extension to all candidates if circumstances require additional time. Responding teams should assume that the District may initiate discussions simultaneously with all respondents. All proposals shall become the sole property of the District. VISITING THE PROJECT SITE The summit of Mount Umunhum is currently open to public access during normal District business hours. However, the Radar Tower itself and area directly adjacent to the Radar Tower are currently closed to public access. PUBLIC RECORDS AND PROPRIETARY INFORMATION, INDEMNIFICATION The District recognizes that proposers will occasionally believe that all or portions of their proposals are confidential or proprietary. This can present problems in participating in a public agency RFP process. All proposals, strategies, supporting information, rate schedules and other information and documents are presumptively public records under the California Public Records Act (Gov t Code section 6250 et seq.), subject to prompt disclosure upon request by any member of the public. The District is not soliciting, does not wish to receive, and will not treat any information received under this proposal as proprietary or confidential information, unless specifically called for or 5

6 expressly accepted by the District General Counsel in writing, and will be accepted and considered only when, in the sole discretion of the District it is necessary to serve the public purpose of the project. If the inclusion of confidential or proprietary information is determined to be necessary to the proposal, proposers must identify each and every specific item and each and every page, and segregate the information into a separate envelope or electronic file labeled conspicuously as confidential, with a cover page describing the information and applicable law exempting the same from disclosure. Any material marked or claimed as confidential or proprietary may be returned to the proposer by the District or destroyed and may not be considered in the review of proposals if the claim does not appear justified or would inhibit the public purposes of the project proposed. If the documents have been properly marked and expressly accepted as confidential and proprietary in writing by the District General Counsel, the District will make its best effort to advise the proposer of any Public Records Act request, should any be received, seeking documents claimed to be confidential or proprietary, to give the proposer an opportunity to take legal steps to protect such property from disclosure to third-party requester. The District expressly disclaims any duty and will not defend the confidentiality or proprietary nature of any information submitted. By submitting any confidential or proprietary information to the District, the proposer agrees to holds harmless and indemnify and defend the District and its officers, employees, and agents for any and all costs, including attorneys fees, incurred by the District or awarded to a Public Records Act requester relating to a request for release of proposer s data should the proposer ask the information to be handled as proprietary or confidential. 6

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