Aboriginal Sport and Health Funding Program GUIDELINES AND CONDITIONS

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1 Aboriginal Sport and Health Funding Program GUIDELINES AND CONDITIONS Objective of the Small Grants Program To provide funding of up to $5,000 (GST exclusive) to support Aboriginal organisations plan and conduct community sporting activities in Gippsland from 1 July 2014 to 30 June The Victorian Department of Health, GippSport and Gippsland Medicare Local recognise that physical activity is a great platform for community engagement in the Aboriginal community. This grants program will provide financial resources to sporting event and program organisers to ensure high quality projects can continue to engage the community in physical activity, while also providing a mechanism for engaging the community in healthy lifestyles social marketing campaigns. This Grants Program is open for applications and grants will be assessed on the following dates: Friday 12 September 2014 Friday 21 November 2014 Friday 20 February 2015 Friday 22 May 2015 Friday 14 August 2015 Friday 20 November 2015 Friday 19 February 2016 (final round) Grants are subject to the allocation of available funds for any given period. Applications must be made on the Grant Form provided. Grants are not reliant on any matching cash contribution for an application to be successful. A grant application must satisfy the following criteria: Successful projects will: - Engage the Aboriginal Community in sport and physical activities Provide benefits to the health and wellbeing of the Aboriginal Community. Conduct events that are drug and alcohol free Partner, where possible, with local sporting clubs and organisations

2 What will be expected of grant recipients? Successful organisations must actively support the implementation of a health promotion social marketing campaign that will leverage off Aboriginal sporting events and programs in Gippsland. Organisations and event organisers will be asked to work in partnership with GippSport to: Increase and enhance the online presence of their project, before, during and after your event. Generate a range of social marketing content (digital sound and vision) featuring Aboriginal people and stories that role model and celebrate healthy lifestyles. These people may include players, teams, officials, spectators, staff and event organisers Ensure Health identified health messages that benefit the Aboriginal Community are clearly embedded into funded projects and social media content. Who can apply and how to apply? Aboriginal community not-for-profit organisations, agencies and incorporated bodies/associations in Gippsland are eligible to apply if they: Involve community members at the local level; Are an incorporated body, co-operative or association; and Have an Australian Business Number (ABN) or have written advice from the Australian Taxation Office that the Withholding Tax does not apply to the grant payment. Unincorporated organisations may apply through a sponsoring organisation, which is an incorporated body, cooperative, or association that have an ABN. What will be funded? The Grants Program will provide funding for: Activities that will engage the Aboriginal community in physical activity programs and events Activities associated with the sporting event or program that aim to: o Reduce smoking among adolescents, pregnant women and adults and reduce children s exposure to passive smoking o Improve the nutritional and oral health of children and adults through healthy eating and drinking o Increase the participation of adults in Breast Cancer, Cervical Cancer and Bowel cancer screening programs How much funding should we apply for? Organisations can apply for a grant of up to $5,000 per round and up to a maximum of $10,000 per financial year. The scale of community engagement and participation will be a key consideration in determining how much funding is made available for each project. This includes number of people involved, duration of the event and the quality of exposure to health related activities / messages.

3 The table below provides an indication of the level of funding that will be considered appropriate when submitting applications. Number of Aboriginal community Funding range members directly involved as participants Up to 50 Participants Up to $2,000 per round Participants Up to $3,500 per round 200+ Participants Up to $5,000 per round What are the Small Grants Program funding conditions? Applications must be submitted on the Grant Application form. Grants must be received by 5pm on the closing dates. Late applications will be considered in the following round where applicable. If successful, Organisations must: complete, sign and return a Funding Agreement provide their ABN, GST status and bank details. provide evidence of their insurance cover (or Auspice Agency) provide an invoice for the amount funded plus GST At the completion of the project, successful Organisations must: complete a project report and evaluation (pro-forma supplied) within 60 days submit a financial statement and acquittal participate in any overall evaluation of the Koolin Balit: Sport and Health Social Marketing Strategy conducted by GippSport Grant application assessment The Project Control Group will assess grant applications and allocate grant funding. Successful and unsuccessful applicants will be notified within 14 days of the application due date. The Project Control Group comprises three members representing the Department of Health Victoria, GippSport and Gippsland Medicare Local. The Small Grants Program is unable to fund: Wages Preventative maintenance Capital works More Information For more information, please call GippSport on or info@gippsport.com.au Audio visual equipment or software Reference material Participant or membership fees

4 Aboriginal Sport and Health Funding Program APPLICATION FORM Organisation Name: (This may be an Auspice Agency who takes legal responsibility for insurance and financial liabilities) Address: City: STATE: VIC POSTCODE: Incorporated Yes No GST Registered: Yes No ABN Do you have Public Liability Insurance? Yes No Amount Covered: (Organisations must ensure they have insurance for their project and successful applicants will be required to supply a copy when signing their funding agreement) Contact Name: Position: Organisation: Telephone: Mobile: Event / Project Details (please attach additional information) 1. Project Name: 2. Date of Project: From to 3. Duration of Project: 4. Estimated Participation Numbers: Aboriginal members Total Participation 5. Is this an event held annually? Yes No 6. Is this the first time the event has run? Yes No

5 7. Is this project alcohol, drug and smoke free? Yes No 8. Please provide a brief description of the project: 9. What are the main aims of the project: 10. How does the project benefit the Health and Wellbeing of the Aboriginal Community: 11. Where will the project take place: Local Government Region: South Gippsland Bass Coast Baw Baw Latrobe Wellington East Gippsland City / Town / Region:

6 12. Please list any partner organisations and their roles: Program Budget Funding Amount sought from GippSport - $ If the full amount is not granted will your event / project proceed? Yes No Please provide below, a brief outline of your budget, including all income from partnerships, funding, and sponsorship as well as outlining all expected costs. INCOME GippSport Funding Door Entry / Admission Sponsorship Donations AMOUNT EXPENDITURE Catering Equipment Venue Hire AMOUNT TOTAL INCOME $ TOTAL EXPENDITURE $ Is your group providing any in- kind support, not listed above? Yes No Estimated value of Volunteer & Staff hours: - $ (Calculate value using Non- qualified hours at $15 per hour and qualified at $45 per hour) Estimated value of Volunteer & Staff hours: - $ (include venue hire, services equipment etc.)

7 Applicants Declaration I certify that all details supplied in this application and in any attached documents are true and correct to the best of my knowledge and the application has been submitted with full knowledge and agreement of the management of my organisation. I have read the guidelines and information for applicants in relation to this application form. I understand that information provided will be used to assess this application for funding against the selection criteria and if successful, information (other than financial) may be used for publicity and promotional purposes. I, on behalf of the above mentioned organisation agree to work in partnership with GippSport to: Increase and enhance the online presence of the project, before, during and after your event. Leverage the project and marketing collateral to promote identified health messages that benefit the Aboriginal Community Generate a range of social marketing content (digital sound and vision) featuring Aboriginal people and stories that role model and celebrate healthy lifestyles. These people may include players, teams, officials, spectators, staff and event organisers Ensure Health messages are clearly embedded into funded projects and social media content Recognise Department of Health, GippSport and Gippsland Medicare Local as a supporter in all promotional material Provide an evaluation report and financial acquittal within 60 days of the project completion (Pro- forma provided by GippSport) Name: Signed: Date: / /20 Please sent completed forms to: GippSport PO Box 63 Newborough 3825 or info@gippsport.com.au